Loading...
HomeMy WebLinkAbout1986-04-12 - City Commission Special Meeting Minutes�� MAIL REPLY TO: P.O. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 RECORD OF COUNCIL DISCUSSIONS/ACTIONS April 11, 1986 NOTICE OF SPECIAL MEETING CITY COUNCIL TAMARAC, FLORIDA Please be advised that the City Council of Tamarac will hold a Special Meeting on Saturday, April 12, 1986, at 2:00 P.M. in the Council Chambers of City Hall, 5811 NW 88th Avenue, Tamarac, Florida, on the following items: 1. Utilities West - (P oiect 85-18) on: Turnpike Forcp Main Crossin - Discussion and possible action a) Approval of Change Order No. 2 with Lanzo Construction Company increasing the contract by $26,855.00 to furnish and install four (4) force main valves. b) Budget transfer. FINAL ACTION: APPROVED a) and b). 2. Utilitips_West - New Bond Issue - Temp. Reso, 14084 - Discussion and possible action to select a bond underwriter or underwriters to implement the sale of bonds for Utilities West improvements. (This item appears on the Special Meeting Notice for Friday, April 11, 1986, at 7:00 P.M. However, it is anticipated that on April 11, Council will Table this item to this meeting on April 12). FI A ACTION: APPROVED T9mR. Reso. #4084 selecting L.F. Rothchild and William R. Hough as Bond Underwriters at a bid amount of 1.55 subject to review at a Council Workshop meeting before the bonds are actually issued. Council retained the firm of Fine, Jacobson, Schwartz, Nash, Block & England, P.A., as Bond Counsel at a cost not to exceed $5,000.00. The public is invited to attend. Pursuant to Section 286.0105, Florida Statutes If a person decides to appeal any decision made by the rity Council with respezt to any matter cW-Sidered at such meeting or hearing, he will need a record of the proceedings and for such Purpose, he may need to ensure that a vert►atim record includes the toetimony ana evidence upon which the ap peal is to be based. CarQl E. Barbuto Assistant City Clerk CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING April 12, 1986 Tape 1 CALL TO DER: Mayor Hart called the meeting to order at 2:00 P.M. on Saturday, April 12, 1986, in the Council Chambers of City Hall. ROLL CALL: PRESENT: Ir Mayor Bernard Hart Vice Mayor Sydney M. Stein Councilwoman Helen Massaro Councilman Arthur H. Gottesman ABSENT AND EXCU D: Councilman Jack Stelzer ALSQ PRESENT: Larry Perretti, City Manager Richard Rednor,Consultant City Attorney Marilyn Bertholf, City Clerk Patricia Marcurio, Secretary MEDITATION AND F ED E QF ALLEGIANCE: Mayor Hart called for a Moment of Silent Meditation followed by the Pledge of Allegiance. UTILITIES WEST 1. 'l s W st - Turnpike For M 'n C o s'ng (Project 5-=181 - Discussion and possible action on: a) Approval of Change Order No. 2 with Lanzo Construction Company increasing the contract by $26,855.00 to furnish and install four (4) force main valves. b) Budget transfer SYNOPSIS OF ACTION[: APPROVED a) and b). Bill Greenwood, Utilities Director/City Engineer, said the request to furnish and install 4 force main valves required to control the flow of sewage to the existing treatment plant and/or divert sewage to Broward County for treatment. He said these valves were initially planned within Williams, Hatfield & Stoner's comprehensive plan, however, they inadvertently omitted them from the design drawings. Mr. Greenwood said regarding cost effectiveness, the more that can be put into the existing plant would be the least amount of cost to the City for treatment. He said they request that this Change Order be conditioned for the 4-inch and 6--inch wet taps in Lanzo's assumptions to be verified. He said it presently reads that Pump Stations 3 and 4 can be shut down for an 8 hour period during daylight hours. He said the condition they are placing on Change Order #2 would be that these two pump stations can be shut down during the hours from 8:00 P.M. to 8:00 A.M. Mr. Greenwood said to implement Change Order #2 would require transfer of funds from existing funds and he referred to the Budget Transfer Sheet (See Attachment 1). "Account #432-367-538-656 - instead of $9,040.00, the Balance should be $216,185.00. Account #432-367-538-651 - instead of $78,575.00 should read $78,576.00." C/M Gottesman asked why this was omitted by Williams, Hatfield & Stoner and Mr. Greenwood said they are classifying this as an error in omission and have instructed the consultants to perform the engineering at no additional cost to the City. He said the City will have to pay for the actual installation of Change Order #2. 1 1 4/12/86 /pm C/W Massaro asked where this money will come from and Mr. Greenwood said the project is essentially complete and has been budgeted 73% for new capacity from the CIAC funds and 27% for the old capacity from the General Reserve Fund. C/M Gottesman MOVED APPROVAL of Change Order #2 to allow the installation of 4 force main valves which are necessary to the system at a cost of $26,855.00, which has already been allocated in the budget. SECONDED by V/M Stein. C/W Massaro asked if this should be on the Tentative Bond Issue listing and Mr. Greenwood said this project was funded 100% by General Reserve and CIAC funds. Melanie Reynolds, resident, asked how much has been paid to this Lanzo Construction to date. Mr. Greenwood said the original contract price was $246,070.00, Change Order #1 was a deduct of $3,647.00 and Change Order#2 is $26,855.00 for a total contract price of $269,278.00. He said there were no changes in time extensions. Emil Beutner, Planning Commissioner, asked if they were automatic or hand operated valves and if all the equipment was included in the price. Mr. Greenwood said these are all manually controlled gate valves since there is no need for automation of these valves. He said these valves will give the flexibility to run the existing sewage treatment plant near its permitted capacity. He said the changes will be done manually as major conditions change. VOTE: ALL VOTED AYE b) V/M Stein MOVED APPROVAL of the budget transfer SECONDED by C/W Massaro. k_� VOTE: ALL VOTED AYE 2. Utilities West - New Bond Issue - Temps_Reeo._#4084 - Discussion and possible action to select a bond underwriter or underwriters to implement the sale of bonds for Utilities West improvements. SYNOPSIS OF ACTION: RESOLUTION NO. R-86-122 PASSED. APPROVED selecting L.F. Rothchild and William R. Hough as Bond Underwriters at a bid amount of 1.55 subject to review at a Council Workshop meeting before the bonds are actually issued. Council retained the firm of Fine, Jacobson, Schwartz, Nash, Block & England, P.A., as Bond Counsel at a cost not to exceed $5,000. Mr. Rednor read Temp. Res.4_: #4084 by title. Frank Etheredge, Finance Director, said he distributed a sheet to Council with an estimate of what it is expected that the bond In issue costs will be based on Mr. Greenwood's sheet of the capital projects. He said the total of $12,276,000.00 had the Land Section 7 purchase removed to give the required projects of approximately $11,400,000.00. He said based on estimated under- writer's fees of $176,700.00 or 1.55% of the total. 2 4/12/86 /pm 1_: 16 Mr. Etheredge said the other items concern Insurance, Bond Coun- sel, and other miscellaneous items that must be paid with the total bond issue of $11,847,000.00. V/M Stein said there was a Committee appointed including Mr. Etheredge, Finance Director, Alan Ruf, Consulting City Attorney, and himself, as Council Liaison, to interview the under- writers. He said at that time they were told there were two other underwriters wishing to be heard and they were also interviewed. He said it was discovered that one of these underwriters was not interested in the underwriting but wanted to be the City's Fin- ancial Manager. V/M Stein said subsequently they received a call from another underwriter who then submitted his proposal. He said in the negotiations, the lowest bid came from L.F. Rothchild & Co., which was at 1.55%. He said this was considerably less than was paid to the previous underwriters. He said the proposal ran from 20 to 25 or 30 years. He said in discussion with Bond Counsel and the underwriters, they were told it would not be impossible to have this for 30 years. V/M Stein said they bid at 25 years because in this way more people would be responsible to pay this back. He said if it were f-loated for 30 years, those people coming into the City will help carry the load. He said if the City were able to float the bonds today, the 12 million dollars would cost the City less than 10 million dollars. He said the Committee stresses urgency because the market at this time is favorable and, since there are reports that the agreement is almost completed on 201 and the engineers have already been selected, the funds are needed to proceed. V/M Stein said the Committee has recommended L.F. Rothchild together with William R. Hough & Co. with Rothchild being the lead underwriter. He said there is an amount of $5,000.00 for the fee of William R. Hough & Co. C/W.Massaro asked how the figure of $11,847,100.00 was arrived at since the sheet prepared by the Utilities Director showed a bond amount of $12,276,551.00. She said that amount seemed insuffi- cient since the cost was taken for various work done on the rehab program. V/M Stein said the figures show approximately $800,000 for the land in Land Section 7, which was removed. C/W Massaro asked who took this amount out and V/M Stein said the Utilities Director took this out because it does not belong in there since the land is not going to be used. He said if the City decides to put the Public Works building at that location it must come from a differ- ent fund-, not from this bond issue. He said the only thing that can come out of this bond issue is what it is for and that is wastewater treatment. V/M Stein said the exact amount is not to be determined today and the purpose of this meeting is to get bond underwriters. He said whether they float 11 or 12 million dollars has nothing to do with this meeting. Per. Etheredge said the rehabilitation was not to come from the bond issue but from CIAC funds and was not included in here. C/M Gottesman asked if the price would be reduced if the bond issue goes to 12 million dollars instead of the 10 million dollars quoted. 3 4/12/86 /pm John Berani of L.F. Rothchild, said the 1.55% is a gross discount that represents the lowest of underwriting fees that they have currently charged for this type of financing. He said he would anticipate that if the issue is 12 million dollars, a similar fee would be charged. He said the only variable in this financing is what is called "sales commission" to the salesmen. He said the technical name for the sales commission is "average take -down". Mr. Berani said that number has to do with the ability to market securities at a particular time in the market place. He said that cannot be predicted. He said if there is a super saturation or other major problems, that portion of the fee could go up. He said there is a fixed price of 1.55% and they would have to discuss market conditions if they drastically change. Mr. Berani said in terms of the overall conditions of the market place, it is impossible to predict what the market Will be then. He said it is their professional judgment that interest rates may go down over the next few months and conditions may improve. C/M Gottesman asked if a 30-year bond issue would not have an adverse affect on people considering settling in Tamarac and V/M Stein said when the issue is floated that amount is set for 30 years. He said the City has taken advance money towards the 201 or wastewater program already and will continue to do that. He said whether the City floats bonds for 25 or 30 years would be done at the advice of the bond counsel and underwriters at the time. C/M Gottesman asked what would be the soonest date these bonds could be taken to market and Mr. Berani said approximately 6 weeks. C/W Massaro asked what the engineering fees of $10,400.00 are for and Mr. Etheredge said that is the report from Williams, Hatfield & Stoner that has already been received to determine the cost of the projects. He said that will be paid out of these proceeds. C/W Massaro asked what the Paying Agent and Registrar are and Mr. Etheredge said it will probably be Barnett Bank, who will be paying for the coupons every month, the retirement and registering of the bonds, handling all transactions, etc. C/W Massaro questioned what Closing and Contingency are and Mr. Etheredge said that would be for any closing costs. He said the sheet he distri- buted to Council was only to give a vague figure of what this will cost. C/W Massaro asked what the underwriters fee would cover and V/M Stein said it is listed in a memo to the City Manager from John Montalvo of the Finance Department dated 4/10/86. He said this memo notes that the average take -down of sales commission, management fee, underwriting risk, expenses of the underwriter, travel, and printing. C/W Massaro asked if the rate that has been set for the residents was based on a 20 or 30 year issue and Mr. Etheredge said he believed it was 25 years. He said it was $27,805,000.00 in Principal, 10% for 25 years, about $3,060,000.00 per year was used to base the ratio. Mr. Berani said the City submitted a proposal that said 20, 25 and 30 years. V/M Stein noted that the rates are as follows: 20 years - 7.25% 25 years - 7.38% 30 years - 7.38% He said the coupon for one year would start at 4.75%. 4 J 4/12/86 /pm C/W Massaro asked Mr. Etheredge if the rates the City is charging now are based on 20 or 25 years and Mr. Etheredge said 25 years. He said this rate study used 1984's expenditure figures. V/M Stein said the residents are being charged based upon 10% not 7.25%. Mayor Hart noted that a Workshop Meeting will be held to determine the length of time for which the bonds will be floated. Jerry. Heffernan, Bond Counsel for the City, said the rates being discussed today are market rates and when a Workshop Meeting is held in approximately a month, the numbers and rates will be known.. Mr..Berani noted that the Workshop Meeting date and the marketing hav-e to be almost within one day of each other because if a maturity is agreed upon, the securities will be marketed the next day. C/M Gottesman asked why the underwriters are designated at 90% and 10% and Mr. Heffernan said the divisions are typically made that way. He said the City is selecting L.F. Rothchild as the actual Manager of this transaction and William Hough will be Co -Manager and will participate in the sale but not in the management side of it. Clark Bennett of William R. Hough & Co. said in structuring the deal there are certain responsibilities that are required of the lead underwriter. He said he structures the deal, does the computer work, checks the market, obtains the insurance, etc. He said as joint underwriter he may or may not ask to participate in any.of that work. He said in this case he has elected to do the work. -and has offered that split. He said they have elected to assujnB_to take that split. -"(C,/W`.-A saro requested a partial Verbatim Transcript at this point - Df__the:-7iinutes) - g/W.--'sassaro: The only thing that I wanted clear is that if these figures do change we have absolutely no responsibility to this underwriter. Is that correct? Mr. Rothchild. Ar,__Rothchild: You will be presented with a purchase contract and we will discuss with you interest rate considerations at a Workshop, that you indicated that you want to have, and, you have no liability. If there is no deal there is no liability. C/W-Massaro: There is absolutely no liability. Mr. Rothchild: We understand that but we are going ahead with the full faith of the City that you want us to do this and there is a need to do it. And, we obviously will incur a great deal of expenses...so is your bond counsel to do it ... and we will be coming in at 1.55%. I think that is our understanding. (End of partial Verbatim Transcript). V/M Stein MOVED that the City retain L.F. Rothchild and William R. Hough & Co. to underwrite the utility bond issue at the bid amount of 1.55 subject to review at a Council Workshop Meeting before the bonds are actually issued. SECONDED by C/W Massaro. Mr. Rednor asked the underwriters if it is absolutely clear that if the City, regardless of market reasons, decides that they do not wish to issue these bonds, both the underwriters and the bond counsel will receive no fee including no costs that are incurred. Mr. Rothchild said if, for whatever reason, the City decides not to authorize them to proceed there will be no liability. Mr. Heffernan said that is typical with all bond counsel. 5 4/12/86 /pm Mr. Heffernan said when they were hired two years ago, the Council had requested two transactions, a general obligation for the new City Hall and a water and sewer parity bond issue, which was all that was anticipated at the time. He said when it was discovered that there were some legal problems when they did the refunding, they did the refunding first. He said technically speaking, the contract he has with the City is for two transactions and not three. Mr. Heffernan said they have agreed to do this transaction at $5,000.00 because it is a parity issue and they believe it can be Tape 2 handled at that rate. VOTE: ALL VOTED AYE V/M Stein MOVED that the City retain the firm of Fine, Jacobson, Schwartz, Nash, Block and England as bond counsel at a sum not to exceed $5,000.00. C/W Massaro asked Mr. Heffernan what their hourly rate is and Mr. Heffernan said his normal hourly rate is $150.00 but they will charge $100.00 per hour for him and use associates at $75.00 per hour. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE Mayor Hart adjourned the meeting at 2:50 P.M. MAYOR TEST: ITY CLE K CITY OF TAMARAC APPR Ep AT MEETING OF ti City Clerk This public document was promulgated at a cost of $52.41.or $1.45 per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. 6 �.. 4/12/86 /pm C� MAIL REPLY TO: P.O. BOX 25010 TAMARAC. FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 RECORD OF COUNCIL DISCUSSIONS/ACTIONS April 1, 1986 NOTICE OF SPECIAL COUNCIL MEETING TAMARAC, FLORIDA There will be a Special City Council meeting on Saturday, April 12, 1986, at 2:30 P.M. in the Council Chambers of City Hall, 5811 NW 88 Avenue, Tamarac, Florida. The purpose of this meeting is to hold an interview with Dennis Sparks, candidate for the position of City Manager. The public is invited to attend. FINAL ACTION: The City Council held an interview with Dennis Sparks and he will submit his proposal to Council in writing for their review. Marilyn Bertholf, CMC City Clerk Pursuant to Section 286.0105, Florida Statutes If a person decides to appeal any decision made by the city Council with respect to any matter considered at such meeting or ,purposeWaring, he will need a record of the proceedings and for such , he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based. AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING April 12, 1986 Tape 1 CALL TO ORDER: Mayor Hart called the meeting to order at 2:50 P.M. on Saturday, April 12, 1986 in the Council Chambers of City Hall. ir ROLL -CALL: PRESENT: Mayor Bernard Hart Vice Mayor Sydney M. Stein Councilwoman Helen Massaro Councilman Arthur H. Gottesman ABSENT AND EXCUSED: AL PRE ENT• Councilman Jack Stelzer Larry Perretti, City Manager Marilyn Bertholf, City Clerk Patricia Marcurio, Secretary Larry Perretti, City Manager, noted that on Mr. Sparks resume it was documented that his last employment was as County Adminis- trator in Caroline County, Virginia, from 1985 to present. He asked for an update as to what has transpired since that time. Dennis Sparks, candidate for the position of City Manager, said the resume is outdated and he is presently a Management Consultant working with a Consulting Engineering firm. He said he also has his own firm of Sparks and Associates in Virginia. He said he left Caroline County at the end of August, 1985. He said he is 10 currently working on a municipal consulting project in West Virginia. Mr. Perretti asked why Mr. Sparks left Caroline County and he said that was an interim position and this was not the type of locality he was looking for nor was he the type of employee they were looking for. He said he was only there 3 months and, in that time, he received a $594,000.00 City B.G. Grant Form, 4 new industrial prospects and some other unrelated items. Mr. Perretti asked Mr. Sparks to describe his management style as it relates to a Council/Manager form of government. Mr. Sparks said it was traditional. He said the City Council are elected officials who are representatives of the people and the City Manager is appointed by the Council to conduct the daily routine affairs of the City. He said his philosophy in dealing with employees ,is one of participative management. He said he believes in teamwork with open lines of communication between all members of Council, City Manager, the public and employees. Mr. Perretti asked Mr. Sparks how he would describe his work habits and personality and Mr. Sparks said he has been accused of working too much. He said he is an organizer and he feels he is a very nice guy. Mr. Perretti said Tamarac isbasically a residential community of retirees who demand the most efficient operation possible from their municipal government. He asked how Mr. Sparks would instill confidence in these re-sidents.upon assuming the position of City Manager. Mr. Sparks said he has had a good relationship with the residents in the past and he is aware of the two different func- tions of the Council and the City Manager. l 4/12/86 /pm Mr. Sparks said as the City Manager he would carry out the duties, wishes, Resolutions and Ordinances that Council passes. He said he would take the staff and try to lead them in a team approach in that direction. Mr. Perretti asked Mr. Sparks what his management philosophy would be for improving morale among the City employees after assuming the position of City Manager. Mr. Sparks said he believes in teamwork as opposed to a dictatorial style. He said he would meet with the Department Heads on a regular basis to discuss problems, achievements and the direction that the Council wants to go in so that there will be open lines of communication. Mr. Perretti asked Mr. Sparks what experience he has in dealing with various community groups who function in a watchdog capacity over municipal government. Mr. Sparks said he believes he has good experience with that in Washington County. He said the group consisted of about 3,000 residents and he felt they needed to know what was going on in government. He said the residents resented the government taking action without notifying them. He said if they knew the reasoning of the governing body, they could better understand their actions. Mr. Perretti asked Mr. Sparks if he had any experience as a County or City Manager when the Police or Fire Departments were not under his authority. Mr. Sparks said he was a County Administrator in 3 counties in Virginia and it is not much different than Florida. He said in addition to the governing body there were those elected constitutional officers that demanded attention as well. He said the Fire Departments were volunteer groups. Mr. Perretti asked Mr. Sparks which of the following: budgeting, personnel/labor relations, utilities, finance, public safety or engineering would be his strongest field and which is his weakest 44 field. Mr. Sparks said he has good experience in budgeting, personnel and finance and his weakest field would be engineering. Mr. Perretti asked Mr. Sparks what type of degree he has. Mr. Sparks said he has four degrees; two Associate Degrees, one in Business Administration, one in Pre -Teacher, one in Business and Law and an M.B.A., Master in Business Administration. He said he also has about 10 years experience in public administration. Mr. Perretti asked Mr. Sparks to describe in detail his greatest achievement relative to a governmental reorganization program resulting in meaningful savings and improved delivery of govern- mental services. Mr. Sparks said there have been several but probably Washington County was the largest, significant develop- ment that he was able to achieve. He said in Washington County, Virginia, which is on the Virginia/Tennessee border and is the 16th largest of 95 counties in Virginia, he reorganized the governmental structure relating to departments and personnel. He said he organized three new departments, central accounting, central purchasing and legal services. He said this resulted in significant savings to the County. Mr. Sparks said this resulted in no increase in personnel but there were many changes. He said the tax rate did not increase and yet the level of services did increase. Mr. Perretti asked Mr. Sparks to describe in detail the most controversial issue that he encountered as a City Manager and the end result. 2 /pm 4/12/86 Mr. Sparks said in Washington County there was a renovation of an old school building into a County office building and this became controversial in the political environment. He said they did this instead of building a new building and they saved more than half of a million dollars. Mr. Perretti asked Mr. Sparks if he feels it is important for a City to have an overall plan for parks and recreation facilities where condominiums flourish with their own recreational facil- ities. Mr. Sparks said he feels planning is good from a business standpoint. He said planning is a combination of research and putting the conclusions or recommendations of that research into a projected implementation. Mr. Perretti asked Mr. Sparks what is the smallest and largest budget he has dealt with and what the millage rates are that he has been dealing with. Mr. Sparks said the largest budget was 30 million dollars and the smallest was about 13 million dollars. He said in Virginia the rate is not calculated in a millage fashion but he is familiar with it. Mr. Perretti asked Mr. Sparks if he had any experience dealing with unions and what is his attitude about them. Mr. Sparks said no, not in the public sector since unions are not allowed in the public sector in Virginia. He said he feels when many unions are formed.they probably could have been avoided if the employer had made some concessions. Mr. Perretti asked Mr. Sparks how long a tenure he is seeking with Tamarac and what his minimum salary and benefit requirements would be. Mr. Sparks said there are two ways this could be approached: first, as an employee and, second, as a consultant for one year and help to get established. He said he has an interesting way to save the City money and reduce risk for all. Mr. Sparks said the salary he would seek would be $55,000.00 and the.benefits would.depend.on which approach is taken. He said the tenure for a City Manager is not very long. Mayor Hart asked Mr. Sparks what his experience is in securing County, State and Federal grants for a City and Mr. Sparks said he feels his experience has been fair. He said he has worked on F.E.M.A., Federal Emergency Management Agency grants, and a grant for a utility. He said he has been an advisor to an Industrial Development Authority, 3 Planning Commissions, Airport Com- missioner and a Commissioner on the Executive Committee of the 5 County Emergency Medical Services Council. He said they all received grants of one type or another. Mayor Hart asked Mr. Sparks what his experience has been in securing economic development companies for the counties in which he worked. Mr. Sparks said he has one reference that calls him an expert in that area and he has had good experience in that field. He.said Caroline County received an industrial development grant in 90_days time with.4 prospects. He said in Washington County there is a list that involved manufacture, commercial, retail and industrial companies. He said in Page. County, a.smaller county, there was.an electronics manufacturer, which involved the develop- ment of a new industrial site. Mayor Hart asked Mr. Sparks if he would like to live in Florida and Mr. Sparks said he likes South Florida and the job depends on the people involved. 3 /pm 4/12/86 V/M Stein asked Mr. Sparks how soon he could begin and Mr. Sparks said he could come as soon as he is needed. V/M Stein asked for an explanation of the option of "consulting basis" and Mr. Sparks said it is a concept. He said if he were to come to Tamarac representing Sparks and Associates as an interim City Manager for a period of one year. He said in this way the City could benefit as follows: - on this basis, the City would have the opportunity to see what his performance is like without any appearance of a long-term situation. - on this basis, he could relocate to Florida and it would not cost the City for benefits, sick leave, etc. Mr. Sparks said he tried to estimate the net savings to the City, conservatively, was approximately $5,500.00 for one year. He said if, at the end of one year, the City decided that they wanted a City Manager other than him on a permanent basis, he would offer his services at a 30% discount to the City for an executive recruiter. He said he would be in a better position to recruit and screen a selection for the City since he was in this position for one year. V/M Stein asked Mr. Sparks if he felt a City Manager position for Tamarac was not a full time job and Mr. Sparks said no, he would be a full time consultant but the only difference would be there would be a contractural contract rather than an employment con- tract. He said one of the major benefits to him would be that as a consultant, he could legitimately take his living expenses as a business deduction with I.R.S. C/W Massaro asked Mr. Sparks how long it has been since he was a City Manager and he said he has not been a City Manager but has been a County Administrator of 3 counties. C/W Massaro asked when was the last time he was a County Administrator and Mr. Sparks said August, 1985. C/W Massaro asked if that was where he earned between $43,000.00 and $45,000.00. Mr. Sparks said no, that was a4q short 4 hour encounter in Garden City, Michigan, where he was hired as a City Manager. He said he went there and saw some things he did not think were ethical and he left immediately. C/W Massaro asked Mr. Sparks how long he was County Administrator in Caroline County and Mr. Sparks said 3 months. C/W Massaro asked what the problem was and Mr. Sparks said Caroline County is a small rural county and was not what he was looking for. Tape 2 C/W Massaro asked Mr. Sparks what his salary was in his last position as County Administrator and he said $32,000.00. C/W Massaro asked Mr. Sparks why he is seeking such a higher salary from Tamarac and Mr. Sparks said it is a larger place with more responsibility. C/W Massaro asked how many people were in the County he was Administrator of and Mr. Sparks said 18,000 residents plus an Army base in the area with approximately 13,000 people. C/W Massaro asked what the problem was in Garden City, Michigan, and Mr. Sparks said the Mayor of Garden City represented the Council and he told him that they would pay for his lodging for a day or two so he could find a house in the area. He said it was the principle of the issue. He said the Mayor suggested he pad an expense account and it would be reimbursed to him and he refused to deal that way. He said they also told him not to talk to any of the Department Heads unless it was approved by the Council first. He said they also wanted an itinerary at least a week in advance before he made any visits to the Fire or Police Chiefs. C/M Gottesman noted there was a lapse of one year between Mr. Sparks employment with Washington County and his last employ- ment and Mr. Sparks said that is right. 4 4/12/86 /pm Mr. Sparks said during that period of time he was a commercial pilot and was active in management consulting. C/M Gottesman noted that Mr. Sparks gave the Council some newspaper icles that were not favorable as well as letters of recommendation from other -people. Mr. Sparks said he felt everything should be public,knowledge. /M GQtt-esman asked about Mr. Sparks plans for relocation if "necessary and Mr. Sparks said he would have to find a place to Lives anted would not need to move all his household goods. bmit his proposal to Council C/M gb`ttesman suggested Mr. Sparks su n1writing and he said he would. C/M Gottesman asked Mr. Sparks if he would pay for his own relocation if he were hired as a City Manager. Mr. Sparks said if he were hired on a consultant basis the City would not pay for the relocation because he would not move all of his household goods. However, he said if he were hired on an employee basis it would be done with permanency in mind and the City would pay for his relocation. C/M Gottesman said this is basically a City of retirees and he asked Mr. Sparks what his feelings are about enticing large industry to this area. Mr. Sparks said the determination of whether or not industry should be sought should be made by the Council of the City as the governing body. He said if the Council does decide to solicit industry it would be for a tax base and would seek clean industry. Mayor Hart said it should be understood that the Council is not looking for a one year City Manager and he asked Mr. Sparks to elaborate on his experience with Washington County. Mayor Hart noted that Washington County had a population of 72,000 people with 270 employees and a budget of 30 million dollars. Mr. Sparks said he had a good governing body there to work with and the area is a combination of urban, suburban and rural. He said the governing body was conservative and yet progressive and they managed to do a great deal without spending a large amount of money. Mr. Sparks said it was a very political area and he was the 14th County Administrator in 17 years and he stayed longer than any except for the first. He said he brought the level of pro- fessionalism up. C/W Massaro asked the amount of salary he received there and Mr. Sparks said $35,000.00. Mayor Hart asked Mrs. Sparks her feelings of Florida and she said she enjoyed Florida. C/W Massaro noted that although there have been 3 City Managers in the last 2 years, the previous one was here 7 years. Ed Soloman, resident, said as a former resident of Virginia, he agreed with Mr. Sparks' description of the various areas of that State. 5 /pm 4/12/86 Mayor Hart noted that the interview was over and the City Manager would contact Mr. Sparks regarding Council's decisions. He said Mr. Sparks should submit both proposals in writing for Council's review. Mayor Hart adjourned the meetin at 4:00 p.M. MAYOR TTEST: CITY CL K CITY OF TAMARA(;""'= AMOVED T MEETING QE-�c� City Cier This document was promulgated at a cost of $52.41 or $1.45 per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. I a 6 /pm 4/12/86