HomeMy WebLinkAbout1986-04-22 - City Commission Special Meeting MinutesL�
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5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
April 17, 1986
MAIL REPLY TO:
P.O. BOX 25010 NOTICE OF SPECIAL MEETING
TAMARAC. FLORIDA 33320
CITY COUNCIL
TAMARAC, FLORIDA
There will be a Special Meeting of City Council Tuesday, April
22, 1986, at 9:00 A.M. in the Council Chambers of City Hall,
5811 NW 88th Avenue, Tamarac, Florida.
The subject of the meeting is a six month review of the budget
for Fiscal Year 1985/86.
The City Council may consider and act upon such other business
as may come before it.
The public is invited to attend.
Carol E. Barbuto
Assistant City Clerk
Pursuant to Section 286.0105, Florida Statutes
If a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based.
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
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5811 NORTHWEST 88TH AVENUE 6 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
April 17, 1986
MAIL REPLY TO: RECORD OFCOUNCIL-DI I D CTIONS
P.O. BOX 25010
TAMARAC. FLORIDA 33320
NOTICE OF SPECIAL MEETING
CITY COUNCIL
TAMARAC, FLORIDA
There will be a Special Meeting of City Council Tuesday,
April 22, 1986, at 9:00 A.M. in the Council Chambers of City
Hall, 5811 NW 88th Avenue, Tamarac, Florida.
The subject of the meeting is a six month review of the budget
for Fiscal Year 1985/86.
FINAL ACTION:
Authorization was given to the Chief Building Official
to investigate the cost of increasing his facilities.
APPROVAL was given for the annual budgets, as
. recommended by the City Manager, for both TUW and TUE
and the General Fund.
jo
The City Council may consider and act upon such other business
as may come before it.
The public is invited to attend.
Carol E. Barbuto
Assistant City Clerk
Pursuant to Section 286.0105, Florida Statutes
If a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a .varbatim record includes
the testi-ony and evi�ee upm Wt!i �, 80=1 �W `^
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
April 22, 1986
Tape 1 CALL TO ORDER: Mayor Hart called the meeting to order at
9:00 A.M. on Tuesday, April 22, 1986 in the Council Chambers.
ROL�� CALL : PRESENT:
Mayor Bernard Hart
Vice Mayor Sydney M. Stein
Councilwoman Helen Massaro
Councilman Jack Stelzer
Councilman Arthur H. Gottesman
ALSO PRESENT:
Larry Perretti, City Manager
Myrna Shapiro, Secretary
City Manager Perretti said he requested this meeting to present
the half year budget because of the restraints that were put on
various Department Heads at that time. He said last year they cut
back the manpower and Capital Expenditures to 1984 statistics. He
said at that time the Department Heads felt some of the things the
Council was requesting restraint on were impossibilities and he
hoped this would be a preview and forecast of what to expect.
Mr. Perretti said the Department Heads met the task of a stringent
budget and should be congratulated. He said the Department Heads
are now making requests to help them through the remainder of the
Fiscal Year. He said the Department areas of great concern are
the following: Utilities, Building, City Planning and Public
Works. He said these departments, because of the growth in the
City, have been working to full capacity.
Mr. Perretti said he is requesting Council to take note of needs
of additional manpower in these departments and he noted that
Mr. Etheredge has made necessary changes within intra-departmental
accounts so that there are not a great deal of additional monies
being requested. He said on 3/31/86, the Contingency Fund was at
$107,000.00 and, because of the decrease in the amount of monies
that had to be put into the Pension Fund, the Contingency has now
been increased to $327,000.00.
V/M Stein said the estimated income was $10,490,000.00 and he
questioned what the total expenditures would be if Council granted
everything requested by the City Manager. Mr. Etheredge said the
figure is on Page 57, Section B and the figures are identical.
C/M Stelzer said he researched this thoroughly and he asked if
this 6-month review is actually required. He said he would like
to see this done permanently. Mr. Perretti said it was done by
his request to Council at the last Fiscal Year. C/M Gottesman
noted that this is more work for the City Manager and he asked if
it was worthwhile. V/M Stein said this could be discussed further
with the City Manager and Finance Director to determine its
merits.
C/M Stelzer noted that there are a great deal of intradepartment
transfers made during each Fiscal Year and this was always left to
the discretion of the City Manager and Department Head. He said
is there was a Resolution adopted on 11/27/85 which prohibits that
and he questioned why this should have to come before Council. He
read, "The City Manager may transfer funds within a department
and, with the approval of Council, may transfer funds between
departments." He said he does not approve of transfer of funds
between departments but it should be allowed within a department.
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4/22/86
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C/M Stelzer said he would like to rescind this Resolution and
allow the Department Heads to work with the City Manager regarding
intra department transfers. C/W Massaro said this should be
addressed 6 months from now.
e nues - C/M Stelzer continued on the budget noting that there
was an increase in Revenue of approximately $580,000.00. He said
the City lost approximately $130,000.00 of Interest that was
expected but will not be realized. He said, therefore, the
increase in the income is $452,000.00.
V/M Stein noted that one of the reasons the City is ahead is
because of half a million dollars in garbage fees. C/W Massaro
asked where the Interest came from and C/M Stelzer said all Massaro
the
extra money the City has is invested and the Interest that is
earned is prorated to each particular budget and department. He
said the share that should have been realized in the General Fund
was originally contemplated at $180,000.00 but is now reduced to
$50,000.00.
C/W Massaro asked if that includes the various accounts such as
Drainage, etc., and Mr. Etheredge said no, that is only the
General Fund. He said every fund has its own interest income and
it gets posted to those funds. He said the only funds they would
be taken from would be the Street Resurfacing Fund, the Sidewalk
Project Fund, the Capital Reserve Fund and the City Hall
Construction Fund, all of which are being closed out. C/W Massaro
said funds such as the Traffic Light, Drainage, Road Improvement,
etc. stay untouched and Mr. Etheredge said yes.
Disbursements - C/M Stelzer said the Legislators of the City just
received an adjustment of the salaries with a total request of
$1,080.00.
C t o e - C/M Stelzer noted there was a request for
personnel, one secretary, and he suggested this be held until a
new City Attorney is selected to better determine the personnel
needed in that office. Mr. Perretti said since the last secre-
tary has left, there has been an interim person there handling the
word processing on a part-time basis. C/W Massaro asked if she
has been funded in that department and Mr. Etheredge said she was
being charged to Professional Services. Judy Deutsch, Personnel
Director, said there is enough money in Salaries now to make the
adjustment.
C/M Stelzer said there is an additional $21,000.00 in the Profess-
ional Services and he noted that Alan Ruf and his Associates are
doing a great deal of work that could be done by a full time City
Attorney. Mr. Perretti said even with a City Attorney, because
there is no Assistant such as a Law Clerk, the City has to pay
outside help at a higher rate.
C/M Stelzer referred to Page 5 and said the City Manager added
$26,000.00 in salaries to pay the salary of a new City Manager and
Mr. Perretti said also an Assistant. He said the additional
amount of $4,000.00 concerns payroll.
ity__Cle,rk - C/M Stelzer noted there is a request for office
equipment for the portable file and a reduction in the salaries
and pension totals $6,400.00.
44
C/M Stelzer said they have received approximately $180,000.00
income that the Pension Fund has made which has reduced the City's
contribution considerably to all departments. Mr. Etheredge said
the budgeted numbers are based on an item on the Council agenda
for 4/23/86 to adjust the City's contribution rates. He said if
that is not approved, all of the numbers change back.
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4/22/86
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C/M Stelzer said the City Clerk has a reduction of $4,000.00 in
Election Expenses, therefore, her net request is a negative figure
of $9,000.00.
in nce De rtment - C/M Stelzer said they have not requested
anything.
PuU'c�W ks - C/M Stelzer referred to Page 12 and said they have
asked for money because of extra costs for gas and diesel,
electricity, water and sewer, machinery and equipment and propane
gas. He said the total request is $5,450.00.
V/M Stein said with the reduction of gasoline prices from $1.20 to
approximately $.80 per gallon, he questioned why there is an
increase. Mr. Etheredge said this is the first year that Mr.
Couzzo was budgeted for gasoline in this fund and there was no
estimate of what would be spent. He said this was done with the
thought that this could be adjusted at mid -year. C/M Stelzer
noted that they are requesting $12,000.00 be increased to
$20,000.00.
C/M Stelzer said the electricity has been increased $7,000.00 on
Page 15, water increased $1,100.00 and they have reduced their
building repairs by $1,000.00. He said they are requesting an
amount of $2,200.00 added to Machinery and Equipment Repair.
C/M Gottesman asked why the amount for Electricity has more than
doubled in 6 months and Mike Couzzo, Public Works Director, said
they had FP&L representatives analyze what was happening with the
electric bills and the usage has increased over previous years.
He said there has been more of a demand on the service and the
costs are reflected. Mayor Hart noted that in order to get caught
up in vehicle maintenance they have been doing night work which
calls for more electricity for lights, etc.
Mr. Couzzo said as far as usage of gasoline, last year the depart-
ment used approximately $20,000.00 worth of gasoline, therefore,
When $12,000.00 was originally budgeted this year, that was not
practical. He said he was aware this would not be sufficient.
V/M Stein noted that prices for gasoline have been reduced and
Mr. Couzzo said that would apply if there were exactly the same
amount of vehicles with the same amount of usage.
C/M Stelzer referred to Page 16 and said this is a reduction of
$22,000.00. He said there are many pluses and minuses in Public
Works which are mainly due to reclassifications.
n er - C/M Stelzer referred to Page 21 and noted there is
an amount of $70,000.00 for additional salaries and, with the
inclusion of Pension, Overtime, etc., it would total $82,000.00.
He said there is an amount of $7,000.00 for Professional Services
for the second half of the year.
Bill Greenwood, Director of Utilities and Engineering, said the
Personnel Summary that they submitted would indicate that they are
requesting one additional Senior Construction Inspector for the department because of all the building activities within the City.
He noted the extra construction is reflected in both the Building
and Engineering Departments revenues for this year. He noted that
amounts collected by the Engineering Department to date are
$174,000.00. He said they were budgeted at $115,000.00; there-
fore, it is a net increase of $59,000.00.
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Mr. Greenwood said a comparison to last year on income is that
this time last year they were looking at $115,000.00 versus
$174,000.00 for this year. He said this is directly related to
the amount of activity of construction that is presently going on
and the projection for the rest of the year and next year.
Mr. Greenwood said the other increase on the Personnel Summary
would be a request of another City Engineer to assist the depart-
ment; therefore, the overall increase is a 1.5 allocation. He
said the Engineer would be split 50% between Utilities and 50%
with Engineering.
C/W Massaro asked if Mr. Greenwood feels he needs another man to
help him and Pete Procopio and Mr. Greenwood said yes. He said in
October, 1985, they brought to Council's attention that the City
cannot enter a Capital Expansion Program of approximately 25
million dollars without staffing. He said at that time, the memo
requested that one additional Engineer be hired in October, 1985,
with authorization for another Engineer to be hired in January,
1986. He said the authorization was approved by Council on
10/23/85; however, they did not implement the request for the
additional assistant in January of this year but have waited until
now to bring this before Council. He said it is presently includ-
ed in this budget and the justification is dated in a memo from
him dated 10/23/85, #6506.
C/M Stelzer said Rentals and Leases total $1,900.00, $1,000.00 for
Office Supplies, $150.00 for Office Furniture, with a total of
$93,000.00.
Personnel Department - C/M Stelzer referred to Pages 31 and 32,
and he noted the largest item is Insurance at an increased amount
of $140,000.00. V/M Stein asked why the previous year shows a
zero balance and Mr. Etheredge said in previous years it was in 41
the Finance Department and this year it was transferred to Per-
sonnel.
C/M Stelzer said there is a reduction of $39,000.00 in Salaries
and he asked why. Mr. Perretti said when the budget was first
initiated, it called for a Personnel Director and an Assistant and
Judy Deutsch has been Personnel Director without an Assistant
since July, 1985.
C/M Stelzer noted that Mrs. Deutsch has suggested that a Labor
Relations Counsel be hired by the City at the time of negotia-
tions, which can either be done on a consultant basis or, if there
is an Assistant City Manager, he may be able to handle that.
V/M Stein said Larry Perretti is versed in this field and he
questioned why anyone else would be sought. Mrs. Deutsch said it
would depend on how this would be handled when the time comes.
C/M Gottesman asked if this would be a Consultant and Mrs. Deutsch
said there are two negotiations coming up this Fiscal Year.
C/W Massaro asked how the City Manager feels about this and
Mr. Perretti said regardless of who is in the position of City
Manager, a general rule is that the Chief Executive Officer is not
at the negotiating table. He said there should be an individual
for the negotiator to fall back on, who would be the Chief Execu-
4i
tive Officer. He said the Chief Executive Officer would then go
into closed session with Council. He said he would, therefore,
recommend that the negotiator not be the Chief Executive.
General Administrative Expenses - C/M Stelzer referred to Pages 33
and 34 and said they are requesting an additional amount of
$40,000.00 for Street Electricity and $5,000.00 for Advertising.
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4/22/86
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C/M Stelzer questioned what type of advertising is involved and
Tape 2 Mr. Etheredge said this is advertising for various departments.
C/W Massaro asked why there is not a requirement that the street
lights that are burned out are reported by the Police and Chief
McIntosh said the officers do report these instances to the
dispatcher and a notice is then sent to the Engineering Department
who notifies the appropriate people. Mr. Perretti said he would
prefer that these notices be sent to the Public Works Department
instead of the Engineering Department because he has a direct line
with FP&L.
Mr. Perretti said the City staff is giving excellent service to
the residents when they complain whether regarding a road, traffic
light or anything. He said the problem that exists is that the
City can give one or two days service to detect whether they are
right in their thinking but the big problem exists when the
problem is turned over to the County. He said there are many
County roads going through Tamarac and the lights are controlled
by FP&L. He said when the County is called and told lights are
out, the City is put on the entire County list and wherever
Tamarac falls, that is when this will be repaired. He said this
is where the delay is.
C/M Stelzer said they have used $150.00 for the first 6 months and
they want $150.00 for the second 6 months increasing the budget to
$40,000.00.
C/M Gottesman said he has called regarding a light problem by his
home and he was told by FP&L that payments are made by the year
whether the light is on or off. Mr. Perretti said Mr. Couzzo's
department has been handling the complaints and working with FP&L
to get repairs as quickly as possible.
Polic D artment - C/M Stelzer said the largest amount of savings
has been the fact that any of the policemen that have left have
not been replaced. He said there is a reduction of
$130,000.00 on Salaries and Mr. Perretti said the reason for a
deficit is because of a gap between the replacements. He said at
the present time, the City is short one police officer.
C/M Stelzer said the City's contribution to the Pension Fund is
now 1% instead of 6.5%. He said the Chief has asked for $1,500.00
for Services, and Printing and Binding. Chief McIntosh said the
net decrease in the budget is $213,000.00.
Fixe Department - C/M Stelzer referred to Page 39 and noted a
large reduction of $36,000.00 in the Pension and Workmen's Compen-
sation -has a $19,000.00 increase for Insurance. He said
Chief,Simon has asked for roof repair and Mr. Perretti said the
roofs of both Buildings 1 and 2 need repair. He said one of the
key areas is in the compressor area where the emergency lights are
on and this needs repair. Mayor Hart said he observed this with
the City Manager and this should be repaired as soon as possible.
Chief -Bernard Simon said on Line 466 of his budget, he requested
$25,000-.00 to replace the area that is rusted and the rebuilding
of engines and he still requires this amount. He said he needs
$5,000.00 to replace 2 aerial ladder doors that are rusted from
the inside out and $20,000.00 to rebuild the American La France
Pumper which they purchased almost 10 years ago. He said he has a
rusted booster tank that they want removed, fiberglassed inside
and out and a tune up. He said this would be a restored spare for
each station to allow for maintenance, breakdowns or recall during
an emergency.
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4/22/86 �
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C/M Stelzer referred to Line 644 on Page 41, Communications,
involving 6 portable radios, battery analyzer, amplifier, mobile
radio units and battery chargers in the amount of $8,400.00. He
noted that Chief Simon had requested $11,600.00 and he asked if
the amount of $8,400.00 would be adequate. Chief Simon said he
would prioritize what is needed.
C/M Stelzer referred to Page 42, $23,000.00 for Other Capital
Items. He said Chief Simon wanted $66,000.00 originally and it
was cut to $23,000.00 and he asked if there is anything urgent in
this group. Chief Simon said he would have to prioritize that
list as well. C/M Stelzer noted that the net increase in this
department would be $60,000.00.
I
u Iding and Cgmmunity Dgyglopment - C/M Stelzer referred to Pages
43 to 45. He said there were over $300,000.00 in additional
Permit fees expected for the rest of the year.
Bob Jahn, Chief Building Official, said he has requested 3 addi-
tional people; however, he has obtained retired people from other
departments and placed them on part time alleviating his problem.
He said unless the need became greater, he would maintain this
situation. He said he has a Chief Plans Examiner and a Clerk
Typist on a part time basis. He said everything in the budget
that the City Manager recommends is included with the exception of
more space for his department.
Mr. Jahn noted the tremendous ordeal his department works under
regarding shortage of space and he said he believes he could build
a building between the present trailer and City Hall without
bothering the emergency exit. He said he has estimated this at
approximately $30,000.00. C/W Massaro said she feels this is
essential and she felt he should be authorized to do this as
quickly as possible.
C/M Stelzer MOVED to authorize the Chief Building Official to
investigate the cost of increasing his facilities, SECONDED by
C/W Massaro.
STATE: ALL VOTED AYE
C/W Massaro noted that the City Planner should have more room as
well. Mayor Hart noted that there are space problems in every
department throughout City Hall.
Sanitatic_n - C/M Stelzer said there is a $21,000.00 increase in
Sanitation on Page 48 and that is necessary. C/W Massaro asked if
it has been determined how many rental units are accounted for in
the City and whether they are paying for their own garbage collec-
tion. Mr. Perretti said , through the printouts, he has reviewed
as much as possible and they feel they have everyone on the
records that is paying. C/W Massaro suggested a copy of all
rentals records be submitted to each member of Council so that
this can be reviewed and studied. She said if anyone knows of any
that are not on that list, a memo could be submitted to the City
Manager for his follow-through.
Mr. Etheredge said he can give Council a list of who is paying by
development and who the rental people are. C/W Massaro said she 44
is looking for a list showing the receipts for rental units
showing whether the City is collecting from the approximate 2,500
rental units in the City.
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4/22/86
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Charlotte Dressler, Accounting Office Manager, said the City Clerk
has informed her that unless someone is renting a minimum of two
or three units, they are not required to have an occupational
license and she cannot keep track of the individual homeowners.
C/W Massaro said she is referring to whole condominiums that are
rentals.
Mr. Etheredge said the City does not collect from rental units for
the garbage service. Mr. Perretti said rental and commercial pay
for their own garbage service and single family dwellings and
condos are paid by the City. C/W Massaro said the City should not
be paying for rentals.
Mr. Etheredge said if the City knows they are rental units they do
not pay; however, if it is not known they are rentals they are
charged. Mayor Hart said, for instance, Versailles Gardens is
techncially a condominium but 95% of their apartments are rentals.
He asked if the City pays for picking up garbage there or is a
private service used and C/W Massaro said the City should not pay.
She said the City should be collecting $6.00 per year for each
unit in addition to an occupational license.
Mayor Hart noted that with several rental projects coming into the
City, this should be settled so that a precedent may be set.
Veterans Affairs Committee - Mayor Hart referred to Page 50 and
noted that when the budget was devised last year it was originally
set at $500.00 and, for some reason, it was increased to $3,400.00
He said he questioned this and C/M Stelzer said if this money is
not spent it will go into the General Fund. C/W Massaro noted
that they have spent $1,600.00 in 6 months and she determined who
determines they can spend this money. C/M Gottesman said, as
Liaison to this Committee, they are planning a Memorial Day
function, a June 14th Flag Day function and a picnic for veterans
from hospitals that are disabled.
C/W Massaro said she does not feel this is a City -function. She
noted that when the Festival of Lights is planned each Christmas
season, the City raises the money for this. She said the City
should not be paying for these things.
Mayor Hart said when the Committees are merged at the 4/28/86
Council meeting, the funds which remain in their budgets will also
be merged.
Public Works - Parks gn-d_Hegxpat-ion - C/M Stelzer referred to
Pages 52 to 54 with a reduction of salaries. Mr. Perretti said
this is the first year that Parks and Recreation has become a
division of Public Works and he congratulated Mike Couzzo, Public
Works Director, for his department's performance. C/W Massaro and
C/M Gottesman agreed. C/M Stelzer noted that the only thing the
Public Works Department has requested is $2,000.00 for lights.
Contingency Fund - C/M Stelzer referred to Page 55 which shows an
increase from $107,000.00 to $328,000.00. C/W Massaro said
although the Pension Fund has made money recently, that can change
dramatically and this may be needed. Mr. Perretti said even with
the Contingency in the range of $300,000.00, that is very low an
amount. He said the basic formula for a $10,500,000.00 budget
would be a $1,500,000.00 minimum Contingency Fund.
C/M Stelzer said the City has determined a net increase in poten-
tial income of $451,000.00.
C/M Stelzer MOVED to ACCEPT the budget of the General Fund as
recommended by the City Manager, SECONDED by C/M Gottesman.
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4/22/86
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Mayor Hart said this is an approximate increase of $400,000.00 in
the budget and C/M Stelzer said the net increase in disbursementE
is $451,000.00, of which, $220,000.00 will go to Contingencies.
He said that would leave additional expenditures of $230,000.00
with $140,000.00 of that amount being Insurance.
Mr. Perretti said reclassifications are coming about because the
last time the Federation of Public Employees and the City dis-
cussed job classifications was when they petitioned the City in
1979. He said since that time, many additional titles have been
put in and the City and the Union are now discussing title
changes. He said within the next 6 month period, there will be
n h
el
ma y c anges in titles and whether the positions will be union or
non -union. He said when that is completed, he will report back to
Council.
(V/M Stein left the meeting.)
C/M Gottesman commended the City Manager and staff in keeping
expenditures as low as possible.
Yam:
Mayor Hart
Aye
V/M Stein
Absent
C/M Stelzer
Aye
C/W Massaro
Aye
C/M Gottesman
Aye
Tape 3 Tamarac Utilities East -
C/M Stelzer referred to Page 25, Section A, of the computer
printout regarding Tamarac Utilities East. He said the antici-
pated income has been reduced by approximately $30,000.00 on all
of the items. He said there are some expenditures they must make
and they have appropriated $71,000.00 from the Appropriated Fund
Balance. He questioned why the rates are down and
Frank Etheredge, Finance Director, said the consumption for the
first 6 months of the year is down from the previous year.
C/M Stelzer referred to the disbursements of TUE on Page 98. He
said they removed $27,500.00 from the Professional Services and
added the same amount into Water Distribution Improvements.
C/W Massaro asked where the cost that was imposed on Tamarac by
Fort Lauderdale for the pump station is shown. Bill Greenwood,
Utilities Director/City Engineer, said Fort Lauderdale was threat-
ening to backcharge Tamarac on electricity. He said the City has
not received a bill and it is presently questionable whether they
will charge the City for that backcharge since they are still
negotiating with them. He said it is not in the budget and if
they do receive the bill it would come from the reserve. He said
what has been budgeted for the Fort Lauderdale Pump Station is the
anticipated expense for the electricity for the next 6 months. He
said that facility was designed with a buried fuel tank and is now
in violation of the recently enacted Wellfield Protection Act. He
said they have $14,000.00 budgeted in the General Reserve Fund for
installing the monitoring wells plus raising that particular fuel 41
tank above ground with installation in a concrete bathtub.
C/M Stelzer asked Mr. Greenwood why the residents must pay more
for water from Fort Lauderdale if the consumption is reduced.
Mr. Greenwood said Fort Lauderdale had a rate increase.
C/M Stelzer referred to Line 314 on Page 98 and Mr. Greenwood said
the water had a consumption increase of approximately 3% for the
first 5 months plus a 5% water purchase increase.
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4/22/86
/pm
C/W Massaro asked the percentage of reduction of Tamarac's income
over there and C/M Stelzer said the residential water sales went
down to $22,000.00 on the first 6 months.
C/M Stelzer referred to Page 99 regarding repair of the lift
station on the force main. He said they originally had a
$10,000.00 budget and spent $17,000.00 already and need a
$35,000.00 increase over the original budget. Mr. Greenwood said
Line Item #500 is Repair Lift Station and Force Main and what is
included in that item is Tamarac Utilities West labor and mat-
erials costs for operating and maintaining those particular
stations. He said previously, TUE was operated by the Finance
Department and the Utilities Department has just received that
assignment. He said previously there had been no records of how
much money TUW has been spending on TUE.
Mr. Greenwood said now all the materials and labor spent over
there is backcharged to each particular account. He said if
everything goes properly, it takes 2 people 2-1/2 hours per day.
He said the backcharge rate, including miscellaneous fuel, the
vehicle, equipment, pumps, etc., is approximately $24,700.00 just
for monitoring and maintaining the stations on a routine basis.
He said this type of backcharge, TUE did not carry it's weight as
it should have. He said these expenditures are showing the actual
cost for that system.
C/W Massaro asked if there are accurate records being kept so that
what is being charged back to them can be supported and Mr.
Greenwood said they have detailed accounting each time they assign
go a person or crew to the TUE area. C/W Massaro asked if there is
supporting material being sent to the Finance Department and
Mr. Greenwood said they submit a summary of the charges to the
Finance Department and the detailed records are maintained in TUW
with a separate file per month for auditing and review by the City
Manager and Finance Director.
Mr. Greenwood said TUW meter readers were reading the meters in
TUE and TUW's Customer Service Department was preparing all the
bills, postage, etc., and TUE never paid this cost. He said they
are now taking the total number of meter readings in TUE versus
the total number of meter readings in TUW and this amounts to
approximately 7% of the entire Customer Service Department's
budget being allocated to TUE.
C/M Stelzer referred to Page 100, Utility Refunds of $118,000.00,
and he noted $125,000.00 is being put into the budget. He said at
the time these refunds were approved by Council there was no
change in the budget; therefore, there was a Charter violation.
C/M Stelzer said the next item is the reimbursement of the Utility
Billing and the only increase in the prior budget would be
$41,350.00 of which they took $70,000.00 from the Appropriated
Fund.
C/M Stelzer MOVED APPROVAL of the annual budget as recommended by
the City Manager for Utilities East, SECONDED by C/W Massaro.
TE:
Mayor Hart Aye
V/M Stein Absent
C/W Massaro Aye
C/M Stelzer Aye
C/M Gottesman Aye
9
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TamarAc Utiljties West -
C/M Stelzer referred to Section A, Page 28, TUW, and he noted the
first item concerns services rendered to TUE in the amount of
$41,000.00. He said Residential Water Sales has a negative
balance of $80,000.00, Commercial Water Sales will be up It
$18,000.00, Multi -Family Water Sales are $50,000.00 and, on
Line 24, they anticipate an additional $173,000.00 income from the
Multi -Family Wastewater Sales. He said there is $175,000.00 from
the Residential Wastewater and $105,000.00 from Commercial Waste-
water. He said that totals $453,000.00 additional that the City
will receive for the next 6 months over what was anticipated.
C/M Stelzer said the other items are fund transfers with a loss of
$55,000.00 in interest income on Line 0. He said they are reduc-
ing the amount taken from Appropriated Earnings by $453,000.00.
He said Disbursements are on Page 104 and there is nothing out-
standing there. He said there are adjustments in the salary and
the only large item involved is an increase of $10,000.00 in the
Insurance and Multi -Peril, $53,800.00 on the Boiler Insurance and
Product Liability of $3,400.00. He said on Line 42, they are
reducing the chemicals by $11,000.00; therefore, the net increase
for these two Pages is $5,500.00.
C/M Stelzer said the Department has a minus balance of $29,000.00
on Page 108 and a $4,500.00 increase in Auto Parts on Page 110.
He said most of this concerns line transfers, which can be done
administratively. He said on Page 111, there are salary adjust-
ments and Bond Acquisition Costs on Line 46 of $16,000.00. He
said $8,000.00 has been spent for the first 6 months. He said on
Page 112, the largest portion is Insurance at a $26,000.00 in-
crease in the Multi -Peril and $5,300.00 in Auto. He said on Page
114 there is $136,000.00 less on the salaries, on Page 115, they
have $5,000.00 for Lift Station and Force Main Repairs, Chemicals
are reduced by $4,000.00.
C/M Stelzer said on Page 117, there are salary adjustments and he
noted that they are reducing $600,000.00 to $250,000.00. He said
on Page 119, there is a $295,000.00 decrease for the entire
department. He said on Page 120, the Sinking Fund Bond Service,
the amount of $143,000.00, transfer to R & R of $52,000.00 and
transfer to the General Reserve of $195,000.00.
Mr. Etheredge said the Debt Service of $1,414,000.00 is the
refunded bond of $1,271,000.00 plus the estimated cost for 3
months of the new bond. He said the transfers to the other funds
are based on the projects in those funds and the estimated amounts
needed.
Mr. Greenwood said there are individual sheets with approximately
30 projects and they were allocated from the 5-Year Capital
Improvement Plan prepared by Williams, Hatfield & Stoner. He said
several projects would be University Dr. Utility Relocation and
there are certain aspects of that which would require relocation
and replacement of asbestos cement lines. He said that type of
expense comes from the R & R Account. He said during the recon-
struction of that road there are other interconnections to improve
the system that are required. He said those will come from the
General Reserve Account.
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Mr. Greenwood said several projects will have two and three
funding sources depending on whether they are classified under
Renewal and Replacement Account, if an existing item that must be
replaced or, a new Capital would come under General Reserve. He
said if it is to supply additional capacity it will come from the
Contributions in Aid of Construction Fund.
C/M'Stelzer said the City has received close to half a million
dollars in additional wastewater income and has saved approximate-
ly $350,000.00 on the wastewater agreement. He said there is
still discussion on a reduction of the rates and possible refunds
for the coming period and he questioned when a study will be done
on this.
Mr. Greenwood said they cannot give guidance to Council until they
know what the approved bottom line is. He said once it is known
what will actually be approved in the budget, they can give a
staff recommendation as to whether it is advantageous to consider
revising rates or other options. Mr. Perretti said if there are
going to be any recommendations for reimbursements from the
administration, it will be done during this Fiscal Year.
C/W Massaro asked how it is known what the costs will be on
University Dr. and Mr. Greenwood said any particular estimate has
its limit; therefore, they try to use similar type costing from
other projects. He said if there is not a design, the confidence
limit is plus or minus 20%. He said if they are into a planning
stage with conceptual drawings, the confidence limit drops to 15%
plus or minus. He said as the project is designed and before -it
is bid, the confidence limit is further reduced to 10% plus or
minus. He said if the contract is awarded, the confidence limit
is pits or minus 5%. He said over..the last year they have a good
_track r#.cord on the construction costs estimates on the large
-projects which have been bid.
VW.Massaro asked Mr. Greenwood if there is recent information on
_.the `progress of University Dr. as far as the County is concerned
ar-rd-Kr. Greenwood said they have a contract coming before the
Council tomorrow to start the design and part of the contract is
fast -tracking so that the existing County schedule can be met,
which is construction plans completed by the end of June. He said
they would go out for bid in August and construction would begin
in October.
Mr. Greenwood said as far as the City's proportionate share for
the actual road construction, the City has not received any
correspondence pertaining to an official contribution. He said
they are allocating in the City's total cost for utility reloca-
tion and replacement in conjunction with University Dr.; however,
they have not included any estimates or budget requests in the
City's budget for any reimbursement or cost for the actual road
widening in this Fiscal Year's budget.
C/M Stelzer said the widening of University Dr. would come from
the bond issue and Mr. Greenwood said only pertaining to the
utility pipelines, not the road. He said they are going to bid
the pipelines several ways; first, including it into the County's
contract and, second, bid it separately and have Council decide
which is the best way for the City.
C/M Stelzer MOVED to APPROVE the annual budget for the TUW Revenue
Fund as recommended by the City Manager for the next 6 months.
C/W Massaro said there are many dollars involved in the connec-
tions at various intersections that must be made when University
Dr. is widened in order to pick up where there is temporary
drainage at the present time.
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4/22/86 �-
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C/W Massaro asked if the City may have an expense there that the
County may want to impose on the City and
Mr. Greenwood said the preliminary construction plans which they
have received to date from the County indicate that the County
will be disconnecting all drainage pertaining to University Dr.
from the City's internal network. He said this will take a load
off the existing system. 4t
Mr. Greenwood said the County will install their own drainage
system and will not be conveying their drainage from the roadway
through Tamarac's pipelines which is presently occurring. He said
the existing problem is located on University Dr. near the Hospi-
tal and once University Dr. goes in they will be disconnecting
from that system and that should alleviate the major flooding that
occurs there when more than 2-1/2 inches of rain falls per hour.
Mr. Greenwood said the County was using Tamarac's system to
discharge their storm water and this will cease.
C/W Massaro SECONDED the MOTION.
yQTE:
Mayor Hart
Aye
V/M Stein
Absent
C/W Massaro
Aye
C/M Stelzer
Aye
C/M Gottesman
Aye
Mayor Hart adjourned the meeting at 12:00 noon. "
AAA /Lr,_071, A�V
MAYOR
f
TTEST:
CITY CL RK
CITY OF TA All"AC
A pROVED AT MEETING Of
1.
City Clerk
This public document was promulgated
$3.15 per copy to inform the general
and employees about recent opinions
Council of the City of Tamarac.
1
6-
at a cost of $142.10 or
public and public officers
and considerations by the City
i
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