HomeMy WebLinkAbout1983-06-29 - City Commission Special Meeting MinutesMAIL REPLY TO:
P.O. BOX 25010
TAMARAC. FLORIDA 33320
5811 NORTHWEST 88TH AVENUE d TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
June 23, 1983
NOTICE OF SPECIAL MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
Please be advised of a Special Meeting to be held on Wednesday,
June 29, 1983z at 10:00 a.m., in the Council Chambers at City Hall,
5811 N.W. 88 Avenue, Tamarac, Florida.
The purpose of the meeting is as follows:
1. Proposed Municipal Complex Interviews with the following
architectural firms:
10:00
a.m.
- Miller &
Meier and Associates
10:20
a.m.
- Peabody &
Childs
10:40
a.m.
_ E.T.W. &
Associates
11:00
a.m.
- James M.
Hartley
11:20
a.m.
- E.H. Saar
& Associates, Inc.
2. Solicitors and Canvassers - Temp. Ord. #1052 - Discussion and
possible action to amend Chapter 22 of the Code and Ordinance
83-6 to revise the hours for solicitation or canvassing. First
Reading.
The Council may consider such other business as may come before it.
The public is invited to attend.
Carol A. Evans
Assistant City Clerk
Pursuant to Section 286.0105. Florida Statutes:
If a person decides to appeal any decision made by the City
Council with respect to any matter considered at such meeting or
hearing, he will need a record the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based.
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
JUNE 29, 1983
Tape CALL TO ORDER: Mayor Falck called the meeting to order on Wednesday,
#1 June 29, 1983 at 10:00 A.M. in the Council Chambers at City Hall,
5811 N. W. 88th Avenue, Tamarac, Florida.
ROLL CALL: PRESENT: Mayor Walter W. Falck
Vice Mayor Helen Massaro
Councilman Philip B. Kravitz
Councilman David E. Krantz
Councilman Jack Stelzer
ALSO PRESENT: City Attorney, Jon Henning
Police Chief, Joseph McIntosh
Secretary, Lucy Curtis
Mayor Falck read the official call of the Special Meeting. He said
that in addition, he had received from City Attorney Jon Henning, in-
formation relating to the need for Council to have some discussion and
perhaps make a determination on City participation if a gasoline tax
is enacted by the County. Mayor Falck noted that if no action has
been taken by the City, the situation would be that the City would
not be included in the total proceeds if the tax is enacted; he
explained that the total proceeds would be divided among the munici-
palities that have indicated an interest in the split as outlined by
the County and as has been pursued by the Broward County League of
Cities. The Mayor proposed that this item be added to the Agenda.
3. Interlocal Agreement with Broward CountX regarding the Local Option
Tax - Temp. Reso - Discussion and Possible Action.
SYNOPSIS OF ACTION: Agendized
y Consent. See page 10
Vice Mayor Massaro MOVED to AGENDIZE by majority consent, Temporary
Resolution #2760, Resolution authorizing the City to enter into an
Interlocal Agreement with Broward County regarding the Local Option
Tax, if imposed by the Broward County Local Option Tax Ordinance.
Councilman Kravitz SECONDED the MOTION.
VOTE: ALL VOTED AYE
1. Proposed Municipal Complex - Interviews with the following
architecturalfirms: Miller & Meier and Associates
Peabody & Childs
E.T.W. & Associates
James M. Hartley
E. H. Saar & Associates, Inc.
SYNOPSIS OF ACTION: Architects Interviewed.
Three firms, isted in order of rank.,to
be asked to return for further interviews,
Mayor Falck said that it is his understanding that between the present
meeting and the following Wednesday, Council is to submit to the City
Manager a rank order of three firms, and the first one selected will
be interviewed.
City Attorney, Jon Henning stated the Council is meeting to hear the
presentation of the architectural firms and Council should keep an open
mind. After the firms are ranked, they will be invited back. Mr.
Henning said that his understanding was that after the ranking the
first firm will be invited back for negotiations with Council, and
if there is no agreement, Council will move on to the second choice,
and so on down the line.
Vice Mayor Massaro asked if,Council is permitted to bring the architects
back if they are interviewed and Council wishes to call them back. Mr.
Henning said if interview #1 is unacceptable, then Council would move
on to their second choice and have the same discussions. Mr. Henning
agreed to research whether they could call the architects back for
further interviews, and prepare a memorandum for Council on the subject.
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The City Attorney told the City Council that the matter of fees was
not to be discussed at the present meeting.
Miller & Meier and Associates was the first firm to be interviewed.
Mr. Jordan Miller, President of Miller & Meier stated that their firm
started 25 years ago. He said they have twenty staff members and they
would like to do the City's work. Mr. Meier said he would like to
show their qualifications. He said he would like to show their ex-
perience, the manner in which they would approach the City's budget,
and how they would manage it. He said that the firm is primarily
designers, and they are planners and managers. Mr. Meier introduced
the experts with his firm; Craig W. Kenyon, Project Manager and
Executive Vice President who would be in charge of assuring that the
facility came to pass in design, on time, and on dollars. Mr. Meier
said that Mr.. Kenyon has had a great deal of experience. Dan Smith,
was introduced. Mr. Smith is Project Consultant, and he is primarily
an expert in police facilities, and has the kind of experience needed
for that type of building. Mr. Smith is associated with Facility
Sciences Group, who have worked on a total of twenty-seven justice
facilities. Mr.Callan was introduced, a member of H. G. Ross, he
would be responsible for all of the mechanical parts of the buildings
and Mr. Yohalem would do the structural work.
Mr. Meier discussed projects they have worked on and accomplished. He
stated they are accustomed to working on schedules, and very accustomed
to working on dollars. Mr. Meier showed slides of various projects
his firm has worked on, to give an impression of the type of work and
the type of architecture his firm does.
Craig Kenyon, Project Engineer, said that Mr. Miller would remain the
principal for the entire project and be in attendance at the meetings.
Mr. Kenyon said he would be the project architect, and handle project
administration including scheduling,budgeting, and keeping everything
on track. Mr. Kenyon explained that. Mr. Smith would handle facility
sciences and work with them in the programming stage and the security
communications aspect of the police facility and the interiors. He
would review and update the program which had been done for the City by
another firm. Energy management would be handled by a separate
consultant, Sizemore/Floyd, who assures that the building is energy
efficient and input is given in the planning stages to assure that.
Cost estimating and budget control is handled in house, Mr. Kenyon
noted, and they have their own estimators and an outside computer
cost -estimating firm as a double check. Mr. Kenyon stated that their
estimating and change -orders have had a good record over the past 25
years, and he said the change -orders have been less than 1% on their
projects. Also, he said that their estimating had been very accurate.
Mr. Yohalem takes care of structural engineering and the mechanical
and electrical engineering is from H.G. Ross. Mr. Kenyon said
he feels that Miller & Meier & Associates has
a very comprehensive team that can handle the project whatever direction
it goes.
Dan Smith noted that the City has a program in terms of the police
facility, he said their role in the project is to provide the architect
with knowledge':of police facilities. He said that he, personally, has
done over fifty of them over the past fifteen years. Mr. Smith said
that he is presently doing the facility in Dade County. He said their
normal approach is an intense two -week period where they look at the
past, the growth, the area in terms of crime and patrol activity, the
communications needs, etc. They then develop detailed recommendations
and a program based on space standards, specifically for the function
that takes place. He said the program is extended over a period of
time so that Council can look at it from terms of growth in the future.
Also, staffing requirements are developed and vehicle service require-
ments such as a garage or maintenance area. Reference to the communica-
tions and security, he said that Mr. Ken Fieler is probably the best
known communications expert in the field, in the United States. Mr.
Fieler would be working with Mr. Smith extensively in the area of
communications and security.
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Mr. Smith explained that they prepare the concepts which the architect
uses in the site planning process. Theywork with the architect in
developing the conceptual and floor plans with the architect and they
work constantly with the architect through the entire process.
Mr. Kenyon explained that the project development encompasses three
needs of the City, the Police Department, the Community Center and
possibly the new administrative offices of City Hall. He said a
police facility such as the Council is discussing is about an 18 month
process, including the design and the construction. He said the first
period is programming, schematic designs and bidding, and then construc-
tion which takes roughly ten months. He said things can happen to
accelerate the process, if that is desired. Mr. Kenyon pointed out
they were instrumental in helping Pompano to get their bond passed.
Mr. Jordan Miller said the City wants professionals to tell them how
to accomplish the task for space, and the City wants to have that happen
on time, and within budget. He said they will design a good looking
building, and they will make it happen on time and on dollars. He
stated that their process allows them to be pretty exact, and he said
if the process is managed well the task can be accomplished. He said
that is a product of homework and putting together the right team of
people, and Miller & Meier has that team to work for the City.
Councilman Stelzer asked if supervision is provided, Mr. Miller replied
that they can provide normal supervision or full-time supervision.
Vice Mayor Massaro questioned if that is a separate cost above the
architectural work that would be needed for the police facility; Mr.
Miller said that they do charge a separate cost for full time, it is
a lump sum figure; however,he said,there is a difference between full-
time supervision and normal architectural supervision, and the normal
supervision is included in the initial cost. He said they prefer to
supervise their work. Therefore, that normal supervision is included
in the figure that would be given to the City, and full-time supervision
would be an additional figure that would be quoted, Mr. Miller said.
Vice Mayor Massaro questioned if all of the Consultants who would work
with the firm are included in the figure that would be given to the City,
Mr. Miller said that is included, they work for him. Vice Mayor
Massaro asked if the fact the City has a set of plans for the interior
of the police facility which the Police Chief is satisfied with, would
affect the cost. Mr. Miller said it would, as it would affect the
quantity of work they would do. He agreed it would be important to see
the plan before the next meeting. Vice Mayor Massaro asked the Mayor
if he was concerned about the remodeling and renovating of the present
building, which has to be included in the package, because the City
wants the bond issue to incorporate the cost and it is essential that
as fast as the police are moved out; that work can be done. Mayor
Falck said that is correct and he had explained that to those architects
who had called him. Mr. Miller said that he is aware of that, and
that is what they are doing in another City. He said that is all part
of what they do. Mr. Miller said they also obtained a grant for that
City.lhey have lobbyists through a consultant in Washington, who assist
them in going after a grant. He said that there will be additional
discretionary funds available in October for grant purposes, and if
it was the City's desire to go after grant funds, they would use their
consultants in Washington and their lobbyists in Washington and try
to assist in the effort.
Vice Mayor Massaro questioned if it will be necessary to plan whatever
is intended for the site, in order to locate the police facilty. Mr.
Miller said they visualize a master plan evolving from the needs they
have been able to pinpoint for the various groups, and the master plan
would dictate that, and it is necessary to plan for the future.
Councilman Krantz questioned if keeping the change orders within 1%
was optimistic, Mr. Miller stated they have done it many times, it
is a product of doing complete documents. Each process is managed,
and a change is not allowed on a job without three signatures.
Councilman Krantz asked if the ten -months construction time takes into
consideration inclement weather, Mr. Miller replied that they schedule
these matters, which decide the answers; he said at the moment their
best guess is ten months construction, but it could be six months or
a year depending on what is learned. However, scheduling is important
so they can plan properly.
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Councilman Kravitz commented he is concerned with the Community Center,
and also where the Public Works facility will be located eventually.
He said as long as the architect wants to do an overall plan for the
next five years, would it not be advantageous to give them what is
anticipated over a five-year period, including the Community Center
and the removal of the Public Works. Mayor Falck said there is no
location for Public Works as it relates to the Fire House; also the
matter of the Community Facility has not been resolved, although it
is to be adjacent to the Fire House. The Plan can proceed as it
relates to the Police Facility and such remodeling as is necessary
in City Hall. Mayor Falck said that when the Public Works Building
is moved, it will not be located close to the Fire House complex,
that would not be a proper location for Public Works.
City Attorney, Jon Henning, said that there is a site next to the
existing Fire Station which is the site being discussed at the present
time. Mr. Henning said he had understood the City anticipated three
buildings at that site, a Police Station, a new City Hall and a
Community Center. Encompassed in the project will be some renovations
of the present City Hall. The Public Works building on Commercial
Blvd. will not be on the same site with the Fire Station, nor included
in the package being discussed. Mayor Falck commented that the
Community Facility has not been resolved at the present time.
Councilman Stelzer inquired if the grant application would be included
in the initial fee that would be charged, Mr. Miller said it could be
worked into the fee, actually there is a cost in producing it with
the people in Washington, it was relatively nominal in the case of
Lauderdale Lakes and worked right into their fee. One of their con-
sultants accomplished the task, he said.
Councilman Kravitz questioned if the City is considering in the future
putting a Community Center on the same site, would they have to give
the architect the size desired, etc., to see if it will fit in with
the Police Facility which is of higher priority. Mayor Falck said
there is sufficient land at the site; Mr. Miller explained that they
will recommend the type of facility and location and the size, He
said he felt that his firm could help the City to plan for the future.
TAPE The next presentation was by Peabody and Childs, Architects. Mr.
#2 George Peabody said his firm is located in Pompano Beach, Florida.
He said the Firm was formed in 1974 and in ten years they have
been in business, they have had tremendous growth. Mr. Peabody said
he would present slides to show an overview of the kind of work they
are involved in.
The slide presentation was narrated, and depicted various concepts, and
architecture and construction of the concepts. The objective is to
create a pleasant, functional and economically feasible full -living
environment. The examples of the work showed architecture as practiced
by their firm, which they believe is good architecture, both visual
and functional.- Many examples of Peabody & Childs work were presented.
Mr. Peabody said he has had considerable experience in the South Florida
area, he commented that the particular project the City has, the
municipal complex to include the Police Facility and Civic Center,
is a type of work that his firm has had a great deal of experience
with. He said most recent is the public safety building for Pompano
Beach. He said the firm met with the Police Chief and Staff and pro-
grammed the facility, which was a very long task and required many
meetings. Mr. Peabody explained that projects are carefully priced, and
they are confident the project will be within the budget.
Mr. Peabody said the finest consultants in the field are used by his
firm, and he introduced the Consultants to the Council.
Parvon Johnson handles the mechanical work and plumbing and has worked
with the Firm for many years. Mr. Johnson said that his firm has had
considerable experience in public buildings work, and in police facili-
ties in particular. Mr. Johnson discussed various public safety com-
plexes he had worked on. He said they have an understanding of what
it takes to do that type of a complex and they would design a
building that works towards the particular needs of the City. He said
they have a strong capabilit.7 in that area and they work with Peabody
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and Childs constantly on projects for 'any years, and they felt as
if they are Staff, and hoped to add their expertise in giving the
City a fine product.
Structural Engineer, Dave Sharlin, addressed the Council. He said
that he is President of Jenkins & Sharlin and has been a Ft. Lauderdale
Corporation since 1966, and in the County since 1962 and in Florida
since 1961. Mr. Sharlin stated their practice is diversified, and
they work with Peabody and Childs very closely and they feel they can
give the City a good structural solution for their needs.
Mr. Peabody said that Marion Varner is a special consultant in the
police field. He noted that the design of police facilities is very
complicated in such things as security and electronics. Mr. Peabody
said his firm is strictly architects and planners and they do not
have in-house engineering, they find bringing in a team works well.
Because of the size of the firm, they do a great deal of volume and
can obtain the finest consultant in the area. He stated'that Marion
Varner is from California, and is an integral part of designing a
complex.
Mr. Peabody said Greg Darby, Civil Engineer, will be utilized if they
are selected for the proposed Municipal Complex. Mr. Peabody said
that Mr. Darby is a top-drawer civil engineer.
Chief McIntosh said that Marion Varner is one of the best, if not the
best, in the business, as far as police facilities are concerned.
Chief McIntosh questioned how much he would be involved, Mr. Peabody
said he would be involved.from the very beginning with the programming
and will work with them. Mr. Peabody said a police facility is different
from any other type of facility, and they work with various departments
and give them a chance during the programming to indicate their needs,
and to give their ideas and thoughts into the building. Mr. Peabody
said the Pompano facility will be completed in approximately sixteen
months in construction. Chief McIntosh commented that would mean
having two going at one time, Mr. Peabody said he has a full staff of
people who can handle observation of the projects. He showed the
preliminary design of the facility and described its features. He
said the building cost around $8,000,000. and it was a percentage
contract.
Vice Mayor Massaro asked Mr. Peabody if he was aware that there is
also anticipation of remodeling the present City facility, Mr. Peabody
said he was not aware of that. Vice Mayor Massaro explained that
after the selection, there will be three firms involved, and each
will have ample time to determine what is anticipated to be done.
Mr Peabody said that a police facility is very complicated and must
be carefully done, and the more experience a firm has, the better
the job will be. He said his firm has spent a great deal of time on
the detailed areas, especially the electronics.
The next interview was with E.T.W. & Associates. Mr. Ed Weiner
addressed the City Council. He commented that he has been in business
nine months and has three people in his operation. Mr. Weiner said
he has been associated with other firms in the 12 years he has been
in Broward County, and he said the last firm he was with developed
the plan for the Plantation Police Facility. Mr. Weiner said his
firm has two draftsman. He referred the Council to the Mayor and
Council of Plantation whom he has worked with for many years and they
are familiar with his capabilities and dedication to working with
municipal units of government. Mr. Weiner expressed interest in
the project because he has just completed working with a police
facility and everything is fresh in his mind.
Mr. Weiner stated that a police facility is an extremely complicated
structure, ,especially from a security standpoint. Mr. Weiner said
it is necessary to have the confidence of the City, and he would like
to have the vote unanimous if he was to be awarded the job. He said
he does not like to fight, because it is time-consuming. He pointed
out he would need to spend time with the police administration and
the people who would create the program and the needs that would go
into the facility.
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Mr. Weiner said if he and the Council are going to get along well,
and try to agree, then they will be on the right track and the City
will have a structure they will be proud of, and brought in for budget
in a location the City wants, within the time frame the City is
interested in. Mr. Weiner stated that he is the one who will do the
work, and who will answer to Council; and they will speak to him.
He said that he does the difficult things, the two other people in
his office do the easy work.
Mayor Falck asked if Mr. Weiner has had any other experience with
police facilities, other than Plantation. Mr. Weiner replied that
he has not. He said many years ago, he was involved with the Miami
Police Facility, when he was with another firm.
Vice Mayor Massaro asked if the people in his firm are specialists,
Mr. Weiner stated they are draftsman, with the exception of the
office administrator. He said that he works with consultants on
the engineering, etc.
Chief McIntosh inquired if any police consultants were used by Mr.
Weiner, or any particular consultant. Mr. Weiner said that during the
development of the Plantation Police Facility they had considered
using a firm in California, however he decided that was not the proper
direction to go. He said Tamarac's facility is a new facility, and
there are ways of doing a police facility that are right and wrong.
He said Pompano had a consultant, and the Chief of Police is having
problems. Mr. Weiner said he felt that is money spent in the wrong
direction, he said if he knows the City's needs it is easy enough to
get the program on paper. The security end, however, would need
specialized people and he would try to save money by not getting that
Consultant. Mr. Wiener also said that Coral Springs has a facility
that was finished two years ago, there are lockers in places where
no one goes, the public enters and has to go up to another area
to get to the Sergeant's desk, and there are flows where public and
police are mixed.
Mr. Weiner said he worked on the Plantation facility while he was
with another firm. He said it was his specific duty to sit with
the Police Chief and his Captains and develop a new program to find
out the needs of the facility at the present time and in the future,
since a building must be designed for twenty years.
James M. Hartley was the next firm to be interviewed. Mr. Hartley
designed the #1 Fire House.He said his firm is uniquein that they have
resisted the tendency to grow as the workload came in. He said they
,think they do well on public type buildings, and they seldom solicit
work but like to work with people they have worked with before. He
said he has eight persons on his staff, six that are technical and
two of those are architects who have been with him for eight years.
Mr. Hartley commented the firm is small and he is involved with
every project they do. He said the fact he has done public work
for the past 28 years is a valuable asset to clients who would retain
his firm. Further, they take a personal interest, and try to do well
everything they do.
Mr. Hartley noted that his firm has an excellent reputation with the
contractors who perform the work, and,with the Building Department,
of turning out a thorough, complete, concise set of drawings. He
said there is a minimum of change orders, and they pride themselves
on coming in on budget. He said that if- a request is over budget
they so inform the client. Mr. Hartley pointed out that most of his
clients are long-standing clients. He said they have done considerable
work for the South Florida Hospital District; the City of Hollywood;
and the Broward County School District for whom they have done the
last four high schools. Mr. Hartley discussed other projects that
his firm has done work for, representative projects are the Memorial
Hospital in Hollywood, and parts of the Broward County Court House
in the early sixties, and the last major addition; also several
fire stations, and additions to several community buildings in the
City of Hollywood. Mr. Hartley also did the design for a municipal
complex for Tamarac several years ago. He said they worked closely
with Tamarac and enjoyed working with them.
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Mr. Hartley commented that several years ago the City bought the
shell of its present building, and as part of their services at
that time, his firm designed the interior arrangement of the present
City Hall. He showed plans of the building and explained what was
done, and he pointed out that since they already had the program
and requirements of the City, it was relatively easy for them to
accomplish that work.
TAPE Mr. Hartley showed a rendering of the Police Building his firm had
#3 done in Hollywood, and described the communications system and the
security systems, including closed circuit TV and an indoor shooting
range, which was soundproofed.
Mr. Hartley said his firm would like to have the opportunity to work
with the City. Chief McIntosh inquired who Mr. Hartley used as a
Police Consultant. Mr. Hartley said they had worked very closely with
LEAA and had no other consultant besides them and the police personnel.
However, if it was desired, they would retain a consultant.
Councilman Kravitz asked if Mr. Hartley would personally supervise the
work, Mr. Hartley said he would personally be in contact, but would
not be doing the drawings. He noted that a great deal of his work is
done with administration, but he would have personal contact with the
job. Reference to construction, he personally would not supervise
that, the architect in his office would do that. However, he would
have full contract administration, which he said he felt to be extremely
important. Mr. Hartley said he was talking about contract administratior
as set forth in the standard AIA agreement, which is sufficient to
assure that the contractor is following the plans and specifications,
but is contrasted with full on -site supervision which is usually
done at extra cost. Mr. Hartley explained that is standard, if the
job is small just regular architect's supervision is sufficient. If
a full-time man is required on the job, that is usually agreed upon
by the client and the architect.
Councilman Stelzer inquired if there is enough room at the firehouse
site for both the Police Facility and possibly a Community Center.
Mr. Hartley said the site appears to be very large; the Vice Mayor
noted that it is a fourteen acre site. Mr. Hartley stated a fourteen
acre site is sufficient for those facilities.
Councilman Stelzer said the renovation of the existing City Hall should
be taken into consideration. Mr. Hartley said since the work was
originally done by them, it should be no problem.
The City Attorney asked if any building other than the fire station
and police facility had been done by Mr. Hartley. Mr. Hartley replied
that they also did a tennis complex for the City of Hollywood, a central
distribution facility for the City, a fire station, and additions to
three or four community centers. Reference to the High Schools, Mr.
Hartley said they did the Cooper City High School, Coral Springs High
School, Taravella High School and Western and Hallandale High Schools.
Vice Mayor Massaro questioned if some of the Community Centers were
done in phases, Mr. Hartley said they were primarily additions to
existing buildings. They were renovated and original mistakes corrected.
E. H. Saar & Associates were interviewed.
Mr. Ed Saar and his Associate Mike Cahill were present for the interview
He said they elected not to bring consultants or a slide show, but
rather to explain to the Council their office and their abilities. He
said they brought representative work to exhibit to the Council what
they had done.
Mike Cahill gave the background of the firm and the projects that they
have done in the past. He said for nine years he worked for Broward
County Government as a Planner and in the County Administrator's
office. Prior to that, he spent three years with the City of Hollywood.
Mr. Cahill said his primary function for the County was space and
facility planning for County Government. That included many of the
regional courthouses, and the expansion of County facilities.
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Mr. Cahill said that is important, because it shows that their
firm has a very strong knowledge of how government works and functions.
He said they have the expertise within their firm to save considerable
amounts of time in terms of guidance, and as a team member with the
City in terms of their facilities planning. Mr. Cahill said he did
not need to use a great deal of time to learn what space planning is
and what a city government does and how it functions. He said their
firm has a past background they can bring to the City of Tamarac,
and provide guidance and direction and function as a team member
to make a very successful project.
Mr. Cahill said it is good to have some of the work phased, as that
allows time for proper planning and sufficient time to take necessary
steps to do the work correctly
Mr. Ed Saar explained some of the projects the firm has undertaken,
which are primarily governmental buildings, commercial, office and
governmental and community type projects. Mr. Saar stated that he
has been an architect in the Miami -Ft. Lauderdale area for thirty
years. He said he opened his own office thirteen years ago, and since
that time has become involved with the County and muncipalities. He
said they are presently doing the police department and administrative
complex for Coconut Creek, also the public works building. Mr. Saar
explained the steps that had to be gone through in order to have
the requirements of each department and he said they have saved the
City of Coconut Creek considerable money by cutting down certain space
and redesigning. Mr. Saar said living in Florida he knows that water
has always been a problem, and he is very aware that design is very
important to prevent water from coming in to a building, and also they
are very energy conscious. He said they have come up with ideas that
keep the energy conservation the way they want, and at all times they
keep the aesthetics of the architecture in mind so they do netlose one
for the other.
Mr. Saar showed renderings of buildings they are presently doing,
and he said they have done 40 to 41 electronics and industrial buildings
in the area in the past five years, and they deal with the largest
electronics firms in the Country in planning their facilities.
He said in designing buildings they are not only energy -conscious,
but they try to design buildings that are as maintenance free as possibl
He said the South Regional Courthouse, and the North Regional Court-
house as well, have maintenance that is almost nil. Mr. Saar said
he has designed his own building on Commercial Boulevard, which is
a four-story glass -enclosed building which is maintenance free.
Also, the energy factor is better than an 8" block wall.
Mr. Saar said they are the associate architects on the Broward County
jail facility. He said that building is on schedule and should be
completed in a year. Hesaid the electronic system in that facility
is quite complicated and a firm from Atlanta was hired to do all the
electronic work for the control system. Mr. Saar said because they
do not do these buildings on a constant basis, they obtain special'
consultants to work: with. Mr. Saar said in Coconut Creek they
have hired a police consultant who is listed as one of the top
in his field in the United States. He said they did the same with
a fire department he is working with, and obtained consultants
in that field.
Mr. Saar said they spend time to make sure they do what the client
wants and will be pleased with, and also that will be accomplished
within the budget.
Mr. Saar stated that he makes it a point to personally stay with
every job that he does. He said he is familiar with each job, and
is in on every meeting, and he knows what is going on at all times.
He said he is not a large firm, nor is he a small firm and he
fluctuates from 15 to 30 people on the staff, and at all timesthe
client knows who they are dealing with.
Chief McIntosh questioned the name of the police consultant that is
being used in Coral Springs, Mr. Saar said it is a Mr. Curran, out of
San Francisco. Chief McIntosh questioned if Mr. Saar has done
police buildings other than in Coconut Creek. Mr. Saar said they
have not. However, with the research they have done on the jail they
have a great deal of knowledge in that area, he said.
6/29/83
Mr. Saar said they have the latest literature on what is new, and
further they have a consultant that will be working with them.
There were no further interviews or comments by Council. Mayor Falck
asked Council to furnish the City Manager with their ranking by the
following Wednesday, and the City Manager would make arrangements
for the interview.
2. Solicitors and Canvassers - Temp. Ord. #1052 - Discussion and
posse e action to amend Chapter of the Code and Ordinance
83-6 to revise the hours for solicitation or canvassing.
First Reading.
SYNOPSIS OF ACTION: Approved on
first reading, as amended. Time
frame changed to allow solicitation
between hours of 9:00 AM and 6:00 PM.
Mayor Falck explained the reason he asked that the item be placed
back upon the Agenda. He said Council had received a letter from
Chris Carsky who is handling the litigation for Mr. Ruf's firm;
and if Council does not concur with the advice of the legal staff
the City will have no Ordinance.
.Ion Henning said that he did not have the letter at the time of the
last meeting, which explained the messages he received by telephone
from Alan Ruf and Chris Carsky. Mr. Henning advised Council that
if the City does lose the law suit, it is not just a question of
losing the Ordinance, but it is a question of costs involved for the
opposing attorneys and the costs of litigation.
Mr. Henning said he felt if Council does not pass the Ordinance and
go along with the new hours proposed, the City has two alternatives:
the City Attorney should be directed to settle the litigation as
best as they can under the circumstances since he thought it was a
waste of time and money to proceed to trial on the present Ordinance.
Second, he said if the City wishes to substantiate the original hours
Council should direct the City Manager and City Attorney to get the
proper experts to do the type of demographic study to distinguish
Tamarac from all other Cities in Sroward County in order to show that
the 10 AM to 4 PM hours are appropriate for this City. Mr. Henning
commented that from what they have heard from Chris Carsky from Case
Law, etc., it has not been upheld. He said they write what is hoped
will be upheld and appropriate, the City does not intentionally write
laws that are unconstitutional and they try to fit the City needs
within the parameters of the Courts. Mr. Henning said he thought
the City was overoptimistic when the original hours were determined.
Councilman Krantz noted that in the second paragraph of Chris Carskey's
letter there is mention of two cases upholding particular restriction.
Mr. Henning explained she found two cases upholding the 9 to 6 PM
hours, and he read the following sentence from the letter: "I have
researched the question of the constitutionality of the time restric-
tion between the hours of 6 PM and 9 PM and I am prepared to respond
to the Motion". Mr. Henning explained that Ms. Carskey is prepared to
have a response and defend that the City can be closed to
solicitation after 6 PM, since the group wishes to go till 9 PM.
The next sentence of her letter said: "however the present Ordinance
allows canvassing and soliciting only from 10:00 AM to 4:00 PM."
Mayor Falck said the discussion concerns changing the time from 10 AM
back to 9 AM and going from 4 PM to 6 PM. Mayor Falck stated his
concern if they fail to do that, and they lose the case, there will
be no Ordinance against solicitation and they can knock on doors at
midnight, which he does not want.
Vice Mayor Massaro said the thought in making it 4 PM was because
people are disturbed during their dinner hour. However, if there
is litigation involved she said she did not think there are enough
problems to warrant that. The Vice Mayor said she felt they should
go along with the 9 AM to 6 PM hours, and if there are problems it
can be changed, if necessary.
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6/29/83
The City Attorney read the Title of the Ordinance:
Vice Mayor Massaro MOVED to APPROVE on first reading, Temporary
Ordinance #1052 as amended, to allow solicitation between the hours
of 9 A.M. and 6:00 P.M.
Councilman Krantz SECONDED the MOTION.
VOTE: ALL VOTED AYE.
3. Temp. Reso. #2760 - Resolution authorizing the City to enter into
an Interlocal Agreement with Broward County regarding the Local
Option Tax.
SYNOPSIS OF ACTION: Aghndized by con- RESOLUTION NO. R-- /�,!�PASSED.
Sent_0n,pg, ,-Approved authoriz-
ing City to enter into interlocal
agreement with Bwd. County on gas
tax.
City Attorney, Jon Henning read the Title of the Resolution. He
explained that he had asked to have the Resolution agendized by
consent based on his memo which he had sent out on June 27, 1983.
Mr. Henning said he had found out since then that the matter is
more urgent and should be discussed at the present meeting. Mr.
Henning said the Resolution is not an endorsement of any gas tax
or for or against vote for the gas tax; all it says is if there is
a gas tax the City is going to enter into a contract with the County
to get the funds necessary promised under the 37,% for the Cities
and 62,% for the County. Mr. Henning noted that the addendum is an
additional thought which he had discussed with a few people, including
the Finance Director, that the Agreement is a 5-year agreement and
the question was whether or not the population studies will be fixed.
The addendum addresses itself that there are population studies
which will be used to update the census annually. The City Attorney
said if Tamarac continues to grow as it has in the past five years,
and other areas of the County do not grow, Tamarac's percentage
would increase somewhat. Mr. Henning stated he understood from the
General Council's office that the money comes directly from the State
to the City of Tamarac.
Mr. Henning explained that 50% of the population of Broward County
tied into the the interlocal agreement, or else there is no agreement.
Tamarac's thousands of people involved are needed to be counted to
make up the majority of the County for the following day's meeting at
the County.
TAPE Councilman Stelzer noted that he had seen some of the correspondence
#4 and many of the other Cities are saying they are not in favor of
the tax, but if the tax goes through they want their share, and that
is what Council is doing.
ca
tZ
4
9
Councilman Krantz MOVED APPROVAL of Temporary Resolution #2760,
authorizing the City to enter into an interlocal agreement on
the gasoline tax with Broward County. The approved Resolution is
to be executed immediately and delivered to Broward County.
Councilman Kravitz SECONDED the MOTION.
VOTE: ALL VOTED AYE.
The meeting was adjourned at 12:20 PM.
ATTEST:
sL
ASSISTANT CITY CLERK
This public document was promulgated at a cost ofx-,",, 5 or 7
per copy, to inform the general public and public officers and
employees about recent opinions and considerations by the City
Council of the City of Tamarac.
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