HomeMy WebLinkAbout1981-07-10 - City Commission Special Meeting MinutesN0R"1"1.1WES_C 148"1I-1 AVEN1.1E TA NIARAC':, FL.0R1is)A 33321
TE_L,EPHONE (305) 722..5900
July 8, 1981
N n T T r F
SPECIAL MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
There will be a Special Meeting of the City Council on Friday, July 10,
1981 at 3:00 P.M. in the Council Chambers at City Hall, 5811 N. W. 88th
Avenue, Tamarac.
The purpose of the Meeting is to conduct interviews for the position of
Consulting City Planner for the City of Tamarac.
The interviews will take place at the following approximate times:
CCL Consultants, Inc. 3:00 P.M.
Richard Rubin',AIA 3:20 P.M.
The City Council may consider such other items as may come before it.
The Public is invited to attend.
Pursuant to Chapter 80.105 of Florida Law, Senate Bill No. 368:
If a person decides to appeal any decision made by the City
Council with respect to any matter considered at such meeting or
hearing, he will need a record the ptoceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is io by Sased.
Marilyn,'Sertbolf, City r
/lc
7/8/81
0811 N0R'T" l'dVeS-1... 88` H A V E N U F . TAMARAC, FLORIDA 3332"I
TELEPHONE (305) 722-5900
NOTICE OF SPECIAL CITY COUNCIL NEETING
THE TAMARAC CITY COUNCIL WILL HOLD A SPECIAL MEETING ON FRIDAY, JULY 10,
1981, AT 3:00 P.M. IN THE CITY COUNCIL CHAMBERS, 5811 NORTHWEST 88TH AVENUE TO
INTERVIEW APPLICANTS FOR THE POSITION OF CONSULTING CITY PLANNER.
THE SELECTION PROCESS WILL FOLLOW PROCEDURES ESTABLISHED IN THE
CONSULTANTS COMPETITIVE NEGOTIATIONS ACT AND WILL CONSIST OF INTERVIEWING THE
APPLICANTS, RANKING THE APPLICANTS AND, IF TIME PERMITS ON JULY 10, TO
ENDEAVOR TO NEGOTIATE A CONTRACT WITH THE APPLICANT WHO IS RANKED NUMBER ONE.
...
7/8/81.
MB/Ic
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
CONSULTING CITY PLANNER
JULY 10, 1981
CALL TO ORDER: Mayor Falck called the Special Meeting to order
on Friday, July 10, 1981, at 3:00 P.M., in the Council Chambers.
ROLL CALL: PRESENT: Mayor Walter W. Falck
Vice Mayor Irving M. Disraelly
Councilwoman Helen Massaro
ALSO PRESENT:
ABSENT & EXCUSED:
Mayor Falck read the Official
The purpose of the Meeting is
of Consulting City Planner for
SYNOPSIS OF
City Manager, Laura Stuurmans
City Attorney, Arthur M. Birken
Councilman Philip B. Kravitz
Councilman Irving Zemel
Notice of the Meeting into the record.
to conduct interviews for the position
the City of Tamarac.
ACTION: City Attorney is to
prepare a contract with Richard Rubin,
covering the points discussed herein.
Mr. Birken, City Attorney, began the discussion by mentioning to
Council the importance of a City Planner. From his point of view, it
is extremely necessary to have someone on board who can act as City
Planner, and give Council and the rest of the staff the professional
input on projects and on proposed changes and regulations, that is needed
so that everyone can do their job properly.
Mr. Birken went on to state that apparently the City Manager did not feel
that the applicants for the full-time position were satisfactory to meet
the standards which she has set for the position and, accordingly, has
asked Council to consider the possibility of getting a Consultant to per-
form the function of City Planner for the City on a part-time basis. Mr.
Birken suggested using the ground rules used in the past with only
the applicant being interviewed present, basically as a matter of
courtesy.
Mayor Falck recommended interviewing CCL Consultants, Inc. since they
were scheduled first by the City Clerk.
Mr. Richard Wohlfarth, the Vice -President and General Manager for CCL
Consultants came forward and introduced himself. He stated that the
firm of CCL Consultants has been in the State of Florida since 1979.
It is a Canadian based engineering and planning firm, out of Toronto.
The Canadian firm has been in existence for 25 years, and moved to
Florida at the request of one of their clients. It has been working,
for the most part, in the Coconut Creek area. Since the latter part
of 1980, they have expanded their areas and expertise, added planning
and land survey. Their .area has also expanded, and they now service
Dade County through Indian River. There are 15 members in the firm,
and they are located in the Pompano Beach area.
At this time, Mr. Wohlfarth introduced Mr. Bill Kelly, the Planning
Director for the firm. He has also worked in the City of Tamarac,
and Mr. Wohlfarth believed that,at this point,he could describe the
activities that he has been involved with in the area of his expertise.
Mr. Kelly mentioned that he remembers when City Hall was on Rock Island
Road, and one of the major issues then was getting the City Zoning Ordi-
nance in order. That was his first experience with the City of Tamarac,
and he subsequently did the first land use inventory for the City in the
early 1970's. His experience in planning dates back considerably. it
is equally divided between the public sector and the private sector. He
has had two very meaningful Planning Directorships. One was Regional in
Pennsylvania, and the second was the Planning Directorship for Ft. Pierce
in St. Lucie County.
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V/M Disraelly questioned where in Pennsylvania he was located, and
was advised it was in New Castle, Lawrence County.
Mr. Kelly mentioned that being on both sides of the fence, he has
been requested both to submit site plans for the consideration of
a municipality, and, on the other hand, been in a position where
he had to review site plans, zoning changes, etc. He stated that
he has seen the planning process from a very broad perspective. He
had presented a brief resume showing the public reaction to his efforts
over the years, which he hoped Council would take into consideration
when making a decision.
He presented two maps displaying two projects he worked on. The bottom
map showed an air force base in Dayton Ohio on which he was project
manager for a team of 14 people. They were to develop docking facilities
for three C-5A airplanes, which were not then operational, and were going
to be used to support brush fire wars. The larger map above it indicated
more of an urban design, than a plan, for the central city in the
Lawrence, Pa. region. They were asked to try to give this city some
identity, and develop the downtown area and allow it to grow. The community
was quite pleased with the way the area was developing.
The last map displayed.showed a project he was involved in while the
Planning Coordinator for the City of Hollywood, it is the Three Islands
portion of Hollywood.
Mr. Birken, City Attorney, asked for approximate years when he was in-
volved in the projects previously mentioned.
Mr. Kelly stated that the Hollywood plan was adopted in 1975, the air
force base was in 1968, the downtown New Castle plan was adopted in
1963.
Mr. Kelly displayed the organizational structure that would become
effective,if CCL would have the opportunity to serve the City of
Tamarac. He stated that he would be the project manager. He is
a charter member of the American Planning Assoc., and also a charter
member of the American Institute of Certified Planners. He mentioned
that they are diversified, and can offer various skills. An Engineer-
ing overview would be offered through Mr. Craig Unger, they have an
environmentalist surveyor, graphic technician people, and secretaries.
Mr. Kelly displayed various flow charts. They have been involved with
the Broward County government for the last several years.
C/W Massaro asked Mr. Kelly how long he has been associated with CCL,
and was advised by him that he joined the firm 5 months ago, and before
that he was with Williams, Hatfield & Stoner for two years.
Mr. Wohlfarth stated that they both were with Williams, Hatfield & Stoner,
and both have had experience with the City of Tamarac. Over the last
4 or 5 years he was involved in the City of Tamarac & Mr. Kelly was in-
volved in the Water Utility element.
Mayor Falck asked Mr. Wohlfarth what projects the firm of CCL has been
involved in during the past two years. Mr. Wohlfarth said they moved
into the area in 1979. For the past year they were the engineer for
Minto Builders in Coconut Creek. CCL comes from the name Cunning,
Calburn, Ltd. which is located in Toronto, and they are still affiliated
with this firm. They (CCL) are a subsidiary of the Canadian based
firm which has a 25 year history. They are currently working in Dade
County, Palm Beach County & Indian River County.
V/M Disraelly stated that most of CCL's work has been with developers.
Mr. Wohlfarth agreed with this statement, but brought up their personal
experience and knowledge.
Mayor Falck asked what specific area of Coconut Creek they are working on,
and was advised by Mr. Wohlfarth that it is a parcel of land, approximately
800 acres, just above Wynmoor project, on which they are doing all devel-
opment phases.
C/W Massaro asked Mr. Wohlfarth what services they could perform for the
City. Nr. CJ'ohlfarth stated that Mr. Kelly would work with the site plans.
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They have had experience in applying for available grants, and have
worked with the agencies in Tallahassee, and Mr. Kelly keeps a running
tab of the monies available, both would be involved with grants and
land use elements.
Mr. Birken, City Attorney, asked who is experienced in the drafting
of regulations. Mr. Wohlfarth stated that both himself and Mr. Kelly
have been involved with the drafting and planning of two or three of
the City's Engineering Ordinances.
Mr. Birken asked about their involvement with Planning and Zoning
Ordinances. Mr. Kelly said he submitted a supplementary letter with
his brochure, stating that he has written about a dozen land develop-
ment codes which includes zoning, platting, site plan reviews, etc.
Mr. Kelly advised that in Hialeah, he wrote two ordinances. One allow-
ing the conversion of residential zoning to residential and offices
and one pertaining to adult book stores. In Fort Pierce, he wrote
a sign ordinance and a minimum housing code. In Hollywood, he was
involved periodically with revising the site plan review ordinance,
and approved plats in committee, etc. He went on to state that he
feels comfortable with taking the responsibility for approving plats,
recommending them to the Board, etc.
V/M Disraelly asked what Mr. Kelly's availability to the City would be, and
was told by Mr. Wohlfarth that Mr. Kelly would be available within 2
to 3 hours after notice from the City. He would also be available
in the evening.
Mr. Birken, City Attorney, wondered whether there would be any pro-
blems with CCL and Williams, Hatfield & Stoner working together, and
was advised that there wouldn't be any. They both left with good
relationships, and Mr. Wohlfarth has worked with them since that time.
At this point, Mr. Richard S. Rubin began his interview with Council.
Mr. Rubin said that he was before the Council approximately 6 years
previously. He has been a resident of Tamarac for the last 6 years,
and is a member of the Beautification Committee, and is very proud
of the Ordinances adopted by the City within this time.
Since Mr. Rubin's employment with the City of Tamarac, he was with
a consulting engineering firm, and then with a development firm which
started developing homes in Tamarac. This experience has kept him up-
to-date on Tamarac Ordinances. He advised Council that four weeks prior to
this meeting he resigned from his position with Homeland Enterprises, as
President of the company. He is still involved as a caretaker manager
until the company finds someone to take it over.
He has been informed that the Consultant Planner would not be permitted
to work on any project in Tamarac. He will make a commitment that he
will not be involved with Edgewater Village at all. Mr. Rubin was
previously completely involved in the development of this community.
Mr. Rubin stated that since he has left the City of Tamarac, he has
become a Registered Real Estate Broker, which helps him realize more
what the value of land is, and helps him understand more what the needs
of the people are who come into the City.
Regarding time allotted to the position of Consultant Planner, he stated
he would like to set aside approximately 75 hours per month, which could
be broken down to certain days part-time. He didn't feel that he would
be able to contribute his best efforts to the City if he were on an on -
call basis. He would like to be involved with the Engineering and Build-
ing Departments, and be able to coordinate them.
Mr. Birken did not see any conflict of interest since Mr. Rubin has
resigned from his position. Mayor Ealck questioned whether Mr. Rubin
has any other clients, and was advised that he does not. Ile is
not actively looking to take on other clients at this time, and would
be very proud to be a part of the Tamarac Government, and it would be
a fulltime commitment.
Mr. Birken asked whether Mr. Rubin occupies an office at this time, and
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Mr. Rubin's reply was negative. However, if he was affiliated with
the City three days a week, he would need some kind of staff.
C/W Massaro questioned how many hours Mr. Rubin had mentioned. Mr.
Rubin suggested three days a week, 24 hours a week, which C/W Massaro
stated would come to 96 hours a month. Mr. Rubin said he would work
out the hours so that he would be in the City on days when there are
Council Meetings, Planning Commission days would also be fulltime, and
both Meetings take place on Wednesday.
C/W Massaro felt there would be too many hours involved according to
Mr. Rubin's suggestion. Mr. Rubin said he would like to attend all
Planning Commission and Beautification Meetings. V/M Disraelly felt
that Beautification would be a separate entity, and asked Mr. Birken
what Mr. Rubin's status would be as a member of the Beautification
Committee, and Mr. Birken stated that he would have to resign from
this Committee.
Mr. Birken inquired whether Mr. Rubin would plan to sub -contract certain
contracts, and Mr. Rubin said he didn't feel the funds would be avail-
able to hire outside help, and felt the only area that he might need
assistance would be in the field of architecture, pertaining to the
structural or engineering drawings, which C/W Massaro said would not
be the Planner's responsibility, it would be the Building Dept. and
the Engineer.
V/M Disraelly brought up the item of the amount of hours a City Planner
would be needed in the City.
Ms. Stuurmans brought up the fact that there is no longer an Assistant
City Manager, and felt that some of the responsibilities could be lifted
from the City Manager's job and handled by the City Planner, an example
would be the handling of grants, and she hoped this would be taken into
consideration. She also brought up the fact that there is a daily review
on the building permit plans for set -back purposes that is done by the
Planning Dept.
Mr. Rubin also mentioned that he has in the past applied for and received
grants while working in the City of Tamarac, and he is a member of
Broward County's Community Development Block Grant Committee. He also
mentioned that it was the job previously of the City Planner to do out-
side inspection work.
C/W Massaro recommended that the two applicants be rated, and then fees
could be discussed. Council then voted for their first & second choices.
(See Attachment #1)
VOTE: C/W Massaro - #1 Richard Rubin
#2 CCL Corp.
Mayor Falck - # 1 Richard Rubin
# 2 CCL
V/M Disraelly - #1 Richard Rubin
#2 CCL
C/W Massaro confirmed the fact that Council will now begin negotiations
with the 41 candidate and if concluded unsatisfactorily, then negotiations
would begin with the #2 candidate. Mr. Birken, City Attorney, confirmed
this procedure.
V/M Disraelly brought up the number of hours involved with Richard
Rubin. He mentioned that Mr. Rubin would plan to be in house for
the staff reviews on each Thursday, and would be available for the
Planning Commission Meetings and the portion of the Council Meetings
that would involve him, and the other hours would be spent reviewing
the Ordinances that require classification or reclassification, and
the projection of new items within the City. Mr. Rubin would also
be involved in the preparation of grants and assistance as directed
by the City Manager. Mr. Rubin mentioned Wednesday and Thursday on
a fulltime basis. V/M Disraelly added a minimum of a z day,at the
discretion of the City Manager, which Mr. Rubin agreed to. V/M Dis-
raelly recommended 80 hours a month.
C/W Massaro suggested that salary be mentioned at this point. Mr.
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Rubin mentioned a minimum of 80 hours a month, times $30.00 an hour,
which would be his minimum fee, would equal $2,400.00. He proposed
the figure of $2,100.00 per month. The rate over and above the 80
hours would be $30.00 an hour.
Mr. Birken, City Attorney, said there would be no increase of the rate
for an ongoing contract, terminable on short notice. It was agreed
that Mr. Rubin's office would hopefully be located West of the Turn-
pike.
Mr. Rubin asked Council to grant him one consideration. He has been
working with a developer for the last three years, who is now planning
to develop some property located in Sunrise, and he would like the
opportunity to continue to work with this firm since it will be outside
of the City limits. This was acceptable to Council.
Mr. Birken confirmed the fact that Mr. Rubin will not be entitled to
any benefits from the City since he will be an independent contractor,
and Mr. Rubin agreed adding that the amount quoted probably would not
include travel expenses.
V/M Disraelly established the fact that Mr. Rubin will be keeping track
of the hours that he will be working per month. He also stated that he
would advise the City Manager, if his hours exceed the 80 hours per month.
C/W Massaro was concerned about the high fee that would have to be paid
to Mr. Rubin, if his hours totaled 90 for a one month period, instead of
the minimum amount of 80 already established. Mr. Birken, City Attorney,
suggested that if there is a month in which an excessive amount of site
plans are submitted, and Mr. Rubin's hours exceed the 80 hour minimum,
the individual developers could be charged for the service of having
Mr. Rubin review their plans at that time.
V/M Disraelly MOVED that the City Attorney prepare a contract with
Richard Rubin, covering the points discussed, presuming to hire him
at a fixed fee of $2,100.00 per month, for a minimum of 80 hours, and
hours in excess of that, at $30.00 per hour, which could be brought
back to the City Council, for agendizing at the next meeting. He
further indicated, at the recommendation of the City Attorney, that
it be effective immediately, subject to the final execution of the
contract on Monday, July 13, 1981.
C/W Massaro SECONDED the motion.
VOTE: ALL VOTED AXE.
MAYOR FALCK ADJOURNED THE MEETING AT 4:30 P.M.
ATTEST:
7
/�!JC� CITY CLERK
This public document was promulgated
$ 3,91 per copy to inform the
and employees about recent opinions
of the City of Tamarac.
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at a cost of $ 7:f 3 ,�
general public and public
and considerations by the
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7/10/81
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, or
officers
City Council
APPROVE' BY
Gilt COUNCIL ONZ&ki2/-?&
ATTACHMENT #1
SPECIAL CITY COUNCIL MEETING
CONSULTING CITY PLANNER
JULY 10, 1981
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