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HomeMy WebLinkAbout1981-07-10 - City Commission Special Meeting MinutesN0R"1"1.1WES_C 148"1I-1 AVEN1.1E TA NIARAC':, FL.0R1is)A 33321 TE_L,EPHONE (305) 722..5900 July 8, 1981 N n T T r F SPECIAL MEETING CITY COUNCIL OF TAMARAC, FLORIDA There will be a Special Meeting of the City Council on Friday, July 10, 1981 at 3:00 P.M. in the Council Chambers at City Hall, 5811 N. W. 88th Avenue, Tamarac. The purpose of the Meeting is to conduct interviews for the position of Consulting City Planner for the City of Tamarac. The interviews will take place at the following approximate times: CCL Consultants, Inc. 3:00 P.M. Richard Rubin',AIA 3:20 P.M. The City Council may consider such other items as may come before it. The Public is invited to attend. Pursuant to Chapter 80.105 of Florida Law, Senate Bill No. 368: If a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he will need a record the ptoceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is io by Sased. Marilyn,'Sertbolf, City r /lc 7/8/81 0811 N0R'T" l'dVeS-1... 88` H A V E N U F . TAMARAC, FLORIDA 3332"I TELEPHONE (305) 722-5900 NOTICE OF SPECIAL CITY COUNCIL NEETING THE TAMARAC CITY COUNCIL WILL HOLD A SPECIAL MEETING ON FRIDAY, JULY 10, 1981, AT 3:00 P.M. IN THE CITY COUNCIL CHAMBERS, 5811 NORTHWEST 88TH AVENUE TO INTERVIEW APPLICANTS FOR THE POSITION OF CONSULTING CITY PLANNER. THE SELECTION PROCESS WILL FOLLOW PROCEDURES ESTABLISHED IN THE CONSULTANTS COMPETITIVE NEGOTIATIONS ACT AND WILL CONSIST OF INTERVIEWING THE APPLICANTS, RANKING THE APPLICANTS AND, IF TIME PERMITS ON JULY 10, TO ENDEAVOR TO NEGOTIATE A CONTRACT WITH THE APPLICANT WHO IS RANKED NUMBER ONE. ... 7/8/81. MB/Ic CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING CONSULTING CITY PLANNER JULY 10, 1981 CALL TO ORDER: Mayor Falck called the Special Meeting to order on Friday, July 10, 1981, at 3:00 P.M., in the Council Chambers. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Irving M. Disraelly Councilwoman Helen Massaro ALSO PRESENT: ABSENT & EXCUSED: Mayor Falck read the Official The purpose of the Meeting is of Consulting City Planner for SYNOPSIS OF City Manager, Laura Stuurmans City Attorney, Arthur M. Birken Councilman Philip B. Kravitz Councilman Irving Zemel Notice of the Meeting into the record. to conduct interviews for the position the City of Tamarac. ACTION: City Attorney is to prepare a contract with Richard Rubin, covering the points discussed herein. Mr. Birken, City Attorney, began the discussion by mentioning to Council the importance of a City Planner. From his point of view, it is extremely necessary to have someone on board who can act as City Planner, and give Council and the rest of the staff the professional input on projects and on proposed changes and regulations, that is needed so that everyone can do their job properly. Mr. Birken went on to state that apparently the City Manager did not feel that the applicants for the full-time position were satisfactory to meet the standards which she has set for the position and, accordingly, has asked Council to consider the possibility of getting a Consultant to per- form the function of City Planner for the City on a part-time basis. Mr. Birken suggested using the ground rules used in the past with only the applicant being interviewed present, basically as a matter of courtesy. Mayor Falck recommended interviewing CCL Consultants, Inc. since they were scheduled first by the City Clerk. Mr. Richard Wohlfarth, the Vice -President and General Manager for CCL Consultants came forward and introduced himself. He stated that the firm of CCL Consultants has been in the State of Florida since 1979. It is a Canadian based engineering and planning firm, out of Toronto. The Canadian firm has been in existence for 25 years, and moved to Florida at the request of one of their clients. It has been working, for the most part, in the Coconut Creek area. Since the latter part of 1980, they have expanded their areas and expertise, added planning and land survey. Their .area has also expanded, and they now service Dade County through Indian River. There are 15 members in the firm, and they are located in the Pompano Beach area. At this time, Mr. Wohlfarth introduced Mr. Bill Kelly, the Planning Director for the firm. He has also worked in the City of Tamarac, and Mr. Wohlfarth believed that,at this point,he could describe the activities that he has been involved with in the area of his expertise. Mr. Kelly mentioned that he remembers when City Hall was on Rock Island Road, and one of the major issues then was getting the City Zoning Ordi- nance in order. That was his first experience with the City of Tamarac, and he subsequently did the first land use inventory for the City in the early 1970's. His experience in planning dates back considerably. it is equally divided between the public sector and the private sector. He has had two very meaningful Planning Directorships. One was Regional in Pennsylvania, and the second was the Planning Directorship for Ft. Pierce in St. Lucie County. -1- 7/10/81 /ss V/M Disraelly questioned where in Pennsylvania he was located, and was advised it was in New Castle, Lawrence County. Mr. Kelly mentioned that being on both sides of the fence, he has been requested both to submit site plans for the consideration of a municipality, and, on the other hand, been in a position where he had to review site plans, zoning changes, etc. He stated that he has seen the planning process from a very broad perspective. He had presented a brief resume showing the public reaction to his efforts over the years, which he hoped Council would take into consideration when making a decision. He presented two maps displaying two projects he worked on. The bottom map showed an air force base in Dayton Ohio on which he was project manager for a team of 14 people. They were to develop docking facilities for three C-5A airplanes, which were not then operational, and were going to be used to support brush fire wars. The larger map above it indicated more of an urban design, than a plan, for the central city in the Lawrence, Pa. region. They were asked to try to give this city some identity, and develop the downtown area and allow it to grow. The community was quite pleased with the way the area was developing. The last map displayed.showed a project he was involved in while the Planning Coordinator for the City of Hollywood, it is the Three Islands portion of Hollywood. Mr. Birken, City Attorney, asked for approximate years when he was in- volved in the projects previously mentioned. Mr. Kelly stated that the Hollywood plan was adopted in 1975, the air force base was in 1968, the downtown New Castle plan was adopted in 1963. Mr. Kelly displayed the organizational structure that would become effective,if CCL would have the opportunity to serve the City of Tamarac. He stated that he would be the project manager. He is a charter member of the American Planning Assoc., and also a charter member of the American Institute of Certified Planners. He mentioned that they are diversified, and can offer various skills. An Engineer- ing overview would be offered through Mr. Craig Unger, they have an environmentalist surveyor, graphic technician people, and secretaries. Mr. Kelly displayed various flow charts. They have been involved with the Broward County government for the last several years. C/W Massaro asked Mr. Kelly how long he has been associated with CCL, and was advised by him that he joined the firm 5 months ago, and before that he was with Williams, Hatfield & Stoner for two years. Mr. Wohlfarth stated that they both were with Williams, Hatfield & Stoner, and both have had experience with the City of Tamarac. Over the last 4 or 5 years he was involved in the City of Tamarac & Mr. Kelly was in- volved in the Water Utility element. Mayor Falck asked Mr. Wohlfarth what projects the firm of CCL has been involved in during the past two years. Mr. Wohlfarth said they moved into the area in 1979. For the past year they were the engineer for Minto Builders in Coconut Creek. CCL comes from the name Cunning, Calburn, Ltd. which is located in Toronto, and they are still affiliated with this firm. They (CCL) are a subsidiary of the Canadian based firm which has a 25 year history. They are currently working in Dade County, Palm Beach County & Indian River County. V/M Disraelly stated that most of CCL's work has been with developers. Mr. Wohlfarth agreed with this statement, but brought up their personal experience and knowledge. Mayor Falck asked what specific area of Coconut Creek they are working on, and was advised by Mr. Wohlfarth that it is a parcel of land, approximately 800 acres, just above Wynmoor project, on which they are doing all devel- opment phases. C/W Massaro asked Mr. Wohlfarth what services they could perform for the City. Nr. CJ'ohlfarth stated that Mr. Kelly would work with the site plans. -2- 7/10/81 /ss They have had experience in applying for available grants, and have worked with the agencies in Tallahassee, and Mr. Kelly keeps a running tab of the monies available, both would be involved with grants and land use elements. Mr. Birken, City Attorney, asked who is experienced in the drafting of regulations. Mr. Wohlfarth stated that both himself and Mr. Kelly have been involved with the drafting and planning of two or three of the City's Engineering Ordinances. Mr. Birken asked about their involvement with Planning and Zoning Ordinances. Mr. Kelly said he submitted a supplementary letter with his brochure, stating that he has written about a dozen land develop- ment codes which includes zoning, platting, site plan reviews, etc. Mr. Kelly advised that in Hialeah, he wrote two ordinances. One allow- ing the conversion of residential zoning to residential and offices and one pertaining to adult book stores. In Fort Pierce, he wrote a sign ordinance and a minimum housing code. In Hollywood, he was involved periodically with revising the site plan review ordinance, and approved plats in committee, etc. He went on to state that he feels comfortable with taking the responsibility for approving plats, recommending them to the Board, etc. V/M Disraelly asked what Mr. Kelly's availability to the City would be, and was told by Mr. Wohlfarth that Mr. Kelly would be available within 2 to 3 hours after notice from the City. He would also be available in the evening. Mr. Birken, City Attorney, wondered whether there would be any pro- blems with CCL and Williams, Hatfield & Stoner working together, and was advised that there wouldn't be any. They both left with good relationships, and Mr. Wohlfarth has worked with them since that time. At this point, Mr. Richard S. Rubin began his interview with Council. Mr. Rubin said that he was before the Council approximately 6 years previously. He has been a resident of Tamarac for the last 6 years, and is a member of the Beautification Committee, and is very proud of the Ordinances adopted by the City within this time. Since Mr. Rubin's employment with the City of Tamarac, he was with a consulting engineering firm, and then with a development firm which started developing homes in Tamarac. This experience has kept him up- to-date on Tamarac Ordinances. He advised Council that four weeks prior to this meeting he resigned from his position with Homeland Enterprises, as President of the company. He is still involved as a caretaker manager until the company finds someone to take it over. He has been informed that the Consultant Planner would not be permitted to work on any project in Tamarac. He will make a commitment that he will not be involved with Edgewater Village at all. Mr. Rubin was previously completely involved in the development of this community. Mr. Rubin stated that since he has left the City of Tamarac, he has become a Registered Real Estate Broker, which helps him realize more what the value of land is, and helps him understand more what the needs of the people are who come into the City. Regarding time allotted to the position of Consultant Planner, he stated he would like to set aside approximately 75 hours per month, which could be broken down to certain days part-time. He didn't feel that he would be able to contribute his best efforts to the City if he were on an on - call basis. He would like to be involved with the Engineering and Build- ing Departments, and be able to coordinate them. Mr. Birken did not see any conflict of interest since Mr. Rubin has resigned from his position. Mayor Ealck questioned whether Mr. Rubin has any other clients, and was advised that he does not. Ile is not actively looking to take on other clients at this time, and would be very proud to be a part of the Tamarac Government, and it would be a fulltime commitment. Mr. Birken asked whether Mr. Rubin occupies an office at this time, and -3_ 7/10/81 /ss Mr. Rubin's reply was negative. However, if he was affiliated with the City three days a week, he would need some kind of staff. C/W Massaro questioned how many hours Mr. Rubin had mentioned. Mr. Rubin suggested three days a week, 24 hours a week, which C/W Massaro stated would come to 96 hours a month. Mr. Rubin said he would work out the hours so that he would be in the City on days when there are Council Meetings, Planning Commission days would also be fulltime, and both Meetings take place on Wednesday. C/W Massaro felt there would be too many hours involved according to Mr. Rubin's suggestion. Mr. Rubin said he would like to attend all Planning Commission and Beautification Meetings. V/M Disraelly felt that Beautification would be a separate entity, and asked Mr. Birken what Mr. Rubin's status would be as a member of the Beautification Committee, and Mr. Birken stated that he would have to resign from this Committee. Mr. Birken inquired whether Mr. Rubin would plan to sub -contract certain contracts, and Mr. Rubin said he didn't feel the funds would be avail- able to hire outside help, and felt the only area that he might need assistance would be in the field of architecture, pertaining to the structural or engineering drawings, which C/W Massaro said would not be the Planner's responsibility, it would be the Building Dept. and the Engineer. V/M Disraelly brought up the item of the amount of hours a City Planner would be needed in the City. Ms. Stuurmans brought up the fact that there is no longer an Assistant City Manager, and felt that some of the responsibilities could be lifted from the City Manager's job and handled by the City Planner, an example would be the handling of grants, and she hoped this would be taken into consideration. She also brought up the fact that there is a daily review on the building permit plans for set -back purposes that is done by the Planning Dept. Mr. Rubin also mentioned that he has in the past applied for and received grants while working in the City of Tamarac, and he is a member of Broward County's Community Development Block Grant Committee. He also mentioned that it was the job previously of the City Planner to do out- side inspection work. C/W Massaro recommended that the two applicants be rated, and then fees could be discussed. Council then voted for their first & second choices. (See Attachment #1) VOTE: C/W Massaro - #1 Richard Rubin #2 CCL Corp. Mayor Falck - # 1 Richard Rubin # 2 CCL V/M Disraelly - #1 Richard Rubin #2 CCL C/W Massaro confirmed the fact that Council will now begin negotiations with the 41 candidate and if concluded unsatisfactorily, then negotiations would begin with the #2 candidate. Mr. Birken, City Attorney, confirmed this procedure. V/M Disraelly brought up the number of hours involved with Richard Rubin. He mentioned that Mr. Rubin would plan to be in house for the staff reviews on each Thursday, and would be available for the Planning Commission Meetings and the portion of the Council Meetings that would involve him, and the other hours would be spent reviewing the Ordinances that require classification or reclassification, and the projection of new items within the City. Mr. Rubin would also be involved in the preparation of grants and assistance as directed by the City Manager. Mr. Rubin mentioned Wednesday and Thursday on a fulltime basis. V/M Disraelly added a minimum of a z day,at the discretion of the City Manager, which Mr. Rubin agreed to. V/M Dis- raelly recommended 80 hours a month. C/W Massaro suggested that salary be mentioned at this point. Mr. -4- 7/10/81 /ss Rubin mentioned a minimum of 80 hours a month, times $30.00 an hour, which would be his minimum fee, would equal $2,400.00. He proposed the figure of $2,100.00 per month. The rate over and above the 80 hours would be $30.00 an hour. Mr. Birken, City Attorney, said there would be no increase of the rate for an ongoing contract, terminable on short notice. It was agreed that Mr. Rubin's office would hopefully be located West of the Turn- pike. Mr. Rubin asked Council to grant him one consideration. He has been working with a developer for the last three years, who is now planning to develop some property located in Sunrise, and he would like the opportunity to continue to work with this firm since it will be outside of the City limits. This was acceptable to Council. Mr. Birken confirmed the fact that Mr. Rubin will not be entitled to any benefits from the City since he will be an independent contractor, and Mr. Rubin agreed adding that the amount quoted probably would not include travel expenses. V/M Disraelly established the fact that Mr. Rubin will be keeping track of the hours that he will be working per month. He also stated that he would advise the City Manager, if his hours exceed the 80 hours per month. C/W Massaro was concerned about the high fee that would have to be paid to Mr. Rubin, if his hours totaled 90 for a one month period, instead of the minimum amount of 80 already established. Mr. Birken, City Attorney, suggested that if there is a month in which an excessive amount of site plans are submitted, and Mr. Rubin's hours exceed the 80 hour minimum, the individual developers could be charged for the service of having Mr. Rubin review their plans at that time. V/M Disraelly MOVED that the City Attorney prepare a contract with Richard Rubin, covering the points discussed, presuming to hire him at a fixed fee of $2,100.00 per month, for a minimum of 80 hours, and hours in excess of that, at $30.00 per hour, which could be brought back to the City Council, for agendizing at the next meeting. He further indicated, at the recommendation of the City Attorney, that it be effective immediately, subject to the final execution of the contract on Monday, July 13, 1981. C/W Massaro SECONDED the motion. VOTE: ALL VOTED AXE. MAYOR FALCK ADJOURNED THE MEETING AT 4:30 P.M. ATTEST: 7 /�!JC� CITY CLERK This public document was promulgated $ 3,91 per copy to inform the and employees about recent opinions of the City of Tamarac. -5- at a cost of $ 7:f 3 ,� general public and public and considerations by the 4 7/10/81 /ss , or officers City Council APPROVE' BY Gilt COUNCIL ONZ&ki2/-?& ATTACHMENT #1 SPECIAL CITY COUNCIL MEETING CONSULTING CITY PLANNER JULY 10, 1981 e"A