HomeMy WebLinkAbout1985-07-12 - City Commission Special Meeting Minutes0
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July 11, 1985
NOTICE OF
CITY COUNCIL OF TAMARAC, FLORIDA
There will be a Special Meeting of the City Council on Friday,
July 12, 1985, at 8:30 a.m., in the Council Chambers of City Hall,
5811 NW 88 Avenue, Tamarac.
The purpose of this meeting will be discussion and possible action
to continue the work of George Feld & Associates, general contractor,
to install the roof, and authorization to issue joint checks for pay-
ment of the installation of the roof and other subcontracts to cover
progress of the Tamarac Park Satellite Building until the next regular
City Council meeting on July 24, 1985.
The public is encouraged to attend.
Carol E. Barbuto
Assistant City Clerk
Pursuant to Section 286.0105, Florida Statutes
If a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based.
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
July 12, 1985
Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on
Friday, July 12, 1985, at 8:30 A.M. in the Council Chambers of
City Hall. ,
ROLL CALL: PRESENT:
Mayor Philip B. Kravitz
Vice Mayor Helen Massaro
Councilman Arthur H. Gottesman
Councilman Raymond J. Munitz
ABSENT AND EXCUSED:
ALSO PRESENT:
Councilman Sydney M. Stein
Larry Perretti, Acting City Manager
Jon M. Henning, City Attorney
Patricia Marcurio, Secretary
Mayor Kravitz read the call to the meeting which stated that the
purpose of this meeting is discussion and possible action to
continue the work of George Feld & Associates, General Contract-
or, to install the roof, and authorization to issue joint checks
for payment of the installation of the roof and other sub-
contracts to cover progress of the Tamarac Park Satellite Build-
ing until the next regular City Council meeting on 7/24/85.
Mr. Henning said this item is an overflow from the Council agenda
item on the status report with the satellite recreation building
which was tabled on 7/10/85 to allow the Chief Building Official
and him to meet and negotiate with Mr. Feld. He said they met
yesterday afternoon in City Hall and the status report is that
the trusses that had been blown down during the wind storm about
a week ago had been stacked, the roof is not up and there is a
sewer line which is being relocated between two manholes. He
said the shortest distance between two points is a straight line
but the straight line went under the building and would have
precluded maintenance in the future. He said the sewer line
relocation has caused problems as far as delays and the sub-
contractor doing the sewer line is the same subcontractor doing
the shell of the building and the roof.
Mr. Henning said it is important to get the trusses up on top of
the building because they are laying over the area where the
ditch has to be dug to relocate the sewer line. He said they are
proposing to get the trusses raised, the roof installed as far as
the sheeting with a protective roof paper covering and then try
to concentrate on getting the sewer pipe relocated.
Mr. Henning said staff is suggesting that two-party checks be
issued, as the notice indicates. He said if Mr. Feld arranges
for a subcontractor to do the roofing work just outlined, the
City will issue two --party checks and see that they are endorsed
over to the subcontractor for payment. He said these payments
would be considered payments on the contract and, once the roof
is up and it is determined whether change orders are needed on
the sewer line relocation, the project will be back on track.
He said Arrowhead is the subcontractor involved in both these
projects and would probably be removed from the site by the
contractor and they will seek a different subcontractor to do the
roof and sewer line.
Bob Jahn, Chief Building Official, said there will be direct
payments so there will be no profit involved and no checks will
be going directly to Mr. Feld.
1 (�s
7/12/85
/pm
Mr. Jahn said checks will be written to Mr. Feld and that
subcontractor, with Mr. Feld endorsing them over and Mr. Jahn
delivering the checks to the subcontractor. He said they have
estimated the amount to be approximately $5,000 plus
approximately $2,000 for the 5/8-inch sheeting that goes on the
trusses. He said it might take a few hundred more dollars to put
the first coat of paper on to protect the plywood.
Mr. Henning suggested an authorization of payment up to $8,000.
V/M Massaro said this money will have to be reimbursed if these
people continue with this job. Mr. Henning said it is understood
that this is a payment on the contract. V/M Massaro said it is
important to get the trusses up because they will rot where they
are presently lying and because of lack of space.
V/M Massaro asked Mr. Jahn if the cost of putting those trusses
up, the plywood and drying it in are all included in the $11,000
check. Mr. Henning said for the record the last draw which was
authorized by Council, which is the fourth draw, was about
$20,000 which was to cover the sewer and roof work. He said
before the check was released, Mr. Jahn took it to the Finance
Department, based on the progress of the job, and had it divided
into three parts. He said the part that was for the sewer and
part of the roof was withheld. He said since the trusses were
up and the plywood had not been purchased yet nor installed on
the roof, the only money Mr. Jahn released was the cost of the
crane, the cost of the labor and parts for the trusses and the
other shell work up to erecting the trusses. He said the amount
withheld totalled approximately $11,900.
Mr. Jahn requested he be authorized to pay some outstanding bills
that have not been paid by Arrowhead and Mr. Feld agreed that
Mr. Jahn can issue joint checks to him and to those suppliers,
vendors and subcontractors. He said this will also be deducted
from the cost of the job. V/M Massaro said the check was to be
given to them only after the roof was dried in with the first
coat of paper. She said that money is in the check that is in
the Finance Department now and that portion of what would be
approved today would have to come out of that check.
Mr. Jahn said that $11,900 should not be issued to pay those
bills until after the roof is up, sheeted, etc. and Mr. Henning
and he agree that the City is in a legal position to pay them.
V/M Massaro said once the roof is up, the City staff should meet
with the builder and determine how to proceed because he will
need the City's assistance. She said the City does not have any
responsibility for the bills that are not paid other than a moral
obligation. Mr. Henning said that is so because they are the
subcontractors bills not the contractors bills.
V/M Massaro said she was not party to making this agreement and
there is a serious problem with the sewer and the only comfort
the City can take is that the City does not have a responsibility
for the payment of those bills. She said the subcontractor
failed to have the pump removed and the bills are continuously
adding up for that. She said the City should have them remove
this and Mr. Henning said a notice was given by Mr. Feld to his
subcontractors. He said Mr. Feld is removing this subcontractor
from the job today.
V/M Massaro suggested the City guarantee payment to the crane
people, those that will do the installation, for payment of the
sheet rock and for drying it in.
2
7/12/85
/pm
V/M Massaro said it should be done in a manner to secure that no
damage will occur. She said after those trusses are up, the City
should determine how this will be handled with the builder.
Mayor Kravitz asked Mr. Henning if the subcontractor can put a
lien on the building and Mr. Henning said Alan Ruf determined
that municipalities are not subject to mechanics liens but there
could be a lawsuit involved. He asked for clarification if all
the authorization being given today would come from the $11,900
check from the fourth draw or whether additional money is being
authorized.
Mr. Jahn said the money to put the trusses back up would be
separate items and the amount of $11,900 would remain in Finance
until after the trusses, sheeting and paper are on. Mr. Henning
said the sheeting cost, paper cost and installation of the
sheeting are all part of the $11,900 and were not paid yet. He
said today's authorization would be an additional amount to the
$11,900 which would reconcile when the roof is up.
V/M Massaro said that additional sum does not include anything
that was not installed already and knocked down by the wind,
meaning the sheeting and the drying material as well as their
installation. She said the City will guarantee payment to who-
ever supplies these things but that must come from the $11,900.
V/M Massaro said the City Manager and she should be involved in
this and she MOVED that the City Manager be authorized to author-
ize the builder to proceed with reerecting the trusses after they
have been repaired and approved by the Building Official as to
their condition; that the crane operator and the plywood company
be guaranteed payment as well as the labor to do the erection and
the installation of the plywood and the material and labor to dry
it in with the first coat to protect it from the weather.
Mr. Jahn said he must have the certification of an engineer who
is paid by the hour to certify the trusses have been repaired.
V/M Massaro said that is to be included in the MOTION as well.
She said the installation of both the sheeting and the plywood
and the engineer's fees are to come out of the $11,900 check
which the City is holding as part of the last draw. She said the
balance of this $11,900 amount, will be distributed to the con-
tractor with checks being issued in the name of the contractor
and subcontractors. She asked Mr. Jahn if there are any other
bills outstanding and Mr. Jahn said not to his knowledge.
V/M Massaro added to her MOTION that any appropriate bills will
be paid from that $11,900 check.
C/M Munitz asked if the Motion should not contain specific
amounts and V/M Massaro said those amounts are not known at this
time. She said no money is to go to anyone unless she is also
involved in the discussions at the time. C/M Munitz SECONDED the
MOTION.
Mr. Henning said V/M Massaro is requesting to be liaison to this
project and the City Manager is being placed on notice that he
should work very closely with her.
VOTE•
ALL VOTED AYE
3
7/12/85
/pm
Mayor Kravitz adjourned the meeting at 9:00 A.M.
ATTEST:
2 ee _
ASSISTANT CITY CLERK
This document is promulgated at a cost of $20.00 or $.55
per copy to inform the general public and public officers and
employees about recent opinions and considerations by the City
Council of the City of Tamarac.
1
CITY OF TAMAR C
APPROVED AT MEETING OF
City Clerk
F-1
4
7/12/85
/pm
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
July 12, 1985
Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on
Friday, July 12, 1985, at 8:30 A.M. in the Council Chambers of
City Hall. ,
ROLL CALL: PRESENT:
ABSENTAND EXCUSED:
ALSQ PRESENT:
Mayor Philip B. Kravitz
Vice Mayor Helen Massaro
Councilman. Arthur H. Gottesman
Councilman Raymond J. Munitz
Councilman. Sydney M. Stein
Larry Perretti, Acting. City. Manager
Jon M. Henning, City Attorney
Patricia Marcurio, Secretary
Mayor Kravitz read the call to the meeting which stated that the
purpose of this meeting is discussion and possible action to
continue the work of George Feld & Associates, General Contract-
or, to install the roof, and authorization to issue joint checks
for payment of the installation of the roof and other sub-
contracts to cover progress of the Tamarac Park Satellite Build-
ing until the next regular City Council meeting on 7/24/85.
Mr. Henning said this item is an overflow from the Council agenda
item on the status report with the satellite recreation building
which was tabled on 7/10/85 to allow the Chief Building Official
and him to meet and negotiate with Mr. Feld. He said they met
yesterday afternoon in City Hall and the status report is that
the trusses that had been blown down during the wind storm about
a week ago had been stacked, the roof is not up and there is a
sewer line which is being relocated between two manholes. He
said the shortest distance between two points is a straight line
but the straight line went under the building and would have
precluded maintenance in the future. He said the sewer line
relocation has caused problems as far as delays and the sub-
contractor doing the sewer line is the same subcontractor doing
the shell of the building and the roof.
Mr. Henning said it is important to get the trusses up on top of
the building because they are laying over the area where the
ditch has to be dug to relocate the sewer line. He said they are
proposing to get the trusses raised, the roof installed as far as
the sheeting with a protective roof paper covering and then try
to concentrate on getting the sewer pipe relocated.
Mr. Henning said staff is suggesting that two-party checks be
issued, as the notice indicates. He said if Mr. Feld arranges
for a subcontractor to do the roofing work just outlined, the
City will issue two-party checks and see that they are endorsed
over to the subcontractor for payment. He said these payments
would be considered payments on the contract and, once the roof
is up and it is determined whether change orders are needed on
the sewer line relocation, the project will be back on track.
He said Arrowhead is the subcontractor involved in both these
projects and would probably be removed from the site by the
contractor and they will seek a different subcontractor to do the
roof and sewer line.
Bob Jahn, Chief Building Official, said there will be direct
payments so there will be no profit involved and no checks will
be going directly to Mr. Feld.
1
7/12/85
/pm
Mr. Jahn said checks will be written to Mr. Feld and that
subcontractor, with Mr. Feld endorsing them over and Mr. Jahn
delivering the checks to the subcontractor. He said they have
estimated the amount to be approximately $5,000 plus
approximately $2,000 for the 5/8-inch sheeting that goes on the
trusses. He said it might take a few hundred more dollars to put
the first coat of paper on to protect the plywood.
Mr. Henning suggested an authorization of payment up to $8,000.
V/M Massaro said this money will have to be reimbursed if these
people continue with this job. Mr. Henning said it is understood
that this is a payment on the contract. V/M Massaro said it is
important to get the trusses up because they will rot where they
are presently lying and because of lack of space.
V/M Massaro asked Mr. Jahn if the cost of putting those trusses
up, the plywood and drying it in are all included in the $11,000
check. Mr. Henning said for the record the last draw which was
authorized by Council, which is the fourth draw, was about
$20,000 which was to cover the sewer and roof work. He said
before the check was released, Mr. Jahn took it to the Finance
Department, based on the progress of the job, and had it divided
into three parts. He said the part that was for the sewer and
part of the roof was withheld. He said since the trusses were
up and the plywood had not been purchased yet nor installed on
the roof, the only money Mr. Jahn released was the cost of the
crane, the cost of the labor and parts for the trusses and the
other shell work up to erecting the trusses. He said the amount
withheld totalled approximately $llr900.
Mr. Jahn requested he be authorized to pay some outstanding bills
that have not been paid by Arrowhead and Mr. Feld agreed that
Mr. Jahn can issue joint checks to him and to those suppliers,
vendors and subcontractors. He said this will also be deducted
from the cost of the job. V/M Massaro said the check was to be
given to them only after the roof was dried in with the first
coat of paper. She said that money is in the check that is in
the Finance Department now and that portion of what would be
approved today would have to come out of that check.
Mr. Jahn said that $11,900 should not be issued to pay those
bills until after the roof is up, sheeted, etc. and Mr. Henning
and he agree that the City is in a legal position to pay them.
V/M Massaro said once the roof is up, the City staff should meet
with the builder and determine how to proceed because he will
need the City's assistance. She said the City does not have any
responsibility for the bills that are not paid other than a moral
obligation. Mr. Henning said that is so because they are the
subcontractors bills not the contractors bills.
V/M Massaro said she was not party to making this agreement and
there is a serious problem with the sewer and the only comfort
the City can take is that the City does not have a responsibility
for the payment of those bills. She said the subcontractor
failed to have the pump removed and the bills are continuously
adding up for that. She said the City should have them remove
this and Mr. Henning said a notice was given by Mr. Feld to his
subcontractors. He said Mr. Feld is removing this subcontractor
from the job today.
V/M Massaro suggested the City guarantee payment to the crane
people, those that will do the installation, for payment of the
sheet rock and for drying it in.
J
2
7/12/85
/pm
V/M Massaro said it should be done in a manner to secure that no
damage will occur. She said after those trusses are up, the City
should determine how this will be handled with the builder.
Mayor Kravitz asked Mr. Henning if the subcontractor can put a
lien on the building and Mr. Henning said Alan Ruf determined
that municipalities are not subject to mechanics liens but there
could be a lawsuit involved. He asked for clarification if all
the authorisation being given today would come from the $11,900
check from the fourth draw or whether additional money is being
authorized.
Mr. Jahn said the money to put the trusses back up would be
separate items and the amount of $11,900 would remain in Finance
until after the trusses, sheeting and paper are on. Mr. Henning
said the sheeting cost, paper cost and installation of the
sheeting are all part of the $11,900 and were not paid yet. He
said today's authorization would be an additional amount to the
$11,900 which would reconcile when the roof is up.
V/M Massaro said that additional sum does not include anything
that was not installed already and knocked down by the wind,
meaning the sheeting and the drying material as well as their
installation. She said the City will guarantee payment to who-
ever supplies these things but that must come from the $llr900.
V/M Massaro said the City Manager and she should be involved in
this and she MOVED that the City Manager be authorized to author-
ize the builder to proceed with reerecting the trusses after they
have been repaired and approved by the Building Official as to
their condition; that the crane operator and the plywood company
be guaranteed payment as well as the labor to do the erection and
the installation of the plywood and the material and labor to dry
it in with the first coat to protect it from the weather.
Mr. Jahn said he must have the certification of an engineer who
is paid by the hour to certify the trusses have been repaired.
V/M Massaro said that is to be included in the MOTION as well.
She said the installation of both the sheeting and the plywood
and the engineer's fees are to come out of the $11,900 check
which the City is holding as part of the last draw. She said the
balance of this $11,900 amount, will be distributed to the con-
tractor with checks being issued in the name of the contractor
and subcontractors. She asked Mr. Jahn if there are any other
bills outstanding and Mr. Jahn said not to his knowledge.
V/M Massaro added to her MOTION that any appropriate bills will
be paid from that $11,900 check.
C/M Munitz asked if the Motion should not contain specific
amounts and V/M Massaro said those amounts are not known at this
time. She said no money is to go to anyone unless she is also
involved in the discussions at the time. C/M Munitz SECONDED the
MOTION.
Mr. Henning said V/M Massaro is requesting to be liaison to this
project and the City Manager is being placed on notice that he
should work very closely with her.
VOTE:
ALL VOTED AYE
3
7/12/85
/pm
Mayor Kravitz adjourned the meeting at 9:00 A.M.
~ / r
ATTEST:]
ASSISTANT CITY CLERK
This document is promulgated at a cost of $20.00 or $.55
per copy to inform the general public and public officers and
employees about recent opinions and considerations by the City
Council of the City of Tamarac.
1
CITY 4F TAIMAR C
APPROVED AT MEETING OF /
City Clerk
4
7/12/85
/pm