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HomeMy WebLinkAbout1985-07-12 - City Commission Special Meeting Minutes0 MAIL REPLY TO: P.O. BOX 25010 TAMARAC. FLORIDA 33320 5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 July 11, 1985 NOTICE OF CITY COUNCIL OF TAMARAC, FLORIDA There will be a Special Meeting of the City Council on Friday, July 12, 1985, at 8:30 a.m., in the Council Chambers of City Hall, 5811 NW 88 Avenue, Tamarac. The purpose of this meeting will be discussion and possible action to continue the work of George Feld & Associates, general contractor, to install the roof, and authorization to issue joint checks for pay- ment of the installation of the roof and other subcontracts to cover progress of the Tamarac Park Satellite Building until the next regular City Council meeting on July 24, 1985. The public is encouraged to attend. Carol E. Barbuto Assistant City Clerk Pursuant to Section 286.0105, Florida Statutes If a person decides to appeal any decision made by the city Council with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based. AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING July 12, 1985 Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on Friday, July 12, 1985, at 8:30 A.M. in the Council Chambers of City Hall. , ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman Arthur H. Gottesman Councilman Raymond J. Munitz ABSENT AND EXCUSED: ALSO PRESENT: Councilman Sydney M. Stein Larry Perretti, Acting City Manager Jon M. Henning, City Attorney Patricia Marcurio, Secretary Mayor Kravitz read the call to the meeting which stated that the purpose of this meeting is discussion and possible action to continue the work of George Feld & Associates, General Contract- or, to install the roof, and authorization to issue joint checks for payment of the installation of the roof and other sub- contracts to cover progress of the Tamarac Park Satellite Build- ing until the next regular City Council meeting on 7/24/85. Mr. Henning said this item is an overflow from the Council agenda item on the status report with the satellite recreation building which was tabled on 7/10/85 to allow the Chief Building Official and him to meet and negotiate with Mr. Feld. He said they met yesterday afternoon in City Hall and the status report is that the trusses that had been blown down during the wind storm about a week ago had been stacked, the roof is not up and there is a sewer line which is being relocated between two manholes. He said the shortest distance between two points is a straight line but the straight line went under the building and would have precluded maintenance in the future. He said the sewer line relocation has caused problems as far as delays and the sub- contractor doing the sewer line is the same subcontractor doing the shell of the building and the roof. Mr. Henning said it is important to get the trusses up on top of the building because they are laying over the area where the ditch has to be dug to relocate the sewer line. He said they are proposing to get the trusses raised, the roof installed as far as the sheeting with a protective roof paper covering and then try to concentrate on getting the sewer pipe relocated. Mr. Henning said staff is suggesting that two-party checks be issued, as the notice indicates. He said if Mr. Feld arranges for a subcontractor to do the roofing work just outlined, the City will issue two --party checks and see that they are endorsed over to the subcontractor for payment. He said these payments would be considered payments on the contract and, once the roof is up and it is determined whether change orders are needed on the sewer line relocation, the project will be back on track. He said Arrowhead is the subcontractor involved in both these projects and would probably be removed from the site by the contractor and they will seek a different subcontractor to do the roof and sewer line. Bob Jahn, Chief Building Official, said there will be direct payments so there will be no profit involved and no checks will be going directly to Mr. Feld. 1 (�s 7/12/85 /pm Mr. Jahn said checks will be written to Mr. Feld and that subcontractor, with Mr. Feld endorsing them over and Mr. Jahn delivering the checks to the subcontractor. He said they have estimated the amount to be approximately $5,000 plus approximately $2,000 for the 5/8-inch sheeting that goes on the trusses. He said it might take a few hundred more dollars to put the first coat of paper on to protect the plywood. Mr. Henning suggested an authorization of payment up to $8,000. V/M Massaro said this money will have to be reimbursed if these people continue with this job. Mr. Henning said it is understood that this is a payment on the contract. V/M Massaro said it is important to get the trusses up because they will rot where they are presently lying and because of lack of space. V/M Massaro asked Mr. Jahn if the cost of putting those trusses up, the plywood and drying it in are all included in the $11,000 check. Mr. Henning said for the record the last draw which was authorized by Council, which is the fourth draw, was about $20,000 which was to cover the sewer and roof work. He said before the check was released, Mr. Jahn took it to the Finance Department, based on the progress of the job, and had it divided into three parts. He said the part that was for the sewer and part of the roof was withheld. He said since the trusses were up and the plywood had not been purchased yet nor installed on the roof, the only money Mr. Jahn released was the cost of the crane, the cost of the labor and parts for the trusses and the other shell work up to erecting the trusses. He said the amount withheld totalled approximately $11,900. Mr. Jahn requested he be authorized to pay some outstanding bills that have not been paid by Arrowhead and Mr. Feld agreed that Mr. Jahn can issue joint checks to him and to those suppliers, vendors and subcontractors. He said this will also be deducted from the cost of the job. V/M Massaro said the check was to be given to them only after the roof was dried in with the first coat of paper. She said that money is in the check that is in the Finance Department now and that portion of what would be approved today would have to come out of that check. Mr. Jahn said that $11,900 should not be issued to pay those bills until after the roof is up, sheeted, etc. and Mr. Henning and he agree that the City is in a legal position to pay them. V/M Massaro said once the roof is up, the City staff should meet with the builder and determine how to proceed because he will need the City's assistance. She said the City does not have any responsibility for the bills that are not paid other than a moral obligation. Mr. Henning said that is so because they are the subcontractors bills not the contractors bills. V/M Massaro said she was not party to making this agreement and there is a serious problem with the sewer and the only comfort the City can take is that the City does not have a responsibility for the payment of those bills. She said the subcontractor failed to have the pump removed and the bills are continuously adding up for that. She said the City should have them remove this and Mr. Henning said a notice was given by Mr. Feld to his subcontractors. He said Mr. Feld is removing this subcontractor from the job today. V/M Massaro suggested the City guarantee payment to the crane people, those that will do the installation, for payment of the sheet rock and for drying it in. 2 7/12/85 /pm V/M Massaro said it should be done in a manner to secure that no damage will occur. She said after those trusses are up, the City should determine how this will be handled with the builder. Mayor Kravitz asked Mr. Henning if the subcontractor can put a lien on the building and Mr. Henning said Alan Ruf determined that municipalities are not subject to mechanics liens but there could be a lawsuit involved. He asked for clarification if all the authorization being given today would come from the $11,900 check from the fourth draw or whether additional money is being authorized. Mr. Jahn said the money to put the trusses back up would be separate items and the amount of $11,900 would remain in Finance until after the trusses, sheeting and paper are on. Mr. Henning said the sheeting cost, paper cost and installation of the sheeting are all part of the $11,900 and were not paid yet. He said today's authorization would be an additional amount to the $11,900 which would reconcile when the roof is up. V/M Massaro said that additional sum does not include anything that was not installed already and knocked down by the wind, meaning the sheeting and the drying material as well as their installation. She said the City will guarantee payment to who- ever supplies these things but that must come from the $11,900. V/M Massaro said the City Manager and she should be involved in this and she MOVED that the City Manager be authorized to author- ize the builder to proceed with reerecting the trusses after they have been repaired and approved by the Building Official as to their condition; that the crane operator and the plywood company be guaranteed payment as well as the labor to do the erection and the installation of the plywood and the material and labor to dry it in with the first coat to protect it from the weather. Mr. Jahn said he must have the certification of an engineer who is paid by the hour to certify the trusses have been repaired. V/M Massaro said that is to be included in the MOTION as well. She said the installation of both the sheeting and the plywood and the engineer's fees are to come out of the $11,900 check which the City is holding as part of the last draw. She said the balance of this $11,900 amount, will be distributed to the con- tractor with checks being issued in the name of the contractor and subcontractors. She asked Mr. Jahn if there are any other bills outstanding and Mr. Jahn said not to his knowledge. V/M Massaro added to her MOTION that any appropriate bills will be paid from that $11,900 check. C/M Munitz asked if the Motion should not contain specific amounts and V/M Massaro said those amounts are not known at this time. She said no money is to go to anyone unless she is also involved in the discussions at the time. C/M Munitz SECONDED the MOTION. Mr. Henning said V/M Massaro is requesting to be liaison to this project and the City Manager is being placed on notice that he should work very closely with her. VOTE• ALL VOTED AYE 3 7/12/85 /pm Mayor Kravitz adjourned the meeting at 9:00 A.M. ATTEST: 2 ee _ ASSISTANT CITY CLERK This document is promulgated at a cost of $20.00 or $.55 per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. 1 CITY OF TAMAR C APPROVED AT MEETING OF City Clerk F-1 4 7/12/85 /pm CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING July 12, 1985 Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on Friday, July 12, 1985, at 8:30 A.M. in the Council Chambers of City Hall. , ROLL CALL: PRESENT: ABSENTAND EXCUSED: ALSQ PRESENT: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman. Arthur H. Gottesman Councilman Raymond J. Munitz Councilman. Sydney M. Stein Larry Perretti, Acting. City. Manager Jon M. Henning, City Attorney Patricia Marcurio, Secretary Mayor Kravitz read the call to the meeting which stated that the purpose of this meeting is discussion and possible action to continue the work of George Feld & Associates, General Contract- or, to install the roof, and authorization to issue joint checks for payment of the installation of the roof and other sub- contracts to cover progress of the Tamarac Park Satellite Build- ing until the next regular City Council meeting on 7/24/85. Mr. Henning said this item is an overflow from the Council agenda item on the status report with the satellite recreation building which was tabled on 7/10/85 to allow the Chief Building Official and him to meet and negotiate with Mr. Feld. He said they met yesterday afternoon in City Hall and the status report is that the trusses that had been blown down during the wind storm about a week ago had been stacked, the roof is not up and there is a sewer line which is being relocated between two manholes. He said the shortest distance between two points is a straight line but the straight line went under the building and would have precluded maintenance in the future. He said the sewer line relocation has caused problems as far as delays and the sub- contractor doing the sewer line is the same subcontractor doing the shell of the building and the roof. Mr. Henning said it is important to get the trusses up on top of the building because they are laying over the area where the ditch has to be dug to relocate the sewer line. He said they are proposing to get the trusses raised, the roof installed as far as the sheeting with a protective roof paper covering and then try to concentrate on getting the sewer pipe relocated. Mr. Henning said staff is suggesting that two-party checks be issued, as the notice indicates. He said if Mr. Feld arranges for a subcontractor to do the roofing work just outlined, the City will issue two-party checks and see that they are endorsed over to the subcontractor for payment. He said these payments would be considered payments on the contract and, once the roof is up and it is determined whether change orders are needed on the sewer line relocation, the project will be back on track. He said Arrowhead is the subcontractor involved in both these projects and would probably be removed from the site by the contractor and they will seek a different subcontractor to do the roof and sewer line. Bob Jahn, Chief Building Official, said there will be direct payments so there will be no profit involved and no checks will be going directly to Mr. Feld. 1 7/12/85 /pm Mr. Jahn said checks will be written to Mr. Feld and that subcontractor, with Mr. Feld endorsing them over and Mr. Jahn delivering the checks to the subcontractor. He said they have estimated the amount to be approximately $5,000 plus approximately $2,000 for the 5/8-inch sheeting that goes on the trusses. He said it might take a few hundred more dollars to put the first coat of paper on to protect the plywood. Mr. Henning suggested an authorization of payment up to $8,000. V/M Massaro said this money will have to be reimbursed if these people continue with this job. Mr. Henning said it is understood that this is a payment on the contract. V/M Massaro said it is important to get the trusses up because they will rot where they are presently lying and because of lack of space. V/M Massaro asked Mr. Jahn if the cost of putting those trusses up, the plywood and drying it in are all included in the $11,000 check. Mr. Henning said for the record the last draw which was authorized by Council, which is the fourth draw, was about $20,000 which was to cover the sewer and roof work. He said before the check was released, Mr. Jahn took it to the Finance Department, based on the progress of the job, and had it divided into three parts. He said the part that was for the sewer and part of the roof was withheld. He said since the trusses were up and the plywood had not been purchased yet nor installed on the roof, the only money Mr. Jahn released was the cost of the crane, the cost of the labor and parts for the trusses and the other shell work up to erecting the trusses. He said the amount withheld totalled approximately $llr900. Mr. Jahn requested he be authorized to pay some outstanding bills that have not been paid by Arrowhead and Mr. Feld agreed that Mr. Jahn can issue joint checks to him and to those suppliers, vendors and subcontractors. He said this will also be deducted from the cost of the job. V/M Massaro said the check was to be given to them only after the roof was dried in with the first coat of paper. She said that money is in the check that is in the Finance Department now and that portion of what would be approved today would have to come out of that check. Mr. Jahn said that $11,900 should not be issued to pay those bills until after the roof is up, sheeted, etc. and Mr. Henning and he agree that the City is in a legal position to pay them. V/M Massaro said once the roof is up, the City staff should meet with the builder and determine how to proceed because he will need the City's assistance. She said the City does not have any responsibility for the bills that are not paid other than a moral obligation. Mr. Henning said that is so because they are the subcontractors bills not the contractors bills. V/M Massaro said she was not party to making this agreement and there is a serious problem with the sewer and the only comfort the City can take is that the City does not have a responsibility for the payment of those bills. She said the subcontractor failed to have the pump removed and the bills are continuously adding up for that. She said the City should have them remove this and Mr. Henning said a notice was given by Mr. Feld to his subcontractors. He said Mr. Feld is removing this subcontractor from the job today. V/M Massaro suggested the City guarantee payment to the crane people, those that will do the installation, for payment of the sheet rock and for drying it in. J 2 7/12/85 /pm V/M Massaro said it should be done in a manner to secure that no damage will occur. She said after those trusses are up, the City should determine how this will be handled with the builder. Mayor Kravitz asked Mr. Henning if the subcontractor can put a lien on the building and Mr. Henning said Alan Ruf determined that municipalities are not subject to mechanics liens but there could be a lawsuit involved. He asked for clarification if all the authorisation being given today would come from the $11,900 check from the fourth draw or whether additional money is being authorized. Mr. Jahn said the money to put the trusses back up would be separate items and the amount of $11,900 would remain in Finance until after the trusses, sheeting and paper are on. Mr. Henning said the sheeting cost, paper cost and installation of the sheeting are all part of the $11,900 and were not paid yet. He said today's authorization would be an additional amount to the $11,900 which would reconcile when the roof is up. V/M Massaro said that additional sum does not include anything that was not installed already and knocked down by the wind, meaning the sheeting and the drying material as well as their installation. She said the City will guarantee payment to who- ever supplies these things but that must come from the $llr900. V/M Massaro said the City Manager and she should be involved in this and she MOVED that the City Manager be authorized to author- ize the builder to proceed with reerecting the trusses after they have been repaired and approved by the Building Official as to their condition; that the crane operator and the plywood company be guaranteed payment as well as the labor to do the erection and the installation of the plywood and the material and labor to dry it in with the first coat to protect it from the weather. Mr. Jahn said he must have the certification of an engineer who is paid by the hour to certify the trusses have been repaired. V/M Massaro said that is to be included in the MOTION as well. She said the installation of both the sheeting and the plywood and the engineer's fees are to come out of the $11,900 check which the City is holding as part of the last draw. She said the balance of this $11,900 amount, will be distributed to the con- tractor with checks being issued in the name of the contractor and subcontractors. She asked Mr. Jahn if there are any other bills outstanding and Mr. Jahn said not to his knowledge. V/M Massaro added to her MOTION that any appropriate bills will be paid from that $11,900 check. C/M Munitz asked if the Motion should not contain specific amounts and V/M Massaro said those amounts are not known at this time. She said no money is to go to anyone unless she is also involved in the discussions at the time. C/M Munitz SECONDED the MOTION. Mr. Henning said V/M Massaro is requesting to be liaison to this project and the City Manager is being placed on notice that he should work very closely with her. VOTE: ALL VOTED AYE 3 7/12/85 /pm Mayor Kravitz adjourned the meeting at 9:00 A.M. ~ / r ATTEST:] ASSISTANT CITY CLERK This document is promulgated at a cost of $20.00 or $.55 per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. 1 CITY 4F TAIMAR C APPROVED AT MEETING OF / City Clerk 4 7/12/85 /pm