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HomeMy WebLinkAbout1984-07-18 - City Commission Special Meeting MinutesCITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING JULY 18, 1984 Tape CALL TO ORDER: Mayor Philip 1 on Wednesday, July 18, 1984, Room of City Hall. B. Kravitz called the meeting to order at 9:45 A.M., in the West Conference ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Sydney M. Stein C/M Jack Stelzer C/M Raymond J. Munitz C/M John J. Dunne ALSO PRESENT: City Attorney Jon Henning City Manager Laura Stuurmans City Engineer Larry Keating Secretary, Carol Thrasher Mayor Kravitz read the Notice of the Special Meeting into the record concerning presentations of proposals submitted by engineering firms for the Effluent "Relook" Program. SYNOPSIS OF ACTION: Following presentations by all three firms, Council authorized the City Manager to hire James M. Montgomery, Consulting Engineers, Inc., to do the "relook" at a sum not to exceed $8,200.00 and retain the same firm to do a study of utility rates at an hourly rate to be negotiated by the City Manager (to be included on 7/25/84 Agenda). 1. Hazen & Sawyer, P.C. - Mr. Joseph N. Rizzi, Vice President of the firm, and Mr. Gary W. Bors, Associate, presented themselves to Council. C/M Munitz asked if the firm had a local office and Mr. Rizzi advised that their home office is in New York, with a location in Hollywood for the past 16 years. He added that they also have offices in Jupiter and Miami. Mr. Rizzi advised that their firm specializes in the water business and that they had submitted a general plan to the City in May, with the proposal for services dated in July. Mr. Rizzi presented a background of the firm and stated that both he and Mr. Bors would answer Council and Staff questions. Mr. Rizzi explained that Mr. Bors is the firm's expert in automation and instrumentation and added that the Fort Lauderdale wastewater treatment plant which has four presently operating disposal wells will be the most completely automated plant in Florida. He continued that Mr. Bors has been handling the rate study work for the City of Fort Lauderdale since 1977. Vice Mayor Stein referred to a memo from the City Manager's office which stated the proposed amount with a $4,000.00 differential and indicated that the firm's price would be dependent on findings during the relook. He asked Mr. Rizzi to explain that. Mr. Rizzi replied that the purpose of that statement was to examine the alternatives of spray irrigation and deep well and the work that has been accomplished, because the firm does not know at what point the City is now. He continued that if the retook were to substantiate the direction that the City is presently taking, the price would be different than if it required more backup to support going in a different direction. City Engineer Larry Keating suggested that the engineers present their view of the City's current situation and what the alternatives are, as well as the firm's qualifications in each of these alternatives. He added that this would avoid discussion of subjects that are not directly related to the problem. -1- 7/18/84 /cmt go C/M Munitz asked Mr. Rizzi to specifically address -the _subiect of spray irrigation and deep well to determine the method of effluent disposal that the City should pursue. Mr. Bors presented a background of the firm's participation during the development of the 201 plan. He stated that the 201 plan was to pump everything to a Hollywood station and there would be two outflows to the ocean. He added that he performed the relook for the City of Fort Lauderdale, which included a deep well disposal, from the study stage to the design and construction phases. He said that deep well disposal was the most economical and sound approach for that City and that system has now been in operation since the end of March. C/M Munitz asked if the firm had ever filed Grant applications with regard to the 201 and Mr. Bors advised that they have worked with the City of Fort Lauderdale in obtaining Grants. Mr. Bors continued that they are now performing work in Jupiter's advanced wastewater treatment plant which discharges 4,000,000 gallons a day into the river. He added that due to the expansion in that area, they are now looking for alternate methods and he discussed the firm's participation in this project. He continued that one of those backups to spray irrigation is the sale of gray water to area golf clubs and explained that this is the quality water produced by the spray irrigation process. Vice Mayor Stein asked why Jupiter had both spray irrigation and the deep wells. Mr. Bors replied that it is a source of revenue and it is a cooperative plan between the DER and the users to avoid depletion of the small amount of fresh water available in that area. C/M Stelzer asked Mr. Keating to clarify that the consultant would be retained to study what the City now has, if the City's plans for spray irrigation are feasible and what the alternatives were. Mr. Keating said that they should identify the alternatives available, with the costs for those alternatives, and present the results to Council. Mr. Bors discussed deep wells and the distance required for discharge to the ocean. He concluded that the alternatives for Tamarac would be spray irrigation or possible connection with the County. C/M Dunne asked if the shortage of water was being considered in this plan and Mr. Rizzi explained that the amount of water that is lost is tremendous and some plans could cost effectively save some of that water. He added that the amount of wastewater that Tamarac generates is small in comparison to the amount of rainfall in this area. He discussed discharge of wastewater into the ocean and advised that in New York the firm is performing work at the Brooklyn Navy Yard Plant, where raw sewage is discharged into the ocean. He added that this was studied with the 201 plan and there are those who will fight the expense of advanced treatments and the reuse of water. C/M Dunne suggested that by using this for irrigation, the City would be 100% better off because eventually there will be an even bigger water shortage and it would be very expensive to process water. Mr. Bors mentioned flooding from hurricanes and suggested that Tamarac needs a backup method for spray irrigation, and gray water would help to solve that problem. C/M Stelzer pointed out that Tamarac has eight golf courses. City Engineer Keating advised that deep wells do not preclude the ultimate development of spray irrigation. Mr. Bors advised that this is another aspect that Tamarac should consider because the flow into the plant is doubled during heavy rainfalls. Vice Mayor Stein asked if the City Manager had discussed the possibility of performing the rate study and she confirmed that she had. The Vice Mayor asked how that would be handled by the firm and Mr. Rizzi stated that they would negotiate that study on an hourly rate. -2- 7/18/84 /cmt Inc.- Mr. Glenn Humphrey,, Consulting Engineers2. James M. Montgomery, � Vice President of the firm, stated that a book was presented some time ago with the background of the Firm. He displayed vu-graph slides which presented the Firm's qualifications in providing engineering services to the City and they have performed such services for many neighboring cities. He continued that the firm was closely involved in the County 201 Plan from 1976 to the final development in 1978. He added that they have been involved with both spray irrigation and deep well systems and referred specifically to the effluent provided by spray irrigation systems for the Inverrary Classics in Lauderhill and to the Sunrise Golf Club. Mr. Humphrey advised that the firm has been involved in utility and site plan reviews, master planning, rate and financial studies, Grant applications and follow-up, treatment plants, and infiltration inflow. He added that not all of those would apply in this situation. He said that the firm was the original author of the hose involvement portion of the 201 plan as adopted in 1978 and were involved in the 1981 update. He continued that they have successfully prepared 201 Grant applications and added that he was aware of the current controversy with the Tamarac Grant situation and did not want to promise this City or any other that — their firm could get a Grant for them; however, they put forth every effort. Mr. Humphrey --asked that the City advise if there are alternatives that they wish to pursue other than irrigation, deep well injection, and County Regional Facilities. He presented a table of cost figures for projects performed for other Cities and advised that this is an example of the type of cost and financial information that will be presented to Tamarac. He mentioned options of effluent disposal alternatives and joint disposal with other Cities, with a report presenting the City with a total cost picture. He specifically pointed out the firm's work with Plantation in determining what would happen to the debt service cost and what type of monthly increases would be forced on the citizens with each alternative. He added that their report projected those costs from 1966 through 1995 so that the homeowners would know what kind of additional debts the regional system was placing on them. He discussed several methods of financing for the development of the various options and pointed out the choice in other Cities. He said that the slides presented would give an idea of what the actual costs, the bonds, and the overall picture would be for all three alternatives in deciding how to proceed. He informed Council that the firm is not locked into any of these alternatives and have no pre -judgment regarding that decision. C/M Stelzer asked the City Engineer if there should be a rate study done by this firm and Mr. Keating replied that there has been no rate study authorized. C/M Stelzer referred to the proposal by the previous engineer which included a rate study. The City Manager stated that this firm is interested in doing the rate study for the City but it is not being addressed at this time and is not included in their proposal. Mr. Humphrey stated that it is premature to discuss the rate study until after the relook and the decision is made on which alternative to pursue. The City Manager added that it is extremely important for Council to designate and retain a firm to do the rate study prior to the end of the current fiscal year. Mr. Humphrey stated that this rate study is needed because of the debt service with the existing rates. C/M Dunne asked the chances of contaminating the fresh water supply with Tape deep wells and Mr. Humphrey stated that those chances are remote because 2 of the way the wells are built. -3-- 7/18/84 /cmt City Attorney Henning referred to Mr. Humphrey's statement that their firm was the original author of the 201 plan for the County and Mr. Humphrey confirmed that and added that in some degrees that plan has been implemented. The City Attorney mentioned that the County plan is County -wide wastewater treatment, which is only one of the three alter- natives being considered by Council. He asked Mr. Humphrey if the firm had any professional preference to the County -wide program as opposed to a City program and Mr. Humphrey assured that they do not. Mr. Humphrey pointed out that in the original 201 plan there was very little difference in cost between the alternatives and going to the ocean outfall. He continued that the determining factor was that the County had restrictions on irrigation, deep well was not permitted by County regulatory agencies, and the State did not favor them at that time. He advised that the firm did a spray irrigation system for the City of Lauderhill; however that City was committed to go with the County. He assured Council that the firm had no contract with the County at the present time. He added that the 201 plan was a good study at the time but the rules have now changed at both State and County level. Following the presentation, C/M Stelzer referred to his previous question following a Council Meeting and asked the City Manager if anyone had contacted Mayor Lomelo to determine the possibility of hooking in to Commercial Boulevard. Mr. Keating advised that there was a cost estimate done on that which showed that it was nearly equal in cost to the other alternatives being discussed and the decision was that it would be politically expedient for Tamarac to go on its own, considering that the costs were equal. C/M Stelzer asked if those figures were reported to Council and the City Manager replied that it was part of the presenta- tions made in February and March, before the elections. 3. Post, Buckley, Schuh & Jernigan, Inc. - Mr. John Zumwalt, Manager -of Project Development for the firm, showed vu-graph slides and explained that the presentation includes a brief overview of the firm, Tamarac's needs, and past experience of the firm and engineers in each area concerned. He advised that the firm has a professional resource pool of 200ppeople to work on Tamarac's problem, with offices in Hollywood, West Palm Beach, and Miami. He continued that through discussion with Tamarac staff, the firm has prepared slides for the Restudy of Tamarac's Sewage Treatment and Disposal Program. He added that it was his understanding that a solids handling program, water and sewer rate study, and the design and engineering of the effluent disposal method chosen for Tamarac will be available soon. Mr. Zumwalt reviewed the past 15-18 months of Tamarac's progress in attempting to reduce agreements with the County Regional system. He added that Tamarac had to do two things for that plan to work: (1) The City had to request an extension from the Broward County Environmental Quality Control Board to compliance with the requirements on effluent discharge until July 1986, in order to plan, design and implement a spray irrigation program that would meet the Board's standards; and (2) the City had to request a variance from the Board to allow storage of effluent in unlined ponds on non -irrigation days. Mr. Zumwalt advised that it is his understanding that that request will probably be denied and suggested that the City needs to consider that rainy day storage of effluent along with the other alternatives. With slides of the State's Priority List, he referred to the solution of obtaining a Grant to help with the City's programs and reviewed progress of that project up to this time. He added that the probability of moving higher on that list is unlikely. -4- 7/18/84 /cmt r- 7 Mr. Zumwalt reviewed the options at this point to develop a program for Tamarac and added that this study program is the booklet that was provided to Council. He discussed the proposal outline and stated that the spray irrigation program would be approximately $5,000,000.00, without any State or Federal participation. He continued that the City must, therefore, consider the alternatives, one of which is the commitment to the Regional System versus the tie-in with other Cities. He stated that deep wells should also be considered to inject the effluent to the underground aquifers. Mr. Zumwalt mentioned the possibility of upgrading the present system to advanced treatment for discharge directly to the surface waters of golf courses by spray irrigation by using a means of growing water hyacinths to soak up the water. He added that the hyacinths could also be harvested and used in the composting program. He stated that the City should look at all of these options so that when the choice is made, the citizenry can be assured that the decision was reached after pursuing all available options. Mr. Zumwalt advised that the firm has committed that they will report to Council in a Workshop presentation within 30 days after reviewing all four options. He added that in that Workshop, they would receive input from Council, Staff, and concerned citizens for a final report which would be the foundation in determining how to proceed and a timetable for presentation to the County to support any request for time extension beyond July 1986. Mr. Ray Noga, Regional Director for Environmental Services for the firm, stated that he is charged with overseeing all of the major environmental projects in Southeast Florida. He presented vu-graph slides of his experience and a background of the firm in relation to these areas and slides showing similar projects for other Cities in Southeast Florida. He specifically pointed out that the firm is the forerunner in the reverse osmosis program. He added that because of this experience, the firm can look at Tamarac's problem with complete objectivity and are not prejudiced toward any particular solution. Mr. Zumwalt suggested that an RFP be submitted to all three pre -qualified firms to report their cost figures, if time allows. He continued that Post -Buckley will not change its costs or approach and added that most important to Tamarac is that they get a thorough review of the problem and the solutions. Following the presentation, C/M Munitz asked the City Engineer if all three firms were offering the same program and Mr. Keating replied that he suspected that the last firm was planning to go more in depth than the the first two. He added that all three firms have similar qualifications and he believes that any one of them could do the job for the City. C/M Munitz stated that considering this, Council is obligated to take the firm that would save the City $10,000.00. Vice Mayor Stein stated that Council cannot disregard the difference of $16,000.00 between the last two firms and advised that the City Manager's report indicated that all three firms were qualified and planning to do the same work. He agreed that Council is obligated to take the lowest bid. C/M Munitz asked Mr. Keating if comparable costs were considered in the ranking of these firms and Mr. Keating replied that no costs were involved at that time. He added that the committee selected these three firms on qualifications. -5- 7/18/84 /cmt i I J W 1W Vice Mayor Stein MOVED to authorize the City Manager to hire James M. Montgomery as the engineers to do the second look at a sum not to exceed $8,200.00; and to retain that same firm to do a study of utility rates since it is required to be done by the end of September. City Attorney Henning asked for clarification that the presentations included a rate study and the Vice Mayor advised that they did not include that but the motion was two separate points. He explained that the City Manager was authorized to retain the firm for this project and also to do the rate study on an hourly basis. City Attorney Henning clarified with the Vice Mayor that the City Manager is authorized to negotiate with James M. Montgomery to do the rate study and report to Council at the July 25th meeting. The Vice Mayor confirmed that and added that the City Manager is to negoate-_for -_the - - n—.. rate study and report to Council at then — meeting. C/M Dunne SECONDED. C/M Stelzer referred to the qualifications of the committee members who selected and ranked these firms and suggested that a difference of $6,000.00 between the first and second firms should not be the main factor for choosing a consultant on a $10,000,000.00 project. C/M Munitz stated that if the services from all three firms would be the same and all three firms are qualified, the obligation to public money is very important. VOTE: ALL VOTED AYE Mayor Kravitz adjourned the meeting at 11:15 A.M. ATTEST: OR ASSISTANT CITY CLERK This public document was promulgated at a cost of $/40�.Z0 or $a�•OIZ' per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac. _6_ /84 CITY QF TAMARAC /cmt APPROVED AT MEETING Of City Clerk Y. MAIL REPLY TO: P.O. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 July 16, 1984 NOTICE OF SPECIAL MEETING CITY COUNCIL CITY OF TAMARAC, FLORIDA There will be a Special. Meeting of the City Council on Wednesday, July 18, 1984 at 9:30 A.M. in the West Conference Room of City Hall, 5811 NW 88 Avenue, Tamarac, Florida. The purpose of this meeting is discussion and possible action regarding proposals submitted by the following engineering firms for the Effluent "Relook" Program after presentations by each firm: 1. Hazen & Sawyer, P.C. 2. James M. Montgomery, Consulting Engineers,Inc. 3. Post, Buckley, Schuh & Jernigan, Inc. The City Council may consider and act upon such other business as may come before it. The public is invited to attend. Carol A. Evans Assistant City Clerk Pursuant to Section 286-0105, fiorida Statutes if a person decides to appeal any decision made by the city Council with respect to any matter considered at such rvaeting or hearing, he will need a record of the proceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based. CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING JULY 18, 1984 Tape CALL TO ORDER: Mayor Philip B. Kravitz called the meeting to order 1 on Wednesday, July 18, 1984, at 9:45 A.M., in the West Conference Room of City Hall. ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Sydney M. Stein C/M Jack Stelzer C/M Raymond J. Munitz C/M John J. Dunne ALSO PRESENT: City Attorney Jon Henning City Manager Laura Stuurmans City Engineer Larry Keating Secretary, Carol Thrasher Mayor Kravitz read the Notice of the Special Meeting into the record concerning presentations of proposals submitted by engineering firms for the Effluent "Relook" Program. SYNOPSIS OF ACTION: Following presentations by all three firms, Council authorized the City Manager to hire James M. Montgomery, Consulting Engineers, Inc., to do the "retook" at a sum not to exceed $8,200.00 and retain the same firm to do a study of utility rates at an hourly rate to be negotiated by the City Manager (to be included on 7/25/84 Agenda). 1. Hazen & Sawyer, P.C. - Mr. Joseph N. Rizzi, Vice President of the firm, and Mr. Gary W. Bors, Associate, presented themselves to Council. C/M Munitz asked if the firm had a local office and Mr. Rizzi advised that their home office is in New York, with a location in Hollywood for the past 16 years. He added that they also have offices in Jupiter and Miami. Mr. Rizzi advised that their firm specializes in the water business and that they had submitted a general plan to the City in May, with the proposal for services dated in July. Mr. Rizzi presented a background of the firm and stated that both he and Mr. Bars would answer Council and Staff questions. Mr. Rizzi explained that Mr. Bars is the firm's expert in automation and instrumentation and added that the Fort Lauderdale wastewater treatment plant which has four presently operating disposal wells will be the most completely automated plant in Florida. He continued that Mr. Bars has been handling the rate study work for the City of Fort Lauderdale since 1977. Vice Mayor Stein referred to a memo from the City Manager's office which stated the proposed amount with a $4,000.00 differential and indicated that the firm's price would be dependent on findings during the relook. He asked Mr. Rizzi to explain that. Mr. Rizzi replied that the purpose of that statement was to examine the alternatives of spray irrigation and deep well and the work that has been accomplished, because the firm does not know at what point the City is now. He continued that if the retook were to substantiate the direction that the City is presently taking, the price would be different than if it required more backup to support going in a different direction. City Engineer Larry Keating suggested that the engineers present their view of the City's current situation and what the alternatives are, as well as the firm's qualifications in each of these alternatives. He added that this would avoid discussion of subjects that are not directly related to the problem. -1- 7/18/84 /cmt 1 �J ift C/M Munitz asked Mr. Rizzi to specifically address the subject of spray irrigation and deep well to determine the method of effluent disposal that the City should pursue. Mr. Bors presented a background of the firm's participation during the development of the 201 plan. He stated that the 201 plan was to pump everything to a Hollywood station and there would be two outflows to the ocean. He added that he performed the relook for the City of Fort Lauderdale, which included a deep well disposal, from the study stage to the design and construction phases. He said that deep well disposal was the most economical and sound approach for that City and that system has now been in operation since the end of March. C/M Munitz asked if the firm had ever filed Grant applications with regard to the 201 and Mr. Bors advised that they have worked with the City of Fort Lauderdale in obtaining Grants. Mr. Bors continued that they are now performing work in Jupiter's advanced wastewater treatment plant which discharges 4,000,000 gallons a day into the river. He added that due to the expansion in that area, they are now looking for alternate methods and he discussed the firm's participation in this project. He continued that one of those backups to spray irrigation is the sale of gray water to area golf clubs and explained that this is the quality water produced by the spray irrigation process. Vice Mayor Stein asked why Jupiter had both spray irrigation and the deep wells. Mr. Bors replied that it is a source of revenue and it is a cooperative plan between the DER and the users to avoid depletion of the small amount of fresh water available in that area. C/M Stelzer asked Mr. Keating to clarify that the consultant would be retained to study what the City now has, if the City's plans for spray irrigation are feasible and what the alternatives were. Mr. Keating said that they should identify the alternatives available, with the costs for those alternatives, and present the results to Council. Mr. Bors discussed deep wells and the distance required for discharge to the ocean. He concluded that the alternatives for Tamarac would be spray irrigation or possible connection with the County. C/M Dunne asked if the shortage of water was being considered in this plan and Mr. Rizzi explained that the amount of water that is lost is tremendous and some plans could cost effectively save some of that water. He added that the amount of wastewater that Tamarac generates is small in comparison to the amount of rainfall in this area. He discussed discharge of wastewater into the ocean and advised that in New York the firm is performing work at the Brooklyn Navy Yard Plant, where raw sewage is discharged into the ocean. He added that this was studied with the 201 plan and there are those who will fight the expense of advanced treatments and the reuse of water. C/M Dunne suggested that by using this for irrigation, the City would be 100% better off because eventually there will be an even bigger water shortage and it would be very expensive to process water. Mr. Bors mentioned flooding from hurricanes and suggested that Tamarac needs a backup method for spray irrigation, and gray water would help to solve that problem. C/M Stelzer pointed out that Tamarac has eight golf courses. City Engineer Keating advised that deep wells do not preclude the ultimate development of spray irrigation. Mr. Bors advised that this is another aspect that Tamarac should consider because the flow into the plant is doubled during heavy rainfalls. Vice Mayor Stein asked if the City Manager had discussed the possibility of performing the rate study and she confirmed that she had. The Vice Mayor asked how that would be handled by the firm and Mr. Rizzi stated that they would negotiate that study on an hourly rate. -2- 7/18/84 /cmt so 2. James M. Montgomery,_ Consulting Engineers, Inc. -- Mr. Glenn Humphrey, Vice President of the firm, stated that a book was presented some time ago with the background of the Firm. He displayed vu-graph slides which presented the Firms qualifications in providing engineering services to the City and they have performed such services for many neighboring cities. He continued that the firm was closely involved in the County 201 Plan from 1976 to the final development in 1978. He added that they have been involved with both spray irrigation and deep well systems and referred specifically to the effluent provided by spray irrigation systems for the Inverrary Classics in Lauderhill and to the Sunrise Golf Club. Mr. Humphrey advised that the firm has been involved in utility and site plan reviews, master planning, rate and financial studies, Grant applications and follow-up, treatment plants, and infiltration inflow. He added that not all of those would apply in this situation. He said that the firm was the original author of the hose involvement portion of the 201 plan as adopted in 1978 and were involved in the 1981 update. He continued that they have successfully prepared 201 Grant applications and added that he was aware of the current controversy with the Tamarac Grant situation and did not want to promise this City or any other that their firm could get a Grant for them; however, they put forth every effort. Mr. Humphrey asked that the City advise if there are alternatives that they wish to pursue other than irrigation, deep well injection, and County Regional Facilities. He presented a table of cost figures for projects performed for other Cities and advised that this is an example of the type of cost and financial information that will be presented to Tamarac. He mentioned options of effluent disposal alternatives and joint disposal with other Cities, with a report presenting the City with a total cost picture. He specifically pointed out the firm's work with Plantation in determining what would happen to the debt service cost and what type of monthly increases would be forced on the citizens with each alternative. He added that their report projected those costs from 1966 through 1995 so that the homeowners would know what kind of additional debts the regional system was placing on them. He discussed several methods of financing for the development of the various options and pointed out the choice in other Cities. He said that the slides presented would give an idea of what the actual costs, the bonds, and the overall picture would be for all three alternatives in deciding how to proceed. He informed Council that the firm is not locked into any of these alternatives and have no pre -judgment regarding that decision. C/M Stelzer asked the City Engineer if there should be a rate study done by this firm and Mr. Keating replied that there has been no rate study authorized. C/M Stelzer referred to the proposal by the previous engineer which included a rate study. The City Manager stated that this firm is interested in doing the rate study for the City but it is not being addressed at this time and is not included in their proposal. Mr. Humphrey stated that it is premature to discuss the rate study until after the relook and the decision is made on which alternative to pursue. The City Manager added that it is extremely important for Council to designate and retain a firm to do the rate study prior to the end of the current fiscal year. Mr. Humphrey stated that this rate study is needed because of the debt service with the existing rates. C/M Dunne asked the chances of contaminating the fresh water supply with Tape deep wells and Mr. Humphrey stated that those chances are remote because 2 of the way the wells are built. -3- 7/18/84 /cmt � ft an City Attorney Henning referred to Mr. Humphreys statement that their firm was the original author of the 201 plan for the County and Mr. Humphrey confirmed that and added that in some degrees that plan has been implemented. The City Attorney mentioned that the County plan is County -wide wastewater treatment, which is only one of the three alter- natives being considered by Council. He asked Mr. Humphrey if the firm had any professional preference to the County -wide program as opposed to a City program and Mr. Humphrey assured that they do not. Mr. Humphrey pointed out that in the original 201 plan there was very little difference in cost between the alternatives and going to the ocean outfall. He continued that the determining factor was that the County had restrictions on irrigation, deep well was not permitted by County regulatory agencies, and the State did not favor them at that time. He advised that the firm did a spray irrigation system for the City of Lauderhill; however that City was committed to go with the County. He assured Council that the firm had no contract with the County at the present time. He added that the 201 plan was a good study at the time but the rules have now changed at both State and County level. Following the presentation, C/M Stelzer referred to his previous question following a Council Meeting and asked the City Manager if anyone had contacted Mayor Lomelo to determine the possibility of hooking in to Commercial Boulevard. Mr. Keating advised that there was a cost estimate done on that which showed that it was nearly equal in cost to the other alternatives being discussed and the decision was that it would be politically expedient for Tamarac to go on its own, considering that the costs were equal. C/M Stelzer asked if those figures were reported to Council and the City Manager replied that it was part of the presenta- tions made in February and March, before the elections. 3. Post, Buckley, Schuh_ & Jernigan, Inc. - Mr. John Zumwalt, Manager of Project Development for the firm, showed vu-graph slides and explained that the presentation includes a brief overview of the firm, Tamarac's needs, and past experience of the firm and engineers in each area concerned. He advised that the firm has a professional resource pool of 2001,people to work on Tamarac's problem, with offices in Hollywood, West Palm Beach, and Miami. He continued that through discussion with Tamarac staff, the firm has prepared slides for the Restudy of Tamarac's Sewage Treatment and Disposal Program. He added that it was his understanding that a solids handling program, water and sewer rate study, and the design and engineering of the effluent disposal method chosen for Tamarac will be available soon. Mr. Zumwalt reviewed the past 15-18 months of Tamarac's progress in attempting to reduce agreements with the County Regional system. He added that Tamarac had to do two things for that plan to work: (1) The City had to request an extension from the Broward County Environmental Quality Control Board to compliance. with the requirements on effluent discharge until July 1986, in order to plan, design and implement a spray irrigation program that would meet the Board's standards; and (2) the City had to request a variance from the Board to allow storage of effluent in unlined ponds on non -irrigation days. Mr. Zumwalt advised that it is his understanding that that request will probably be denied and suggested that the City needs to consider that rainy day storage of effluent along with the other alternatives. With slides of the State's Priority List, he referred to the solution of obtaining a Grant to help with the City's programs and reviewed progress of that project up to this time. He added that the probability of moving higher on that list is unlikely. -4- 7/18/84 /cmt r Mr. Zumwalt reviewed the options at this point to develop a program for Tamarac and added that this study program is the booklet that was provided to Council. He discussed the proposal outline and stated that the spray irrigation program would be approximately $5,000,000.00, without any State or Federal participation. He continued that the City must, therefore, consider the alternatives, one of which is the commitment to the Regional System versus the tie-in with other Cities. He stated that deep wells should also be considered to inject the effluent to the underground aquifers. Mr. Zumwalt mentioned the possibility of upgrading the present system to advanced treatment for discharge directly to the surface waters of golf courses by spray irrigation by using a means of growing water hyacinths to soak up the water. He added that the hyacinths could also be harvested and used in the composting program. He stated that the City should look at all of these options so that when the choice is made, the citizenry can be assured that the decision was reached after pursuing all available options. Mr. Zumwalt advised that the firm has committed that they will report to Council in a Workshop presentation within 30 days after reviewing all four options. He added that in that Workshop, they would receive input from Council, Staff, and concerned citizens for a final report which would be the foundation in determining how to proceed and a timetable for presentation to the County to support any request for time extension beyond July 1986. Mr. Ray Noga, Regional Director for Environmental Services for the firm, stated that he is charged with overseeing all of the major environmental projects in Southeast Florida. He presented vu-graph slides of his experience and a background of the firm in relation to these areas and slides showing similar projects for other Cities in Southeast Florida. He specifically pointed out that the firm is the forerunner in the reverse osmosis program. He added that because of this experience, the firm can look at Tamarac's problem with complete objectivity and are not prejudiced toward any particular solution. Mr. Zumwalt suggested that an RFP be submitted to all three pre -qualified firms to report their cost figures, if time allows. He continued that Post --Buckley will not change its costs or approach and added that most important to Tamarac is that they get a thorough review of the problem and the solutions. Following the presentation, C/M Munitz asked the City Engineer if all three firms were offering the same program and Mr. Keating replied that he suspected that the last firm was planning to go more in depth than the the first two. He added that all three firms have similar qualifications and he believes that any one of them could do the job for the City. C/M Munitz stated that considering this, Council is obligated to take the firm that would save the City $10,000.00. Vice Mayor Stein stated that Council cannot disregard the difference of $16,000.00 between the last two firms and advised that the City Manager's report indicated that all three firms were qualified and planning to do the same work. He agreed that Council is obligated to take the lowest bid. C/M Munitz asked Mr. Keating if comparable costs were considered in the ranking of these firms and Mr. Keating replied that no costs were involved at that time. He added that the committee selected these three firms on qualifications. -5- 7/18/84 /cmt W Vice Mayor Stein MOVED to authorize the City Manager to hire James M. Montgomery as the engineers to do the second look at a sum not to exceed $8,200.00; and to retain that same firm to do a study of utility rates since it is required to be done by the end of September. City Attorney Henning asked for clarification that the presentations included a rate study and the Vice Mayor advised that they did not include that but the motion was two separate points. He explained that the City Manager was authorized to retain the firm for this project and also to do the rate study on an hourly basis. City Attorney Henning clarified with the Vice Mayor that the City Manager is authorized to negotiate with ,lames M. Montgomery to do the rate study and report to Council at the July 25th meeting. The Vice Mayor confirmed that and added that the City Manager is to negotiate for the rate study and report to Council at the next meeting. C/M Dunne SECONDED. C/M Stelzer referred to the qualifications of the committee members who selected and ranked these firms and suggested that a difference of $6,000.00 between the first and second firms should not be the main factor for choosing a consultant on a $10,000,000.00 project. C/M Munitz stated that if the services from all three firms would be the same and all three firms are qualified, the obligation to public money is very important. VOTE: ALL VOTED AYE Mayor Kravitz adjourned the meeting at 11:15 A.M. ATTEST: OR ASSISTANT CITY CLERK This public document was promulgated at a cost of $ /CS20 or $ a-7OQ- per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac. _6_ CITY OF TAMARAC /cmt/84 APPROVED AT MEETING Of � g . City Clerk L