HomeMy WebLinkAbout1984-07-18 - City Commission Special Meeting MinutesCITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
JULY 18, 1984
Tape CALL TO ORDER: Mayor Philip
1 on Wednesday, July 18, 1984,
Room of City Hall.
B. Kravitz called the meeting to order
at 9:45 A.M., in the West Conference
ROLL CALL: PRESENT: Mayor Philip B. Kravitz
Vice Mayor Sydney M. Stein
C/M Jack Stelzer
C/M Raymond J. Munitz
C/M John J. Dunne
ALSO PRESENT:
City Attorney Jon Henning
City Manager Laura Stuurmans
City Engineer Larry Keating
Secretary, Carol Thrasher
Mayor Kravitz read the Notice of the Special Meeting into the record
concerning presentations of proposals submitted by engineering firms
for the Effluent "Relook" Program.
SYNOPSIS OF ACTION: Following presentations
by all three firms, Council authorized the City
Manager to hire James M. Montgomery, Consulting
Engineers, Inc., to do the "relook" at a sum
not to exceed $8,200.00 and retain the same firm
to do a study of utility rates at an hourly rate
to be negotiated by the City Manager (to be
included on 7/25/84 Agenda).
1. Hazen & Sawyer, P.C. - Mr. Joseph N. Rizzi, Vice President of the
firm, and Mr. Gary W. Bors, Associate, presented themselves to Council.
C/M Munitz asked if the firm had a local office and Mr. Rizzi advised
that their home office is in New York, with a location in Hollywood for
the past 16 years. He added that they also have offices in Jupiter and
Miami. Mr. Rizzi advised that their firm specializes in the water business
and that they had submitted a general plan to the City in May, with the
proposal for services dated in July.
Mr. Rizzi presented a background of the firm and stated that both he and
Mr. Bors would answer Council and Staff questions. Mr. Rizzi explained
that Mr. Bors is the firm's expert in automation and instrumentation and
added that the Fort Lauderdale wastewater treatment plant which has four
presently operating disposal wells will be the most completely automated
plant in Florida. He continued that Mr. Bors has been handling the rate
study work for the City of Fort Lauderdale since 1977.
Vice Mayor Stein referred to a memo from the City Manager's office which
stated the proposed amount with a $4,000.00 differential and indicated
that the firm's price would be dependent on findings during the relook.
He asked Mr. Rizzi to explain that. Mr. Rizzi replied that the purpose
of that statement was to examine the alternatives of spray irrigation and
deep well and the work that has been accomplished, because the firm does
not know at what point the City is now. He continued that if the retook
were to substantiate the direction that the City is presently taking, the
price would be different than if it required more backup to support going
in a different direction.
City Engineer Larry Keating suggested that the engineers present their
view of the City's current situation and what the alternatives are, as
well as the firm's qualifications in each of these alternatives. He added
that this would avoid discussion of subjects that are not directly related
to the problem.
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C/M Munitz asked Mr. Rizzi to specifically address -the _subiect of
spray irrigation and deep well to determine the method of effluent
disposal that the City should pursue. Mr. Bors presented a background
of the firm's participation during the development of the 201 plan. He
stated that the 201 plan was to pump everything to a Hollywood station
and there would be two outflows to the ocean. He added that he performed
the relook for the City of Fort Lauderdale, which included a deep well
disposal, from the study stage to the design and construction phases.
He said that deep well disposal was the most economical and sound
approach for that City and that system has now been in operation since
the end of March.
C/M Munitz asked if the firm had ever filed Grant applications with regard
to the 201 and Mr. Bors advised that they have worked with the City of
Fort Lauderdale in obtaining Grants.
Mr. Bors continued that they are now performing work in Jupiter's advanced
wastewater treatment plant which discharges 4,000,000 gallons a day into
the river. He added that due to the expansion in that area, they are now
looking for alternate methods and he discussed the firm's participation in
this project. He continued that one of those backups to spray irrigation
is the sale of gray water to area golf clubs and explained that this is
the quality water produced by the spray irrigation process. Vice Mayor
Stein asked why Jupiter had both spray irrigation and the deep wells.
Mr. Bors replied that it is a source of revenue and it is a cooperative
plan between the DER and the users to avoid depletion of the small amount
of fresh water available in that area.
C/M Stelzer asked Mr. Keating to clarify that the consultant would be
retained to study what the City now has, if the City's plans for spray
irrigation are feasible and what the alternatives were. Mr. Keating
said that they should identify the alternatives available, with the
costs for those alternatives, and present the results to Council.
Mr. Bors discussed deep wells and the distance required for discharge to
the ocean. He concluded that the alternatives for Tamarac would be spray
irrigation or possible connection with the County. C/M Dunne asked if the
shortage of water was being considered in this plan and Mr. Rizzi explained
that the amount of water that is lost is tremendous and some plans could
cost effectively save some of that water. He added that the amount of
wastewater that Tamarac generates is small in comparison to the amount of
rainfall in this area. He discussed discharge of wastewater into the
ocean and advised that in New York the firm is performing work at the
Brooklyn Navy Yard Plant, where raw sewage is discharged into the ocean.
He added that this was studied with the 201 plan and there are those who
will fight the expense of advanced treatments and the reuse of water.
C/M Dunne suggested that by using this for irrigation, the City would be
100% better off because eventually there will be an even bigger water
shortage and it would be very expensive to process water. Mr. Bors
mentioned flooding from hurricanes and suggested that Tamarac needs a
backup method for spray irrigation, and gray water would help to solve
that problem. C/M Stelzer pointed out that Tamarac has eight golf courses.
City Engineer Keating advised that deep wells do not preclude the ultimate
development of spray irrigation. Mr. Bors advised that this is another
aspect that Tamarac should consider because the flow into the plant is
doubled during heavy rainfalls.
Vice Mayor Stein asked if the City Manager had discussed the possibility
of performing the rate study and she confirmed that she had. The Vice Mayor
asked how that would be handled by the firm and Mr. Rizzi stated that they
would negotiate that study on an hourly rate.
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Inc.- Mr. Glenn Humphrey,, Consulting Engineers2. James M. Montgomery, �
Vice President of the firm, stated that a book was presented some time
ago with the background of the Firm. He displayed vu-graph slides which
presented the Firm's qualifications in providing engineering services to
the City and they have performed such services for many neighboring cities.
He continued that the firm was closely involved in the County 201 Plan
from 1976 to the final development in 1978. He added that they have been
involved with both spray irrigation and deep well systems and referred
specifically to the effluent provided by spray irrigation systems for
the Inverrary Classics in Lauderhill and to the Sunrise Golf Club.
Mr. Humphrey advised that the firm has been involved in utility and
site plan reviews, master planning, rate and financial studies, Grant
applications and follow-up, treatment plants, and infiltration inflow.
He added that not all of those would apply in this situation. He said
that the firm was the original author of the hose involvement portion of
the 201 plan as adopted in 1978 and were involved in the 1981 update.
He continued that they have successfully prepared 201 Grant applications
and added that he was aware of the current controversy with the Tamarac
Grant situation and did not want to promise this City or any other that —
their firm could get a Grant for them; however, they put forth every effort.
Mr. Humphrey --asked that the City advise if there are alternatives that
they wish to pursue other than irrigation, deep well injection, and
County Regional Facilities. He presented a table of cost figures for
projects performed for other Cities and advised that this is an example
of the type of cost and financial information that will be presented to
Tamarac. He mentioned options of effluent disposal alternatives and
joint disposal with other Cities, with a report presenting the City with
a total cost picture. He specifically pointed out the firm's work with
Plantation in determining what would happen to the debt service cost and
what type of monthly increases would be forced on the citizens with each
alternative. He added that their report projected those costs from 1966
through 1995 so that the homeowners would know what kind of additional
debts the regional system was placing on them.
He discussed several methods of financing for the development of the
various options and pointed out the choice in other Cities. He said
that the slides presented would give an idea of what the actual costs,
the bonds, and the overall picture would be for all three alternatives
in deciding how to proceed. He informed Council that the firm is not
locked into any of these alternatives and have no pre -judgment regarding
that decision.
C/M Stelzer asked the City Engineer if there should be a rate study done
by this firm and Mr. Keating replied that there has been no rate study
authorized. C/M Stelzer referred to the proposal by the previous engineer
which included a rate study. The City Manager stated that this firm is
interested in doing the rate study for the City but it is not being
addressed at this time and is not included in their proposal. Mr. Humphrey
stated that it is premature to discuss the rate study until after the
relook and the decision is made on which alternative to pursue. The City
Manager added that it is extremely important for Council to designate and
retain a firm to do the rate study prior to the end of the current fiscal
year. Mr. Humphrey stated that this rate study is needed because of the
debt service with the existing rates.
C/M Dunne asked the chances of contaminating the fresh water supply with
Tape deep wells and Mr. Humphrey stated that those chances are remote because
2 of the way the wells are built.
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7/18/84
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City Attorney Henning referred to Mr. Humphrey's statement that their
firm was the original author of the 201 plan for the County and Mr.
Humphrey confirmed that and added that in some degrees that plan has
been implemented. The City Attorney mentioned that the County plan is
County -wide wastewater treatment, which is only one of the three alter-
natives being considered by Council. He asked Mr. Humphrey if the firm
had any professional preference to the County -wide program as opposed
to a City program and Mr. Humphrey assured that they do not. Mr. Humphrey
pointed out that in the original 201 plan there was very little difference
in cost between the alternatives and going to the ocean outfall. He
continued that the determining factor was that the County had restrictions
on irrigation, deep well was not permitted by County regulatory agencies,
and the State did not favor them at that time. He advised that the firm
did a spray irrigation system for the City of Lauderhill; however that
City was committed to go with the County. He assured Council that the
firm had no contract with the County at the present time. He added that
the 201 plan was a good study at the time but the rules have now changed
at both State and County level.
Following the presentation, C/M Stelzer referred to his previous question
following a Council Meeting and asked the City Manager if anyone had
contacted Mayor Lomelo to determine the possibility of hooking in to
Commercial Boulevard. Mr. Keating advised that there was a cost estimate
done on that which showed that it was nearly equal in cost to the other
alternatives being discussed and the decision was that it would be
politically expedient for Tamarac to go on its own, considering that
the costs were equal. C/M Stelzer asked if those figures were reported
to Council and the City Manager replied that it was part of the presenta-
tions made in February and March, before the elections.
3. Post, Buckley, Schuh & Jernigan, Inc. - Mr. John Zumwalt, Manager -of
Project Development for the firm, showed vu-graph slides and explained
that the presentation includes a brief overview of the firm, Tamarac's
needs, and past experience of the firm and engineers in each area concerned.
He advised that the firm has a professional resource pool of 200ppeople
to work on Tamarac's problem, with offices in Hollywood, West Palm Beach,
and Miami.
He continued that through discussion with Tamarac staff, the firm has
prepared slides for the Restudy of Tamarac's Sewage Treatment and Disposal
Program. He added that it was his understanding that a solids handling
program, water and sewer rate study, and the design and engineering of
the effluent disposal method chosen for Tamarac will be available soon.
Mr. Zumwalt reviewed the past 15-18 months of Tamarac's progress in
attempting to reduce agreements with the County Regional system. He
added that Tamarac had to do two things for that plan to work: (1) The
City had to request an extension from the Broward County Environmental
Quality Control Board to compliance with the requirements on effluent
discharge until July 1986, in order to plan, design and implement a
spray irrigation program that would meet the Board's standards; and (2)
the City had to request a variance from the Board to allow storage of
effluent in unlined ponds on non -irrigation days.
Mr. Zumwalt advised that it is his understanding that that request will
probably be denied and suggested that the City needs to consider that
rainy day storage of effluent along with the other alternatives. With
slides of the State's Priority List, he referred to the solution of
obtaining a Grant to help with the City's programs and reviewed progress
of that project up to this time. He added that the probability of moving
higher on that list is unlikely.
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Mr. Zumwalt reviewed the options at this point to develop a program
for Tamarac and added that this study program is the booklet that was
provided to Council. He discussed the proposal outline and stated
that the spray irrigation program would be approximately $5,000,000.00,
without any State or Federal participation. He continued that the City
must, therefore, consider the alternatives, one of which is the commitment
to the Regional System versus the tie-in with other Cities. He stated
that deep wells should also be considered to inject the effluent to the
underground aquifers.
Mr. Zumwalt mentioned the possibility of upgrading the present system
to advanced treatment for discharge directly to the surface waters of
golf courses by spray irrigation by using a means of growing water
hyacinths to soak up the water. He added that the hyacinths could also
be harvested and used in the composting program. He stated that the
City should look at all of these options so that when the choice is
made, the citizenry can be assured that the decision was reached after
pursuing all available options.
Mr. Zumwalt advised that the firm has committed that they will report
to Council in a Workshop presentation within 30 days after reviewing all
four options. He added that in that Workshop, they would receive input
from Council, Staff, and concerned citizens for a final report which
would be the foundation in determining how to proceed and a timetable
for presentation to the County to support any request for time extension
beyond July 1986.
Mr. Ray Noga, Regional Director for Environmental Services for the firm,
stated that he is charged with overseeing all of the major environmental
projects in Southeast Florida. He presented vu-graph slides of his
experience and a background of the firm in relation to these areas and
slides showing similar projects for other Cities in Southeast Florida.
He specifically pointed out that the firm is the forerunner in the reverse
osmosis program. He added that because of this experience, the firm can
look at Tamarac's problem with complete objectivity and are not prejudiced
toward any particular solution.
Mr. Zumwalt suggested that an RFP be submitted to all three pre -qualified
firms to report their cost figures, if time allows. He continued that
Post -Buckley will not change its costs or approach and added that most
important to Tamarac is that they get a thorough review of the problem
and the solutions.
Following the presentation, C/M Munitz asked the City Engineer if all three
firms were offering the same program and Mr. Keating replied that he suspected
that the last firm was planning to go more in depth than the the first two.
He added that all three firms have similar qualifications and he believes
that any one of them could do the job for the City. C/M Munitz stated
that considering this, Council is obligated to take the firm that would
save the City $10,000.00.
Vice Mayor Stein stated that Council cannot disregard the difference of
$16,000.00 between the last two firms and advised that the City Manager's
report indicated that all three firms were qualified and planning to do
the same work. He agreed that Council is obligated to take the lowest bid.
C/M Munitz asked Mr. Keating if comparable costs were considered in the
ranking of these firms and Mr. Keating replied that no costs were involved
at that time. He added that the committee selected these three firms on
qualifications.
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Vice Mayor Stein MOVED to authorize the City Manager to hire James
M. Montgomery as the engineers to do the second look at a sum not
to exceed $8,200.00; and to retain that same firm to do a study of
utility rates since it is required to be done by the end of September.
City Attorney Henning asked for clarification that the presentations
included a rate study and the Vice Mayor advised that they did not
include that but the motion was two separate points. He explained
that the City Manager was authorized to retain the firm for this
project and also to do the rate study on an hourly basis. City
Attorney Henning clarified with the Vice Mayor that the City Manager
is authorized to negotiate with James M. Montgomery to do the rate
study and report to Council at the July 25th meeting. The Vice Mayor
confirmed that and added that the City Manager is to negoate-_for -_the
- - n—..
rate study and report to Council at then — meeting. C/M Dunne SECONDED.
C/M Stelzer referred to the qualifications of the committee members
who selected and ranked these firms and suggested that a difference of
$6,000.00 between the first and second firms should not be the main
factor for choosing a consultant on a $10,000,000.00 project. C/M Munitz
stated that if the services from all three firms would be the same and
all three firms are qualified, the obligation to public money is very
important.
VOTE: ALL VOTED AYE
Mayor Kravitz adjourned the meeting at 11:15 A.M.
ATTEST:
OR
ASSISTANT CITY CLERK
This public document was promulgated at a cost of $/40�.Z0 or $a�•OIZ'
per copy to inform the general public and public officers and employees
about recent opinions and considerations by the Council of the City of
Tamarac.
_6_ /84
CITY QF TAMARAC /cmt
APPROVED AT MEETING Of
City Clerk
Y.
MAIL REPLY TO:
P.O. BOX 25010
TAMARAC, FLORIDA 33320
5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
July 16, 1984
NOTICE OF SPECIAL MEETING
CITY COUNCIL
CITY OF TAMARAC, FLORIDA
There will be a Special. Meeting of the City Council on Wednesday,
July 18, 1984 at 9:30 A.M. in the West Conference Room of City
Hall, 5811 NW 88 Avenue, Tamarac, Florida.
The purpose of this meeting is discussion and possible action
regarding proposals submitted by the following engineering firms
for the Effluent "Relook" Program after presentations by each firm:
1. Hazen & Sawyer, P.C.
2. James M. Montgomery, Consulting Engineers,Inc.
3. Post, Buckley, Schuh & Jernigan, Inc.
The City Council may consider and act upon such other business
as may come before it.
The public is invited to attend.
Carol A. Evans
Assistant City Clerk
Pursuant to Section 286-0105, fiorida Statutes
if a person decides to appeal any decision made by the city
Council with respect to any matter considered at such rvaeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based.
CITY OF TAMARAC, FLORIDA
SPECIAL CITY COUNCIL MEETING
JULY 18, 1984
Tape CALL TO ORDER: Mayor Philip B. Kravitz called the meeting to order
1 on Wednesday, July 18, 1984, at 9:45 A.M., in the West Conference
Room of City Hall.
ROLL CALL: PRESENT: Mayor Philip B. Kravitz
Vice Mayor Sydney M. Stein
C/M Jack Stelzer
C/M Raymond J. Munitz
C/M John J. Dunne
ALSO PRESENT:
City Attorney Jon Henning
City Manager Laura Stuurmans
City Engineer Larry Keating
Secretary, Carol Thrasher
Mayor Kravitz read the Notice of the Special Meeting into the record
concerning presentations of proposals submitted by engineering firms
for the Effluent "Relook" Program.
SYNOPSIS OF ACTION: Following presentations
by all three firms, Council authorized the City
Manager to hire James M. Montgomery, Consulting
Engineers, Inc., to do the "retook" at a sum
not to exceed $8,200.00 and retain the same firm
to do a study of utility rates at an hourly rate
to be negotiated by the City Manager (to be
included on 7/25/84 Agenda).
1. Hazen & Sawyer, P.C. - Mr. Joseph N. Rizzi, Vice President of the
firm, and Mr. Gary W. Bors, Associate, presented themselves to Council.
C/M Munitz asked if the firm had a local office and Mr. Rizzi advised
that their home office is in New York, with a location in Hollywood for
the past 16 years. He added that they also have offices in Jupiter and
Miami. Mr. Rizzi advised that their firm specializes in the water business
and that they had submitted a general plan to the City in May, with the
proposal for services dated in July.
Mr. Rizzi presented a background of the firm and stated that both he and
Mr. Bars would answer Council and Staff questions. Mr. Rizzi explained
that Mr. Bars is the firm's expert in automation and instrumentation and
added that the Fort Lauderdale wastewater treatment plant which has four
presently operating disposal wells will be the most completely automated
plant in Florida. He continued that Mr. Bars has been handling the rate
study work for the City of Fort Lauderdale since 1977.
Vice Mayor Stein referred to a memo from the City Manager's office which
stated the proposed amount with a $4,000.00 differential and indicated
that the firm's price would be dependent on findings during the relook.
He asked Mr. Rizzi to explain that. Mr. Rizzi replied that the purpose
of that statement was to examine the alternatives of spray irrigation and
deep well and the work that has been accomplished, because the firm does
not know at what point the City is now. He continued that if the retook
were to substantiate the direction that the City is presently taking, the
price would be different than if it required more backup to support going
in a different direction.
City Engineer Larry Keating suggested that the engineers present their
view of the City's current situation and what the alternatives are, as
well as the firm's qualifications in each of these alternatives. He added
that this would avoid discussion of subjects that are not directly related
to the problem.
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C/M Munitz asked Mr. Rizzi to specifically address the subject of
spray irrigation and deep well to determine the method of effluent
disposal that the City should pursue. Mr. Bors presented a background
of the firm's participation during the development of the 201 plan. He
stated that the 201 plan was to pump everything to a Hollywood station
and there would be two outflows to the ocean. He added that he performed
the relook for the City of Fort Lauderdale, which included a deep well
disposal, from the study stage to the design and construction phases.
He said that deep well disposal was the most economical and sound
approach for that City and that system has now been in operation since
the end of March.
C/M Munitz asked if the firm had ever filed Grant applications with regard
to the 201 and Mr. Bors advised that they have worked with the City of
Fort Lauderdale in obtaining Grants.
Mr. Bors continued that they are now performing work in Jupiter's advanced
wastewater treatment plant which discharges 4,000,000 gallons a day into
the river. He added that due to the expansion in that area, they are now
looking for alternate methods and he discussed the firm's participation in
this project. He continued that one of those backups to spray irrigation
is the sale of gray water to area golf clubs and explained that this is
the quality water produced by the spray irrigation process. Vice Mayor
Stein asked why Jupiter had both spray irrigation and the deep wells.
Mr. Bors replied that it is a source of revenue and it is a cooperative
plan between the DER and the users to avoid depletion of the small amount
of fresh water available in that area.
C/M Stelzer asked Mr. Keating to clarify that the consultant would be
retained to study what the City now has, if the City's plans for spray
irrigation are feasible and what the alternatives were. Mr. Keating
said that they should identify the alternatives available, with the
costs for those alternatives, and present the results to Council.
Mr. Bors discussed deep wells and the distance required for discharge to
the ocean. He concluded that the alternatives for Tamarac would be spray
irrigation or possible connection with the County. C/M Dunne asked if the
shortage of water was being considered in this plan and Mr. Rizzi explained
that the amount of water that is lost is tremendous and some plans could
cost effectively save some of that water. He added that the amount of
wastewater that Tamarac generates is small in comparison to the amount of
rainfall in this area. He discussed discharge of wastewater into the
ocean and advised that in New York the firm is performing work at the
Brooklyn Navy Yard Plant, where raw sewage is discharged into the ocean.
He added that this was studied with the 201 plan and there are those who
will fight the expense of advanced treatments and the reuse of water.
C/M Dunne suggested that by using this for irrigation, the City would be
100% better off because eventually there will be an even bigger water
shortage and it would be very expensive to process water. Mr. Bors
mentioned flooding from hurricanes and suggested that Tamarac needs a
backup method for spray irrigation, and gray water would help to solve
that problem. C/M Stelzer pointed out that Tamarac has eight golf courses.
City Engineer Keating advised that deep wells do not preclude the ultimate
development of spray irrigation. Mr. Bors advised that this is another
aspect that Tamarac should consider because the flow into the plant is
doubled during heavy rainfalls.
Vice Mayor Stein asked if the City Manager had discussed the possibility
of performing the rate study and she confirmed that she had. The Vice Mayor
asked how that would be handled by the firm and Mr. Rizzi stated that they
would negotiate that study on an hourly rate.
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2. James M. Montgomery,_ Consulting Engineers, Inc. -- Mr. Glenn Humphrey,
Vice President of the firm, stated that a book was presented some time
ago with the background of the Firm. He displayed vu-graph slides which
presented the Firms qualifications in providing engineering services to
the City and they have performed such services for many neighboring cities.
He continued that the firm was closely involved in the County 201 Plan
from 1976 to the final development in 1978. He added that they have been
involved with both spray irrigation and deep well systems and referred
specifically to the effluent provided by spray irrigation systems for
the Inverrary Classics in Lauderhill and to the Sunrise Golf Club.
Mr. Humphrey advised that the firm has been involved in utility and
site plan reviews, master planning, rate and financial studies, Grant
applications and follow-up, treatment plants, and infiltration inflow.
He added that not all of those would apply in this situation. He said
that the firm was the original author of the hose involvement portion of
the 201 plan as adopted in 1978 and were involved in the 1981 update.
He continued that they have successfully prepared 201 Grant applications
and added that he was aware of the current controversy with the Tamarac
Grant situation and did not want to promise this City or any other that
their firm could get a Grant for them; however, they put forth every effort.
Mr. Humphrey asked that the City advise if there are alternatives that
they wish to pursue other than irrigation, deep well injection, and
County Regional Facilities. He presented a table of cost figures for
projects performed for other Cities and advised that this is an example
of the type of cost and financial information that will be presented to
Tamarac. He mentioned options of effluent disposal alternatives and
joint disposal with other Cities, with a report presenting the City with
a total cost picture. He specifically pointed out the firm's work with
Plantation in determining what would happen to the debt service cost and
what type of monthly increases would be forced on the citizens with each
alternative. He added that their report projected those costs from 1966
through 1995 so that the homeowners would know what kind of additional
debts the regional system was placing on them.
He discussed several methods of financing for the development of the
various options and pointed out the choice in other Cities. He said
that the slides presented would give an idea of what the actual costs,
the bonds, and the overall picture would be for all three alternatives
in deciding how to proceed. He informed Council that the firm is not
locked into any of these alternatives and have no pre -judgment regarding
that decision.
C/M Stelzer asked the City Engineer if there should be a rate study done
by this firm and Mr. Keating replied that there has been no rate study
authorized. C/M Stelzer referred to the proposal by the previous engineer
which included a rate study. The City Manager stated that this firm is
interested in doing the rate study for the City but it is not being
addressed at this time and is not included in their proposal. Mr. Humphrey
stated that it is premature to discuss the rate study until after the
relook and the decision is made on which alternative to pursue. The City
Manager added that it is extremely important for Council to designate and
retain a firm to do the rate study prior to the end of the current fiscal
year. Mr. Humphrey stated that this rate study is needed because of the
debt service with the existing rates.
C/M Dunne asked the chances of contaminating the fresh water supply with
Tape deep wells and Mr. Humphrey stated that those chances are remote because
2 of the way the wells are built.
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7/18/84
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� ft an
City Attorney Henning referred to Mr. Humphreys statement that their
firm was the original author of the 201 plan for the County and Mr.
Humphrey confirmed that and added that in some degrees that plan has
been implemented. The City Attorney mentioned that the County plan is
County -wide wastewater treatment, which is only one of the three alter-
natives being considered by Council. He asked Mr. Humphrey if the firm
had any professional preference to the County -wide program as opposed
to a City program and Mr. Humphrey assured that they do not. Mr. Humphrey
pointed out that in the original 201 plan there was very little difference
in cost between the alternatives and going to the ocean outfall. He
continued that the determining factor was that the County had restrictions
on irrigation, deep well was not permitted by County regulatory agencies,
and the State did not favor them at that time. He advised that the firm
did a spray irrigation system for the City of Lauderhill; however that
City was committed to go with the County. He assured Council that the
firm had no contract with the County at the present time. He added that
the 201 plan was a good study at the time but the rules have now changed
at both State and County level.
Following the presentation, C/M Stelzer referred to his previous question
following a Council Meeting and asked the City Manager if anyone had
contacted Mayor Lomelo to determine the possibility of hooking in to
Commercial Boulevard. Mr. Keating advised that there was a cost estimate
done on that which showed that it was nearly equal in cost to the other
alternatives being discussed and the decision was that it would be
politically expedient for Tamarac to go on its own, considering that
the costs were equal. C/M Stelzer asked if those figures were reported
to Council and the City Manager replied that it was part of the presenta-
tions made in February and March, before the elections.
3. Post, Buckley, Schuh_ & Jernigan, Inc. - Mr. John Zumwalt, Manager of
Project Development for the firm, showed vu-graph slides and explained
that the presentation includes a brief overview of the firm, Tamarac's
needs, and past experience of the firm and engineers in each area concerned.
He advised that the firm has a professional resource pool of 2001,people
to work on Tamarac's problem, with offices in Hollywood, West Palm Beach,
and Miami.
He continued that through discussion with Tamarac staff, the firm has
prepared slides for the Restudy of Tamarac's Sewage Treatment and Disposal
Program. He added that it was his understanding that a solids handling
program, water and sewer rate study, and the design and engineering of
the effluent disposal method chosen for Tamarac will be available soon.
Mr. Zumwalt reviewed the past 15-18 months of Tamarac's progress in
attempting to reduce agreements with the County Regional system. He
added that Tamarac had to do two things for that plan to work: (1) The
City had to request an extension from the Broward County Environmental
Quality Control Board to compliance. with the requirements on effluent
discharge until July 1986, in order to plan, design and implement a
spray irrigation program that would meet the Board's standards; and (2)
the City had to request a variance from the Board to allow storage of
effluent in unlined ponds on non -irrigation days.
Mr. Zumwalt advised that it is his understanding that that request will
probably be denied and suggested that the City needs to consider that
rainy day storage of effluent along with the other alternatives. With
slides of the State's Priority List, he referred to the solution of
obtaining a Grant to help with the City's programs and reviewed progress
of that project up to this time. He added that the probability of moving
higher on that list is unlikely.
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Mr. Zumwalt reviewed the options at this point to develop a program
for Tamarac and added that this study program is the booklet that was
provided to Council. He discussed the proposal outline and stated
that the spray irrigation program would be approximately $5,000,000.00,
without any State or Federal participation. He continued that the City
must, therefore, consider the alternatives, one of which is the commitment
to the Regional System versus the tie-in with other Cities. He stated
that deep wells should also be considered to inject the effluent to the
underground aquifers.
Mr. Zumwalt mentioned the possibility of upgrading the present system
to advanced treatment for discharge directly to the surface waters of
golf courses by spray irrigation by using a means of growing water
hyacinths to soak up the water. He added that the hyacinths could also
be harvested and used in the composting program. He stated that the
City should look at all of these options so that when the choice is
made, the citizenry can be assured that the decision was reached after
pursuing all available options.
Mr. Zumwalt advised that the firm has committed that they will report
to Council in a Workshop presentation within 30 days after reviewing all
four options. He added that in that Workshop, they would receive input
from Council, Staff, and concerned citizens for a final report which
would be the foundation in determining how to proceed and a timetable
for presentation to the County to support any request for time extension
beyond July 1986.
Mr. Ray Noga, Regional Director for Environmental Services for the firm,
stated that he is charged with overseeing all of the major environmental
projects in Southeast Florida. He presented vu-graph slides of his
experience and a background of the firm in relation to these areas and
slides showing similar projects for other Cities in Southeast Florida.
He specifically pointed out that the firm is the forerunner in the reverse
osmosis program. He added that because of this experience, the firm can
look at Tamarac's problem with complete objectivity and are not prejudiced
toward any particular solution.
Mr. Zumwalt suggested that an RFP be submitted to all three pre -qualified
firms to report their cost figures, if time allows. He continued that
Post --Buckley will not change its costs or approach and added that most
important to Tamarac is that they get a thorough review of the problem
and the solutions.
Following the presentation, C/M Munitz asked the City Engineer if all three
firms were offering the same program and Mr. Keating replied that he suspected
that the last firm was planning to go more in depth than the the first two.
He added that all three firms have similar qualifications and he believes
that any one of them could do the job for the City. C/M Munitz stated
that considering this, Council is obligated to take the firm that would
save the City $10,000.00.
Vice Mayor Stein stated that Council cannot disregard the difference of
$16,000.00 between the last two firms and advised that the City Manager's
report indicated that all three firms were qualified and planning to do
the same work. He agreed that Council is obligated to take the lowest bid.
C/M Munitz asked Mr. Keating if comparable costs were considered in the
ranking of these firms and Mr. Keating replied that no costs were involved
at that time. He added that the committee selected these three firms on
qualifications.
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Vice Mayor Stein MOVED to authorize the City Manager to hire James
M. Montgomery as the engineers to do the second look at a sum not
to exceed $8,200.00; and to retain that same firm to do a study of
utility rates since it is required to be done by the end of September.
City Attorney Henning asked for clarification that the presentations
included a rate study and the Vice Mayor advised that they did not
include that but the motion was two separate points. He explained
that the City Manager was authorized to retain the firm for this
project and also to do the rate study on an hourly basis. City
Attorney Henning clarified with the Vice Mayor that the City Manager
is authorized to negotiate with ,lames M. Montgomery to do the rate
study and report to Council at the July 25th meeting. The Vice Mayor
confirmed that and added that the City Manager is to negotiate for the
rate study and report to Council at the next meeting. C/M Dunne SECONDED.
C/M Stelzer referred to the qualifications of the committee members
who selected and ranked these firms and suggested that a difference of
$6,000.00 between the first and second firms should not be the main
factor for choosing a consultant on a $10,000,000.00 project. C/M Munitz
stated that if the services from all three firms would be the same and
all three firms are qualified, the obligation to public money is very
important.
VOTE: ALL VOTED AYE
Mayor Kravitz adjourned the meeting at 11:15 A.M.
ATTEST:
OR
ASSISTANT CITY CLERK
This public document was promulgated at a cost of $ /CS20 or $ a-7OQ-
per copy to inform the general public and public officers and employees
about recent opinions and considerations by the Council of the City of
Tamarac.
_6_ CITY OF TAMARAC /cmt/84
APPROVED AT MEETING Of � g
. City Clerk
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