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HomeMy WebLinkAbout1985-07-29 - City Commission Special Meeting MinutesTq m� -_ • M u _ n .e �P 4Oa1IV F.O. BOX 25010 TAMARAC, FLORIDA 33320 1 1 FIRST CLASS MAIL NOTICE OF SPECIAL CITY COUNCIL MEETING There will be a Special Meeting of the City Council on Monday, July 29, 1985 at 9:30 A.M. in the Council Chambers of City Hall, 5811 N.W. 88th Avenue, Tamarac, Florida. The items remaining from the Council agenda of July 24, 1985 to be considered are as follows: GENERAL,ADMINISTRATIVE/FINANCIAL 7. Pension Plan- Discussion and possible action on: d) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. - Invoices for May and June, 1985 - $2,981.10 ($1,370.30 charged for Pension expenses and $1,610.80 charged to City Attorney Professional Ser- vices Account 001-106-514-310). e) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. - Invoice dated 7/2/85 - $1,504.44 ($52.50 charged for Pension expenses and $1,451.94 charged against City Attorney Professional Services Account 001-106-514-310)(agendized by consent 7/24/85) 8. ftployee Health Insurance - Discussion and possible action on a recommendation to pay the first years' health insurance premium for totally, permanently disabled employees who have been employed with the City more that one year. 10. Tamarac park Satellite Building - Discussion and possible action on: a) Status report on construction b) Other Council concerns regarding this building (tabled from 7/10/85 and 7/12/85) 11. Municipal Complex- Discussion and possible action on: a) Status of appointing a Construction Manager b) Status report of Preconstruction Review Committee c) Payment of Miller & Meier Invoice F1307 in the amount of $35,191.66. (tabled from 7/10/85) 12. Personnel Matters- Discussions and possible action on: a) Confirmation of the appointment of Michael Couzzo as Public Works Director - Temp. Reso. #3734 (tabled from 7/10/8.5) b) Confirmation of the appointment of Frank M. Etheredge as Finance Director- Temp. Reso. #3730. c) Assignment pay for Dan Saale, former Deputy Finance Director d) Assignment pay for Larry Perretti, Acting City Manager 13. Aquatic Plant Control Funds - Temp. Reso. #3729- Dis- cussion and possible action to designate the officials responsible for administering this program for Fiscal Year 1985/86. I PAGE TWO 7/29/85 14. Richard S. Rubin - Consulting City Planner- Discussion and possible action on payment of June, 1985, invoices in the amount of $3,626.25 (tabled from 7/10/85) 15. Touche Ross City Auditor - Status report on audit of investments and special audit of two City departments. 16. NW 57th Street Bike Path - Discussion and possible action to approve this project, with work to be per- formed by Broward County, from University Drive to NW 88th Avenue. 17. Engineering Department - Discussion and possible action on a request by the Utilities Director that Ed Shuty be authorized to attend a workshop on asphalt given by the Asphalt Institute and Technology Transfer Center. 18. Broward League of Cities Business - Discussion and possible action. 19. Northwest Council of -Mayors Business -Discussion and possible action. UTILITIES WEST 20. Utilities West -Bid #85-27 Award - Proiect 85-18� Temp. Reso. #3724 - Discussion and possible action to award a bid for construction of an 18-inch force main, Turnpike/Commercial Boulevard crossing, and modifica- tions to two existing pump stations. 21. Utilities West -Bid 85-26 - Project 85-4 - Discus- sion and possible action to authorized staff to negoti- ate a price with contractors to reconstruct Pump Station 16-A pursuant to Code Section 9-37(8) as no bidders responded to solicitation. 22. Utilities_ West- Tract 27-Water Storage Tank and Pump Station-Proiect 84-19- Discussion and possible action on: b) Approval to go to bid for installation of these facilities. 23. Utilities West- Sanitary Sewer Rehabilitation._Pro_- ject 84-4 Discussion and possible action on: a) Authorization to approve payment to Interstate Pipe Maintenance, Inc., for the progress payment that will be invoiced during Council's August recess pursuant to contract terms in accordance with U.S. Environ- mental Protection Agency Regulations. b) Approval of an amendment to the construction services contract with Williams, Hatfield & Stoner for addi- tional services. 25. Utilities West- Water Treatment Plant Improvements- Proiect 84-20- Discussion and possible action to approve an agreement with James M. Montgomery, Consult- ing Engineers, Inc., to prepare a Preliminary Design Report. 26. Utilities West Revenue Bonds- Discussion and possible action to approve a proposal by CH2M Hill to perform a detailed engineering financial feasibility study required by Touche Ross for the bond issue. 27. Utilities West- Word Processing E ui ment- Discus- sion and possible action to amend the accounts this equipment is to be charged against. PAGE THREE 7/29/85 28. utilities West- Operations Building -Project 84-17 Discussion and possible action on: a) Acceptance of the work and approval of final payment in the amount of $13,595.20 to Marsten Leasing. b) Converting a performance bond to a one year warranty bond - Temp. Reso. #3726 LEGAL AFFAIRS 30. Interim Traffic Impact -Fee- Temp. Ord.#1186- Motion to deny on second reading (Public hearing held 6/12/85) 36. Colony West Associates- Rezoning Petition#3-Z-85 Temp. Ord. #1169 - Discussion and possible action to rezone the Shops of Tamarac Shopping Center (platted as Colony West Shopping Center) (less the lands and build- ing owned by Broward County for a Library) from B-1 (Neighborhood Business) to B-2 (Planned Business) Second Reading. (Public hearing held 3/13/85) (tabled from 7/10/85) 37. Mobil Service Station -(west side of 441 at Commercial Boulevard)- Discussion and possible action on a request to waive the platting requirements in Chapter 20 of the Code (tabled from 7/10/85) 38. Tract 24- Temp. Reso, #3681- Discussion and possible action to temporarily waive the platting requirements in Chapter 20 of the Code in order to construct public improvements (tabled from 7/10/85) 40. Woodview Tract 38- Calico Country- Discussion and -possible action after status report by City Attorney on the following items: a) Water and Sewer Developers Agreement b) Closing on property by developer which was scheduled for 7/15/85 (tabled from 6/26/85) 41. California Federal Savings & Loan-Temgorary Commer- cial -Structure -Discussion and possible action to renew a permit for this trailer. 42. Woodmont Tracts_74175- Discussion and possible action on: a) Site Plan 2, Phase 2 - Release of warranty bond posted for public improvements - Temg_. Reso. #3713 b) Site Plan 4 - Release of a warranty bond posted for public improvements - Temp., Reso._#3714 43. Woodmont.Tract 48 (Waterford at Woodmont) - Model Sales Facility- Discussion and possible action to renew a model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy (tabled from 7/10/85) 45. Woodmont Tract 56 Model Sales Center- Bond Release Temp. Reso._#3710- Discussion and possible action to release a cash bond posted for incomplete beautifi- cation work. PAGE FOUR 7/29/85 46. Woodmont Tract__72-C_._(Pineapple Park)- Discussion and possible action on: a) Renewal of model sales permit b) Renewal of waiver to the sign ordinance for a temp- orary announcing sign on property other than their own Temp..Reso. #3715 47. Treehouse Apartments -Model Sales Facility- Discus- sion and possible action to renew a model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy. REPORTS 49. City Council 50. City Manager 51. City Attorney 60. Departmental Budget Adjustments for Fiscal Year 1984/85 (agendized by consent on 7/24/85) --Discussion and possible action on: a) Engineering Department b) Utilities West - Operations 1) Water Treatment Plant Account #363 2) Combined Account #362 3) Wastewater Treatment Account #368 c) City Clerk Department d) Building Department e) Parks and Recreation Department f) City Attorney Department g) Provisions within Ordinance 84-49, which adopted the General Fund Budget for Fiscal Year 1984/85, pertain- ing to intradepartmental transfers. h) Any other departments Council may wish to address 61. Tax on Telecomunications Services- Discussion and possible action (agendized by consent on 7/24/85) City Council may consider and act upon such other business as may come before it. Pursuant to Chapter 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he may need to ensure that a verbatim record of the proceed- ings is made which record includes the testimony and evidence upon which the appeal is based. CITY OF TAMARAC Carol E. Barbuto Assistant City Clerk 1 1 I - CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING July 29, 1985 Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on Monday, July 29, 1985 at 9:30 A.M. in the Council Chambers. ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman Arthur H. Gottesman ABSENT AND EXCUSED: Councilman Raymond J. Munitz Councilman Sydney M. Stein ALSO PRESENT:. Larry Perretti, Acting City Manager Jon M. Henning, City Attorney Marilyn Bertholf, City Clerk Carol E.Barbuto, Assistant City Clerk Patricia Marcurio, Secretary MEDITATION AND PLEDGE: Mayor Kravitz called for a Moment of Silent Meditation followed by the Pledge of Allegiance. COMMUNITY DEVELOPMENT 62. Tamarac Jewish Center - Relocation of Fence - Temp. Reso._ 1_373$ - Discussion and possible action. SYNOPSIS_OF ACTION: Agendized by Consent. (See Pages 14, 38 & 39) V/M Massaro said there has been a request from the Vice Chairman of the Planning Commission to Agendize by Consent discussion and possible action concerning the relocation of the fence at the Tamarac Jewish Center, and she so MOVED. C/M Gottesman SECONDED. V TE: ALL VOTED AYE 63. Eanyan_Lakes -- Water and Sewer Agreement - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Pages 35 & 36) V/M Massaro MOVED to Agendize this item by Consent since they are seeking a partial installation of five meters and, at the present time, this is being delayed because of financial difficulties. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 64. Lakes of Carriage Hills - Revised Site Plan for Fence -- Temp._ Neso. #3737 - Discussion and possible action. YN PST OF ACTION: Agendized by Consent. (See Pages 5 & 6) V/M Massaro MOVED to Agendize by Consent discussion and possible action on this item, SECONDED by C/M Gottesman. YOTTE: ALL VOTED AYE 7/29/85 /pm GENERAL ADMINISTRATIVE FINANCIAL 65. Pension Plan Regarding Wire Transfers - Temp._ Reso. 3736 - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Pages 6 & 7) Mayor Kravitz requested that this item be Agendized by Consent and V/M Massaro so MOVED, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 11. municipal Complex - Discussion and possible action on: a) Status of appointing a Construction Manager b) Status report of Preconstruction Review Committee c) Payment of Miller & Meier Invoice F1307 in the amount of $35,191.66 (tabled from 7/10/85) e) Funding of Debt Service on General Obligation Bonds SYNOPSIS OF ACTION: (See Pages 4 & 5 for complete action) e) Agendized by Consent Acting City Manager Perretti requested Council Agendize by Consent discussion pertaining to a tax increase to cover the cost of the new bond issue for the Municipal Complex. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 66. Property Taxes - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Page 7) Acting City Manager Perretti said the City must commit any possible increase in property taxes to the Property Appraiser's Office by 8/14/85 and he requested this item be Agendized by Consent. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE COMMUNITY DEVELQPMENT 67. Jasmine Project - Assignment of Wateran _Fewer Agreement Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Pages 7 & 8) Mr. Henning said there was a memo from Alan Ruf concerning an assignment.of the Water and Sewer Agreement for the Jasmine Project and he suggested Agendizing this item by Consent. V/M Massaro so MOVED, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE K 7/29/85 /pm GENERAL ADMINISTRATIVE FINANCIAL 68. Sister City Accord - Temp. Reso. #3735 - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Page $) C/M Gottesman MOVED to Agendize by Consent discussion and possible action concerning Tem Reso. #3735 pertaining to authorizing execution of the Sister City Agreement. SECONDED by V/M Massaro. VOTE: ALL VQTED AYE BOARDS A D COMMITTEES 69. Planning Commission - Discussion and possible action on: a) Acceptance of the resignation of Saul Mesinger b) Announcement of vacancies for one regular member and one alternate member SYNQP.,5I5 OF ACTION: Agendized by Consent. (See Page 9) V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: UTILITIES WEST ALL VOTED AYE 70. TUW - 0Project 84-8 -- Wastewater TreatmantPlant .Qdor AbatementProgram -- Discussion and possible action. SYNOPSIS OF ACTION: (See Page 9) Agendized by Consent. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: PRESENTATION ALL VOTED AYE 71. _Award to Sharon Ellis, Parks and Recreation Director - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Page 5) Mayor Kravitz requested Agendizing by Consent discussion and pos- sible action concerning Council presenting an award to Sharon Ellis, Parks and Recreation Director, who is resigning from employment with the City. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 3 7/29/85 /pm GENERAL ADMINISTRATIVE/FINANCIAL 11. Munici al Complex - Discussion and possible action on: a) Status of appointing a Construction Manager b) Status report of Preconstruction Review Committee c) Payment of Miller & Meier Invoice F1307 in the amount of $35,191.66. (tabled from 7/10/85) e) Funding of Debt Service on General Obligation Bonds SYNOPSIS OF ACTION: TABLED a), b) and c). e) Agendized by Consent on Page 2 and ACCEPTED the recommendation of the Finance Director to include this in the budget of FY 85/86. a) V/M Massaro requested that the a) portion of this item be held until a decision is made on the contract itself. C/M Gottesman said Mr. Perretti should give his report now. b) C/M Gottesman said the b) portion of this item can be held as well since it is premature at this time. c) V/M Massaro said no money is going to be paid until a written statement is received from Miller & Meier. Acting City Manager Perretti said Mr. Kenyon of Miller & Meier called him late Friday afternoon and informed him he would be on vacation and Mr. Miller had another engagement this morning. He said Mr. Miller will be back in the office after today and can be reached by telephone. C/M Gottesman said relative to the money that Miller & Meier claims the City owes them, a cursory review reveals that they owe the City some money because their bills did include a contingency value of over half a million dollars with 7% on top of that. He suggested nothing is paid at this point until a report is received verifying that they owe the City money. V/M Massaro said they have overrun another part of the budget by $950,000. V/M Massaro MOVED to TABLE a), b) and c) and the architects are to be directed to give the City a letter stating exactly what they are going to do about this project. She said she would like the City Attorney to follow this up and give his opinion on what should be done here. Mr. Henning said there are approximately four items on the latest invoice; first, fees to Miller & Meier, which are in dispute and, second, fees to Mr. Filer, the Police Communicatons Consultant. He said they are claiming that about 75% of the work has been done and they wanted a pro -rated portion but Council wants to receive reports before anything is paid. He said there is about $900 owed to Craven & Thompson, who are engineers hired by the City, with a bill of approximately a few hundred dollars owed to the blueprint company. He said he makes no recommendation for payment to Miller & Meier and Mr. Filer but he questioned whether Council wants to pay either the blueprint company or Craven & Thompson Engineers. C/M Gottesman said he does not feel anything should be paid at this point. V/M Massaro said the Police Chief called Mr. Filer and, according to the discussion they had, Mr. Filer said his firm never billed Miller & Meier, yet Miller & Meier included an amount of over $9,000 for Mr. Filer on their bill to the City. L 1 1 4 7/29/85 /pm V/M Massaro WITHDREW her MOTION for further discussion of portions a), b) and c). Mr. Henning requested on the a) portion, Council clarify for the record the status that the Construction Manager should have. V/M Massaro said at this moment, Council is not making any decision about the Construction Manager because that is being Tabled. V/M Massaro MOVED to TABLE portions a), b) and Or SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE e) Frank Etheredge, Finance Director, said he requested this be placed on the agenda this morning because one of the provisions for the security to pay the debt service on the bond issue is that the City will levy and collect the tax to cover all debt service on the bond issue. He said the form he must complete and return to the Tax Assessor's Office by 8/14/85 must have the tax levy on it. He said the debt service on the new bond issue, if it goes through, will be approximately $720,000 the first year, assuming the bonds are sold by 10/1/85. V/M Massaro MOVED to ACCEPT the Finance Director's report and recommendation that this be included in the budget of FY 85/86. VOTE• ALL VOTED AYE PRESENTATION 71. Award to Sharon Ellis, Parks and Recreation Director - Discussion and possible action. SYN,QP$I$.OF ACTION: Agendized by Consent on Page 3. Authorized preparation of an award and presentation by Mayor Kravitz at a dinner in Mrs. Ellis's honor. Mayor Kravitz said he requested this item be Agendized and he asked that he be authorized to give Mrs. Ellis an award on Thursday evening at a dinner in her honor. V/M Massaro MOVED to so authorize Mayor Kravitz, SECONDED by C/M Gottesman. Mr. Henning placed on the record that this award is for Sharon Ellis, Parks and Recreation Director, who has resigned. V/M Massaro requested that this be included in her MOTION. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 64. Lakes of Carriage Hills - Revised Site Plan for Fence - T_eMR. Reso. #3737 - Discussion and possible action. SYNOPSIS OF,ACTION: Agendized by Consent on Page 1 Discussed and action held for later in the day. (See Page 36) 5 7/29/85 /pm V/M Massaro asked Mr. Jahn, the Chief Building Official, if the Lakes of Carriage Hills representatives paid for the site plan revision and Mr. Jahn said no. He said he took action on 7/26/85 since their approved site plan calls for a 4-foot high wooden fence separating the property between Building #11 and Gardens of Sabal Palms. He said there are two driveways, one for the Gardens of Sabal Palms and one for the Lakes of Carriage Hills and the fence goes between those two driveways clear to the street as shown on the site plan. He said in order to accomplish any safety, he recommended that the fence be lowered for the first 25-Meet. He said if Council wishes to have them pay a fee and apply for a revised site plan, he will require that. V/M Massaro said this was really an oversight of the City's since this should have been considered at the time. She questioned whether they should be required to pay a fee on this since the change on the site plan could be added as a safety measure initiat- ed by the City. Mr. Henning requested Council withhold any action until after lunch so that a proper Resolution can be prepared depending on what is determined here. He said if Council wishes to withhold the formal application procedure for the sake of safety, this would be legal and appropriate. V/M Massaro asked Mr. Jahn what happens if this fence is built already and Mr. Jahn said he took it upon himself to order that the fence not be constructed for the last 25-feet so that, whatever Council's determination might be, it could possibly be lowered. Mr. Henning suggested Mr. Jahn contact those people to determine if they have any reluctance to accept the 3-foot fence. Mr. Jahn said they have already agreed to comply. C/M Gottesman questioned whether this might have to go back to the Planning Commission since there is traffic circulation involved and Mr. Henning said this does not change the location of the fence but merely the height. V/M Massaro said the City Attorney should prepare the necessary documents to make this completely legal and this should be dis- cussed further later today. GENERAL ADMINISTRATIVE FINANCIAL 65. Pension Plan Regarding Wire Transfers - Temp. Reso. #3736 - Discussion and possible action. SYNAPSIS OF ACTION: Agendixed by Consent on Page 2 APPROVED the 7/29/85 revision. RESOLUTION NO. R-85--266 PASSED. Mr. Henning read Temp._.Reso. #3736 by title. Mr. Henning said there is a revision dated 7/29/85 with one addi- tional provision. He said about one month ago, Council approved a Resolution stating that non -check transactions should be approved in writing first by the Finance Director, City Manager and the Mayor and then, immediately, these forms were to be sent to the Council. He said this was discussed at the Pension Board meeting recently and it was decided that it was appropriate for Council to recommend this Resolution and, since the Finance Department by law Tape 2 is the custodian of the Pension money, the same safeguard should be used for wire transfers of Pension Funds. 6 7/29/85 /pm Mr. Henning said the parties have been changed slightly so that it is the Chairman, Vice Chairman and Finance Director, who are all members of the Pension Board and copies will be sent to all members of Council and the Pension Board after execution of these docu- ments. He said the revision states in the third "Whereas" clause: "The Employees Retirement Plan has recommended the passage of this Resolution." V/M Massaro asked if Mayor Kravitz, as Chairman of the Pension Board, is involved in the approval of these transfers and Mayor Kravitz said yes. V/M Massaro said she has no objection then. V/M Massaro MOVED APPROVAL of Temp. Reso. 13736 as revised on 7/29/85, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 66. Property Taxes - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 2 APPROVED the Certificate of Taxable Value as presented in the amount of $2.85 per $1,000. Acting City Manager Perretti said he submitted to Council the copy of a form entitled, "Certification of Taxable Value" that each City must submit to the Property Appraiser's Office by 8/14/85. Mr. Etheredge said this form notifies the County Tax Assessor what the City plans as tax increases. He said the maximum tax raise allowed is 15% without going to referendum and this amount is shown now. He said this will be voted on in September. Mr. Perretti said Line 8 of the form shows the millage is presently at $2.48 per $10000 and on Line 14 it shows a proposal if it was to go to the limit of 15% without going to a referendum. He said it would go to $2.85 per $1,000. V/M Massaro said because the City is not ready to determine what the tax rate is going to be, the City is allowing what the law allows without a referendum. She MOVED that this Certificate of Taxable Value be APPROVED as presented. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 67. Jasmine project - Assignment of Water and Sewer Agreement - Discussion and possible action. OYNOPSIS OF ACTION: Agendized by Consent on Page 2 APPROVED transfer of ownership from Sunmark Corp. to Trans Capital Development Corp., a subsidiary of Pulte Home Corp. Mr. Henning said after the 7/24/85 Council meeting he received word that there was a request for assignment of the Jasmine Water and Sewer Agreement. He said Cypress III, Tract 68/77, was being developed and they stopped construction through Toll Development Corp. with no progress for some time. He said the southern portion of the property was being sold to Pulte Home Corp. for a new development with a new site plan called "Jasmine". He said Pulte Home Corp. had some reorganization and they are not changing anything on the site plan. 7 7/29/85 /pm Mr. Henning said the new name of the group is Trans Capital Development Corp. and, since the Water and Sewer Agreement provides for the assignment with the consent of Council, in order to keep the City's records straight, he requested Council accept this transfer of ownership. Mr. Henning said he will prepare the appropriate documents so that it is properly recorded with notices to each of the parties. V/M Massaro asked if there are lien rights in the original Water and Sewer Agreement and Mr. Henning said yes. V/M Massaro MOVED APPROVAL of the transfer of ownership on the Water and Sewer Agreement, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE GENERAL_ ADMINISTRATIVE/FINANCIAL 17. Engineering -Department - Discussion and possible action on a request by the Utilities Director that Ed Shuty be authorized to attend a workshop on asphalt given by the Asphalt Institute and Technology Transfer Center. SYNOPSIS OF ACTION: APPROVED for an upset price of $136.00. V/M Massaro MOVED APPROVAL of the request to have Ed Shuty attend the workshop on asphalt given by the Asphalt Institute and Tech- nology Transfer Center at a cost not to exceed $136.00, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 68. Sister City Accord - Tem Reso 3735 -- Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 3 APPROVED. RESOLUTION NO. R-85-265 PASSED. Mr. Henning read Temp. Reso. #3735 by title. Mr. Henning said this is a similar agreement as was prepared for Kiryat Tivon and he read from the agreement, "The Sister City relationship contemplates encouraging a mutual visitation by individuals, cultural, political, sports and youth groups and a pen pal relationship between the residents of each City. The Mayors of the Sister Cities and other residents designated by the Mayors shall be responsible for coordinating Sister City activities and the maintenance of communication between the Sister Cities. The communication between Tamarac and Givatayim should be directed to the two Mayors." He said he assumes the Commissioner of Human Relations is moving forward for the preparation of a ceremony some- time in November. V/M Massaro MOVED APPROVAL of Temp. Reso._.#3735, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 8 7/29/85 /pm BOARDS AND COMMITTEES 69. Planning „Commission - Discussion and a) Acceptance of resignation of Saul b) Announcement of vacancies for one alternate member. SYNOPSIS OF ACTION: Agendized by Consent on Page 3 a) ACCEPTED resignation of Saul Mesinger b) Announced vacancies for one regular and one alternate member. possible action on: Mesinger regular member and one a) V/M Massaro MOVED to ACCEPT with reluctance the resignation of Saul Mesinger, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE b) V/M Massaro announced the vacancies for one regular member and one alternate member to the Planning Commission. UTILITIES WEST 70. TUW - Project 84-8 - Wastewater Treatment Plant Odor Abatement Pro,grmm - Discussion and possible action. !SYNOPSIS OF ACTION: Agendized by Consent on Page APPROVED placing an order with Hamilton Machine. Corp. in the amount of $4,575 for the subject work to be funded from the R & R Account #428--368-535-662. V/M Massaro said there is a $4,575 commitment to Hamilton Machine Corp. to remove commutator boxes and extend and repipe two lines of 16-inch diameter pipe. She said this is required to complete the project and she MOVED APPROVAL of placing an order with Hamilton Machine Corp. in the amount of $4,575 for the subject work to be funded from the R & R Account #428-368--535--662. C/M Gottesman SECONDED the MOTION. V TE : ALL VOTED AYE 22. -Utilities West -- Tract 27 - Water Storage -Tank and Pump Station - Project 84-19 - Discussion and possible action on: b) Approval to go to bid for installation of these facilities. SYNOPSIS OF ACTION: Discussion held for after the lunch break. (See Pages 14 & 15) Mr. Henning said there are representatives present from Kings Point who would like their comments on the record concerning the ground storage tank. V/M Massaro said she would like this item heard after lunch to allow her an opportunity to meet with the representatives of Kings Point. Mayor Kravitz said this item will be heard after 1:30 P.M. 9 7/29/85 /pm GENERAL ADMINISTRATIVE/FINANCIAL 7. Pension Plan - Discussion and possible action on: d) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. - Invoices for May and June, 1985 - $2,981.10 ($1,370.30 charged for Pension expenses and $1,610.80 charged to City Attorney Professional Services Account 001--106-514--310) e) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. Invoice dated 7/2/85 -- $1,504.44 ($52.50 charged for Pension expenses and $1,451.94 charged against City Attorney Professional Services Account 001-106-514- 310) (Agendized by Consent on 7/24/85) SYNOPSIS QF ACTION: d) and e) TABLED to the 9/11/85 Council Meeting. The City Attorney is to prepare a new written report indicating what each legal research item was for and legal requirements for the City to pay for Pension Plan expenses as well as the percentage allowed to be invested without exceeding certain limits. Mr. Henning said there is an underlying question of whether or not any of the funds for the payment of these two invoices should come from the Pension Fund. He said the attorneys are John Gronda for the basic labor law issues for management and his Assistant, Mr. Crosland, who is one of the partners of the law firm. He said Gordon Rogers has been the attorney who has worked with the Pension Board at his and the City Manager's request. Mr. Henning said there are at least four topics which this firm has worked on for the City which include a complaint by Police Officer, Sharon Rabino, which was settled and resolved. He said they were consulted on the Fire Fighters Contract, the Fair Labor Standards Act and the Pension Plan. He said he may not have itemized the basic labor concerns to Council's satisfaction, but he has separated the Pension items from the other general labor concerns. Mr. Henning said on the 6/4/85 Invoice, the Pension items total $1,370.30 and, on the 7/2/85 Invoice, there is $52.50 owed for the Pension. He recommended that the other dollars be paid by the City Attorney's Professional Services Account in the amounts of $1,451.94 and $1,610.80. He said he has prepared and budgeted to pay the Pension amount since these lawyers were not at the request of the Pension Board but were at the request of the City Manager and City Attorney. Mayor Kravitz asked if it is normal for the City Attorney to engage outside attorneys and determine that their fees will be taken from the City Attorney's Professional Services. Mr. Henning said these Consultants have been with the City for quite some time, they do specialize in labor law and occasionally these items come up. He said he was under the impression at the time that the City Manager had discretion up to $2,000 to contact these attor- neys. He said it has been brought to his attention since this time that Council wants to be made aware before they are called again and he will do so. 10 7/29/85 (/ /pm 1 Mr. Henning said in the past, nothing has been assessed against the Pension Board or the Pension Plan. He said his opinion is that it would be legal to assess any of this against the Pension Plan; however, he has been informed by the Pension Board that if they are paying for attorney's services, they would prefer a different attorney. V/M Massaro said she had previously asked for the various legal research items to be further identified as to what each bill was relative to. Mr. Henning said Council should first address whether or not they want any of this assessed against the Pension Board. He said the actual line items can be verified and it would be appropriate under the Consent Agenda item, where Council authorized these bills to be paid in August, to have them paid once the Mayor is satisfied. Mayor Kravitz asked Mr. Henning if there is any problem with tabling this item to September and Mr. Henning said he feels this firm will continue to work for the City when called upon in the future but holding their May and June bill is the opposite of professional courtesy. V/M Massaro MOVED to TABLE this item to the 9/11/85 Council meeting, authorizing the City Attorney to prepare a new written report indicating what each legal research item was for and the legal requirement for the City to pay for Pension Plan expenses as well as the percentage allowed to invest without exceeding certain limits. Mr. Henning said he would ask authorization to work with Gordon Rogers of that firm to address some of the issues that Council has asked him to address such as the propriety for the Pension Board to be in the stock market, whether or not the Charter provisions restricting investments apply to the Pension Board, etc. Mayor Kravitz asked if the Pension Board, at their last meeting, asked Mr. Henning to meet with the Investment Counsel to determine those answers. Mr. Henning said yes. Mayor Kravitz suggested that be done before additional legal liabilities are incurred. V/M Massaro said either the City Attorney or the Finance Depart- ment should research to determine that the percentage that they are allowed to invest in various individual funds has not been exceeded. C/M Gottesman SECONDED the -MOTION. VOTE: ALL VOTED AYE 8. Employee Health Insurance - Discussion and possible action on a recommendation to pay the first years' health insurance premium for totally, permanently disabled employees who have been employed with the City more than one year. SYNQPI$II5 OF ACTIO : APPROVED not to exceed $2,000. The employee would be taken off the City's experience. Acting City Manager Perretti said the City's third -party insuror, Medical Insurance Administrators, has made a proposal that could save the City a considerable amount of money. He said what is being proposed as a flat rate now is for permanently, 100% disabled employees. 11 7/29/85 / /pm v Mr. Perretti said presently there is one person on the list with another one pending. He said they are proposing that approval of this would not exceed a $2,000 limit for a full year of coverage. He said the advantage of this is that by utilizing the $2,000 individual coverage only for permanently disabled employees, this takes them off the group experience and any illnesses that the employee has for that entire year is on their single coverage and does not affect the City's group coverage. Mr. Perretti said the City is legally bound to provide a conver- sion for all terminated employees and, if an employee is totally disabled, all medical expenses relating to that disability are covered regardless of employment status for a period of 12 months. He said the third party administrators, Judy Deutsch, Risk Manager, and he feel that the $2,000 maximum individual coverage amount is a safer alternative than to take the chance of hurting the entire Group Insurance Program. Tape 3 C/M Gottesman MOVED that the City ACCEPT the Acting City Manager's recommendation, not to exceed $21000, SECONDED by V/M Massaro. VOTE: ALL -VOTED AYE 10. Tamarac Park Satellite Building - Discussion and possible action on: a) Status report on construction b) Other Council concerns regarding this building (tabled from 7/10/85 and 7/12/85) SYNOPSIS OF ACTION: a) The Chief Building Official gave a status report on the construction. b) Will be considered later in the day (See Pages 18 & 19) a) Bob Jahn, Chief Building Official, said since the 7/24/85 Council meeting, the trusses were put in place and should be recertified. He said the sheeting started over the weekend and is continuing this morning and there was a direct payroll on Friday, 7/26/85, causing a dispute which ended in physical violence. He said all of the parties involved met with him this morning and the problems have been resolved. He said if it is legal, he will reinvoke the paragraph that would allow him to do the work on an emergency basis. Mr. Jahn questioned whether the Council wished to continue with Mr. Feld's contract or to cancel it. He said the plywood is installed along with the paper protecting the plywood and he recommended the ditch be backfilled if the building is not going to proceed. Mr. Jahn noted there are amounts owed in the names of George Feld & Associates, Arrowhead and other subcontractors. He said the City issued a joint check to a truss company and Mr. Feld to pay for the trusses. He said that check was given to Mr. Feld to deliver to the truss company but it ended up in Mr. Feld's bank account with only one signature and was improperly endorsed. He said the City Attorney is working on this. 12 7/29/85 /pm Louis Solomon, resident, said because of the disputes involved, he would suggest police protection for this building. Mr. Perretti said rather than have the added expense of police protection, if it is legally allowed, this contract could be cancelled allowing Mr. Jahn to get the job done. Mayor Kravitz suggested the City Manager or City Attorney be authorized to work with the necessary people to complete this. Mr. Henning asked if Council is prepared to authorize the City Manager to cancel the agreement with George Feld & Associates. Mayor Kravitz suggested the City Manager be so authorized using staff to proceed. Mr. Henning asked Mr. Jahn what needs to be done, assuming the contract is cancelled and Mr. Jahn said it is his belief that a Building Department should not be acting as a building contractor since this could cause a conflict of interest. He said, however, the City is now in the position that there might not be another alternative. He said one of the subcontractors has indicated that he would like to take the contract over but he was doubtful that this would be appropriate since there could still be problems. Mr. Jahn said he would suggest that the City Manager, City Attorney and he be given authority that if the contract is cancelled legally, and Mr. Jahn continues the work, the City should be allowed to buy materials and to subcontract to the extent of having some work go on during August. He said the total would not exceed the budgeted amount. C/M Gottesman said the Acting City Manager should be permitted to act on behalf of the Council after proper consultation with the Building and Legal Departments. He said the Acting City Manager should have the authority to take the necessary steps as long as it does not increase the budgeted amount. V/M Massaro said a legal opinion should be given before any authority is given to anyone and it should be determined who owes what to whom. She said Council had agreed to pay whoever was responsible for having completed the roof with the checks written to the contractor to be turned over to whoever did the work before the eyes of the Chief Building Official. V/M Massaro said she would like this item to be discussed further after lunch providing someone can show her how the City can be protected while moving this forward. She said if no one can tell her that, she would like to see the Motion stand which was made previously at another Council meeting. Mayor Kravitz said final action on this item will be considered after 1:00 P.M. 13. Aquatic Plant Control Funds - Temp. Reso. #3729 - Dis- cussion and possible action to designate the officials responsible for administering this program for Fiscal Year 1985/86. SYNOPSIS OF ACTION: APPROVED RESOLUTION NO. R-85-256 PASSED. appointing Michael Couzzo as Project Administrator and John Montalvo as Project Financial officer. 13 7/29/85 /pm Mr. Henning read Temp. Reso. #3729 by title. Mr. Henning said this Resolution appoints Michael Couzzo as the Project Administrator and John Montalvo as the Project Financial Officer. V/M Massaro MOVED APPROVAL of Temp. Reso. #3729, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE Mayor Kravitz recessed the meeting until 1:00 P.M. for lunch. Mayor Kravitz called the meeting to order at 1:15 P.M. ROLL CALL: PRESENT: ABSENT AND EXCUSED: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman Arthur H. Gottesman Councilman Raymond J. Munitz Councilman Sydney M. Stein EDITOR'S NOTE: Before the City Council meeting resumed, the Planning Commission had a Special Meeting concerning Item 62 on today's Council Agenda, Tamarac Jewish Center - Relocation of Fence - Temp-.Reso._#3738, which they APPROVED. COMMUNITY DEVELOPMENT 62. Tamarac Jewish Center - Relocation of Fence -- Temp. Reso. 1373-8 -- Discussion and possible action. SYNOPSIS -OF ACTION: Agendized by Consent on Page 1 (See Pages 38 & 39) APPROVED the revised site plan with the right-of-way being one way traffic, as was APPROVED by the Planning Commission. C/M Gottesman MOVED to APPROVE the revised site plan as Approved by the Planning Commission, stipulating that the right--of--way be one way traffic. SECONDED by V/M Massaro. VOTE: UTILITIES WEST ALL VOTED AYE 22. Utilities West - Tract 27 - Water Storage Tank and Pump Station - Project $4-19 - Discussion and possible action on: b) Approval to go to bid for installation of these facilities. SYNOPSIS OF ACTION: (See Page 9) The City Engineer was authorized, through the proper channels, to advertise for bids on this 2 million gallon tank with two profiles: 33-feet overall and 28-feet overall. The landscaping should have separate bids at a later date. 14 7/29/85 /pm Bill Greenwood, Utilities Director/City Engineer, said this project was started several years ago and was originally estimated at $935,000. He said since then, with inflation and the delay in the project, the project cost has increased to over one million dollars. He said a referendum has been placed on this project approving a one million dollar expenditure. Mr. Greenwood said there has been opposition to this type of tank because it is approaching the City's 40-foot maximum limit. He said one recommendation has been to bid a 33-foot high profile tank and a 28-foot high profile tank to try to determine the actual costs involved with the lower profile. V/M Massaro MOVED that the City Engineer be authorized, through the proper channels, to advertise for bids on this 2 million gallon tank with two profiles, one 33-foot overall and the other 28-feet overall. She said after the bids are received, Council will be in a better position to determine what direction to go. She said the landscaping should have separate bids at a later date. C/M Gottesman SECONDED the MOTION. VOTE: ALL VOTED AYE Martin Riefs, representative of Lennar Homes, said they recognize the need for a water storage facility to service the entire City and they understand that the available sites within and owned by the City are somewhat limited. He said they acknowledge that the City has chosen to take some of the land planned to be a park and use it for a water storage facility and, with two exceptions, they have no objections to the decision that the City has made. He said the first objection is the use as a water storage facility, which is in conflict with its zoning and, second, if the City is going to put a large, unattractive water storage facility in the middle of a residential neighborhood, then the City has the obligation to exercise the same high standards for beautification that it requires from everyone else. Mr. Riefs said Lennar Homes feels that the plans, which were approved by the existing Council on 10/l/81, reflected the City's fulfilling its responsibility to all of the present and future residents of the area. He said that plan was for a 20-foot high tank, plus the height of the dome, which would be sunk 5 feet and have a berm of 8 feet with landscaping around the exposed portion. He said even though this would be built in the middle of a residential area, it was approved so that it would not be an eyesore and offend all surrounding residents. Mr. Riefs said this water storage facility has been on the shelf for the past 4 years and, once built, will be around for 40 years. He said it will probably take approximately 1 year to build this tank and, when completed, all of the residents of western Tamarac are going to discover what has been approved by the elected officials. He said Lennar Homes recommends this Council reaffirms the original Council approval of October, 1981. V/M Massaro said for the record that the landscaping should be such as to enhance the aesthetic quality of that area. 15 7/29/85 j /pm �/ COMMUNITY DEVELOPMENT 37. Mobil Service gtation west side of 41 at Co ercial Boulevard - Discussion and possible action on a request to waive the platting requirements in Chapter 20 of the Code (tabled from 7/10/85) SYNOPSIS OF ACTION: TABLED to the 9/25/85 Council meeting. Bill Laystrom, Attorney from Emerson Allsworth's office, said on behalf of the applicant, Mobil Oil Corp., they are requesting this matter be Tabled through August. V/M Massaro MOVED that this item be TABLED to the 9/25/85 Council meeting, SECONDED by C/M Gottesman. VOTE• UTILITIES WEST ALL VOTED AYE 20. Utilities West - Bid #85-27 Award - Project 85-18 - TemP_ Reso._43724 -- Discussion and possible action to award a bid for construction of an 18--inch force main, Turnpike/ Commercial Boulevard crossing, and modifications to two existing pump stations. SYNOPSIS OF ACTION: APPROVED RESOLUTION NO. R-85--257 PASSED. in the amount of $246,070 with the bid awarded to Lanzo Construction Co. with conditions. Mr. Henning read Temp. Reso. #3724 by title. V/M Massaro MOVED APPROVAL of Temp. Reso. #3724 in the amount of $246,070 with the bid awarded to Lanzo Construction Co. This project is to be funded from the General Reserve Account and the Utilities Director is to supply Council with a new number. The amount of $66,439 is to be in the General Reserve Account and the balance amounting to $179,631 should be funded from the CIAC Account titled, "85-18 Turnpike Crossing - 432-367--538-651". C/M Gottesman SECONDED the MOTION. VOTE: ALL VOTED AYE 21. Utilities West - Bid 85-26 - Project_ 85-4 - Discussion and possible action to authorize staff to negotiate a price with contractors to reconstruct Pump Station 16-A pursuant to Code Section 9--37(8) as no bidders responded to solicitation. SYNOPSIS OF ACTION: The City Engineer was authorized to review the bids carefully and, if he decides it needs to go back to Williams, Hatfield & Stoner to be checked, he is authorized to do so; otherwise, he should solicit other bids. 1 1 E 16 7/29/85 /pm 1 1 V/M Massaro said the estimated cost of this project is approxi- mately $50,000 and she MOVED that the City Engineer should review the bids carefully and, if he decides that it needs to go back to Williams, Hatfield & Stoner to be checked, he is authorized to do so; otherwise, he should solicit other bids. SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE 23. Utilities West - Sanitary Sewer Rehabi itation Pro'ect 84-4 - Discussion and possible action on: a) Authorization to approve payment to Interstate Pipe Maintenance, Inc., for the progress payment that will be invoiced during Council's August recess pursuant to contract terms in accordance with U.S. Environmental Protection Agency Regulations - Temp. Reso. 13739 b) Approval of an amendment to the construction services contract with Williams, Hatfield & Stoner for additional services. SYNOPSIS OF ACTION: RESOLUTION NO. R-85-269 PASSED. a) APPROVED progress payment #3 to Interstate Pipe not to exceed $50,000 upon approval by the City Manager and Mayor. b) APPROVED the additional amount of $14,100 for the sewer rehabilitation program for Williams, Hatfield & Stoner to amend the contract to $42,850 and the proper persons are authorized to sign this agreement. a) Mr. Greenwood said the standard requirements which are in the Environmental Protection Agency's regulations, are that the owner, in this case, the City, must make very prompt payments. He said they have ten days for approval of their invoice and twenty days payment thereafter. He said if not paid within that time, the contractor may opt to cancel the contract. He said he is requesting that the City Manager be authorized to make a progress payment during the August recess. Tape 4 b) Mr. Greenwood said this would be payment #3 which has not been received as yet. Mr. Henning asked Mr. Greenwood the approximate amount of the payment and Mr. Greenwood said they are uncertain and all they can do is estimate based upon the progress and order of magnitude from $30,000 to $50,000. He said this will become due in August for work performed during July. Mr. Henning said the MOTION could state, "APPROVAL of a Resolution approving progress payment #3 in an amount not to exceed $50,000 to Interstate Pipe Maintenance, Inc. upon the approval of the City Manager and the Mayor. V/M Massaro so MOVED, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE Mr. Henning asked if this was being substituted as an Exhibit to the original contract and V/M Massaro said yes, because the original contract was $28,750 and, with this $14,100, it brings the total to $42,850.00. 17 7/29/85 /pm V/M Massaro MOVED acknowledgment and APPROVAL of the additional amount of $14,100 for the sewer rehabilitation program for Williams, Hatfield & Stoner, which will amend their contract to total $42,850. The proper persons are to be authorized to sign the agreement. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE GENERAL_ ADMINISTRATIVEZFINANCIAL 10. Tamarac Park Satellite Building - Discussion and possible action on: a) Status report on construction b) Other Council concerns regarding this building (tabled from 7/10/85 and 7/12/85) SYNOPSIS OF ACTION: (See Pages 12 & 13) b) TABLED to the 9/11/85 Council meeting. Mayor Kravitz said that this item was discussed earlier and he questioned whether any new information was received. Mr. Henning said he has no new information. V/M Massaro said it is understood that the plywood and the paper protecting the plywood is to be on the roof and Mr. Henning said there was already Council authorization to put up the trusses, install the plywood and have the first roofing paper installed. He said this was to be taken from draw #4. Bob Jahn, Chief Building Official, said by installing the plywood and the protective paper, the roof will be protected from the weather. He recommended that the ditch be backfilled immediately if the project is not going to proceed so that it is in a safer condition. He said it is difficult to give a report of who owes what to whom since the contractor and subcontractor will have to go to arbitration themselves to determine what monies are owed to whom. He said Mr. Feld claims he has paid Arrowhead a certain amount of money which would include a great number of those bills and the Arrowhead representatives claim they have not been paid. Therefore, the bills are not paid. V/M Massaro said the action taken by Council on 7/24/85 was that payment would be guaranteed to those who did the repairs on the trusses, the crane work and the labor to put them back up. She said those bills were to be paid not exceeding $11,900 in the 4th draw. She said the plywood and the roofing paper for drying it in were to be paid directly to the persons involved. She said that did not necessarily mean that the entire $11,900 was to be paid to anyone unless it involved the actions or material required to put that roof back up. Mr. Jahn said he was authorized to issue a joint check to a truss company and Mr. Feld to pay for the trusses and that check was handed to Mr. Feld to deliver to the truss company. He said that check ultimately was deposited in Mr. Feld's bank account with one signature. He said through the City Attorney and the Finance Officer, they attempted to put a Stop Payment on the check and missed by one day. He said the check was not properly endorsed and the City Attorney has been working with the bank to ascertain if the City's account should not be credited for that amount of money. He asked if, during August, the account is credited for that amount of money, he will be authorized to issue another check to the truss company to pay for those trusses. 18 7/29/85 /pm -A V/M Massaro said that money would have to come from the amount of money that is due him now because he used the check incorrectly. She said the Council direction stated that the check was to be made out to both, Mr. Feld was to endorse it and the representa- tive of the City was to hand it to the other person. Mr. Henning said there were two items discussed today concerning this: first, the authority to cancel the contract if it is found to be appropriate and, second, to Table any further action. V/M Massaro said she disagreed. She said after that roof is up and those payments are straightened out, only what the City has guaranteed according to the Motion on this item which was made at the last meeting, are to be paid. She said she does not want anyone to be authorized to give Mr. Feld any money during the month of August on anything new. V/M Massaro said if staff follows the Motion from the last Council meeting, there will be no problems and Mr. Henning said he will refer to the Minutes. V/M Massaro MOVED to TABLE this item to the 9/11/85 Council meeting, SECONDED by C/M Gottesman. Bob Curcio, Parks and Recreation Committee Chairman, asked who has the ultimate responsibility at this building site for safety and Code enforcement. He said he was disturbed over the weekend to see that the gate was open over 3 feet and there is a hole in the fence that a grown man bending over could walk through. He said there is a 9-foot deep ditch there with two piles of cinder blocks in the middle of the parking lot. Mr. Henning said the responsibility belongs to George Feld, the General Contractor, and the enforcement would be through the Building Department. VOTE: ALL VOTED AYE V/M Massaro asked Mr. Henning if this building has been covered under the City's Hazard Insurance and Mr. Henning said he will check into this. 60. Departmental Budget Adjustments for FY 84 85 - Discussion and possible action on: a) Engineering Department b) Utilities West - Operations 1) Water Treatment Plant Account #363 2) Combined Account #362 3) Wastewater Treatment Account #368 c) City Clerk Department d) Building Department e) Parks and Recreation Department f) City Attorney Department g) Provisions within Ordinance 84-49, which adopted the General Fund Budget for FY 84/85, pertaining to intra- departmental transfers h) Any other departments Council may wish to address (Agendized by Consent on 7/24/85) SYNOPSIS OF ACTION: (See Attachments 1 through 34) APPROVED a) through h). 19 7/29/85 /pm Acting City Manager Perretti said he submitted a Budget Amendment to Council as required in the Ordinance before approval. (At this point, he distributed several copies of the Budget Adjustments to Council - See Attachments 1 through 34). Mr. Henning read from Ordinance 84-49, Section 2, which adopted this year's General Fund Budget, "The City Council is authorized to make budget adjustments between the respective categories set forth in Exhibit A, which is the budget, by Motion as it may deem necessary and proper. Each Motion shall provide the amount, name and line item number the transfer is made from and the amount, name and line item number monies are transferred to. Each Motion shall also include the balance in each line item affected by the amendment before and after the amendment is made." Mr. Henning said the Acting City Manager is proposing that Coun- cil, under this Ordinance, make various line item transfers to fund the various departments until the end of the fiscal year which ends 9/30/85. He said there are numerous lengthy Motions because they state the various totals and line item numbers needed to balance the books. He said at an earlier meeting Council determined that rather than propose a revised budget, which would include an auditing and a showing of the adjustments to the revenues, the line item transfers for expenditures could be reviewed. Melanie Reynolds, Charter Board Aide, asked if this procedure is legal and Mr. Henning said pursuant to Section 2 of Ordinance 84- 49, which adopted the General Fund Budget, it is legal. e) Parks and Recreation Department - Mayor Kravitz said he has worked for the Parks and Recreation Program in the City and no one on Council is trying to harm this program. He said there is a serious problem in the City today concerning budgeting and he believes that is where the problem lies. He said as a matter of Charter provision, when there are only 3 Council people present at a meeting, it must be a unanimous vote to carry a Motion. Acting City Manager Perretti said the initial request was for overtime and he has submitted to Council a budget amendment to move $15,000 out of the Contingency Fund to be transferred to a line item account named Overtime in the Parks and Recreation Department. Mayor Kravitz asked if the Contingency Account is being depleted and Mr. Perretti said this is in Overtime in Parks and Recreation. Mr. Henning said the Account is overdrawn for overtime in the Parks and Recreation Department and the effort here is to additionally fund the Overtime Account. He said Mr. Perretti indicated that by placing $15,000 in the Overtime Account, it will bring the balance to $369.52. Mr. Henning noted that the budget amendments can be read into the record or added to the minutes as Attachments and Mayor Kravitz suggested they be added as Attachments to the Minutes. V/M Massaro suggested they be read into the record so that every- one present could hear the budget amendments. V/M Massaro MOVED to APPROVE this budget amendment. (See Attachment 26). 20 7/29/85 /pm Mr. Perretti suggested Council not pay strict attention to the Contingency amounts because these are being taken out of sync and there will be fluctuating Contingencies. Mr. Henning stated the MOTION for the record, (See Attachment 26), Tape 5 and C/M Gottesman SECONDED the MOTION. VOTE• ALL VOTED AYE After Mr. Perretti's recommendation was stated, V/M Massaro MOVED APPROVAL (See Attachments 27 & 28) and C/M Gottesman SECONDED the MOTION. Bob Curcio, Chairman of the Parks and Recreation Committee, asked Mr. Perretti if the Parks and Recreation Department has been transferred to Public Works. Mr. Perretti said the employees in the Parks and Recreation Department handling the maintenance have been transferred to the Public Works Department. He said the recreation and social activities in the Parks and Recreation Department will remain intact and stay with the present staff except for the Recreation Director, who has resigned. Mr. Curcio asked if someone will be hired in Mrs. Ellis's position supervising those staff members and Mr. Perretti said at the present time the answer would be no. He said the City is advertising for a replacement and it is necessary for a budget to be handled by a Department Head to assume responsibility and the Public Works Director is the one who has been named at this time. Mr. Curcio asked if the money in the budget is being transferred to the Public Works Department to be under the Public Works Director's auspices until a new Parks and Recreation Director is hired. Mr. Perretti said at the present time with the budget restraints, there will be a review to restructure many of the departments. Mr. Henning asked Mr. Perretti if, assuming Council concurs with all of the budget adjustments, there will still be a budget for the Parks and Recreation Department. Mr. Perretti said yes, until the remainder of the year at least. Mr. Henning said in order for any budgeted item to be spent, there must be approval of the Department Head along with approval of the City Manager. Mr. Curcio asked Mr. Perretti if Michael Couzzo, Public Works Director, will be in charge of the expenditures for the Parks and Recreation Department. Mr. Perretti said his title will still be Public Works Director but he will be in charge of the expenditures with responsibility for overtime, regular salaries, etc. Mr. Henning said he assumes the people present are concerned about the Parks and Recreation Department's programs but they are going to continue. Mr. Curcio said the people are concerned about the programs since without someone in Mrs. Ellis's position, some of those programs could be hindered. V/M Massaro said the Parks and Recreation Committee will be discussing any programs with Mr. Couzzo. Mr. Curcio said Mrs. Ellis was hired by the City as a full time employee and Mr. Couzzo already has a full time job as Public Works Director; therefore, this would mean doing two full time jobs. He read a statement into the record concerning some of the Parks and Recreation Committee's concerns and he asked Mr. Perretti why the City cannot have an Acting Parks and Recreation Director and why Mr. Couzzo is being given an extra burden to handle. 21 7/29/85 /pm Joann Barnett, resident, said many residents have chosen Tamarac because of the present Parks and Recreation programs and she asked that they continue. VOTE: ALL VOTED AYE Mr. Perretti said in answer to Mr. Curcio's questions, it is on today's agenda to have Mr. Couzzo become the Public Works Director as of today. He said because there is a much larger middle management staff at the Public Works Department than there was at the Parks and Recreation Department, it would be much easier to have Mike Couzzo utilize his time in other areas. He said prior to Mrs. Ellis's resignation, it was stated that the Parks and Recreation Department would have two people under the Parks and Recreation Director. He said the original proposal stated that if additional help was needed by the Parks and Recreation Department, the Director could ask Mr. Couzzo for help. Mr. Perretti said he read in the newspaper that if there are going to be changes in the Parks and Recreation Department, Bob Hurley, the Parks Supervisor, was going to quit. He said no City Manager can be intimidated by threats by any individual. He said it should be noted as well that Mr. Couzzo has had considerable experience in Parks and Recreation in the City of Plantation. After Mr. Perretti stated his recommendations, V/M Massaro MOVED APPROVAL (See Attachment 29), SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE After Mr. Perretti stated his recommendations, V/M Massaro MOVED APPROVAL (See Attachment 30), SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE After Mr. Perretti stated his recommendations, V/M Massaro MOVED APPROVAL (See Attachment 31), SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE Mr. Henning suggested, for the interest of time, that the Motions be made collectively and have just one Council vote and Council concurred. Mr. Henning read three budget amendments (See Attachments 32, 33, 34). C/M Gottesman MOVED to APPROVE the budget transfers as recommended by the Acting City Manager, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE c) City Clerk Department - After Mr. Perretti stated his recommenda- tions, (See Attachment 21), V/M Massaro said the Advertising Account should always be in balance because when a developer has an account it should be paid promptly. She said most advertising consists of public hearings, etc. for the City and should be charged to whatever project it represents but should never be a deficit. 22 7/29/85 /pm L I Marilyn Bertholf, City Clerk, said reimbursable advertising comes from a separate account and this is all City advertising. V/M Massaro said all of the bookkeeping within the City should be handled without any deficit spending allowed. Frank Etheredge, Finance Director, said at Council's direction, he will send back any bills or requisitions that are not covered by sufficient funds. After Mr. Perretti stated his recommendation for Postage/General Administration (See Attachment 20), Elections (See Attachment 23), and Other Services (See Attachment 22), V/M Massaro MOVED APPROVAL Tape 6 of the line item transfers as indicated. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE d) Building Department - Mr. Perretti made recommendations of budget transfer for Printing and Binding (See Attachment 25). V/M Massaro asked what this account is for and Mr. Jahn, Chief Building Official, said it is for the printing of Building Permit applications, Inspection Record cards, and Certificate of Occupancy forms. He noted that he has already ordered against the balance of $842.25. V/M Massaro asked if more than that amount would be needed for the year and Mr. Jahn said he is now ready to order approximately $800.00 more. Mr. Perretti recommended budget transfer of Office Supplies (See Attachment 24). C/M Gottesman MOVED that the items be transferred as recommended by the Acting City Manager, SECONDED by V/M Massaro. V TE: ALL VOTED AYE Building Department - Three Mobile Radios - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. APPROVED purchase of 3 mobile radio units by State Contract in an amount not to exceed $2,991.00. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE Mr. Jahn said this item was Agendized by Consent at the last meeting and Tabled concerning three mobile radio units needed by the Building Department at a cost of $997.00 each for a total of $2,991.00. Mr. Jahn noted that this is not a budget transfer since there is money in the budget; however, because the amount exceeds $2,000, he is requesting Council's permission to purchase these radios under State contract. He said it is for Account number 001-227-524-644. C/M Gottesman MOVED to APPROVE the purchase of the three mobile radios needed for the Code Enforcement Officers for an amount not to exceed $2,991.00, SECONDED by V/M Massaro. VOTE• ALL V TED AYE 23 7/29/85 /pm �P P a) En ineerin De artment - Mr. Perretti recommended the budget transfer for Meetings and Seminars (See Attachment 2), Drafting - (See Attachment 1), Dues & Memberships (See Attachment 3), Office Supplies (See Attachment 4), Auto Parts (See Attachment 5), Books & Publications (See Attachment 8), Professional Services (See Attachment 6), Travel Other (See Attachment 7). V/M Massaro MOVED APPROVAL of the various line items as recommend- ed by the Acting City Manager, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE b)l) Utilities West - 0 erations µ Combined Account #362 - Mr. Perretti recommended budget transfers to Building Repairs (See Attachment 14), Office Supplies (See Attachment 15), Duplicating (See Attachment 16), Printing Operations (See Attachment 17), Safety Equipment Operations (See Attachment 18), Regular Salaries Operations (See Attachment 19). C/M Gottesman MOVED APPROVAL of the line item transfers as re- commended by the Acting City Manager. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE b)2) Utilities West - Operations - Wastewater Treatment Account #36 - Mr. Perretti recommended budget transfers to Professional Fees (See Attachment 12), blectricity TUW (See Attachment 13). C/M Gottesman MOVED APPROVAL of the line item transfers as re- commended by the Acting City Manager, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE b)3) Utilities West - Operations - Water -Treatment Plant Account 363 - Mr. Perretti recommended budget transfers to Electricity (See Attachment 11), Professional Fees (See Attachment 10). C/M Gottesman MOVED APPROVAL of the line item transfers as re- commended by the Acting City Manager, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE f) City Attorney -Department - Mr. Henning said he does not have deficit spending; however, the money is projected to run out and he is requesting $11,400 be added to Regular Salaries to fund benefits and increases to employees that were granted in January, 1985. He said any other shortfalls will be by line item transfers but he is requesting transfer of $11,400 from Contingency Account 001-872- 581-901 to City Attorney Regular Salaries Account 001-106-514-120. Mayor Kravitz asked Mr. Henning if he requested an increase in salary when it was given and Mr. Henning said he was uncertain but probably did. Mayor Kravitz asked if there is any specific reason why the City Attorney's budget is insufficient and Mr. Henning said Council cut back his budget $20,000 in Professional Services last year. He said he has cut this back from $70,000 the year before to $48,000. He said the Council authorized salary increases for him as well as his two secretaries, who are Confidential employees. 24 7/29/85 /pm 11 f' L Mayor Kravitz questioned the amount the City is paying each year for legal consultants, etc., and Mr. Henning said last year's budget was $1610355.00 and the only place that is running short is Regular Salaries in the amount of $11,400. He said he has been trying to cut back on the legal library since some of it can be disbanded. He said the total amount of $161,355.00 includes the services of Alan Ruf, David Feldheim, Jon Henning, two secretaries, word processing, office equipment, etc., and this amount only excludes the amounts due Morgan, Lewis & Bockius, legal counsel for the ESM matter. Mr. Perretti said a few meetings ago, Council approved a line item into the City Manager's budget pertaining to Morgan, Lewis & Bockius and $50,000 was taken from the Contingency for this pur- pose. V/M Massaro asked how much David Feldheim's services are costing the City and Mr. Henning said he is paid $9.00 per hour, 3 days per week, approximately $200.00 per week. V/M Massaro MOVED APPROVAL of moving $11,400 to the City Attorney Regular Salaries Account 001-106-514-120, to be taken from the Contingency Account 001-872-581-901. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE g) Provisions within Ordinance 84-49 which ado ted the General Fund Budget for FY 84Z85l pertainingto intrade artmental transfers - Mr. Perretti said at the last Council meeting, Council recommended that the "intra" vs. the "inter" departmental transfers be shown. Mr. Henning said Council may make changes at the time that the new budget is passed. h) Other Departments Council ma wish to address - Vickie Beech, resident, said at the last meeting, the City Attorney was supposed to give an opinion on the "intra" vs. "inter" department transfers and Mr. Henning referenced Ordinance 84-49, Section 2, which makes that provision. COMMUNITY DEVELOPMENT 45. Woodmont Tract 56 Model Sales Center - Bond Release - Temp. Reso. #3710 - Discussion and possible action to release a cash bond posted for incomplete beautification work. SYNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R-85-262 PASSED. Mr. Henning read Temp,_ Reso.. #3710 by title. V/M Massaro MOVED APPROVAL of Temp. Reso. 3710, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE GENERAL ADMINISTRATIVE/FINANCIAL 12. Fersonnel_Matters -w Discussion and possible action on: a) Confirmation of the appointment of Michael Couzzo as Public Works Director - Temp._Reso. #3734 (tabled from 7/10/85) b) Confirmation of the appointment of Frank M. Etheredge as Finance Director -- Temp. Reso. #3730 c) Assignment pay for Dan Saale, former Deputy Finance Director d) Assignment pay for Larry Perretti, Acting City Manager SYNOPSIS OF ACTION: a) APPROVED as amended, RESOLUTION NO. R-85-267 PASSED. b) & c) No action was deemed necessary, 25 7/29/85 /pm SYNOPSIS OF ACTION: Cont'd. d) APPROVED a 10% increase in Mr. Perretti's annual salary for the period he remains as Acting City Manager over his salary as Personnel Manager after 80 hours as Acting City Manager. a) Mr. Henning read Temp. Reso. #3734 by title. V/M Massaro noted that she requested that the accumulation of sick and vacation time be checked and a report given to Council in writing to make all future contracts equal. Tape 7 Mr. Henning said Mr. Couzzo would come under Resolution 85-6, which outlines the benefits for a Department Head and V/M Massaro asked why the vacation and sick time has not been straightened out as yet. Mr. Perretti said Resolution 85-6 covering the Confidential, Super- visory and Executive personnel, is good for one year and expires on 10/1/85. He said that would be the time to change this. He said both Mr. Couzzo and Mr. Etheredge were told they would not be getting any car allowance. V/M Massaro said the new Department Heads should be told now that starting 10/1/85 the benefits will change. Mr. Perretti said when Greg Turek left the City in March, 1985, he was earning $42,125.00 in an Operations Manager position. He said in the present situation, there will no longer be an Operations Manager but only a Public Works Director with a salary of $33,291.91. V/M Massaro MOVED APPROVAL of Temv. Reso. #3734, SECONDED by C/M Gottesman. Mr. Henning noted that there is a typo on Line 15, which should read "Section 2 c" instead of "Section 1 c". VOTE: ALL VOTED AYE b) Mr. Perretti said Mr. Etheredge has already been hired as Finance Director and he recommended that any benefit changes be made after 10/1/85. Mayor Kravitz said no action is necessary on this item. 1 c) Mr. Perretti said there was a request by the former Deputy Finance Director, Dan Saale, prior to his leaving the City, that he be paid the salary of a Finance Director even though he was not officially assigned that responsibility. He said he was acting in the position of Finance Director as far as individuals outside the department relying on him to make the final decisions for the Finance Department. He said the job description states, "Serves as Deputy Finance Director to the Director of Finance and acts in the Director's behalf when in absence." He said in the Personnel Manual it states that after two weeks a person in an acting position would receive at least a 4% minimum or the A step of a salary, whichever was greater. 26 7/29/85 �y /pm �� Mayor Kravitz asked Mr. Henning if there is a legal claim here and Mr. Henning said Mr. Saale has not threatened to sue the City on this point. He said Council can do whatever they wish and he felt Mr. Saale had a valid claim. He said the amount involved is approximately $900.00. Mayor Kravitz said he does not feel Mr. Saale is entitled to this money and, after polling Council's feelings with no response, he ruled that no action was deemed necessary. V/M Massaro suggested the employee manual be revised. d) Mr. Henning said the Personnel Director is working as Acting City Manager and the rule in the Personnel Manual was stated previously. He said the two concerns involved are, first, that the City Manager's salary has no pay range; therefore, there is no entry level. He said the second concern is that an entry level salary not be established for the City Manager because it is not to the City's advantage to establish an entry level at this point. Mr. Henning said the proposal today is to give Mr. Perretti a bonus, after serving 80 hours in the City Manager position, based on his salary as Personnel Director. He suggested a 10% increase over Mr. Perretti's Personnel Director's salary. He said whatever the figure is, it would be basically for about 1/4 of the year. Mayor Kravitz asked Mr. Perretti if he had any suggestions as to what he feels would be a fair amount and Mr. Perretti said his present salary is $40,050 and 10% would be $4,000 for a full year and for 1/4 of a year it would amount to $1,000. V/M Massaro said that would be an appropriate amount for the job Mr. Perretti is doing. C/M Gottesman said Mr. Perretti is doing two jobs presently as Personnel Director and Acting City Manager and he suggested that the amount be increased. Mr. Perretti thanked C/M Gottesman but noted that he would be satisfied with the 10% amount. C/M Gottesman MOVED that Mr. Perretti be granted a 10% increase in his annual salary as Personnel Director for the period that he remains as the Acting City Manager. Mr. Henning noted that will take effect after 80 hours in his position as Acting City Manager. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE 14. Richard S. Rubin - Consultant City Planner - Discussion and possible action on payment of June, 1985, invoice in the amount of $3,626.25 (tabled from 7/10/85) SYNQPSIS OF ACTION: APPROVED payment of the June invoice in the amount of $3,626.25 with the items charged to the appropriate accounts. V/M Massaro said this is a matter of charging the items to the appropriate accounts and the Acting City Manager will have to check to see that the items are broken down properly. V/M Massaro the amount accounts. VOTE: MOVED that Richard Rubin's June invoice be approved in of $3,626.25 with the items charged to the appropriate SECONDED by C/M Gottesman. ALL VOTED AYE 27 7/29/85 J /pm 15. Touche Ross, City Auditor - Status report on audit of invest- ments and special audit of two City departments. SYNOPSIS OF ACTION: The City Attorney gave a status report. Mr. Henning said he had discussions with Mark Wilson of Touche Ross and he indicated that they will do a confirmation of the investments at no charge to the City. Mr. Henning said concerning the special audits for the various departments, Mr. Wilson has indicated that he will do two departments at the discretion of the City Manager either for FY 84/85 or FY 85/86. He said one recommendation had been the Finance Department and the Parks and Recreation Department. V/M Massaro said she feels strongly that the Parks and Recreation Department should be checked. Mr. Henning said he does not feel the City will be ahead by audit- ing the Finance Department. Frank Etheredge, Finance Director, said he would appreciate an audit being done of his department to determine if there are any problems there. Mayor Kravitz noted that this would be an internal control audit which is in addition to the regular audit. V/M Massaro asked if that audit would include the various contracts made with the developers, etc., and Mr. Henning said it would. V/M Massaro said she would like something to verify where they get monies to spend for things when no appropriation has been made, why there are no monies shown for various things sold at the Parks, etc. Mayor Kravitz suggested V/M Massaro send a memo to Touche Ross with all her concerns listed for their answers. Mr. Perretti said he will include V/M Massaro's concerns in the letter he is writing to Touche Ross tomorrow. 16. NW_57-Street _Bike Path - Discussion and possible action to approve this project, with work to be performed by Broward County, from University Drive to NW 88 Avenue. SYNOP$TS OF ANION: APPROVED this project at no cost to the City with Public Works doing the striping. This should be charged to the Parks and Recreation Account. Mr. Perretti said on 7/17/85 he submitted a memo to Council pertaining to this item and, after researching this, he discovered this went back to 7/7/78. He said Bill Greenwood, Dick Rubin, Mike Couzzo, Chief McIntosh, Captain Roche and he discussed the status of this project and discovered that the engineers from the Broward County Department of Engineering have advised that they are ready to begin work on this project. Mr. Ferretti said the key portion was what length the project should be and it was the recommendation of this group, including the County engineer, that the City should just utilize the area on NW 57 St. between University Dr. and Pine Island Rd. 28 7/29/85 /pm Mr. Perretti said it was further suggested that two lanes in both directions be made one lane for driving and one lane for bicycles only. He said they would black or stripe out a line on both sides of NW 57 St. which would be designated for bicycles only. Mr. Perretti said the crossroads on NW 84 Terr. and NW 79 Ave. would also be posted for traffic going north and south. He said Chief McIntosh, from a police and safety point of view, is in agreement that this one mile strip of area would be a good trial area before anything else is attempted on NW 57 St. V/M Massaro said she promised this to the people in that area many years ago but there has always been concern about the traffic that uses NW 57 St. She MOVED that the NW 57 St. bikeway path be APPROVED from University Dr. to NW 88 Ave. at no cost to the City with the Public Works Department assisting in the striping with proper recording to the Parks and Recreation Account. Melanie Reynolds, Charter Board Aide, noted that this was promised between Bermuda Club and University Dr. and V/M Massaro said that cannot be done there because of the danger of the streets that intersect that area. 18. Broward League of Cities „Business -- Discussion and possible action. SYNOPSIS. OF ACTION: Mayor Kravitz gave a report. Mayor Kravitz said Council received copies of the minutes from the last League of Cities meeting dated 7/18/85. He said at the last meeting, Judge Seidlin indicated that concerning the traffic court, if a person receives a moving violation and wants to go to court, if a fee of $20.00 is paid, a school can be attended for a day and no points will be posted on the driver's license. Mayor Kravitz said the County Code Workshop was held on 7/23/85 and they are attempting to change the Code through the County Com- mission. He said there will be a Staff Meeting at Justin's on 8/15/85 and Council will receive the minutes from this meeting. He said the Broward League is working on many things that the State has been doing. 19. Northwest Council -of -Mayors Business - Discussion and possible action. SYNgPgIg OF A TION: Mayor Kravitz gave a report. Mayor Kravitz said there will be a meeting on 8/12/85 in Sunrise and he urged interested parties attend. He said there will be a meeting on 9/9/85 in Tamarac which will have a luncheon at 12:30 P.M. and the meeting will begin at 1:11 P.M. 29 7/29/85 /pm UTILITIES WEST 25. Utilities_West - Water Treatment_ Plant Improvements - Projent 84-20 - Discussion and possible action to approve an agreement with James M. Montgomery, Consulting Engineers, Inc., to prepare a Preliminary Design Report. SYNOPSIS OF ACTION: TABLED and the City Attorney is to research this for a legal opinion and C/M Gottesman will review this and give a report to Council, Mr. Henning said there is a proposed agreement with James M. Montgomery, Consulting Engineers, which this is just a report and does not include any detailed design or construction documents. He said it is a report which indicates that it will be completed within 60 calendar days after it is authorized. He said this report evaluates the existing water supply treatment and pumping facilities from raw water wells including the high service pumps and storage facilities. He said this does not include the prepara- tion of any detailed design or construction documents. V/M Massaro suggested C/M Gottesman research what the City paid in 1980 for this study, which was performed by Williams, Hatfield & Stoner, and what was paid in 1981. V/M Massaro MOVED to TABLE this item requesting C/M Gottesman research this with a report to Council, SECONDED by C/M Gottesman. V/M Massaro said the memo Director, estimates that $1,400,000.00 and, during stated and approved. She legally and she requested VOTE: from the City Engineer/Utilities the amount for this project is the last referendum, only $400,000.00 was asked Mr. Henning where the City stands he research this completely. ALL VOTED AYE 26. Utilities West Revenue Bonds -- Discussion and possible action to approve a proposal by CH2M Hill to perform a detailed engineering financial feasibility study required by Stan Ross for the bond issue. SYNOPSIS OF ACTION: APPROVED for an amount not to exceed $10,400. The City Attorney is to ask if they will wait for the money until the bond issue is completed. Mr. Henning said on the 7/16/85 memo there is one typo that states that Stan Ross is of Touche Ross & Co.; however, Stan Ross is with Tape 8 Dean, Witter, Reynolds, the City's financial advisor. He said it is true, however, that Mr. Ross has urged the City to have a cross analysis or feasibility study done regarding the revenue bonds. He said the City Engineer/Utilities Director has suggested, based on the deep well aspect of this total project, that CH2M Hill be asked to do that study. He said this is similar to the architect's estimate for the cost that the General Obligation Bonds require. Mr. Henning said the amount is a maximum of $10,400, which would be recoverable from the revenue bonds and he questioned whether they will wait until the bonds are sold for payment. V/M Massaro suggested they be approached. 1.1 30 i 7/29/85 t /pm `� V/M Massaro MOVED that CH2M Hill be authorized to conduct a finan- cial feasibility study as required for the bond issue and the City Attorney is to request that they wait for payment until the bond issue is completed. VOTE: SECONDED by ALL C/M Gottesman. VOTED AYE 27. Utilities West - Word Processing Equipment - Discussion and possible action to amend the accounts this equipment is to be charged against. SYN P IS OF ACTION: APPROVED as amended. Mr. Perretti said at the present time, this equipment is being charged to the City Engineering Department and the City Engineer felt that a portion of it should be charged to the Water Treatment Office Equipment Account in the amount of $3,500.00. He said an additional amount of $3,500.00 should be charged to Wastewater Treatment Office Equipment. V/M Massaro MOVED the APPROVAL as requested by the Utilities Director for the water treatment office equipment to be charged to 429-363-533-641 in the amount of $2,333.00, Wastewater Treatment Office Equipment, 429-368-535-641 in the amount of $2,333.00 and Office Equipment, 001-155-515-641 in the amount of $2,334.00. Mr. Perretti said on 7/16/85 Mr. Greenwood submitted an amendment and those figures just quoted should be $3,500.00 each and this is deleting the office equipment. V/M Massaro amended her MOTION to state that this would be for Water Treatment in the amount of $3,500.00 and Wastewater Treatment in the amount of $3,500.00. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 28. Utilities West - Operations Building - Project 84-17 - Discussion and possible action on: a) Acceptance of the work and approval of final payment in the amount of $13,595.20 to Marsten Leasing b) Converting a performance bond to a one year warranty bond - Temp. Reso._#3726 SY OPSI OF ACTION: RESOLUTION NO. R-85-258 PASSED. a) APPROVED. b) APPROVED releasing Bond #2676 in the amount of $116,052 subject to receipt of a one year warranty bond in the amount of $29,013 and approval of the bond by the City Attorney. a) V/M Massaro MOVED APPROVAL of the final payment to Marsten Leasing in the amount of $13, 595.20, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE b) Mr. Henning read Tem Reso. #3726 by title. Mr. Henning said he would recommend approval with staff authoriza- tion to assure the form of the warranty bond is appropriate. 31 7/29/85 /pm V/M Massaro MOVED APPROVAL of Temp. Reso. #3726, releasing the performance bond in the amount of $116,052.00, posted by Karsten Leasing Corp., subject to a one year warranty bond in the amount of $29,013.00, subject to the approval of the City Attorney. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE LEGAL AFFAIRS 30. Interim Traffic Impact Fee - Temp. Ord. #1186 - Motion to deny on second reading (Public Hearing was held 6/12/85). SYNOPSIS OF ACTION: DENIED on second reading. The Acting City Manager is to check with the City Planner to determine the status of the Traffic Engineering Study. Mr. Henning read Temp. Ord. #1186 by title. V/M Massaro MOVED to DENY Tem Ord. #1186 on second reading, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE V/M Massaro said there is an expensive bill due for a traffic impact study that is being done and, unless that is completed soon, it might as well be disregarded. She said there is a great deal of revenue being lost because of this and she suggested that the Acting City Manager talk to the Consultant City Planner, who is supposed to be monitoring this, to determine the status. COMMUNITY DEVELOPMENT 36. Colony -West Associates - Rezoning Petition #3-Z-85 - Temp. Ord. #1169 - Discussion and possible action to rezone the Shops of Tamarac Shopping Center (platted as Colony West Shopping Center) (less the lands and building owned by Broward County for a Library) from B-1 (Neighborhood Business) to B-2 (Planned Business). Second Reading. (Public Hearing held 3/13/85) (Tabled from 7/10/85) SYNOPSIS OF ACTION; TABLED. Mr. Henning read Temp. Ord. #1169 by title. C/M Gottesman said Barry Eden, the Attorney for the petitioner, has requested that this item be Tabled and he so MOVED, SECONDED by V/M Massaro. VOTE; ALL VOTED AYE 38. Tract 24 - Temp._Reso._#3681 - Discussion and possible action to temporarily waive the platting requirements in Chapter 20 of the Code in order to construct public improvements (tabled from 7/10/85) SYNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R-85-259 PASSED. Mr. Henning read Temp. Reso. #3681 by title. 32 7/29/85 /pm V/M Massaro said the applicant has offered approximately $7,600.00 and they were supposed to be present with a payment of $15,000.00 but they are not. She MOVED that their request be DENIED, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE Mr. Henning found copies of two checks in his folder, Check #1061, dated 7/2/85 in the amount of $7,600.00 and Check #1065, dated 7/22/85 in the amount of $7,400, totalling $15,000.00. V/M Massaro MOVED to RECONSIDER this item and WITHDRAW the MOTION to DENY Temp._Reso._43681, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE V/M Massaro MOVED to APPROVE Temp.Reso _#3681, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 40. Woodview Tract 38 -- Calico -Country- -- Discussion and possible action after status report by City Attorney on the following items: a) Water and Sewer Developers Agreement b) Closing on property by developer which was scheduled for 7/15/85 (tabled from 6/26/85) SYNOPSIS OF ACTION: No action was deemed necessary on the status report given by the City Attorney. a) Mr. Henning said the water and Sewer Agreement had been approved by Council previously and there was a question about the subordination of the bank's interest. He said the bank has, in fact, accepted subordination to the City's lien rights if there is a problem with the guaranteed revenues. He said the bank has always stated that they would send the City a letter to cure any delinquencies before a lien is placed on the property. b) Mr. Henning said the developer asked the City to hold the check for the CIAC's until the closing date and they are not getting any building permits until the check clears. He said they did not have the closing on 7/15/85 as was scheduled; however, they expect it any day. V/M Massaro said there is some concern regarding who will be responsible for the common elements. Mr. Henning said if there is a homeowners association, it would be similar to a condominium association where the developer holds a portion of the interest until the lots are sold. He said Trident Corporation is purchasing approximately 100 single family homes of this development and, once the closing is held, concerned persons could contact the Trident Corporation. He said if there is a closing soon, the City will deposit the check and authorize them to take building permits. 33 7/29/85 /pm 41. California Federal_ Savings & Loan - Temporary Commercial Structure - Discussion and possible action to renew a permit for this trailer. SYNOPSIS OF ACTION: APPROVED renewal of a permit for this trailer for 6 months from 7/26/85 and to expire 1/26/86. This trailer is located on 6190 Rock Island Rd. V/M Massaro MOVED APPROVAL of the renewal of the permit of the trailer for a period of 6 months from 7/26/85 and to expire on 1/26/86. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 42. Woodmont Tracts 74/75 - Discussion and possible action on: a) Site Plan 2, Phase 2 - Release of warranty bond posted for public improvements - Temp.Reso. #3713 b) Site Plan 4 - Release of a warranty bond posted for public improvements - Temp._ Reso, #3714 SYNOPSIS OF ACTION: a) APPROVED releasing Letter of Credit #304628 in the amount of $8,000.52. b) APPROVED releasing Letter of Credit #304102 in the amount of $2,785.00. RESOLUTION NO. R-85-260 PASSED. RESOLUTION NO. R-85-261 PASSED. a) Mr. Henning read Temp. Reso,_#3713 by title. V/M Massaro MOVED APPROVAL of Temp. ,Reso__#3713, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE b) Mr. Henning read Temp._ Reso._43714 by title. V/M Massaro MOVED APPROVAL of Temp._Reso. #3714, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 43. Woodmont Tract 48 (Waterford at Woodmont) - Model Sales Facility - Discussion and possible action to renew a model sales permit and waiver of the 300--foot distance requirement for certificates of occupancy (tabled from 7/10/85) SYNOPSIS OF ACTION: APPROVED for 6 months from 7/25/85 and to expire 1/25/86. V/M Massaro MOVED APPROVAL of renewal of the model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE �7 1 I 34 7/29/85 /pm 46. Woodmont Tract 72-C (Pineapple --Park) - Discussion and possible action on: a) Renewal of model sales permit b) Renewal of waiver to the sign Ordinance for a temporary announcing sign on property other than their own - Te". Reso. #3715 SYNOPSIS OF ACTION: a) APPROVED for 6 months from 7/25/85 and to expire 1/25/86. b) APPROVED Temp. Reso. #3715 subject to the proper letter being on file with the City from the owner of the property for the period that this waiver covers. RESOLUTION NO. R-85-263 PASSED. a) V/M Massaro MOVED APPROVAL of the model sales permit for 6 months from 7/25/85, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE b) Mr. Henning read Temp. Reso. 43715 by title. V/M Massaro said the owner of the property must submit a letter to the City authorizing them to use the property. The Assistant City Clerk said there is a letter on file dating back to the first time Pineapple Park came to the City for approval. Mr. Henning suggest- ed that approval today be subject to the authorization of the property owner. V/M Massaro MOVED APPROVAL of Temp. Reso. #3715 waiving the sign Ordinance for the temporary announcing sign subject to having the proper letter on file from the owner of the property for the period that this waiver covers. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 47. Treehouse A artments - Model Sales Facility - Discussion and possible action to renew a model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy SYNOPSIS OF ACTION: APPROVED for 6 months from 7/27/85 and to expire 1/27/86. V/M Massaro MOVED APPROVAL of renewal of the model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy for 6 months from 7/27/85, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE 63. Banyan Lakes - Waternd Sewer Agreement - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 HELD for later in the day (See Page 361 Mr. Henning said the last time this was discussed, there was a request for a Water and Sewer Agreement and it was stipulated that all payments had to be made for the arrears of the metered or guaranteed revenues even if they could not make their take down of the large number of connection charges. He said at that time there was approximately a $5,000 take down charge and $5,000 in arrears. V/M Massaro said the amount is approximately $17,000 and they should be paying a substantial portion against the unpaid amount that is now due in connection charges. 35 7/29/85 /pm V/M Massaro asked that this be held for later in the day. 64. Lakes of Carriage Hills - Revised Site Plan for Fence - Tem-- Reso. #3737 - Discussion and possible action. SYNOPSIS_QF_ACTION: Agendized by Consent on Page 1 APPROVED. RESOLUTION NO. R--85-264 PASSED. V/M Massaro read Tem . Reso. 43737 by title. V/M Massaro said there is an application for approval of a revised site plan for the fence and Mr. Jahn said this was made by him. V/M Massaro asked if Lakes of Carriage Hills is aware of this change and Mr. Jahn said yes, and they have no objection. V/M Massaro MOVED APPROVAL of Temp.. _Reso. #3737, SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE 63. Banyan Lakes - Water and Sewer Agreement - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 (See Page 35) TABLED. Mr. Henning said Alan Ruf has been trying to reach the office of Banyan Lakes by telephone and they are not answering. He said Mr. Ruf suggests that the staff be authorized to release the water meters provided they pay all the arrears, interest, guaranteed revenues and whatever connection charges are agreed to. He said typically they must pay 25% initially and then 75% becomes due two years later. He said the two year deadline has passed and there is an amount of approximately $106,000 for connections or meters which they have not tied into yet. Mayor Kravitz said it has been the policy of this City Council that unless all monies due are paid, the item is not discussed. V/M Massaro said they have sold some of the units on this project and she asked what kind of guarantee the City has on the remainder. She said Mr. Ruf was going to ask them for the take down plus the interest and the guaranteed revenues which amount to approximately $17,000. She said she told him to request half of the other money because the owner just sold four units. Mayor Kravitz suggested Tabling this item since they have not been contacted as yet and V/M Massaro said that would mean the owner Tape 9 must pay the whole amount; otherwise, they will not get any water. C/M Gottesman MOVED to TABLE this item, SECONDED by V/M Massaro. VOTE• ALL VOTED AYE u n 1 36 7/29/85 /pm �.. GENERAL ADMINISTRATIVE/FINANCIAL 61. Tax on Telecommunications Services -- Discussion and possible action (Agendized by Consent on 7,124/$51 SYNOPSIS OF -ACTION: The City Attorney is to prepare an Ordinance for this based on the Section B option. The City Manager is to take the necessary steps to prepare figures of 7% to be included in the budget. Mr. Henning said there is a new State Statute concerning this. He said originally the cities could tax the telephone users 10% for residential fixed charges, however, Tamarac did not. He said that is now off the books and the new law states that a City may go up to 7% but, rather than just the fixed charges, it pertains to all charges within South Florida for both commercial and residential use. Mr. Henning said the percentage has been reduced from 10% to a maximum of 7% but the taxing base has been increased. He said 1% goes to the phone companies involved as an administrative charge and the City could, if desired, receive up to 6% from this. He said he made a rough estimate of a potential income of approximately 1/2 million dollars in revenue from this source and he questioned whether staff should research this further for next year's budget. Mr. Henning said the Council has made an effort in past years to protect the residents from the garbage collection fees with the City absorbing those and this is one way to keep it that way for the next year. Mr. Perretti recommended that Council give staff the authority to research this as a possible budget item. Mr. Henning said apparently there will be a charge for intra-state long distance calls. C/M Gottesman MOVED that the City Attorney prepare an Ordinance regarding the telecommunications tax based on Section B and the City Manager is to take the necessary steps to prepare some figures to be included in the budget. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE REPORTS 51. City -Attorney -Report - Mr. Henning said up to this point, Council has authorized an appeal of the Ambulance Decision but has not authorized use of any consultants or expenditures. He said he does not feel this can be fully prosecuted without some outside assistance and he requested Mr. Ruf's office be allowed to help. Mayor Kravitz asked what Mr. Henning feels the chances are for the City to win approval for the ambulances from the County and Mr. Henning said the City stated some very good reasons why the City should have their own service and the biggest defense raised so far is that the action was merely a tabling until the committee meets again which is an indefinite time. He said if more time and effort is not spent the City will not have a case. 37 7/29/85 /pm V/M Massaro said there should be some letters from the City Attor- ney's office asking when this meeting will take place and this should be followed up every few weeks. Mr. Henning said he filed a Notice of Appeal and they are expecting responses and, if Council desires, he can withdraw the appeal at this time. He said he will do what he must to protect the City. 50. City Manager Report - No report. good vacation. 49. City Council Reports - Mr. Perretti wished Council a CZM Gottesman said the Broward County Chamber of Commerce, West Section, had a meeting on 7/26/85 which he attended with the Acting City Manager and one area of concern was the County Commission's action in widening 441 to a 200-foot wide corridor. He said this would put many businesses out of business and they intend to send a letter to the people involved showing the concern of the elected officials. C/M Gottesman said the County Chamber of Commerce voted against the Occupational License increase proposed by the County. He said the County Chamber of Commerce is celebrating their 75th Anniversary at a dinner on 12/12/85 aboard a cruise ship and details will be given later. He said the County Chamber of Commerce has requested that Tamarac update the book published last year and there is very little to be updated since procedures have not changed. V/M Massaro - No report. V/M Massaro asked the City Attorney if the City has the ability to change the rates on the City's Occupational Licenses without indicating that it is for someone else's benefit. Mr. Henning said the Symphony Statute for the Occupational Licenses was strictly a County Statute which was restricted to only certain counties. He said he could research whether or not the City can lift the rates for Occupational Licenses within the permitted restrictions and prepare that Ordinance, if allowed, for the September meeting. He said a neighboring City has recently raised their Occupational License fees; however, that City did not take advantage of the authorized increases in the past two or three years. Mayor Kravitz said he wished good health and a good vacation to everyone. COMMUNITY DEVELOPMENT 62. Tamarac Jewish Center - Relocation of Fence - TeLnR. Reso. #3738 - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 (See Page 14) RESOLUTION NO. R-85-268 PASSED. APPROVED with the right-of-way being one way traffic. Mr. Henning read Temp. Reso. #3738 by title. 1 1 KI3 1\ 7/29/85 /pm 1 V/M Massaro MOVED APPROVAL of Tem . Reso. 13738, with the condition that the right-of-way will be one way traffic, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE Mayor Kravitz adjourned the meeting at 6:00 P.M. MAYOR ATTEST: ASSISTANT CITY CLERK This public document was promulgated at a cost of $390.80 or $10.85 per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac. CITY OF TAMARAC APPRr�ED Al' MEETING OF911119S City Clerk 39 7/29/85 /pm VaTGc- / 4 /y l ATTACHMENT 1 - 7/29/85 City Council Meeting — Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ 0 O from line item account number of the budget named be transferred to line item account number col - I5S- S IS - S/ 2 named The balance in the account from which the monies are transferred was S C1a, 0Lo prior to the transfer and $� subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ �1,��_ prior to the transfer and $ 9 subsequent to the transfer. Date:_ 7--,2q X5 ATTACHMENT 2 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments - S1W T AMENDMENT I move that $ Do,Op from lime item account n=ber O01- 58i-90_1_ of the budget named CLJ a►J-��nJc be transferred to line item account number 00 1, - - named S : y ENs)veeic,4 The balance in the account from which the monies are transferred was S^, 3, l� prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was prior to the transfer and $ d.5o • 9 (o _ subsequent to the transfer. Date: ��- 17- ATTACHMENT 3 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ ? fran line item account number - C' of the budget named be transferred to line item account number n - -S - s named 4 The balance in the account from which the monies are transferred was $ S prior to the transfer and subsequent to the transfer. The Amount of money in the account to which the monies are to be transferred was $ 0 prior to the transfer and $' 131.00 ` subsequent to the transfer. Date: /"-, J ATTACHMENT 4 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ 5G6. ()_Q from line item account nLzmber (5(� I - ���-�_ �_' �L)1_ of the budget named Clrj,,3+; n) e4erJ L, _ be transferred to line item account number �y1-155-SIS�51D ' named Q�i� �� C ��TNSiraeek�,dC The balance in the account from which the monies are transferred was $ cl�,SL s _ prior to the transfer and $ S subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $—.Jag,_�8_.._ prior to the transfer and $ subsequent to the transfer, Date: /- -4 `I-;; ATTACHMENT 5 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ .5 50,0C) fram line item account number 001- S ` !2 581-9A�)J_ of the budget named be transferred to line item account number no I-i - 5- The balance in the account from which the monies are transferred was $ .3,I15 prior to the transfer and $� �/�,5� 5 =. _ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and $ subsequent to the transfer. Date: Y-S ATTACHMENT 6 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $,hon, D0 from line item account number QQI - 57 5819,_ of the budget named — _n,,)I:.1rex7�_ be transferred to line item account number -lin named ; C',�F�aS',r:,eA?-R',NS The balance in the account from which the monies are transferred was $_.�. 10, S IS _ prior to the transfer and $ 133,515 subsequent to the transfer. The amount of money in the account to which the monies are to be transferred Was prior to the transfer and $ 14 9i _ subsequent to the transfer. Date: ATTACHMENT 7 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ 00 _ from line item account number - D of the budget named be transferred to line item account number 5 - 5 I S -L40 named i �Cn7s'iNeRR"103 The balance in the account from which the monies are transferred Was $ r �J 3 prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ Q prior to the transfer and $ n I„R,y -_ subsequent to the transfer. pale: I '- / (' ATTACHMENT 8 -- 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments .. - BUDGET AM�i. MENT move that $ b O from line item account number - of the budget named C. be transferred to line item account number named �Y/liCGw���S. " �� E�SinleRRin) The balance in the account from which the monies are transferred was $_` `il ado S _ prior to the transfer and 5 q subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ s prior to the transfer and $ subsequent to the transfer. ATTACHMENT 9 - 7/29/85 City Council Meeting - Item 60 - Budget,Adjustments BUDGET AMENDMENT I move that $ D D, G O from line item account )I number �QI- �'�-bl -�Dl of the budget named T' be transferred to line item account number named .��:,��,_A; N� The balance in the account from which the monies are transferred was S_ 9 /0 2(1,,_5 -- _ prior to the transfer and $� 9 (_L� subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ 7 r1 _ -prior to the transfer and S 121.q subsequent to the transfer. pate: ATTACHMENT 10 - 7/29/85 City Council. Meeting --Item 60 - Budget Adjustments BUDGET AMENDMENT I move that S �. r n_r.. Cf) _ from line item account / number L $ kD `60 ,Q of the budget named 1 /} ; a eJ be transferred to line item account number _Y{25- 510E-53-3_,Q named �R,n�P [e io � L,�` T tA1 J Ii q+e+, p l Atj4 The balance in the account from which the monies are transferred was S_ II. 9�Prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was S a Prior to the transfer and 6 .5 G C ;�. 9 7 subsequent to the transfer. ATTACHMENT 11 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENbMENT I move that S [from line item, account rr number - O of the budget named E!}PQN �nt� be transferred to line item account number S VU names The balance in the account from which the monies are transferred was __ prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ , prior to the transfer and $ r subsequent to the transfer. Date: ATTACHMENT 12 - 7/29/85 City Council" Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $_�2,_ ,o5 L from line item account number E,2S- JED • no a, of the budget named &pRo n��4p i N CJ be transferred to line item account number - - named tt;r)��nit417Re5 T The balance in the account from which the monies are transferred was $ ZL (o 9 `I Z _ prior to the transfer and $„ a 2 9 V I. _ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ -�2 `i 1, ggq, & prior to the transfer and 5__�__ S. 4LLI subsequent to the transfer. ATTACHMENT 13 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENAMENT I move that S G be from lime item account number Z/�S ��' - RL1 of the budget namedap,02is be transferred to line item account number -535 -- ti named - 71k tC� The balance in the account from which the monies are transferred was S—,F�q prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was S ,_ �1 la, , prior to the transfer and $ 11._ _ subsequent to the transfer. J Date: ATTACHMENT 14 - 7/29/85 City Council'Meeting - Item 60 _ Budget Adjustments BUDGET AMENDMENT I move that $ ; `' )!�� i from line item account numberr S- _�'S? f.?-.of the budget named be transferred to line item account number named �I c' i � r ;r ss - � � i �"� The balance in the account from which the monies are transferred was $ (o �./�// , , _ prior to the transfer and $%(, E rZ subsequent to the transfer. The amount of money in the account to which the monies are to be -t-ransferred was $s!/ % prior to the transfer and $ °7 �'� �/' subsequent to the transfer. Date: ATTACHMENT 15 - 7/29/85 City Council -Meeting - 'Item 60 - Budget Adjustments MIDGET AMENDMENT I move that S ��CC [-'C from line item account / number of the budget named be transferred to line item account number GLr, named r'. - The balance in the account from which the monies are transferred was S U,L^E�/0_1 ._ Prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was S 2�J, prior to the transfer and S I. `?r) subsequent to the transfer. Date: ATTACHMENT 16 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments -- ---- --BUDGET AMENDMENT I move that U _ from line item account / •� number ``� � � - �!�� -(��� , of the budget named �;�, •> _c�_ be transferred to line item account number r named J r� �� aru S The balance in the account from which the monies are transferred was S lC prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $, > -2 , C, it _ prior to the transfer and 5 �' ".C� subsequent to the transfer. ATTACHMENT 17 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ ) 5 . U G from line item account number �f r75-_'?� �C, - Pi of the budget named '. c R tyl2tii NSS be transferred to line item account numbers- �(r �Ip�r' • named I — i Dni S The balance in the account from which the monies are transferred was S T �v_._a� Prior to the transfer and $� Lt0E. I _-_ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ (��/_ (, prior to the transfer and $ subsequent to the transfer. JJALC S ATTACHMENT 18 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AiENDMENT I move that S 0 b • C% C) from line item account number Q - Cao 12. of the budget named be transferred to line item account number `�; 4 - named c�' �•�� — LlpP—R.A4-�ien7S The balance in the account from which the monies are transferred was $_,,_ o S. �7 y� prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ 0 `" prior to the transfer and $ _ subsequent to the transfer. Date: ATTACHMENT 19 - 7/29/85 City.Council Meeting - Item 60 -- Budget Adjustments - _.---Si3DGET AMENDMENT I move that S G from line item account number �.��-_ �U� Ot) of the budget named J QjQ, e�daA1Jrdrf F-�)F-n 1-jl7 C be transferred to line item account number named e r�rt i�i N,S The balance in the account from which the monies are transferred was S!1 _ prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ L, '� prior to the transfer and g n subsequent to the transfer. Date: ATTACHMENT 20 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ from line item account D=ber nol -Sin_- S$J_,cl_C) L of the budget named be transferred to line item account number b0 I - 11) 9 - 519-_`tq _ named The balance in the account from which the monies are transferred was $ 10 , S 1 S . prior to the transfer and $ � 9 � U1� _subsequent to the transfer. The amount w � of money in the account to which the monies are to be transferred was $� ,nC3,3'R _ prior to the transfer and LJ subsequent to the transfer. ATTACHMENT 21 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments --BUDGET AMENDMENT I move that $r� Cog. D U from line item account number - 591-9ot of the budget named �(' n&1 00r&a= be transferred to line item account number C)0 ► - L4 named A�ne -l- C. �ti� . C;�L �1Q. ►l The balance in the account from which the monies are transferred was $ 1 a1n. 9 15 _ - prior to the transfer and S In subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ — 1110901 prior to the transfer and $ (o . 9_5 C, 3 g - subsequent to the transfer. Date;%—a9- $S ATTACHMENT 22 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ hnO.D free► line item account number CEO 1 - 96L of the budget named C 0A34; dO ram , be transferred to line item account number named(-I-1,�u �ier� i�e5- C.►'�� �.���.1� The balance in the account from which the monies are transferred was $ 10 ,g,, 1��� 5 prior to the transfer and S 5 S subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and $ subsequent to the transfer. Date: 'I- a9- 8S ATTACHMENT 23 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMMMMENT I move that $ S,'1no, t7b from line item account n�ber p of the budget named S' n ..;To.a be transferred to line item account number !nQ (-11;1- 51 named is &K The balance in the account from which the monies are transferred was $_Y 15 prior to the transfer and $ 5subsequent to the transfer. The Amount of money in the account to which the monies are to be transferred was $, 4 Jr�l'?�1_ prior to the transfer and $ y subsequent to the transfer. Date: ATTACHMENT 24 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I wave that S 50 Q . r„o frae+ line item account number of the budget named ('_nw)J wicowlmay_ be transferred to line item account number named ¢ p �� �I�es •i��;Ns �` The balance in the account from which the monies are transferred was $ prior to the transfer and $ S subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ 8/D.D S _ prior to the transfer and $ subsequent to the transfer. Dates ATTACHMENT 25 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments --BUDGET AMENDMENT I move that $ D bn .a o from line item account number b - of the budget named be transferred to line item account number -Li % named Pi�.r.� i i Il�r `f l.�i iJ ; ��Iri c+� I � i N�a�� The balance in the account from which the monies are transferred was $ C �. ) ; prior to the transfer and $� Cj�1^--) __ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ ��ia. as , _ prior to the transfer and $ B'y subsequent to the transfer. ATTACHMENT 26 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMMMENT i move that S_IS _ from line item account number _ _ of the budget named be transferred to line item account number named A- % oN The balance in the account from which the monies are transferred was $ 1 prior to the transfer and $�r subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and $ 3 subsequent to the transfer- Date; ATTACHMENT 27 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT Y move that S l moo_ od from line item account number 00 1- of the budget named be transferred to line item account number - 5i named - f + Rep#Le-*4; an) The balance in the account from which the monies are transferred was S prior to the transfer and S_ LLLit. S subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ Q prior to the transfer and $ subsequent to the transfer. Date: 7 /:?-7l r::L ATTACHMENT 28 - 7/29/85 City Council'Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $__ (�q ) . (,� O from line item account nLzmber 001 _ - 52 1-90(Of the budget named r amy-ft-o,l slots neim ;w5eNty be transferred to line item account number Qc)I-� 1,I-K��-�1O named1.�.A. The balance in the account from which the monies are transferred was $_1 ,��.5 _ ,. prior to the transfer and $ 1.4 KIEL subsequent to the transfer. The amount of money in the account to Which the monies are to be transferred Was $ prior to the transfer and $ subsequent to the transfer. Date:_ '7-2i-85 ATTACHMENT 29 - 7/29/85 City Council Meeting -_Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ from line item account number n[)I - $72- - 9_LL of the budget named be transferred to line item account number 00 f,- named 2H$YS— i w± The balance in the account from which the monies are transferred was $ l rl I prior to the transfer and $ subsequent.to the transfer. The amount .c�.rley...in the account to which the monies are to be transferred was $ -- prior to the transfer and $ subsequent to the transfer. ATTACHMENT 30 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ from line item account number Q 1- $') of the budget named _�' A'A.,.',-o.( be transferred to line item account number named -��Qe� Qaal�;� ryKtiS)keA+'OrJ The balance in the account from which the monies are transferred was $ $s prior to the transfer and $� I subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was S - prior to the transfer and S� �h� subsequent to the transfer. ATTACHMENT 31 - 7/29/85 City Council Meeting.- Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $_- ) ►g 1)04 0 from line item account numberC6XI of the budget named be transferred to line item account number 17n1-'1lO_l named E kn it L eaMft ''1 Onl The balance in the account from which the monies are transferred was S I L-I'3. S15 . prior Prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ .. '% prior to the transfer and $� subsequent to the transfer. i Date;_ 7- 2 9-8-5 ATTACHMENT 32 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that S- J,'9C)0,0 (D _ from line item account number of the budget named C o&li ;Paco d+ _ be transferred to line item account number named AUJQ�)A S ge_�5 L�.�'dPaFl�ipn-) The balance in the account from which the monies are transferred Was S„-1 J!a,9J5 _ prior to the transfer and s-13 L D 1 S subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $�,I�( ' 6 -prior to the transfer and $ -� Q3. 5-� _ subsequent to the transfer. Date: 'J- "vC"1-65 > ATTACHMENT 33 - 7/29/85 City Council'Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that S 10c) from line item account number (7UI-R'-; S$I-ilZl_ of the budget named C be transferred to line item account number named (f'1 Pli KS t kez A epr+i 0 z The balance in the account from which the monies are transferred was $ )a 1,015 __ prior to the transfer and $ 2 subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and S LY QS, Q o subsequent to the transfer. A ATTACHMENT 34 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments ---SUDGET AMENDMENT I move that 0 from line item account nL=ber C� I - S 71- Skl-�1 a�- of the budget named(, nA)- a A)& y! be transferred to line item account number - 0 named QeA+ i o n3 The balance in the account from which the monies are ✓ transferred was $ Lys �� _ prior to the transfer and v $� 1 L41qQ!S subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ --1-3 prior to the transfer and $ subsequent to the transfer. M CITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING July 29, 1985 Tape 1 CALL TO ORDER: Mayor Kravitz called the meeting to order on Monday? July 29, 1985 at 9:30 A.M. in the Council Chambers. R LL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman Arthur H. Gottesman ABSENT AND EXCUSED: Councilman Raymond J. Munitz Councilman Sydney M. Stein ALSO PRESENT:. Larry Perretti, Acting City Manager Jon M. Henning, City Attorney Marilyn Bertholf, City Clerk Carol E.Barbuto, Assistant City Clerk Patricia Marcurio, Secretary MEDITATION AND PLEDGE: Mayor Kravitz called for a Moment of Silent Meditation followed by the Pledge of Allegiance. COMMUNITY DEVELOPMENT 62. Tamarac_ Jewish_ Center -- Relocation of fence - T_emp. Reso. #3738 -- Discussion and possible action. SYNQ26IS QF ACTION: Agendized by Consent. (See Pages 14, 38 & 39) V/M Massaro said there has been a request from the Vice Chairman of the Planning Commission to Agendize by Consent discussion and possible.action concerning the relocation of the fence at the Tamarac Jewish Center, and she so MOVED. C/M Gottesman SECONDED. VOTE: ALL VOTED AYE 63. Banyan Lakes - Water and Sewer Agreement - Discussion and possible action. SYNOPSIS QF A,fTION: Agendized by Consent. (See Pages 35 & 36) V/M Massaro MOVED to Agendize this item by Consent since they are seeking a partial installation of five meters and, at the present time, this is being delayed because of financial difficulties. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 64. Lakes of Carriage Hills - Revised Site --Plan for Fence - Temp. Reso. #3737 - Discussion and possible action. ,6YMOPr,I,OF ACTION: Agendized by Consent. (See Pages 5 & 61 V/M Massaro MOVED to Agendize by Consent discussion and possible action on this item, SECONDED by C/M Gottesman. VOTE: OTED AYE 1 7/29/85 /pm GENERAL ADMINISTRATIVE/FINANCIAL 65. Pension Plan Regarding Wire Transfers - Temp. Reso. #3736 - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Pages 6 & 7) Mayor Kravitz requested that this item be Agendized by Consent and V/M Massaro so MOVED, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 11. unici al o lex - Discussion and possible action on: a) Status of appointing a Construction Manager b) Status report of Preconstruction Review Committee c) Payment of Miller & Meier Invoice F1307 in the amount of $35,191.66 (tabled from 7/10/85) e) Funding of Debt Service on General Obligation Bonds YNOPSIS OF ACTION: (See Pages 4 & 5 for complete action) e) Agendized by Consent Acting City Manager Perretti requested Council Agendize by Consent discussion pertaining to a tax increase to cover the cost of the new bond issue for the Municipal Complex. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 66. Pro ert Taxes - Discussion and possible action. .gYNOPSIS OF_ACTION: Agendized by Consent. (See Page 7) Acting City Manager Perretti said the City must commit any possible increase in property taxes to the Property Appraiser's Office by 8/14/85 and he requested this item be Agendized by Consent. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VQTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 67. ,jasmine Project - Assignment of Water „and _$ewer greement Discussion and possible action. SYNQPSIS_QF ACTION: Agendized by Consent. (See Pages 7 & 8) Mr. Henning said there was a memo from Alan Ruf concerning an assignment.of the Water and Sewer Agreement for the Jasmine Project and he suggested Agendizing this item by Consent. V/M Massaro so MOVED, SECONDED by C/M Gottesman. VOTE: ALL_VQTED AYE 2 7/29/85 /Pm GENERAL ADMINISTRATIVE FINANCIAL 68. Sister City Accord - Temp. Reso. #3735 - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. (See Page 81 C/M Gottesman MOVED to Agendize by Consent discussion and possible action concerning Temp. Reso. #3735 pertaining to authorizing execution of the Sister City Agreement. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE BOARDS AND COMMITTEES 69. Planning_ Commission -- Discussion and possible action on: a) Acceptance of the resignation of Saul Mesinger b) Announcement of vacancies for one regular member and one alternate member SYNOPSIS OF_ACTION: Agendized by Consent. (See Page 9) V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: UTILITIES WEST ALL VOTED_ AYE 70. TTNU - Project_84--8 - Wastew-ater_Treatment Plant Odor Abatement Program - Discussion and possible action. SYNO SI ACTION: (See Page 9) Agendized by Consent. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: PRESENTATION ALL VOTED LNYE 71. Award to Sharon Ellis, Parks and Recreation Director - Discussion and possible action. SYYNOPSIS.OF ACTION: Agendized by Consent. (See Page 5) Mayor Kravitz requested Agendizing by Consent discussion and pos- sible action concerning Council presenting an award to Sharon Ellis, Parks and Recreation Director, who is resigning from employment with the City. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 3 7/29/85 V /pm GENERAL ADMINISTRATIVE/FINANCIAL 11. Municipal Complex - Discussion and possible action on: a) Status of appointing a Construction Manager b) Status report of Preconstruction Review Committee c) Payment of Miller & Meier Invoice F1307 in the amount of $35,191.66. (tabled from 7/10/85) e) Funding of Debt Service on General Obligation Bonds SYNOPSIS OF ACTION: TABLED a), b) and c). e) Agendized by Consent on Page 2 and ACCEPTED the recommendation of the Finance Director to include this in the budget of FY 85/86. a) V/M Massaro requested that the a) portion of this item be held until a decision is made on the contract itself. C/M Gottesman said Mr. Perretti should give his report now, b) C/M Gottesman said the b) portion of this item can be held as well since it is premature at this time. c) V/M Massaro said no money is going to be paid until a written statement is received from Miller & Meier. Acting City Manager Perretti said Mr. Kenyon of Miller & Meier called him late Friday afternoon and informed him he would be on vacation and Mr. Miller had another engagement this morning. He said Mr. Miller will be back in the office after today and can be reached by telephone. C/M Gottesman said relative to the money that Miller & Meier claims the City owes them, a cursory review reveals that they owe the City some money because their bills did include a contingency value of over half a million dollars with 7% on top of that. He suggested nothing is paid at this point until a report is received verifying that they owe the City money. V/M Massaro said they have overrun another part of the budget by $950,000. V/M Massaro MOVED to TABLE a), b) and c) and the architects are to be directed to give the City a letter stating exactly what they are going to do about this project. She said she would like the City Attorney to follow this up and give his opinion on what should be done here. Mr. Henning said there are approximately four items on the latest invoice; first, fees to Miller & Meier, which are in dispute and, second, fees to Mr. Filer, the Police Communicatons Consultant. He said they are claiming that about 75% of the work has been done and they wanted a pro -rated portion but Council wants to receive reports before anything is paid. He said there is about $900 owed to Craven & Thompson, who are engineers hired by the City, with a bill of approximately a few hundred dollars owed to the blueprint company. He said he makes no recommendation for payment to Miller & Meier and Mr. Filer but he questioned whether Council wants to pay either the blueprint company or Craven & Thompson Engineers. C/M Gottesman said he does not feel anything should be paid at this point. V/M Massaro said the Police Chief called Mr. Filer and, according to the discussion they had, Mr. Filer said his firm never billed Miller & Meier, yet Miller & Meier included an amount of over $9,000 for Mr. Filer on their bill to the City. 1 1 1 4 7/29/85 /pm V/M Massaro WITHDREW her MOTION for further discussion of portions a), b) and c). Mr. Henning requested on the a) portion, Council clarify for the record the status that the Construction Manager should have. V/M Massaro said at this moment, Council is not making any decision about the Construction Manager because that is being Tabled. V/M Massaro MOVED to TABLE portions a), b) and c), SECONDED by C/M Gottesman. VOTE: ALL VOTED -AYE e) Frank Etheredge, Finance Director, said he requested this be placed on the agenda this morning because one of the provisions for the security to pay the debt service on the bond issue is that the City will levy and collect the tax to cover all debt service on the bond issue. He said the form he must complete and return to the Tax Assessor's Office by 8/14/85 must have the tax levy on it. He said the debt service on the new bond issue, if it goes through, will be approximately $720,000 the first year, assuming the bonds are sold by 10/1/85. V/M Massaro MOVED to ACCEPT the Finance Director's report and recommendation that this be included in the budget of FY 85/86. YOTE: ALL VOTED_ AYE PRESENTATION 71. Award to Sharon E 's Parks nd ec eatio D'recto - Discussion and possible action. YNOPSIS OF ACTION: Agendized by Consent on Page 3. Authorized preparation of an award and presentation by Mayor Kravitz at a dinner in Mrs. Ellis's honor. Mayor Kravitz said he requested this item be Agendized and he asked that he be authorized to give Mrs. Ellis an award on Thursday evening at a dinner in her honor. V/M Massaro MOVED to so authorize Mayor Kravitz, SECONDED by C/M Gottesman. Mr. Henning placed on the record that this award is for Sharon Ellis, Parks and Recreation Director, who has resigned. V/M Massaro requested that this be included in her MOTION. VOTE: ALL VOTED AYE COMMUNITY DEVELOPMENT 64. Lakes of Carriage_Sills - Revised -Site --Plan for Fence - Tema. ResO. #3737 -- Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 Discussed and action held for later in the day. (See Page 36) 5 7/29/85 /pm V/M Massaro asked Mr. Jahn, the Chief Building Official, if the Lakes of Carriage Hills representatives paid for the site plan revision and Mr. Jahn said no. He said he took action on 7/26/85 since their approved site plan calls for a 4-foot high wooden fence separating the property between Building #11 and Gardens of Sabal Palms. He said there are two driveways, one for the Gardens of Sabal Palms and one for the Lakes of Carriage Hills and the fence goes between those two driveways clear to the street as shown on the site plan. He said in order to accomplish any safety, he recommended that the fence be lowered for the first 25-feet. He said if Council wishes to have them pay a fee and apply for a revised site plan, he will require that. V/M Massaro said this was really an oversight of the City's since this should have been considered at the time. She questioned whether they should be required to pay a fee on this since the change on the site plan could be added as a safety measure initiat- ed by the City. Mr. Henning requested Council withhold any action until after lunch so that a proper Resolution can be prepared depending on what is determined here. He said if Council wishes to withhold the formal application procedure for the sake of safety, this would be legal and appropriate. V/M Massaro asked Mr. Jahn what happens if this fence is built already and Mr. Jahn said he took it upon himself to order that the fence not be constructed for the last 25-feet so that, whatever Council's determination might be, it could possibly be lowered. Mr. Henning suggested Mr. Jahn contact those people to determine if they have any reluctance to accept the 3-foot fence. Mr. Jahn said they have already agreed to comply. C/M Gottesman questioned whether this might have to go back to the Planning Commission since there is traffic circulation involved and Mr. Henning said this does not change the location of the fence but merely the height. V/M Massaro said the City Attorney should prepare the necessary documents to make this completely legal and this should be dis- cussed further later today. GENERAL ADMINISTRATIVE FINANCIAL 65. Pension -.Plan -Regarding Wire Transfers - Ted._ Reso. #3736 - Discussion and possible action. SYNOPSIS_OF ACTION: Agendized by Consent on Page 2 APPROVED the 7/29/85 revision. RESOLUTION NO. R-85-266 PASSED. Mr. Henning read Temp. Reso. #3736 by title. Mr. Henning said there is a revision dated 7/29/85 with one addi- tional provision. He said about one month ago, Council approved a Resolution stating that non -check transactions should be approved in writing first by the Finance Director, City Manager and the Mayor and then, immediately, these forms were to be sent to the Council. He said this was discussed at the Pension Board meeting recently and it was decided that it was appropriate for Council to recommend this Resolution and, since the Finance Department by law Tape 2 is the custodian of the Pension money, the same safeguard should be used for wire transfers of Pension Funds. 1 1 1 7/29/85 /pm Mr. Henning said the parties have been changed slightly so that it is the Chairman, Vice Chairman and Finance Director, who are all members of the Pension Board and copies will be sent to all members of Council and the Pension Board after execution of these docu- ments. He said the revision states in the third "Whereas" clause: "The Employees Retirement Plan has recommended the passage of this Resolution." V/M Massaro asked if Mayor Kravitz, as Chairman of the Pension Board, is involved in the approval of these transfers and Mayor Kravitz said yes. V/M Massaro said she has no objection then. V/M Massaro MOVED APPROVAL of Tem . Reso 3736 as revised on 7/29/85, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 66. Property Taxes - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 2 APPROVED the Certificate of Taxable Value as presented in the amount of $2.85 per $1,000. Acting City Manager Perretti said he submitted to Council the copy of a form entitled, "Certification of Taxable Value" that each City must submit to the Property Appraiser's Office by 8/14/85. Mr. Etheredge said this form notifies the County Tax Assessor what ,the City plans as tax increases. He said the maximum tax raise allowed is 15% without going to referendum and this amount is shown now. He said this will be voted on in September. Mr. Perretti said Line 8 of the form shows the millage is presently at $2.48 per $1,000 and on Line 14 it shows a proposal if it was to go to the limit of 15% without going to a referendum. He said it would go to $2.85 per $1,000. V/M Massaro said because the City is not ready to determine what the tax rate is going to be, the City is allowing what the law allows without a referendum. She MOVED that this Certificate of Taxable Value be APPROVED as presented. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE C99MUNITY DEVELOPMENT 67. Jasmine Project - Assignment of Water and Sewer A r ement - Discussion and possible action. "Y OPS15--0E_ACTI0N: Agendized by Consent on Page 2 APPROVED transfer of ownership from Sunmark Corp. to Trans Capital Development Corp., a subsidiary of Pulte Home Corp. Mr. Henning said after the 7/24/85 Council meeting he received word that there was a request for assignment of the Jasmine water and Sewer Agreement. He said Cypress III, Tract 68/77, was being developed and they stopped construction through Toll Development Corp. with no progress for some time. He said the southern portion of the property was being sold to Pulte Home Corp. for a new development with a new site plan called "Jasmine". He said Pulte Home Corp. had some reorganization and they are not changing anything on the site plan. 7 7/29/85 /pm Mr. Henning said the new name of the group is Trans Capital Development Corp. and, since the Water and Sewer Agreement provides for the assignment with the consent of Council, in order to keep the City's records straight, he requested Council accept this transfer of ownership. Mr. Henning said he will prepare the appropriate documents so that it is properly recorded with notices to each of the parties. V/M Massaro asked if there are lien rights in the original Water and Sewer Agreement and Mr. Henning said yes. V/M Massaro MOVED APPROVAL of the transfer of ownership on the Water and Sewer Agreement, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE GENERAL APMINISTRATIYI/FINANCIAL 17. Englneering Department - Discussion and possible action on a request by the Utilities Director that Ed Shuty be authorized to attend a workshop on asphalt given by the Asphalt Institute and Technology Transfer Center. SYNOPSIS OF _ACTION: APPROVED for an upset price of $136.00. V/M Massaro MOVED APPROVAL of the request to have Ed Shuty attend the workshop on asphalt given by the Asphalt Institute and Tech- nology Transfer Center at a cost not to exceed $136.0,0, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 68. Sister City Accord - Temp_ Resos #3735 -- Discussion and possible action. SYNOP$IS.OF ACTION: Agendized by Consent on Page 3 APPROVED. RESOLUTION NO. R-85-265 PASSED. Mr. Henning read Temp__._Reso._#3735 by title. Mr. Henning said this is a similar agreement as was prepared for Riryat Tivon and he read from the agreement, "The Sister City relationship contemplates encouraging a mutual visitation by individuals, cultural, political, sports and youth groups and a pen pal relationship between the residents of each City. The Mayors of the Sister Cities and other residents designated by the Mayors shall be responsible for coordinating Sister City activities and the maintenance of communication between the Sister Cities. The: communication between Tamarac and Givatayim should be directed to the two Mayors." He said he assumes the Commissioner of Human Relations is moving forward for the preparation of a ceremony some- time in November. V/M Massaro MOVED APPROVAL of Temp. Reso. 13735t SECONDED by C/M Gottesman. VOTE: ALL- VOTED_ AYE 7/29/85 /pm BOARDS AND .COMMITTEES 69. Planning Commission,- Discussion and possible a) Acceptance of resignation of Saul Mesinger b) Announcement of vacancies for one regular alternate member. SYNOPSIS OF ACTION: Agendized by Consent on Page 3 a) ACCEPTED resignation of Saul Mesinger b) Announced vacancies for one regular and one alternate member. action on: member and one a) V/M Massaro MOVED to ACCEPT with reluctance the resignation of Saul Mesinger, SECONDED by C/M Gottesman. V TE: ALL VOTED AYE b) V/M Massaro announced the vacancies for one regular member and one alternate member to the Planning Commission. UTILITIES -WEST 70. TUW - Project 84-8 - Wastewater .Treatment -Plant -Odor Abasement, Pxoaram -- Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page APPROVED placing an order with Hamilton Machine Corp. in the amount of $4, 575 .for the subject work to be funded from the R & R Account #428-368-535-662. V/M Massaro said there is a $4,575 commitment to Hamilton Machine Corp. to remove commutator boxes and extend and repipe two lines of 16-inch diameter pipe. She said this is required to complete the project and she MOVED APPROVAL of placing.an order with Hamilton Machine Corp. in the amount of $4,575 for the subject work to be funded from the R & R Account #428-368-535-662. C/M Gottesman SECONDED the MOTION. VOTE: ALL VOTED AYE 22. Utilities West - Tract_27 - Water -,Storage Tank and Pump Station -- Proiect 84-19 - Discussion and possible action on: b) Approval to go to bid for installation of these facilities. SYNOPSIS OF ACTION: Discussion held for after the lunch break. (See Pages 14 & 15) Mr. Henning said there are representatives present from Rings Point who would like their comments on the record concerning the ground storage tank. V/M Massaro said she would like this item heard after lunch to allow her an opportunity to meet with the representatives of Kings Point. Mayor Kravitz said this item will be heard after 1:30 P.M. 9 7/29/85 /pm J GENERAL ADMINISTRATIVE/FINANCIAL 7. Pension Plan - Discussion and possible action on: d) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. - Invoices for May and June, 1985 -- $2,981.10 ($1,370.30 charged for Pension expenses and $1,610.80 charged to City Attorney Professional Services Account 001-106-514-310) e) Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A. -- Invoice dated 7/2/85 - $1,504.44 ($52.50 charged for Pension expenses and $1,451.94 charged against City Attorney Professional Services Account 001--106-514- 310) (Agendized by Consent on 7/24/85) SYNOPSIS OF ACTION: d) and e) TABLED to the 9/11/85 Council Meeting. The City Attorney is to prepare a new written report indicating what each legal research item was for and legal requirements for the City to pay for Pension Plan expenses as well as the percentage allowed to be invested without exceeding certain limits. Mr. Henning said there is an underlying question of whether or not any of the funds for the payment of these two invoices should come from the Pension Fund. He said the attorneys are John Gronda for the basic labor law issues for management and his Assistant, Mr. Crosland, who is one of the partners of the law firm. He said Gordon Rogers has been the attorney who has worked with the Pension Board at his and the City Manager's request. Mr. Henning said there are at least four topics which this firm has worked on for the City which include a complaint by Police Officer, Sharon Rabino, which was settled and resolved. He said they were consulted on the Fire Fighters Contract, the Fair Labor Standards Act and the Pension Plan. He said he may not have itemized the basic labor concerns to Council's satisfaction, but he has separated the Pension items from the other general labor concerns. Mr. Henning said on the 6/4/85 Invoice, the Pension items total $1,370.30 and, on the 7/2/85 Invoice, there is $52.50 owed for the Pension. He recommended that the other dollars be paid by the City Attorney's Professional Services Account in the amounts of $1,451.94 and $1,610.80. He said he has prepared and budgeted to pay the Pension amount since these lawyers were not at the request of the Pension Board but were at the request of the City Manager and City Attorney. Mayor Kravitz asked if it is normal for the City Attorney to engage outside attorneys and determine that their fees will be taken from the City Attorney's Professional Services. Mr. Henning said these Consultants have been with the City for quite some time, they do specialize in labor law and occasionally these items come up. He said he was under the impression at the time that the City Manager had discretion up to $2,000 to contact these attor- neys. He said it has been brought to his attention since this time that Council wants to be made aware before they are called again and he will do so. 10 7/29/85 /Pm Mr. Henning said in the past, nothing has been assessed against the Pension Board or the Pension Plan. He said his opinion is that it would be legal to assess any of this against the Pension Plan; however, he has been informed by the Pension Board that if they are paying for attorney's services, they would prefer a different attorney. V/M Massaro said she had previously asked for the various legal research items to be further identified as to what each bill was relative to. Mr. Henning said Council should first address whether or not they want any of this assessed against the Pension Board. He said the actual line items can be verified and it would be appropriate under the Consent Agenda item, where Council authorized these bills to be paid in August, to have them paid once the Mayor is satisfied. Mayor Kravitz asked Mr. Henning if there is any problem with tabling this item to September and Mr. Henning said he feels this firm will continue to work for the City when called upon in the future but holding their May and June bill is the opposite of professional courtesy. V/M Massaro MOVED to TABLE this item to the 9/11/85 Council meeting, authorizing the City Attorney to prepare a new written report indicating what each legal research item was for and the legal requirement for the City to pay for Pension Plan expenses as well as the percentage allowed to invest without exceeding certain limits. Mr. Henning said he would ask authorization to work with Gordon Rogers of that firm to address some of the issues that Council has asked him to address such as the propriety for the Pension Board to be in the stock market, whether or not the Charter provisions restricting investments apply to the Pension Board, etc. Mayor Kravitz asked if the Pension Board, at their last meeting, asked Mr. Henning to meet with the Investment Counsel to determine those answers. Mr. Henning said yes. Mayor Kravitz suggested that be done before additional legal liabilities are incurred. V/M Massaro said either the City Attorney or the Finance Depart- ment should research to determine that the percentage that they are allowed to invest in various individual funds has not been exceeded. C/M Gottesman SECONDED the -MOTION. VOTE: ALL VOTED AYE 8. Emploee_Health_Insurance -- Discussion and possible action on a recommendation to pay the first years' health insurance premium for totally, permanently disabled employees who have been employed with the City more than one year. SYNOPSIS_ Off'_ ACTION: APPROVED not to exceed $2,000. The employee would be taken off the City's experience. Acting City Manager Perretti said the City's third -party insuror, Medical Insurance Administrators, has made a proposal that could save the City a considerable amount of money. He said what is being proposed as a flat rate now is for permanently, 100% disabled employees. 11 7/29/85 i /Pm v Mr. Perretti said presently there is one person on the list with another one pending. He said they are proposing that approval of this would not exceed a $2,000 limit for a full year of coverage. He said the advantage of this is that by utilizing the $2,000 individual coverage only for permanently disabled employees,.this takes them off the group experience and any illnesses that the employee has for that entire year is on their single coverage and does not affect the City's group coverage. Mr. Perretti said the City is legally bound to provide a conver- sion for all terminated employees and, if an employee is totally disabled, all medical expenses relating to that disability are covered regardless of employment status for a period of 12 months. He said the third party administrators, Judy Deutsch, Risk Manager, and he feel that the $2,000 maximum individual coverage amount is a safer alternative than to take the chance of hurting the entire Group Insurance Program, Tape 3 C/M Gottesman MOVED that the City ACCEPT the Acting City Manager's recommendation, not to exceed $2,000, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE 10. Tamarac_ Park -Satellite Building - Discussion and possible action on: a) status report on construction b) Other Council concerns regarding this building (tabled from 7/10/85 and 7/12/85) SYNOPSIS OF . ACTION: a) The Chief Building Official gave a status report on the construction. b) Will be considered later in the day (See Pages 18 & 19) a) Bob Jahn, Chief Building Official, said since the 7/24/85 Council meeting, the trusses were put in place and should be recertified. He said the sheeting started over the weekend and is continuing this morning and there was a direct payroll on Friday, 7/26/85, causing a dispute which ended in physical violence. He said all of the parties involved met with him this morning and the problems have been resolved. He said if it is legal, he will reinvoke the paragraph that would allow him to do the work on an emergency basis. Mr. Jahn questioned whether the Council wished to continue with Mr. Feld's contract or to cancel it. He said the plywood is installed along with the paper protecting the plywood and he recommended the ditch be backfilled if the building is not going to proceed. Mr. Jahn noted there are amounts owed in the names of George Feld & Associates, Arrowhead and other subcontractors. He said the City issued a joint check to a truss company and Mr. Feld to pay for the trusses. He said that check was given to Mr. Feld to deliver to the truss company but it ended up in Mr. Feld's bank account with only one signature and was improperly endorsed. He said the City Attorney is working on this. 12 7/29/85 41 /pm Louis Solomon, resident, said because of the disputes involved, he would suggest police protection for this building. Mr. Perretti said rather than have the added expense of police protection, if it is legally allowed, this contract could be cancelled allowing Mr. Jahn to get the job done. Mayor Kravitz suggested the City Manager or City Attorney be authorized to work with the necessary people to complete this. Mr. Henning asked if Council is prepared to authorize the City Manager to cancel the agreement with George Feld & Associates. Mayor Kravitz suggested the City Manager be so authorized using staff to proceed. Mr. Henning asked Mr. Jahn what needs to be done, assuming the contract is cancelled and Mr. Jahn said it is his belief that a Building Department should not be acting as a building contractor since this could cause a conflict of interest. He said, however, the City is now in the position that there might not be another alternative. He said one of the subcontractors has indicated that he would like to take the contract over but he was doubtful that this would be appropriate since there could still be problems. Mr. Jahn said he would suggest that the City Manager, City Attorney and he be given authority that if the contract is cancelled legally, and Mr. Jahn continues the work, the City should be allowed to buy materials and to subcontract to the extent of having some work go on during August. He said the total would not exceed the budgeted amount. C/M Gottesman said the Acting City Manager should be permitted to act on behalf of the Council after proper consultation with the Building and Legal Departments. He said the Acting City Manager should have the authority to take the necessary steps as long as it does not increase the budgeted amount. V/M Massaro said a legal opinion should be given before any authority is given to anyone and it should be determined who owes what to whom. She said Council had agreed to pay whoever was responsible for having completed the roof with the checks written to the contractor to be turned over to whoever did the work before the eyes of the Chief Building Official. V/M Massaro said she would like this item to be discussed further after lunch providing someone can show her how the City can be protected while moving this forward. She said if no one can tell her that, she would like to see the Motion stand which was made previously at another Council meeting. Mayor Kravitz said final action on this item will be considered after 1:00 P.M. 13. Aquatic PIant_ Control Funds - TeMp. R so -- Dis- cussion and possible action to designate the officials responsible for administering this program for Fiscal Year 1985/86. SYNOPSIS OF ACTION: APPROVED RESOLUTION NO. R-85-256 PASSED. appointing Michael Couzzo as Project Administrator and John Montalvo as Project Financial Officer. 13 7/29/85 /pm Mr. Henning read Temp._ Reno.__#3729 by title. Mr. Henning said this Resolution appoints Michael Couzzo as the Project Administrator and John Montalvo as the Project Financial Officer. V/M Massaro MOVED APPROVAL of T_emp.__Reso._#3729, SECONDED by C/M Gottesman. VOTE: ALL „VOTED _AYE Mayor Kravitz recessed the meeting until 1:00 P.M. for lunch. Mayor Kravitz called the meeting to order at 1:15 P.M. ROLL CALL: PRESENT: ABSENT AND EXCUSED: Mayor Philip B. Kravitz Vice Mayor Helen Massaro Councilman Arthur H. Gottesman Councilman Raymond J. Munitz Councilman Sydney M. Stein EDITOR'S NOTE: Before the City Council meeting resumed, the Planning Commission had a Special Meeting concerning Item 62 on today's Council Agenda, Tamarac Jewish Center - Relocation of Fence - Temp. Reso.. #3738, which they APPROVED. COMMUNITY DEVELOPMENT 62. TamaracJewish Center - Relocation of Fence -- Temp, Reso..43738 - Discussion and possible action. SYNOP9T6_OF ACTION: Agendized by Consent on Page 1 (See Pages 38 & 39) APPROVED the revised site plan with the right-of-way being one way traffic, as was APPROVED by the Planning Commission. C/M Gottesman MOVED to APPROVE the revised site plan as Approved by the Planning Commission, stipulating that the right-of-way be one way traffic. SECONDED by V/M Massaro. VOTE: UTILITIES WEST ALL VOTED AYE 22. Ut'litie West - Tract 27 - Water Storage Tank and. Pupp Station - Project 84-19 - Discussion and possible action on: b) Approval to go to bid for installation of these facilities. SYNOPSIS OF ACTION: (See Page 9) The City Engineer was authorized, through the proper channels, to advertise for bids on this 2 million gallon tank with two profiles: 33-feet overall and 28-feet overall. The landscaping should have separate bids at a later date. p 14 7/29/85 /pm Bill Greenwood, Utilities Director/City Engineer, said this project was started several years ago and was originally estimated at $935,000. He said since then, with inflation and the delay in the project, the project cost has increased to over one million dollars. He said a referendum has been placed on this project approving a one million dollar expenditure. Mr. Greenwood said there has been opposition to this type of tank because it is approaching the City's 40-foot maximum limit. He said one recommendation has been to bid a 33-foot high profile tank and a 28-foot high profile tank to try to determine the actual costs involved with the lower profile. V/M Massaro MOVED that the City Engineer be authorized, through the proper channels, to advertise for bids on this 2 million gallon tank with two profiles, one 33-foot overall and the other 28-feet overall. She said after the bids are received, Council will be in a better position to determine what direction to go. She said the landscaping should have separate bids at a later date. C/M Gottesman SECONDED the MOTION. VOTE: ALL VOTED AYE Martin Riefs, representative of Lennar Homes, said they recognize the need for a water storage facility to service the entire City and they understand that the available sites within and owned by the City are somewhat limited. He said they acknowledge that the City has chosen to take some of the land planned to be a park and use it for a water storage facility and, with two exceptions, they have no objections to the decision that the City has made. He said the first objection is the use as a water storage facility, which is in conflict with its zoning and, second, if the City is going to put a large, unattractive water storage facility in the middle of a residential neighborhood, then the City has the obligation to exercise the same high standards for beautification that it requires from everyone else. Mr. Riefs said Lennar Homes feels that the plans, which were approved by the existing Council on 10/l/81, reflected the City's fulfilling its responsibility to all of the present and future residents of the area. He said that plan was for a 20--foot high tank, plus the height of the dome, which would be sunk 5 feet and have a berm of 8 feet with landscaping around the exposed portion. He said even though this would be built in the middle of a residential area, it was approved so that it would not be an eyesore and offend all surrounding residents. Mr. Riefs said this water storage facility has been on the shelf for the past 4 years and, once built, will be around for 40 years. He said it will probably take approximately 1 year to build this tank and, when completed, all of the residents of western Tamarac are going to discover what has been approved by the elected officials. He said Lennar Homes recommends this Council reaffirms the original Council approval of October, 1981. V/M Massaro said for the record that the landscaping should be such as to enhance the aesthetic quality of that area. 15 7/29/85 /pm V COMMUNITY DEVELOPMENT 37. Mobil Service gtation west side of 441 at Commercial Boulevard - Discussion and possible action on a request to waive the platting requirements in Chapter 20 of the Code (tabled from 7/10/85) SYNOPSIS OP ACTION: TABLED to the 9/25/85 Council meeting. Bill Laystrom, Attorney from Emerson Allsworth's office, said on behalf of the applicant, Mobil Oil Corp., they are requesting this matter be Tabled through August. V/M Massaro MOVED that this item be TABLED to the 9/25/85 Council meeting, SECONDED by C/M Gottesman. VOTE: UTILITIES WEST ALL VOTED AYE 20. Utilities West - Bid #85-27 Award - Project 85--18 - Temp.. Reso. #3724 - Discussion and possible action to award a bid for construction of an 18-inch force main, Turnpike/ Commercial Boulevard crossing, and modifications to two existing pump stations. SYNOPSIS OF ACTION: APPROVED RESOLUTION NO. R-85-257 PASSED. in the amount of $246,070 with the bid awarded to.Lanzo Construction Co. with conditions. Mr. Henning read Temp. Reso. #3724 by title. V/M Massaro MOVED APPROVAL of Temp. Reso. #3724_ in the amount of $246,070 with the bid awarded to Lanzo Construction Co. This project is to be funded from the General Reserve Account and the Utilities Director is to supply Council with a new number. The amount of $66,439 is to be in the General Reserve. Account and the balance amounting to $179,631 should be funded from the CIAC Account titled, 185-18 Turnpike Crossing - 432-367-538-6511. C/M Gottesman SECONDED the MOTION. VOTE: ALL VOTED_ AYE 21. Utilities West - Bid 85-26 - Proiect_ 85-4 - Discussion and possible action to authorize staff to negotiate a price with contractors to reconstruct Pump Station 16-A pursuant to Code Section 9-37(8) as no bidders responded to solicitation. SYNOPSIS OF ACTION: The City Engineer was authorized to review the bids carefully and, if he decides it needs to go back to Williams, Hatfield & Stoner to be checked, he is authorized to do so; otherwise, he should solicit other bids. 16 7/29/85 /pm F7 1 1 V/M Massaro said the estimated cost of this project is approxi- mately $50,000 and she MOVED that the City Engineer should review the bids carefully and, if he decides that it needs to go back to Williams, Hatfield & Stoner to be checked, he is authorized to do so; otherwise, he should solicit other bids. SECONDED by C/M Gottesman. VOTE• ALL VOTED AYE 23. Utilities West - Sanitary Sewer Rehabilitation Project 84-4 -- Discussion and possible action on: a) Authorization to approve payment to Interstate Pipe Maintenance, Inc., for the progress payment that will be invoiced during Council's August recess pursuant to contract terms in accordance with U.S. Environmental Protection Agency Regulations - TeMR. Reso. #3739 b) Approval of an amendment to the construction services contract with Williams, Hatfield & Stoner for additional services. SYNOPSISOF ACTION: RESOLUTION NO. R-85-269 PASSED. a) APPROVED progress payment #3 to Interstate Pipe not to -exceed $50,000 upon approval by the City Manager and Mayor. b) APPROVED the additional amount of $14,100 for the sewer rehabilitation program for Williams, Hatfield & Stoner to amend the contract to $42,850 and the proper persons are authorized to,sign this agreement. a) Mr. Greenwood said the standard requirements which are in the Environmental Protection Agency's regulations, are that the owner, in this case, the City, must make very prompt payments. He said they have ten days for approval of their invoice and twenty days payment thereafter. He said if not paid within that time, the contractor may opt to cancel the contract. He said he is requesting that the City Manager be authorized to make a progress payment during the August recess. Tape 4 b) Mr. Greenwood said this would be payment #3 which has not been received as yet. Mr. Henning asked Mr. Greenwood the approximate amount of the payment and Mr. Greenwood said they are uncertain and all they can do is estimate based upon the progress and order of magnitude from $30,000 to $50,000. He said this will become due in August for work performed during July. Mr. Henning said the MOTION could state, "APPROVAL of a Resolution approving progress payment #3 in an amount not to exceed $50,000 to Interstate Pipe Maintenance, Inc. upon the approval of the City Manager and the Mayor. V/M Massaro so MOVED, SECONDED by C/M Gottesman. ALL VOTED AYE Mr. Henning asked if this was being substituted as an Exhibit to the original contract and V/M Massaro said yes, because the original contract was $28,750 and, with this $14,100, it brings the total to $42,850.00. 17 7/29/85 /pm V/M Massaro MOVED acknowledgment and APPROVAL of the additional amount of $14,100 for the sewer rehabilitation program for Williams, Hatfield & Stoner, which will amend their contract to total $42,850. The proper persons are to be authorized to sign the agreement. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE GENERAL ADMINISTRATIVE/FINANCIAL 10. Tamarac -Park SatelliteBuilding -- Discussion and possible action on: a) Status report on construction b) Other Council concerns regarding this building (tabled from 7/10/85 and 7/12/85) SYNOPSIS OF ACTION: (See Pages 12 & 13) b) TABLED to the 9/11/85 Council meeting. Mayor Kravitz said that this item was discussed earlier and he questioned whether any new information was received. Mr. Henning said he has no new information. V/M Massaro said it is understood that the plywood and the paper protecting the plywood is to be on the roof and Mr. Henning said there was already Council authorization to put up the trusses, install the plywood and have the first roofing paper installed. He said this was to be taken from draw #4. Bob Jahn, Chief Building Official, said by installing the plywood and the protective paper, the roof will be protected from the weather. He recommended that the ditch be backfilled immediately if the project is not going to proceed so that it is in a safer condition. He said it is difficult to give a report of who owes what to whom since the contractor and subcontractor will have to go to arbitration themselves to determine what monies are owed to whom. He said Mr. Feld claims he has paid Arrowhead a certain amount of money which would include a great number of those bills and the Arrowhead representatives claim they have not been paid. Therefore, the bills are not paid. V/M Massaro said the action taken by Council on 7/24/85 was that payment would be guaranteed to those who did the repairs on the trusses, the crane work and the labor to put them back up. She said those bills were to be paid not exceeding $11,900 in the 4th draw. She said the plywood and the roofing paper for drying it in were to be paid directly to the persons involved. She said that did not necessarily mean that the entire $11,900 was to be paid to anyone unless it involved the actions or material required to put that roof back up. Mr. Jahn said he was authorized to issue a joint check to a truss company and Mr. Feld to pay for the trusses and that check was handed to Mr. Feld to deliver to the truss company. He said that check ultimately was deposited in Mr. Feld's bank account with one signature. He said through the City Attorney and the Finance Officer, they attempted to put a Stop Payment on the check and missed by one day. He said the check was not properly endorsed and the City Attorney has been working with the bank to ascertain if the City's account should not be credited for that amount of money. He asked if, during August, the account is credited for that amount of money, he will be authorized to issue another check to the truss company to pay for those trusses. 18 7/29/85 /pm V/M Massaro said that money would have to come from the amount of money that is due him now because he used the check incorrectly. She said the Council direction stated that the check was to be made out to both, Mr. Feld was to endorse it and the representa- tive of the City was to hand it to the other person. Mr. Henning said there were two items discussed today concerning this: first, the authority to cancel the contract if it is found to be appropriate and, second, to Table any further action. V/M Massaro said she disagreed. She said after that roof is up and those payments are straightened out, only what the City has guaranteed according to the Motion on this item which was made at the last meeting, are to be paid. She said she does not want anyone to be authorized to give Mr. Feld any money during the month of August on anything new. V/M Massaro said if staff follows the Motion from the last Council meeting, there will be no problems and Mr. Henning said he will refer to the Minutes. V/M Massaro MOVED to TABLE this item to the 9/11/85 Council meeting, SECONDED by C/M Gottesman. Bob Curcio, Parks and Recreation Committee Chairman, asked who has the ultimate responsibility at this building site for safety and Code enforcement. He said he was disturbed over the weekend to see that the gate was open over 3 feet and there is a hole in the fence that a grown man bending over could walk through. He said there is a 9-foot deep ditch there with two piles of cinder blocks in the middle of the parking lot. Mr. Henning said the responsibility belongs to George Feld, the General Contractor, and the enforcement would be through the Building Department. VOTE: ALL VOTED AYE V/M Massaro asked Mr. Henning if this building has been covered under the City's Hazard Insurance and Mr. Henning said he will check into this. 60. Departmental Budget Adjustments or FY 84 85 - Discussion and possible action on: a) Engineering Department b) utilities West - Operations 1) Water Treatment Plant Account #363 2) Combined Account #362 3) Wastewater Treatment Account #368 c) City Clerk Department d) Building Department e) Parks and Recreation Department f) City Attorney Department g) Provisions within Ordinance 84-49, which adopted the General Fund Budget for FY 84/85, pertaining to intra- departmental transfers h) Any other departments Council may wish to address (Agendized by Consent on 7/24/85) BY-NOPS1S, OF ACTION: (See Attachments 1 through 34) APPROVED a) through h). 19 7/29/85 /pm Acting City Manager Perretti said he submitted a Budget Amendment to Council as required in the Ordinance before approval. (At this point, he distributed several copies of the Budget Adjustments to Council - See Attachments 1 through 34). Mr. Henning read from Ordinance 84-49, Section 2, which adopted this year's General Fund Budget, "The City Council is authorized to make budget adjustments between the respective categories set forth in Exhibit A, which is the budget, by Motion as it may deem necessary and proper. Each Motion shall provide the amount, name and line item number the transfer is made from and the amount, name and line item number monies are transferred to. Each Motion shall also include the balance in each line item affected by the amendment before and after the amendment is made." Mr. Henning said the Acting City Manager is proposing that Coun- cil, under this Ordinance, make various line item transfers to fund the various departments until the end of the fiscal year which ends 9/30/85. He said there are numerous lengthy Motions because they state the various totals and line item numbers needed to balance the books. He said at an earlier meeting Council determined that rather than propose a revised budget, which would include an auditing and a showing of the adjustments to the revenues, the line item transfers for expenditures could be reviewed. Melanie Reynolds, Charter Board Aide, asked if this procedure is legal and Mr. Henning said pursuant to Section 2 of Ordinance 84- 49, which adopted the General Fund Budget, it is legal. e) Parks and. Recreation -Department - Mayor Kravitz said he has worked for the Parks and Recreation Program in the City and no one on Council is trying to harm this program. He said there is a serious problem in the City today concerning budgeting and he believes that is where the problem lies. He said as a matter of Charter provision, when there are only 3 Council people present at a meeting, it must be a unanimous vote to carry a Motion. Acting City Manager Perretti said the initial request was for overtime and he has submitted to Council a budget amendment to move $15,000 out of the Contingency Fund to be transferred to a line item account named Overtime in the Parks and Recreation Department. Mayor Kravitz asked if the Contingency Account is being depleted and Mr. Perretti said this is in Overtime in Parks and Recreation. Mr. Henning said the Account is overdrawn for overtime in the Parks and Recreation Department and the effort here is to additionally fund the Overtime Account. He said Mr. Perretti indicated that by placing $15,000 in the Overtime Account, it will bring the balance to $369.52. Mr. Henning noted that the budget amendments can be read into the record or added to the minutes as Attachments and Mayor Kravitz suggested they be added as Attachments to the Minutes. V/M Massaro suggested they be read into the record so that every- one present could hear the budget amendments. V/M Massaro MOVED to APPROVE this budget amendment. (See Attachment 26). 20 7/29/85 /pm Mr. Perretti suggested Council not pay strict attention to the Contingency amounts because these are being taken out of sync and there will be fluctuating Contingencies. Mr. Henning stated the MOTION for the record, (See Attachment 26), Tape 5 and C/M Gottesman SECONDED the MOTION. V TE: ALL VOTED YE After Mr. Perretti's recommendation was stated, V/M Massaro MOVED APPROVAL (See Attachments 27 & 28) and C/M Gottesman SECONDED the MOTION. Bob Curcio, Chairman of the Parks and Recreation Committee, asked Mr. Perretti if the Parks and Recreation Department has been transferred to Public Works. Mr. Perretti said the employees in the Parks and Recreation Department handling the maintenance have been transferred to the Public Works Department. He said the recreation and social activities in the Parks and Recreation Department will remain intact and stay with the present staff except for the Recreation Director, who has resigned. Mr. Curcio asked if someone will be hired in Mrs. Ellis's position supervising those staff members and Mr. Perretti said at the present time the answer would be no. He said the City is advertising for a replacement and it is necessary for a budget to be handled by a Department Head to assume responsibility and the Public Works Director is the one who has been named at this time. Mr. Curcio asked if the money in the budget is being transferred to the Public Works Department to be under the Public Works Director's auspices until a new Parks and Recreation Director is hired. Mr. Perretti said at the present time with the budget restraints, there will be a review to restructure many of the departments. Mr. Henning asked Mr. Perretti if, assuming Council concurs with all of the budget adjustments, there will still be a budget for the Parks and Recreation Department. Mr. Perretti said yes, until the remainder of the year at least. Mr. Henning said in order for any budgeted item to be spent, there must be approval of the Department Head along with approval of the City Manager. Mr. Curcio asked Mr. Perretti if Michael Couzzo, Public Works Director, will be in charge of the expenditures for the Parks and Recreation Department. Mr. Perretti said his title will still be Public Works Director but he will be in charge of the expenditures with responsibility for overtime, regular salaries, etc. Mr. Henning said he assumes the people present are concerned about the Parks and Recreation Department's programs but they are going to continue. Mr. Curcio said the people are concerned about the programs since without someone in Mrs. Ellis's position, some of those programs could be hindered. V/M Massaro said the Parks and Recreation Committee will be discussing any programs with Mr. Couzzo. Mr. Curcio said Mrs. Ellis was hired by the City as a full time employee .and Mr. Couzzo already has a full time job as Public Works Director; therefore, this would mean doing two full time jobs. He read a statement into the record concerning some of the Parks and Recreation Committee's concerns and he asked Mr. Perretti why the City cannot have an Acting Parks and Recreation Director and why Mr. Couzzo is being given an extra burden to handle. 21 7/29/85 /pm Joann Barnett, resident, said many residents have chosen Tamarac because of the present Parks and Recreation programs and she asked that they continue. VOTE: ALL VOTED AYE Mr. Perretti said in answer to Mr. Curcio's questions, it is on today's agenda to have Mr. Couzzo become the Public Works Director as of today. He said because there is a much larger middle management staff at the Public Works Department than there was at the Parks and Recreation. Department, it would be much easier to have Mike Couzzo utilize his time in other areas. He said prior to Mrs. Ellis's resignation, it was stated that the Parks and Recreation Department would have two people under the Parks and Recreation Director. He said the original proposal stated that if additional help was needed by the Parks and Recreation Department, the Director could ask Mr. Couzzo for help. Mr. Perretti said he read in the newspaper that if there are going to be changes in the Parks and Recreation Department, Bob Hurley, the Parks Supervisor, was going to quit. He said no City Manager can be intimidated by threats by any individual. He said it should be noted as well that Mr. Couzzo has had considerable experience in Parks and Recreation in the City of Plantation. After Mr. Perretti stated his recommendations, V/M Massaro MOVED APPROVAL (See Attachment 29), SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE After Mr. Perretti stated his recommendations, V/M Massaro MOVED APPROVAL (See Attachment 30), SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE After Mr. Perretti stated his recommendations, V/M Massaro MOVED APPROVAL (See Attachment 31), SECONDED by C/M Gottesman. VOTE• ALL_ VOTED AYE Mr. Henning suggested, for the interest of time, that the Motions be made collectively and have just one Council vote and Council concurred. Mr. Henning read three budget amendments (See Attachments 32, 33, 34). C/M Gottesman MOVED to APPROVE the budget transfers as recommended by the Acting City Manager, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE c) City Clerk Department - After Mr. Perretti stated his recommenda- tions, (See Attachment 21), V/M Massaro said the Advertising Account should always be in balance because when a developer has an account it should be paid promptly. She said most advertising consists of public hearings, etc. for the City and should be charged to whatever project it represents but should never be a deficit. 22 7/29/85 /pm L LJ Marilyn Bertholf, City Clerk, said reimbursable advertising comes from a separate account and this is all City advertising. V/M Massaro said all of the bookkeeping within the City should be handled without any deficit spending allowed. Frank Etheredge, Finance Director, said at Council's direction, he will send back any bills or requisitions that are not covered by sufficient funds. After Mr. Perretti stated his recommendation for Postage/General Administration (See Attachment 20), Elections (See Attachment 23), and Other Services (See Attachment 22), V/M Massaro MOVED APPROVAL Tape 6 of the line item transfers as indicated. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE d) Building Department - Mr. Perretti made recommendations of budget transfer for Printing and Binding (See Attachment 25) V/M Massaro asked what this account is for and Mr. Jahn, Chief Building Official, said it is for the printing of Building Permit applications, inspection Record cards, and Certificate of Occupancy forms. He noted that he has already ordered against the balance of $842.25. V/M Massaro asked if more than that amount would be needed for the year and Mr. Jahn said he is now ready to order approximately $800.00 more. Mr. Perretti recommended budget transfer of Office Supplies (See Attachment 24). C/M Gottesman MOVED that the items be transferred as recommended by the Acting City Manager, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE Building -Department - Three Mobile Radios - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent. APPROVED purchase of 3 mobile radio units by State Contract in an amount not to exceed $2,991.00. V/M Massaro MOVED to Agendize this item by Consent, SECONDED by C/M Gottesman. VOTE: ALL VQTED AYE Mr. Jahn said this item was Agendized by Consent at the last meeting and Tabled concerning three mobile radio units needed by the Building Department at a cost of $997.00 each for a total of $2,991.00. Mr. Jahn noted that this is not a budget transfer since there is money in the budget; however, because the amount exceeds $2,000, he is requesting Council's permission to purchase these radios under State contract. He said it is for Account number 001--227-524-644. C/M Gottesman MOVED to APPROVE the purchase of the three mobile radios needed for the Code Enforcement Officers for an amount not to exceed $2,991.00, SECONDED by V/M Massaro. VOTE : ALL 'VQTED _AYE 23 7/29/85 /pm a) Engineering Department - Mr. Perretti recommended the budget transfer for Meetings and Seminars (See Attachment 2), Drafting (See Attachment 1), Dues & Memberships (See Attachment 3), Office Supplies (See Attachment 4), Auto Parts (See Attachment 5), Books & Publications (See Attachment 8), Professional Services (See Attachment 6), Travel Other (See Attachment 7). V/M Massaro MOVED APPROVAL of the various line items as recommend- ed by the Acting City Manager, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE b)l) Utilities West - Operations - Combined_ Account 1362 Mr. Perretti recommended budget transfers to Building Repairs (See Attachment 14), Office Supplies (See Attachment 15), Duplicating (See Attachment 16), Printing Operations (See Attachment 17), Safety Equipment Operations (See Attachment 18), Regular Salaries Operations (See Attachment 19). C/M Gottesman MOVED APPROVAL of the line item transfers as re- commended by the Acting City Manager. SECONDED by V/M Massaro. VOTE• ALL VOTED AYE b)2) Utilities West - Operations - Wastewater Treatment ccount - Mr. Perretti recommended budget transfers to Professional Fees (See Attachment 12), blectricity TUW (See Attachment 13). C/M Gottesman MOVED APPROVAL of the line item transfers as re- commended by the Acting City Manager, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE b)3) Utilities West - Operations - Water Treatment Plant Acc unt L363 - Mr. Perretti recommended budget transfers to Electricity (See Attachment 11), Professional Fees (See Attachment 10). C/M Gottesman MOVED APPROVAL of the line item transfers as re- commended by the Acting City Manager, SECONDED by V/X Massaro. VOTE• ALL VOTED AYE f) City Attorney De artment - Mr. Henning said he does not have deficit spending; however, the money is projected to run out and he is requesting $11,400 be added to Regular Salaries to fund benefits and increases to employees that were granted in January, 1985. He said any other shortfalls will be by line item transfers but he is requesting transfer of $11,400 from Contingency Account 001--872- 581--901 to City Attorney Regular Salaries Account 001-106--514-120. Mayor Kravitz asked Mr. Henning if he requested an increase in salary when it was given and Mr. Henning said he was uncertain but probably did. Mayor Kravitz asked if there is any specific reason why the City Attorney's budget is insufficient and Mr. Henning said Council cut back his budget $20,000 in Professional Services last year. He said he has cut this back from $70,000 the year before to $48000. He said the Council authorized salary increases for him as well as his two secretaries, who are Confidential employees. 24 7/29/85 /Pm 1 LJ Cl Mayor Kravitz questioned the amount the City is paying each year for legal consultants, etc., and Mr. Henning said last year's budget was $161,355.00 and the only place that is running short is Regular Salaries in the amount of $11,400. He said he has been trying to cut back on the legal library since some of it can be disbanded. He said the total amount of $161,355.00 includes the services of Alan Ruf, David Feldheim, Jon Henning, two secretaries, word processing, office equipment, etc., and this amount only excludes the amounts due Morgan, Lewis & Bockius, legal counsel for the ESM matter. Mr. Perretti said a few meetings ago, Council approved a lane item into the City Manager's budget pertaining to Morgan, Lewis & Bockius and $50,000 was taken from the Contingency for this pur- pose. V/M Massaro asked how much David Feldheim's services are costing the City and Mr. Henning said he is paid $9.00 per hour, 3 days per week, approximately $200.00 per week. V/M Massaro MOVED APPROVAL of moving $11,400 to the City Attorney Regular Salaries Account 001-106-514-120, to be taken from the Contingency Account 001-872-581-901. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE g) Provisions within rdina ce 84-49 which ado t d the -General Fund Bud et for FY 84/85, pertaining to intradeRartmental transfers - Mr. Perretti said at the last Council meeting, Council recommended that the "intra" vs. the "inter" departmental transfers be shown. Mr. Henning said Council may make changes at the time that the new budget is passed. h) Other Departments -Council may wis to dress - Vickie Beech, resident, said at the last meeting, the City Attorney was supposed to give an opinion on the "intra" vs. "inter" department transfers and Mir. Henning referenced Ordinance 84-49, Section 2, which makes that provision. C9MMDNITY„DEVELOPMENT 45. Wood ont Tract 56 Model Sales Center - Bond Release - Tem . Reso #37 0 - Discussion and possible action to release a cash bond posted for incomplete beautification work. EYNQP.9IE OF ACTION: APPROVED. RESOLUTION NO. R-85-262 PASSED. Mr. Henning read Tgmp. Reso. #3710 by title. V/M Massaro MOVED APPROVAL of Temp. Reso. 13710, SECONDED by C/M Gottesman. VOTg: ALL__VOTED, AYE GENERAL ADMINISTRATIVE/FINANCIAL 12. Personnel Matters - Discussion and possible action on: a) Confirmation of the appointment of Michael Couzzo as Public Works Director - Temp.Reso.3734 (tabled from 7/10/85) b) Confirmation of the appointment of Frank M. Etheredge as Finance Director - Temps__Reso, #3730 c) Assignment pay for Dan Salle, former Deputy Finance Director d) Assignment pay for Larry Perretti, Acting City Manager SYNO9919 QF ON: a) APPROVED as amended, RESOLUTION NO. R-85-267 PASSED. b) & c) No action was deemed necessary, 25 7/29/85 /pm SYNOPSIS PF ACTION: Cont'd. d) APPROVED a 10% increase in Mr. Perretti's annual salary for the period he remains as Acting City Manager over his salary as Personnel Manager after 80 hours as Acting City Manager. a) Mr. Henning read TeMp. Reso. #3734 by title. V/M Massaro noted that she requested that the accumulation of sick and vacation time be checked and a report given to Council in writing to make all future contracts equal. Tape 7 Mr. Henning said Mr. Couzzo would come under Resolution 85-6, which outlines the benefits for a Department Head and V/M Massaro asked why the vacation and sick time has not been straightened out as yet. Mr. Perretti said Resolution 85-6 covering the Confidential, Super- visory and Executive personnel, is good for one year and expires on 10/1/85. He said that would be the time to change this. He said both Mr. Couzzo and Mr. Etheredge were told they would not be getting any car allowance. V/M Massaro said the new Department Heads should be told now that starting 10/1/85 the benefits will change. Mr. Perretti said when Greg Turek left the City in March, 1985, he was earning $42,125.00 in an Operations Manager position. He said in the present situation, there will no longer be an Operations Manager but only a Public Works Director with a salary of $33,291.91. V/M Massaro MOVED APPROVAL of Temp. Reso. #3734, SECONDED by C/M Gottesman. Mr. Henning noted that there is a typo on Line 15, which should read "Section 2 c" instead of "Section 1 c". YD—TE: ALL VOTED AYE b) Mr. Perretti said Mr. Etheredge has already been hired as Finance Director and he recommended that any benefit changes be made after 10/1/85. Mayor Kravitz said no action is necessary on this item. c) Mr. Perretti said there was a request by the former Deputy Finance Director, Dan Saale, prior to his leaving the City, that he be paid the salary of a Finance Director even though he was not officially assigned that responsibility. He said he was acting in the position of Finance Director as far as individuals outside the department relying on him to make the final decisions for the Finance Department. He said the job description states, "Serves as Deputy Finance Director to the Director of Finance and acts in the Director's behalf when in absence." He said in the Personnel Manual it states that after two weeks a person in an acting position would receive at least a 4% minimum or the A step of a salary, whichever was greater. 26 7/29/85 /pm Mayor Kravitz asked Mr. Henning if there is a legal claim here and Mr. Henning said Mr. Saale has not threatened to sue the City on this point. He said Council can do whatever they wish and he felt Mr. Saale had a valid claim. He said the amount involved is approximately $900.00. Mayor Kravitz said he does not feel Mr. Saale is entitled to this money and, after polling Council's feelings with no response, he ruled that no action was deemed necessary. V/M Massaro suggested the employee manual be revised. d) Mr. Henning said the Personnel Director is working as Acting City Manager and the rule in the Personnel Manual was stated previously. He said the two concerns involved are, first, that the City Manager's salary has no pay range; therefore, there is no entry level. He said the second concern is that an entry level salary not be established for the City Manager because it is not to the City's advantage to establish an entry level at this point. Mr. Henning said the proposal today is to give Mr. Perretti a bonus, after serving 80 hours in the City Manager position, based on his salary as Personnel Director. He suggested a l0% increase over Mr. Perretti's Personnel Director's salary. He said whatever the figure is, it would be basically for about 1/4 of the year. Mayor Kravitz asked Mr. Perretti if he had any suggestions as to what he feels would be a fair amount and Mr. Perretti said his present salary is $40,050 and 10% would be $4,000 for a full year and for 1/4 of a year it would amount to $1,000. V/M Massaro said that would be an appropriate amount for the job Mr. Perretti is doing. C/M Gottesman said Mr. Perretti is doing two jobs presently as Personnel Director and Acting City Manager and he suggested that the amount be increased. Mr. Perretti thanked C/M Gottesman but noted that he would be satisfied with the 10% amount. C/M Gottesman MOVED that Mr. Perretti be granted a 10% increase in his annual salary as Personnel Director for the period that he remains as the Acting City Manager. Mr. Henning noted that will take effect after 80 hours in his position as Acting City Manager. SECONDED by V/M Massaro. VOTE - ALL VOTED AYE 14. Richard-E. Rubin - Consultant City Planner - Discussion and Possible action on payment of June, 1985, invoice in the amount of $3,626.25 (tabled from 7/10/85) SYNOPSIS OF ACTION: APPROVED payment of the June invoice in the amount of $3,626.25 with the items charged to the appropriate accounts. V/M Massaro said this is a matter of charging the items to the appropriate accounts and the Acting City Manager will have to check to see that the items are broken down properly. V/M Massaro the amount. accounts. VOTE: MOVED that Richard Rubin's June invoice be approved in of $3,626.25 with the items charged to the appropriate SECONDED by C/M Gottesman. ALL VOTED AYE 27 7/29/85 /pm 15. Touche Ross, City Auditor - Status report on audit of invest- ments and special audit of two City departments. SYNOPSIS OF_ACTION: The City Attorney gave a status report. Mr. Henning said he had discussions with Mark Wilson of Touche Ross and he indicated that they will do a confirmation of the investments at no charge to the City. Mr. Henning said concerning the special audits for the various departments, Mr. Wilson has indicated that he will do two departments at the discretion of the City Manager either for FY 84/85 or FY 85/86. He said one recommendation had been the Finance Department and the Parks and Recreation Department. V/M Massaro said she feels strongly that the Parks and Recreation Department should be checked. Mr. Henning said he does not feel the City will be ahead by audit- ing the Finance Department. Frank Etheredge, Finance Director, said he would appreciate an audit being done of his department to determine if there are any problems there. Mayor Kravitz noted that this would be an internal control audit which is in addition to the regular audit. V/M Massaro asked if that audit would include the various contracts made with the developers, etc., and Mr. Henning said it would. V/M Massaro said she would like something to verify where they get monies to spend for things when no appropriation has been made, why there are no monies shown for various things sold at the Parks, etc. Mayor Kravitz suggested V/M Massaro send a memo to Touche Ross with all her concerns listed for their answers. Mr. Perretti said he will include V/M Massaro's concerns in the letter he is writing to Touche Ross tomorrow. 16. NW 57 Street Bike Path -- Discussion and possible action to approve this project, with work to be performed by Broward County, from University Drive to NW 88 Avenue. SYNOPSIS OF_ACTIQN: APPROVED this project at no cost to the City with Public Works doing the striping. This should be charged to the Parks and Recreation Account. Mr. Perretti said on 7/17/85 he submitted a memo to Council pertaining to this item and, after researching this, he discovered this went back to 7/7/78. He said Bill Greenwood, Dick Rubin, Mike Couzzo, Chief McIntosh, Captain Roche and he discussed the status of this project and discovered that the engineers from the Broward County Department of Engineering have advised that they are ready to begin work on this project. Mr. Perretti said the key portion was what length the project should be and it was the recommendation of this group, including the County engineer, that the City should just utilize the area on NW 57 St. between University Dr. and Pine Island Rd. 28 7/29/85 /pm 1 1 1 Mr. Perretti said it was further suggested that two lanes in both directions be made one lane for driving and one lane for bicycles only. He said they would black or stripe out a line on both sides -'-of NW 57 St. which would be designated for bicycles only. Mr. Perretti said the crossroads on NW 84 Terr. and NW 79 Ave. would also be posted for traffic going north and south. He said Chief McIntosh, from a police and safety point of view, is in agreement that this one mile strip of area would be a good trial area before anything else is attempted on NW 57 St. V/M Massaro said she promised this to the people in that area many years ago but there has always been concern about the traffic that uses NW 57 St. She MOVED that the NW 57 St. bikeway path be APPROVED from University Dr. to NW 88 Ave. at no cost to the City with the Public Works Department assisting in the striping with proper recording to the Parks and Recreation Account. Melanie Reynolds, Charter Board Aide, noted that this was promised between Bermuda Club and University Dr. and V/M Massaro said that cannot be done there because of the danger of the streets that intersect that area. 18. Bro and League of -Cities -Business - Discussion and possible action. SYNOPSIS. OF_ ACTION: Mayor Kravitz gave a report. Mayor Kravitz said Council received copies of the minutes from the last League of Cities meeting dated 7/18/85. He said at the last meeting, Judge Seidlin indicated that concerning the traffic court, if a person receives a moving violation and wants to go to court, if a fee of $20.00 is paid, a school can be attended for a day and no points will be posted on the driver's license. Mayor Kravitz said the County Code Workshop was held on 7/23/85 and they are attempting to change the Code through the County Com- _ mission. He said there will be a Staff Meeting at Justin's on 8/15/85 and Council will receive the minutes from this meeting. He said the Broward League is working on many things that the State has been doing. 19. Northwest Council of -Mayors Business - Discussion and possible action. SYNQPb9Ig OF AST -ION: Mayor Kravitz gave a report. Mayor Kravitz said there will be a meeting on 8/12/85 in Sunrise and he urged interested parties attend. He said there will be a meeting on 9/9/85 in Tamarac which will have a luncheon at 12:30 P.M. and the meeting will begin at 1:00 P.M. FV7 7/29/85 /pm UTILITIES WEST 25. Utilities -West - Water Treatment -Plant -Improvements -- Project_84-20 - Discussion and possible action to approve an agreement with James M. Montgomery, Consulting Engineers, Inc., to prepare a Preliminary Design Report. SYNOPSIS OF ACTION: TABLED and the City Attorney is to research this for a legal opinion and C/M Gottesman will review this and give a report to Council. Mr. Henning said there is a proposed agreement with ,lames M. Montgomery, Consulting Engineers, which this is just a report and does not include any detailed design or construction documents. He said it is a report which indicates that it will be completed within 60 calendar days after it is authorized. He said this report evaluates the existing water supply treatment and pumping facilities from raw water wells including the high service pumps and storage facilities. He said this does not include the prepara- tion of any detailed design or construction documents. V/M Massaro suggested C/M Gottesman research what the City paid in 1980 for this study, which was performed by Williams, Hatfield & Stoner, and what was paid in 1981. V/M Massaro MOVED to TABLE this item requesting C/M Gottesman research this with a report to Council, SECONDED by C/M Gottesman. V/M Massaro said the memo Director, estimates that $lr400,000.00 and, during stated and approved. She legally and she requested VOTE: from the City Engineer/Utilities the amount for this project is the last referendum, only $400,000.00 was asked Mr. Henning where the City stands he research this completely. ALL VOTED AYE 26. Utilities_West Revenue Bonds - Discussion and possible action to approve a proposal by CH2M Hill to perform a detailed. engineering financial feasibility study required:by Stan Ross for the bond issue. SYNQPSISS_OF ACTION: APPROVED for an amount not to exceed $10,400. The City Attorney is to ask if they will wait for the money until the bond issue is completed. Mr. Henning said on the 7/16/85 memo there is one typo that states that Stan Ross is of Touche Ross & Co.; however, Stan Ross is with Tape 8 Dean, Witter, Reynolds, the City's financial advisor. He said it is true, however, that Mr. Ross has urged the City to have a cross analysis or feasibility study done regarding the revenue bonds. He said the City Engineer/Utilities Director has suggested, based on the deep well aspect of this total project, that CH2M dill be asked to do that study. He said this is similar to the architect's estimate for the cost that the General Obligation Bonds require. Mr. Henning said the amount is a maximum of $10,400, recoverable from the revenue bonds and he questioned will wait until the bonds are sold for payment. V/M suggested they be approached. which would be whether they Massaro 30 7/29/85 /pm V/M Massaro MOVED that CH2M Hill be authorized to conduct a finan- cial feasibility study as required for the bond issue and the City Attorney is to request that they wait for payment until the bond issue is completed. UTE: SECONDED by ALL C/M Gottesman. VOTED AYE 27. Utilities West„- WoKd Processing Equipment - Discussion and possible action to amend the accounts this equipment is to be charged against. SYNQP„IS OF ACTION: APPROVED as amended. Mr. Perretti said at the present time, this equipment is being charged to the City Engineering Department and the City Engineer felt that a portion of it should be charged to the Water Treatment Office Equipment Account in the amount of $3,500.00. He said an additional amount of $3,500.00 should be charged to Wastewater Treatment Office Equipment. V/M Massaro MOVED the APPROVAL as requested by the Utilities Director for the water treatment office equipment to be charged to 429-363-533-641 in the amount of $2,333.00, Wastewater Treatment Office Equipment, 429-368-535-641 in the amount of $2,333.00 and Office Equipment, 001-155-515-641 in the amount of $2,334.00. Mr. Perretti said on 7/16/85 Mr. Greenwood submitted an amendment and those figures just quoted should be $3,500.00 each and this is deleting the office equipment. V/M Massaro amended her MOTION to state that this would be for Water Treatment in the amount of $3,500.00 and Wastewater Treatment in the amount of $3,500.00. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 28. Utilities West - Operations Building - Project 84-17 - Discussion and possible action on: a) Acceptance of the work and approval of final payment in the amount of $13,595.20 to Karsten Leasing b) Converting a performance bond to a one year warranty bond - Temp. Reso._13726 SYNOPSIS OF„ACTION: RESOLUTION NO. R-85-258 PASSED. a) APPROVED. b) APPROVED releasing Bond #2676 in the amount of $116,052 subject to receipt of a one year warranty bond in the amount of $29,013 and approval of the bond by the City Attorney. a) V/M Massaro MOVED APPROVAL of the final payment to Marsten Leasing in the amount of $13, 595.20, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE b) Mr. Henning read Temp.,Rgso,..,3726 by title. Mr. Henning said he would recommend approval with staff authoriza- tion to assure the form of the warranty bond is appropriate. 31 7/29/85 /Pm V/M Massaro MOVED APPROVAL of Temp. Reso. #3726, releasing the performance bond in the amount of $116,052.00, posted by Marsten Leasing Corp., subject to a one year warranty bond in the amount of $29,013.00, subject to the approval of the City Attorney. SECONDED by C/M Gottesman. VOTE: LEGAL AFFAIRS ALL VOTED AYE 30. Interim Traffic Impact Fee - Temp. Ord. #1186 - Motion to deny on second reading (Public Hearing was held 6/12/85). SYNOPSIS OF ACTION: DENIED on second reading. The Acting City Manager is to check with the City Planner to determine the status of the Traffic Engineering Study. Mr. Henning read Tem . Ord. #1186 by title. V/M Massaro MOVED to DENY Temp. Ord. #1186 on second reading, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE V/M Massaro said there is an expensive bill due for a traffic impact study that is being done and, unless that is completed soon, it might as well be disregarded. She said there is a great deal of revenue being lost because of this and she suggested that the Acting City Manager talk to the Consultant City Planner, who is supposed to be monitoring this, to determine the status. COMMUNITY DEVELOPMENT 36. Colony West Associates - Rezoning Petition #3-Z785 - Temp. Qrd. #1169 - Discussion and possible action to rezone the Shops of Tamarac Shopping Center (platted as Colony West Shopping Center) (less the lands and building owned by Broward County for a Library) from B-1 (Neighborhood Business) to B-2 (Planned Business). Second Reading. (Public Hearing held 3/13/85) (Tabled from 7/10/85) SYNQPSI9 OF ACTION: TABLED. Mr. Henning read Tem . Ord. #1169 by title. C/M Gottesman said Barry Eden, the Attorney for the petitioner, has requested that this item be Tabled and he so MOVED, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE 38. Tract 24 - Temp. Reso. #3681 - Discussion and possible action to temporarily waive the platting requirements in Chapter 20 of the Code in order to construct public improvements (tabled from 7/10/85) -SYNOPSI§ OF ACTION: APPROVED. RESOLUTION NO. R-85-259 PASSED. Mr. Henning read Temp. Reso. #3681 by title. 32 7/29/85 /pm V/M Massaro said the applicant has offered approximately $7,600.00 and they were supposed to be present with a payment of $15,000.00 but they are not. She MOVED that their request be DENIED, SECONDED by C/M Gottesman. VQTE: ALL VOTED AYE Mr. Henning found copies of two checks in his folder, Check #1061, dated 7/2/85 in the amount of $7,600.00 and Check #1065, dated 7/22/85 in the amount of $7,4001 totalling $15,000.00. V/M Massaro MOVED to RECONSIDER this item and WITHDRAW the MOTION to. DENY Temp. eso. # 681, SECONDED by C/M Gottesman. Y-QTE` ALL VOTED AYE V/M Massaro MOVED to APPROVE Temp_._Reso_. #3681, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 40. Woodyiew__Tract 38 -- Calico Country - Discussion and possible action after status report by City Attorney on the following items: a) Water and Sewer Developers Agreement b) Closing on property by developer which was scheduled for 7/15/85 (tabled from 6/26/85) SYNOPSIS QF ANION: No action was deemed necessary on the status report given by the City Attorney. a) Mr. Henning said the Water and Sewer Agreement had been approved by Council previously and there was a question about the subordination of the bank's interest. He said the bank has, in fact, accepted subordination to the City's lien rights if there is a problem with the guaranteed revenues. He said the bank has always stated that they would send the City a letter to cure any delinquencies before a lien is placed on the property. b) Mr. Henning said the developer asked the City to hold the check for the CIAC's until the closing date and they are not getting any building permits until the check clears. He said they did not have the closing on 7/15/85 as was scheduled; however, they expect it any day. V/M Massaro said there is some concern regarding who will be responsible for the common elements. Mr. Henning said if there is a homeowners association, it would be similar to a condominium association where the developer holds a portion of the interest until the lots are sold. He said Trident Corporation is purchasing approximately 100 single family homes of this development and, once the closing is held, concerned persons could contact the Trident Corporation. He said if there is a closing soon, the City will deposit the check and authorize them to take building permits. 33 7/29/85 /pm 41. California Federal Savings & Loan - Temporary Commercial Structure - Discussion and possible action to renew a permit for this trailer. SYNOPSIS OF A TION: APPROVED renewal of a permit for this trailer for 6 months from 7/26/85 and to expire 1/26/86. This trailer is located on 6190 Rock Island Rd. V/M Massaro MOVED APPROVAL of the renewal of the permit of the trailer for a period of 6 months from 7/26/85 and to expire on 1/26/86. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 42. Woodmont Tracts 74/75 - Discussion and possible action on: a) Site Plan 21 Phase 2 - Release of warranty bond posted for public improvements -- Temp. Reso. #3713 b) Site Plan 4 - Release of a warranty bond posted for public improvements - Temp._ Reso_._ #3714 SYNOPSIS_OF ACTION: RESOLUTION NO. R-85-260 PASSED.. a) APPROVED releasing Letter RESOLUTION NO. R-85-261 PASSED. of Credit #304628 in the amount of $8,000.52. b) APPROVED releasing Letter of Credit #304102 in the amount of $2,785.00. a) Mr. Henning read TeMp. Reso. #3713 by title. V/M Massaro MOVED APPROVAL of Temp. Reso. #3713, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE b) Mr. Henning read Temp._Reso._#3714 by title. V/M Massaro MOVED APPROVAL of Temp.-Reso. 13714, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 43. Woodmont_Tract _48 (Waterford at Woodmont). Model Sales Facility - Discussion and possible action to renew a model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy (tabled from 7/10/85) SYNOPSIS OF ACTION: APPROVED for 6 months from 7/25/85 and to expire 1/25/86. V/M Massaro MOVED APPROVAL of renewal of the model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 34 7/29/85 /pm 11 46. Yloodmont Tract 72-C (Pineapple Parkl - Discussion and possible action on: a) Renewal of model sales permit b) Renewal of waiver to the sign Ordinance for a temporary announcing sign on property other than their own - Temp. Reso.#3715 SYNOPSIS OF ACTION: a) APPROVED for 6 months from 7125185 and to expire 1/25/86. b) APPROVED Temp. Reso._#715 subject to the proper letter being on file with the City from the owner of the property for the period that this waiver covers. RESOLUTION NO. R-85--263 PASSED. a) V/M Massaro MOVED APPROVAL of the model sales permit for 6 months .from 7/25/85, SECONDED by C/M Gottesman. vim: ALL VOTED AYE b) Mr. Henning read Tem . Reso. 13715 by title. V/M Massaro said the owner of the property must submit a letter to the City authorizing them to use the property. The Assistant City Clerk said there is a letter on file dating back to the first time Pineapple Park came to the City for approval. Mr. Henning suggest- ed that approval today be subject to the authorization of the property owner. V/M Massaro MOVED APPROVAL of Temp. Reso. #37.15 waiving the sign Ordinance for the temporary announcing sign subject to having the proper letter on file from the owner of the property for the period that this waiver covers. SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 47. Treehouse Apartments - Model Sales Facility - Discussion and possible action to renew a model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy SYNOP§1S OF ACTION: APPROVED for 6 months from 7/27/85 and to expire 1/27/86. V/M Massaro MOVED APPROVAL of renewal of the model sales permit and waiver of the 300-foot distance requirement for certificates of occupancy for 6 months from 7/27/85, SECONDED by C/M Gottesman. TE: ALL VOTED AYE 63. Banyan Lakes_ - Water and Sewer Agreement - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 HELD for later in the day (See Page 36) Mr. Henning said the last time this was discussed, there was a request for a Water and Sewer Agreement and it was stipulated that all payments had to be made for the arrears of the metered or guaranteed revenues even if they could not make their take down of the large number of connection charges. He said at that time there was approximately a $5,000 take down charge and $5,000 in arrears. V/M Massaro said the amount is approximately $17,000 and they should be paying a substantial portion against the unpaid amount that is now due in connection charges. 35 7/29/85 % /pm �i V/M Massaro asked that this be held for later in the day. 64. Lakes of Carriage Hills -- Revised site -Plan for rence - TeNR. eso. 13737 - Discussion and possible action. SYNOPSIS OF A TIO : Agendized by Consent on Page 1 APPROVED. RESOLUTION NO. R-85-264 PASSED. V/M Massaro read Temp.. Reso. #3737 by title. V/M Massaro said there is an application for approval of a revised site plan for the fence and Mr. Jahn said this was made by him. V/M Massaro asked if Lakes of Carriage Hills is aware of this change and Mr. Jahn said yes, and they have no objection. V/M Massaro MOVED APPROVAL of Temp. Reso. 3737, SECONDED by C/M Gottesman. VOTE: ALL VOTED AYE 63. Banyan Lakes - Water and Sewer Agreement - Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 (See Page 35) TABLED. Mr. Henning said Alan Ruf has been trying to reach the office of Banyan Lakes by telephone and they are not answering. He said Mr. Ruf suggests that the staff be authorized to release the water meters provided they pay all the arrears, interest, guaranteed revenues and whatever connection charges are agreed to. He said typically they must pay 25% initially and then 75% becomes due two years later. He said the two year deadline has passed and there is an amount of approximately $106,000 for connections or meters which they have not tied into yet. Mayor Kravitz said it has been the policy of this City Council that unless all monies due are paid, the item is not discussed. V/M Massaro said they have sold some of the units on this project and she asked what kind of guarantee the City has on the remainder. She said Mr. Ruf was going to ask them for the take down plus the interest and the guaranteed revenues which amount to approximately $17,000. She said she told him to request half of the other money because the owner just sold four units. Mayor Kravitz suggested Tabling this item since they have not been contacted as yet and V/M Massaro said that would mean the owner Tape 9 must pay the whole amount; otherwise, they will not get any water. C/M Gottesman MOVED to TABLE this item, SECONDED by V/M Massaro. VOTE: ALL VOTED AYE 1 1 Cl 36 11, 7/29/85 /pm `.. GENERAL ADMINISTRATIVE/FINANCIAL 61. Tax on Telecommunications Services -- Discussion and possible action (Agendized by Consent on 7/24/851 SYNOPSIS -OF ACTION: The City Attorney is to prepare an Ordinance for this based on the Section B option. The City Manager is to take the necessary steps to prepare figures of 7% to be included in the budget. Mr. Henning said there is a new State Statute concerning this. He said originally the cities could tax the telephone users 10% for residential fixed charges; however, Tamarac did not. He said that is now off the books and the new law states that a City may go up to 7% but, rather than just the fixed charges, it pertains to all charges within South Florida for both commercial and residential use. Mr. Henning said the percentage has been reduced from 10% to a maximum of 7% but the taxing base has been increased. He said 1% goes to the phone companies involved as an administrative charge and the City could, if desired, receive up to 6% from this. He said he made a rough estimate of a potential income of approximately 1/2 million dollars in revenue from this source and he questioned whether staff should research this further for next year's budget. Mr. Henning said the Council has made an effort in past years to protect the residents from the garbage collection fees with the City absorbing those and this is one way to keep it that way for the next year. Mr. Perretti recommended that Council give staff the authority to research this as a possible budget item. Mr. Henning said apparently there will be a charge for intra-state long distance calls. C/M Gottesman MOVED that the City Attorney prepare an Ordinance regarding the telecommunications tax based on Section B and the City Manager is to take the necessary steps to prepare some figures to be included in the budget. SECONDED by V/M Massaro. tie I�1_1149ikf_l 51. City Attorney Report - Mr. Henning said up to this point, Council has authorized an appeal of the Ambulance Decision but has not authorized use of any consultants or expenditures. He said he does not feel this can be fully prosecuted without some outside assistance and he requested Mr. Ruf's office be allowed to help. Mayor Kravitz asked what Mr. Henning feels the chances are for the City to win approval for the ambulances from the County and Mr. Henning said the City stated some very good reasons why the City should have their own service and the biggest defense raised so far is that the action was merely a tabling until the committee meets again which is an indefinite time. He said if more time and effort is not spent the City will not have a case. 37 7/29/85 /pm V/M Massaro said there should be some letters from the City Attor- ney's office asking when this meeting will take place and this should be followed up every few weeks. Mr. Henning said he filed a Notice of Appeal and they are expecting responses and, if Council desires, he can withdraw the appeal at this time. He said he will do what he must to protect the City. 50..City Manager Report - No report. Mr. Perretti wished Council a good vacation. 49. City Council Reports - M ottesman said the Broward County Chamber of Commerce, West Section, had a meeting on 7/26/85 which he attended with the Acting City Manager and one area of concern was the County Commission's action in widening 441 to a 200-foot wide corridor. He said this would put many businesses out of business and they intend to send a letter to the people involved showing the concern of the elected officials. C/M Gottesman said the County Chamber of Commerce voted against the Occupational License increase proposed by the County. He said the County Chamber of Commerce is celebrating their 75th Anniversary at a dinner on 12/12/85 aboard a cruise ship and detail& will be given later. He said the County Chamber of Commerce has requested that Tamarac update the book published last year and there is very little to be updated since procedures have not changed. VZM Massaro - No report. V/M Massaro asked the City Attorney if the City has the ability to change the rates on the city's Occupational Licenses without indicating that it is for someone else's benefit. Mr. Henning said the Symphony Statute for the Occupational Licenses was strictly a County Statute which was restricted to only certain counties. He said he could research whether or not the City can lift the rates for Occupational Licenses within the permitted restrictions and prepare that Ordinance, if allowed, for the September meeting. He said a neighboring City has recently raised their Occupational License fees; however, that City did not take advantage of the authorized increases in the past two or three years. Mayor Kravitz said he wished good health and a good vacation to everyone. COMMUNITY DEVELOPMENT 62. Tamarac ewis Center - Relocation of Fence.- Temp. Reso. #3738 -- Discussion and possible action. SYNOPSIS OF ACTION: Agendized by Consent on Page 1 (See Page 14) RESOLUTION NO. R-85-268 PASSED. APPROVED with the right -of --way being one way traffic. Mr. Henning read Temp. Reso. #3738 by title. 38 7/29/85 /pm V/M Massaro MOVED APPROVAL of Temp. Reso. 4373$, with the condition that the right--of--way will be one way traffic, SECONDED by C/M Gottesman. VOTE: ALLOTED AYE Mayor Kravitz adjourned the meeting at 6:00 P.M. Or MAYOR ATTEST: SSISTANT CITY CLERK _ ✓ This public document was promulgated at a cost of $390.80 or $10.85 per copy to inform the general public and public officers and employees about recent opinions and considerations by the Council of the City of Tamarac. CITY OF TAMARAC AP PRO ED AT MEETING OF // SS e� ,� ; ; ;� City Clerk 39 ' 7/29/85 /pm Liar -as / 114 / v� ATTACHMENT 1 - 7/29/85 City Council Meeting - Item 60 Budget Adjustments 0 BUDGET AMENDMENT I move that $ 0 O _ from line item account number - a,79-of the budget named 7r e&.,_� be transferred to line item account number ooi- 55-SI named Q , a - ,,, J e&P-1 �S The balance in the account from which the monies are transferred was $ C1,2, 0�, ! prior to the transfer and $9 subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ 11,g Z prior to the transfer and $ )I,2 9 r subsequent to the transfer. IV Dates 2 -� 9; 1�5 ATTACHMENT 2 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BEET AMENDMENT T move that $ p o,O o from line item account nL ber 601- 872,-_ 81-9o-1_ of the budget namedLJ be transferred to line item account number o - named Mee�;NCs •�.?erv.:.dcRSi�',�y E„��iNeeR.an15 The balance in the account from which the monies are transferred was $ 23, 515 prior to the transfer and $ U- 3 IS _subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ 50•LI prior to the transfer and $ a $ 0,y 6 subsequent to the transfer. C� Date: /_ •1 ATTACHMENT 3 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments 0 BUDGET AMENDMENT x move that $_ Goan C? from line item account number of the budget named be transferred to line item account number CC', 1 5- named 4 The balance in the account from which the monies are transferred was $ 5 prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be . transferred was $_31 n CJ prior to the transfer and $ 0 D subsequent to the transfer. Gate:-- -/— ,12- 32 „ ATTACHMENT 4 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT • I move that $ 506 • from line item account number bl71- $'] - Sill - `lp� of the budget named (�.n.,7%i A) ae�J f be transferred to line item account number named OF1, P dlan1Pl i es- r +VENS hOe e&" The balance in the account from which the monies are transferred was SrlQ.s(os _ prior to the transfer and $„� 1,2,a 5 .subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $. "'aoL$,` g _ prior to the transfer and 5�]1 _ subsequent to the transfer. Date: l - ,_l 1- - `-) ATTACHMENT 5 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments . BUDGET AMENDMENT I move that $ .5 So, D U from line item account number - - of the budget named be transferred to line item account number - S- named �r►-�n paak5^ ,�-y�J j�ekAiaS The balance in the account from which the monies are transferred was $ Cf,:L 115 _ , prior to the transfer and S Cly,5t� 5_ _ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ 62 2!LG�`�prior to the transfer and $ subsequent to the transfer. L 1 J Date: - Y-S ATTACHMENT 6 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ from line item account number 0 of the budget named cn,01, 7C.Y be transferred to line item account number - named - G'IJYF-4 �,e�R;.vS The balance in the account from which the monies are transferred was $_ 9 L, 5.1-5 _ _ _ _ prior to the transfer and $ 9 3. 515 subsequent to the transfer. The amount of money in the account to which the monies are to be transferred Was $�;—I� �1 b S _prior to the transfer and S_f G233 9� subsequent to the transfer. 0 0 0 Dates .. /`^4'> 5 -� ATTACHMENT 7 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments • 0 BUDGET AMENDMENT i move that S aOb ._�Q_ from line item account number - 0 of the budget named be transferred to line item account number Q 515'L40 C named - i NS'� to eflft; Nc The balance in the account from which the monies are transferred was $q ., 3 IS ._ Prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ G prior to the transfer and $ti subsequent to the transfer. ATTACHMENT 8 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET �MENT I move that $_ bO , O _ from line item account number _ of the budget named be transferred to line item account number named t'tt��• E/JsirleRRin) The balance in the account from which the monies are transferred was Sy �I/ alas prior to the transfer and $ 2 f � -_ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ S prior to the transfer and $ subsequent to the transfer. rnd J ATTACHMENT 9 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AVaWDMENT 1 move that SO _ from line item account number OG1- ` ,3 - j-901_ of the budget named be transferred to line item account number 5°a named ft 1s- EeLwy;nle�eRi The balance in the account from which the monies are transferred was $_ /.�_.___ Prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and $ subsequent to the transfer. Date: ATTACHMENT 10 - 7/29/85 City Council, Meeting - "Item 60 - Budget Adjustments BUDGET AMENDMENT I move that S from line item account number _ �5 3 �� -d0� of the budget named k,,If}; N eu gKNi be transferred to line item account number , .5- named .a - T I t W p Wo4 The balance in the account from which the monies are transferred Was S prior to the transfer and S q V I subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $, � • q 7 _ prior to the transfer and S 5 C, C ;� . `/ subsequent to the transfer. M- - ATTACHMENT 11 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $,_ ��,Q, ran+ line item. account I� number - C C� of the budget named %J i be transferred to line item account number U named E jqp1-LJ1k)-%AdJ4+X z Q J P. A) The balance in the account from which the monies are transferred Was �_� prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred Was $ prior to the transfer 0 and subsequent to the transfer. 1] J . Dates ATTACHMENT 12 - 7/29/85 City Council- Meeting - Item 60 -- Budget Adjustments BUDGET AMENDMENT 0 I move that $ from line item account r-- number of the budget named )p o p A; r'�4�.c� ..L/I A i a7 C t-d MZA)i,;JS be transferred to line �item account number named f� �eS. i nn1r4� F s . r�•� w v�� 54-e uiPA-e- 0-- TR-C,4-LM42AP T The balance in the account from Which the monies are transferred was S� 1,2 6. �]_`� � prior to the transfer and S� 9 �i subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ — !, y 0 5,Qq ,� -7prior to the transfer and $ ?1 _ subsequent to the transfer. C� J ATTACHMENT 13 - 7/29/85 City Council Meeting - Item 60 •- Budget Adjustments BUDGET AMENDMENT I move that $ ���� Q©, b [ _ from line item account number Zof the budget namedA�^�e� be transferred to line item account number named A The balance in the account from which the monies are transferred was $ prior to the transfer and $ �� subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was S Ifo, prior to the transfer and S ,. subsequent to the transfer. Dates ATTACHMENT 14 - 7j29j$5 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that S_ t��)(�� CiC; from line item account nLzmber Ll,25 R2)Q,)--of the budget named be transferred to line item account number named The balance in the account from which the monies are transferred was $ YLl , y'//_ ,prior to the transfer and $.-'L-2V L _ subsequent to the transfer. The amount of money in the account to which the monies are to be was $ 1%J , L17 prior to the transfer and g� �� y ? subsequent to the transfer. 0 Dates ATTACHMENT 15 - 7/29/85 City'Council Meeting - 'Item 60 - Budget Adjustments s I move that $ EGG, GG' from line item account }� number LC _ ' ; of the budget named, '� " ►" `, be transferred to line item account number The balance in the account from which the monies are transferred was $Li � E- Prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be • r)�� Prior to the transfer transferred was $ and $T-I _ "' f' subsequent to the transfer. LJ Date: - ATTACHMENT 16 - 7/29/85 City Council'Meeting - Item 60 - Budget Adjustments - AnWET AMEND14ENT I move that $ 1. 50, C (> from line item account number `��S- Z�C- of the budget named ��CG _ �,41 �� EqRti jvs be transferred to line item account number named The balance in the account from which the monies are transferred was S, LJL� J L_ Prior to the transfer and $� V&S, �.2.q l subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ % 12 G ()/I prior to the transfer and $— A F'F,C/i _ subsequent to the transfer. E 0 ATTACHMENT 17 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments - BUDGET AMMMENT I move that $ v�. U G from line item account number H-Q5 2, of the budget named oP i Hhu%iIVS.S be transferred to line item account number named D , - i G►v S The balance in the account from which the monies are transferred was $_ L44 211 prior to the transfer and $ ICE. Hq - subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $_ L y_ JL _ prior to the transfer and S 3,LIL subsequent to the transfer. J _ ass ATTACHMENT 1$ - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $__ c) from lisle item account number - C)()l of the budget named 7 Qe4A-;-,w���� be transferred to line item account number The balance in the account from which the monies are transferred was $ i45. 9(// __prior to the transfer and $ `�� subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and o subsequent to the transfer. Cl I Date: ATTACHMENT 19 - 7/29/85 City.Council Meeting -.Item 60 - Budget Adjustments __*--W=ET AMODNiENT I move that $� r f� f� n f.. G _ from line item account number Qt)h of the budget named J��W n,=�����''� be transferred to line item account number named -��� i oNS The balance in the account from which the monies are transferred was $ �fSS�_1 prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies ar• to be transferred was $ prior to the transfer and $ subsequent to the transfer. 0 Date: - ATTACHMENT 20 - 7/29/85 City Council -Meeting - Item 60 _ Budget Adjustments BUDGET AMENDMENT 0 I move that $ from line item account number QO1 -872• S$I -9QL of the budget named be transferred to line item account number - named �rar_e Adm_;_�_._, The balance in the account from which the monies are transferred was S l�_ prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $�,�C� S, SR _ prior to the transfer and $ subsequent to the transfer. CJ La Li: - - _ _` Ate, ATTACHMENT 21 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments ----- - .-�iWET !�►MMMENT I move that $_ o o Cam_ from line item account number QQk- 9O.- 58]-9oi of the budget named _ be transferred to line item account number named ALeie-�:e:CAN yl The balance in the account from which the monies are transferred was $ prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be ! transferred was $� -- JJ,Oprior to the transfer and $ L. 9501, Is subsequent to the transfer. LJ Date: — ATTACHMENT 22 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments P BUDGET AMENDMENT I move that S at)00,Dn _ from line item account number 60 - of the budget named CQAJ 14 ,_. be transferred to line item account number L7O1- I 1 - Sig - 3 Y named Q - �'. y Cleo.,1C The balance in the account from which the monies are transferred was $ 11) & 515_ prior to the transfer and S I O l„_ 51 5 __ subsequent to the transfer. The amount of money in the account to which the monies are to be • transferred was $ 2,39, �IZ..._ prior to the transfer and $— °2 ,']�,39, G p subsequent to the transfer. 0 J Datef '%- 49- ATTACHMENT 23 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ Jr, �100.0�_ from line item account number CQ �I - R2a - R I - 9 81 of the budget named (' e G P-A G T be transferred to line item account number e) 01-I2.- - named ' The balance in the account from which the monies are transferred was $ 1 08,i_S_ prior to the transfer and S subsequent to the transfer• The amount of money in the account to which the monies are to be transferred was $ prior to the transfer and S y subsequent to the transfer. 9 J Date: ATTACHMENT 24 - 7/29/85 City Council Meeting -'Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ from line item account nL=ber ()(3I - k'Z!1-Sssl-g0)of the budget named be transferred to line item account number U The balance in the account from which the monies are transferred was $�, 9 `]� p I S prior to the transfer and subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ ElD.O 5 prior to the transfer and $_LI 3 I L6_S , subsequent to the transfer. 40 1.1 Gate s %--;?2 , t�E - ATTACHMENT 25 - 7/29/85 City Council -Meeting T Item 60 - Budget Adjustments �1 --BUDGET AMENDMENT I move that $_1, Qonn r, from line item account number b i -- S 70-- gJ_9111 of the budget named 5 10,00 04L__ be transferred to line item account number 5aq - 7 named PQ;,.��:n��►�PJ n�c�� �d1NS ��',aO'� The balance in the account from which the monies are transferred was $ prior to the transfer and $ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ gy a.a, _prior to the transfer and $ 11 ?q2.,q5 subsequent to the transfer. 0 I ATTACHMENT 26 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AXENDMEN low I move that $_, I S r�r� c� . c� o from line item account number L of the budget named be transferred to line item account number -'7 named - A-+; ON The balance in the account from which the monies are transferred was $ prior to the transfer and subsequent to the transfer. The amount of money in the account to Which the monies are to be transferred was $ prior to the transfer and $ subsequent to the transfer. C� • J -a9- ATTACHMENT 27 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments 0 BUDGET AMENDMENT I move that $ 7 'J,nd- oo from line item account � n=ber o of the budget named (',,,,.L'.,,,. o be transferred to line item account number 57 • named + Ree xe-*4; &0 The balance in the account from which the monies are transferred was $ prior to the transfer and $ subsequent to the transfer. The amount . of money in the account to which the monies are to be transferred was $.�,, _ prior to the transfer and $ subsequent to the transfer. E Mite: • ATTACHMENT 28 - 7/29/85 City Council"Meeting - Item 60 - Budget Adjustmeni;s BUDGET AMENDMENT . I move that $ from line item account number - - 0(of the budget named 1 L'_OD,a-�ro��.ar�f be transferred toline item account number n�n►-Ij named , P• A A. r' — �. - i . VA S. A�- i 0 r3 The balance in the account from which the monies are transferred was $_j_!J3 S0.S _ prior to the transfer and $ I,!::f $ IR5__ ._ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer . and $ subsequent to the transfer. v Date: '7-2G-1 ATTACHMENT 29 - 7/29/85 City Council Meeting -.Item 60 - Budget Adjustments 11 BUDGET AM MMENT I move that $ 5, 0 on. from line item account number 6i1L" of the budget named ' be transferred to line item account number 00 - named The balance in the account from which the monies are transferred was S_ I aq#2 15 Prior to the transfer and subsequent to the transfer. The amount ey in the account to Which the monies are to be transferred was $_ --���� _ Prior to the transfer and $ Q. subsequent to the transfer. 0 J ATTACHMENT 30 - 7/29/85 City Council Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ from line item account number O 01- $12_- 5A_I_-2 QJ of the budget named be transferred to line item account number - named pp a� 1 CABbS�L�•E,C R e q� On7 The balance in the account from which the monies are transferred was $ Lprior to the transfer and S 1-4 8L _subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $- - 1, :9o.b 3 ._ prior to the transfer and $ `1 subsequent to the transfer. 0 r 1 U 0 ATTACHMENT 31 - 7/29/85 City Council Meeting.- Item 60 - Budget Adjustments 0 BUIDGET D�crr I move that $Q, from line item account number () ,,_Sr7g.-5S1,Jnof the budget named a. be transferred to line item account number named E The balance in the account from which the monies are transferred was $ $ prior to the transfer and $_ 915. subsequent to the transfer. The amount Of money in the account to which the monies are to be ID �4.3r1 prior to the transfer transferred was $� 5 - and $ subsequent to the transfer. J ATTACHMENT 32 - 7/29/85 City'Council_Meeting - item 60 - Budget Adjustments BLMGET AMENDMENT i move that $_ , I 1_OC7� from line item account number of the budget named be transferred to line item account number 001- named QL}p_ {Z - Pae_Le, *Ree a; 4+ i 6JO The balance in the account from which the monies are transferred was $ l , qIS prior to the transfer and $ :3I, 015__._—_ subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was prior to the transfer and $ 5 subsequent to the transfer. 11 J Dete: ATTACHMENT 33 - 7/29/85 City Council -Meeting - Item 60 - Budget Adjustments BUDGET AMENDMENT I move that $ 0 frca line item account number - $ - of the budget named0-nK4if6c4? A) _ be transferred to line item account number - - n=ed M- c » t" A R Xs -+ keek a p}+', 0 The balance in the account from which the monies are transferred was S 3 �. O1 5 _ prior to the transfer and S I ag,2 15 subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was prior to the transfer and $ D D subsequent to the transfer. 7 ATTACHMENT 34 - 7/29/85 City Council Meeting Item 60 - Budget Adjustments ...... --SUDGET AMENDMENT 0� I move that $ from line item account number - of the budget named AJ be transferred to line item account number n n I -'7 to 1- .S:Zl- �( ,. named LaA-Sb I i mar. - PA,dz+&eg aeA+i 0K3 The balance in the account from which the monies are transferred was SI LI R.'7S prior to the transfer and v $^ I �}��1. subsequent to the transfer. The amount of money in the account to which the monies are to be transferred was $ prior to the transfer 1 ,� and S_ �5, %�' -! subsequent to the transfer. s