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HomeMy WebLinkAbout1987-08-04 - City Commission Special Meeting Minutes'ORID P 0 E30Y �1501 -TAMARAC FL,QRI[.)A 33320 IJuly 28, 1987 RECORD OF COUNCIL ACTIONS AND DISCUSSIONS NOTICE OF SPECIAL MEETING CITY COUNCIL OF TAMARAC, FLORIDA There will be a Special Meeting of the City Council on Tuesday, August 4, 1987, at 9:00 A.M. in the West Conference Room of City Halle 5811 N.W. 88 Avenue, Tamarac, Florida, concerning the following items: 1. MOTION TO ADOPT TEMP. BE50. #4710 declaring the existing Tamarac City Hall and Public works sites as surplus property. FINAL ACTION : APPROVED. RESOLUTION NO. R-87-250 PASSED. 2. REPORT by City Manager on policy concerning Solid Waste Disposal Fees as required under Resolution R-87-62. FINAL ACTION : The City Manager was authorized to submit the full amount of 5.33 in ad valorem to the Broward County Property Appraiser's office by tomorrow with the under- standing that this is not binding on the City. The amount of 5.33 is comprised of: 3.28 ad valorem 1.40 garbage disposal .65 debt service on municipal complex except for the Public Works building. 3. MOTION -TO APPOINT Ruf and Carsky as consulting labor counsel at a maximum fee of $100.00 per hour as needed. FINAL ACTIO : APPROVED. 4. MOTION TO APPROVE Temp._Reso. #4720 repealing R-87-153 providing for the appropriate staff to issue a certified check as a surety bond in the amount of $20,000.00 to Broward County for traffic signalization at the Tamarac Municipal Complex. FINAL ACTION : RESOLUTION NO. R-87-251 PASSED. Agendized by Consent and APPROVED. The City Council may consider and act upon such other busi- ness as may come before it. The public is invited to attend. Pursuant to Section 286.0105, Fbrida Sbitutes If a person decides to appeal any decision made by the city Council with respect to any matter considered at such meeting or hearing, he will need a recorcf of the proceedings and for such Carol E. 11arbuto purpose, he may need to ensure that a verbatim record Includa3 City Clerk the testimony and evidence upon which the appeal is to be basod. I E CITY OF TAMARACr FLORIDA SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 4, 1987 CALL TQ ORDER: Mayor Hart called this Special City Council Meeting to Order on Tuesday, August 4. 1987 at 9:00 A.M. in the West Conference Room at City Hall. PA: muff;V11nw. GTQZ-1�0 Mayor Bernard Hart Councilman Bruce Hoffman Councilman Jack Stelzer vice Mayor Sydney Stein Councilman Henry M. Rohr USD-22MENTI, John P. Kelly, City Manager A. Bryant Applegate, City Attorney Pat Marcurio, City Clerk's Dept. Yvonne E. Snyder, Secretary 1. MOTION TQ-AQQRT--TEMP� RESO, #421A declaring the existing Tamarac City Hall and Public works sites as surplus property. SYNOPSIS OF -APT - ION, APPROVED RESOLUTION NO, R-87-250 PASSED City Attorney Applegate read T-eMp. Reso.--#471D by title. City Attorney Applegate said there was no statute or code provision that required.this type of Resolution be prepared or adopted by City Council, but this practice was derived from the County System. He said he felt it was good practice for the legislative body to declare the property they are holding in trust is no longer needed for municipal purposes. He said after adoption, Staff may proceed in preparing the property for future sale. He said it was simply declaring the property as surplus. C/M Stelzer said in Section 1 and Section 2 it was stated the City Hall and Public Works shall be considered as surplus property upon completion of the new Tamarac City Hall. He said they wanted it declared as surplus property now so it could be sold. City Attorney Applegate said the intent was not that the property could not be sold until completion of the new Tamarac City Hall, it was to state that once the buildings are completed, the existing sites would not be needed. Mayor Hart said if the property was sold nowr it would be with a contract subject to them receiving the property after the new City Hall building is completed. City Attorney Applegate said if Council wanted the words Rupon completion" taken out, that would be no problem. He further said until they are moved into the new City Hall, the present City Hall and Public Works are not surplus property, but this Resolution was for the City to proceed with the bid package and selling the property with a closing date set to the date it shall be surplus. 1 8/4/87 C/M Stelzer MOVED to ADOPT Tamp, Reag. 14210-, SECONDED by C/M Hoffman. 2. BEPORT by City Manager on policy concerning Solid Waste Disposal Fees as required under Resolution R-87-62. SVMOPSTS OF AMION REPORT given. City Manager to submit the ad valorem figure of 5.33 to Property Appraiser. Mr. Kelly said he had been dealing with the vendor, Waste Management, in trying to secure a good contract for the next few years for the City. He said he felt he had negotiated a good deal with them which would be in the City's long term best interest. He said he had compared it with the other vendors and had been told this was an exceptional deal which they could not match. He said this was because Waste Management had the landfill and put them in a better position. Mr. Kelly said the concern now was how to handle the Solid Waste Disposal Fees. Mr. Kelly said one option was the bag system like they have in the City of Plantation. He said Councilman Hoffman reviewed this system and received a negative report. He said this was not being considered at this time because he felt it would cause confusion and difficulties within the City. Mr. Kelly said another option would be the direct billing. He said the advantage to this method would be the City gets out of the middle man position of having to explain why the garbage pick up was late. He said in talking with the vendors who would provide this service to the City, all said they would do direct billing if that was what the City wanted, but to keep in mind at least $ .75 to $1.00 would be added to each utility bill per unit per month to cover the cost for billing and postage. Mr. Kelly said he did not recommend this method because he did not want to pass those costs on to the consumer at this time. Mr. Kelly said the garbage could go on the ad valorem and this seemed to appeal to many people within the city because it was a one shot deal up front, and many people could write it off. Mr. Kelly said he had problems with this method because he felt it would be detrimental to the economic development efforts which were now under way and to any annexation efforts presently under way. He said the business community within the City now contracts separately with six commercial vendors to have their garbage picked up at their place of business. He.said if it is included in the ad valorem it would mean the businesses would be double dipped because they would be paying in the property tax as well as paying separately for their own garbage pick up. He said this could present problems for the City as well as the business community. Mr. Kelly said another option would be to impose a utility service tax fee. He said after studying this, some of the neighboring cities who do this are getting two and one half million dollars from utility fees. He said this would be an important consideration when looking at some of the services the other cities are able 2 8/4/87 I r- --7 L I to provide. Mr. Kelly said at this point he did not have the garbage in the ad valorem that was calculated and presented to Council. He said if he did, it would increase it about 1.4. Mr. Kelly said he was considering sending out these options through the President's Council in order to get the facts to the public so that when public hearings are held the residents can voice their opinions as to which method they prefer. Mr. Kelly said at this point Council may want him to include this in the ad valorem when the proposed millage rate is sent down to the Property Appraiser's office tomorrow. He said last year the rate was set too low and could not be raised by council. He recommended including this in the proposed millage rate until Council gets the public input, because the rate could be lowered but not raised. Mr. Kelly said he could submit the full amount of 5.33 in the ad valorem which would be comprised of: 3.28 ad valorem, 1.40 garbage disposal and .65 debt service on municipal complex except for the Public Works building. Mayor Hart said there were several alternatives as to how the garbage fee could be charged. He said he wanted to get the feelings of the residents when the public hearings are held. He suggested the fee be included in the millage rate and then if the people do not want it done that way it could be reduced. He reminded the residents that last year they adopted a millage rate that was too low and then it could not be raised. C/M Hoffman said he had not made up his mind as to which way to go. He said the main thing was to get the public's input as to which way they prefer. He suggested it be put in the ad valorem at this point and then a reduction could be made if so decided. C/M Hoffman MOVED to DIRECT the City Manager to submit the full'amount in the ad valorem to Mr. Markham's office that could be adjusted after the public hearings, SECONDED by C/M Stelzer. 011—ty Ruf and Carsky as consulting labor SYNORSTS-OF ACTTQNr APPROVED at a fee of $100.00 per hour. City Attorney Applegate said the motion should read RUf & Carsky as consulting labor counsel for $100.00 per hour. He said Eugene Steinfeld would be doing most of the work. City Attorney Applegate further said when there are intense negotiations with unions involving labor contracts, a consulting labor attorney is needed. He said Mr. Steinfeld was an expert in local government and also knew the labor field as well as anyone. 3 8/4/87 "I City Attorney Applegate said there was presently one union contract in the process of being negotiated and since he would be leaving the City in a few weeks, he felt it was important to have someone on board to advise the Council as to the status of those negotiations. He recommended Council adopt a motion appointing Ruf and Carsky as consulting labor counsel for $100.00 per hour. C/M Hoffman said if they do not need the services they do not have to call on them. C/M Hoffman MOVED to APPOINT the firm of Ruf & Carsky to represent the.City in labor actions as needed,, at a maximum fee of $100.00, SECONDED by C/M Stelzer. City Attorney Applegate said when he arrived at the city he was astounded at the quality and the amount of work that Alan Ruffs office does for the City at the fee they charge. He said he felt the City was very fortunate to have Ruf and Carsky working for them. Mayor Hart agreed with City Attorney Applegate and said he felt the Staff that is behind them is what makes them so successfule 4. MQTIQN --TQ APPROVE TQM9- MOO, 0472.0 to repeal Resolution Number R-87-153 pertaining to the issuance of a surety bond for traffic signalization at the proposed Tamarac Municipal Complex. SYNORSTS QP ArTION! RESOLUTION NO. R-87-251 PASSED AGENDIZED BY CONSENT APPROVED C/M Stelzer MOVED to AGENDIZE this Item by Consent, SECONDED by C/M Hoffman. City Attorney Applegate read Temp. RA90, #472Q by title. Ms. Thelma Brownr City Planner, said this originally came before city Council on a request to submit a surety bond to the County guaranteeing the installation of the traffic light. she said it had become apparent through the offices of Ruf and Carsky that it was not an acceptable method for the City to obtain the signalization. She said they have an account set up for such and they need the light installed and the County's agenda regarding this matter will come up the day after the City Council's meeting, but they needed the paper work no later than Friday, August 7th so it could be placed on their agenda. Ms. Brown said Staff was recommending the approval of the $20,000.00 and that it was already in a fund and earmarked for such. Mayor Hart asked when the light would be installed and Ms. Brown replied it would be after the construction is completed. 4 8/4/87 1�, I 11 C/M Stelzer MOVED to ADOPT TemR. R"-o-, J4220. SECONDED by C/M Hoffman. VOTF, ! City Manager John P. Kelly advised as far as the budget workshops set for City Council with the various departments, he was recommending they be set for the week of August 17th through the 20th. He also said he was recommending the Public Hearings be scheduled for **September 9th and September 16th at 7:30 P.M., and they would both be conducted at the Recreation Department. Editor's Note - Budget Public Hearings will be held Wednesday$ September 16, 1987 and Tuesday, September 22, 1987, both at 7:30 P.M. at the Recreation Center. C/M Hoffman expressed concerns over items being published in the newspapers pertaining to issues which had not been discussed prior to the printing. He said these announcements should be made after Council has had a chance to study these issues. Ms, Florence Bochenek, resident of Tamarac, said she felt it was important that the residents know the issues that are coming before Council. C/M Hoffman said he did not object to letting the public know what Council is going to discuss, but the facts should not be presented until Council has dicsussed it. City Manager John P. Kelly said the package had been presented to Council on the previous day and the information was available in the City Clerk's Office. He said Mr. LaMendola analyzed the package in the City Clerk's Office because it was public information. He said this was why the article C/M Hoffman was referring to was written in the newspaper. There being no further business before the Council, Mayor Hart adjourned the meeting at 9:50 A.M. BERNARD 'HART MAYOR Uff, ��Ml 01 P. CAROL E. BARBUT70 CITY CLERK This public document was promulgated at a cost of Sfi3-00 or $1.75 per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. CITY OF TAMAR A-C APFROVED AT ViEETING OF City Urk 5 8/4/87