HomeMy WebLinkAbout1980-09-26 - City Commission Special Meeting Minutesf
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5811 NORTHWEST 88TH AVENUE 6 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
September 12, 1980
NOTICE OF SPECIAL MEETING
CITY COUNCIL
TAMARAC, FLORIDA
Please be advised of a Special Meeting of the City Council to be
held on Friday, September 26, 1980, at 1:30 P.M. in the West
Conference Roam.
The purpose of the meting is for architect interviews for the
addition to City Hall at the following approximate times:
Lawrence Browning 1:30 P.M.
Craven, Thompson & Assoc. 2:15 P.M.
Haack/Crawford 3:00 P.M.
Council may consider such other business as may come before it.
The public is encouraged to attend.
vim
Carol. A. Evans
Assistant City Clerk
CITY OF TAMARAC, FLORIDA
CITY COUNCIL
SPECIAL MEETING
Interviews for Architectural Services
September 26, 1980
CALL TO ORDER: Mayor Falck called the Special Meeting to order on
Friday, September 26th, 1980, at 1:30 P.M., in the West Conference
Room, Second Floor of City Hall. Mayor indicated that this was a
session, to discuss the possible addition to the City Ha11_with
interviews to decide on an architect:
1. Lawrence Browning 1:30 P.M.
2. Craven Thompson &
Associates, Inc. 2:15 P.M.
3. Haack/Crawford &
Associates 3:00 P.M.
`ROLL CALL: PRESENT: Mayor W. Falck
C/M I. Disraelly
C/W M. Ketch
C/M I. Zemel
ABSENT & EXCUSED: Vice -Mayor H. Massaro
ALSO PRESENT:
Arthur Birken, City Attorney
Carol Evans, Asst. City Clerk
The Mayor introduced Mr. Browning,, who said he appreciated
the opportunity of coming back after having a good relationship with
the Council when working on the Fire Station. He stated that he has
been a local resident and in private practicefor 25 years and also
that he had been with another firm for four years, making a total of
29 years altogether. He said he understands that we are hopeful of
adding on to the hollow part of the "H" of this building. He also
said he thought it would be a pretty complex kind of construction,
but nothing that couldn't be solved. He mentioned that the fins
are a problem when joining on and the contours of the walls make it
more difficult. He feels that since his is a smaller office, there
is more control and he does most of the work himself. He said he
didn't make any great big presentation, because most of the Council
are familiar with his work.
Arthur Birken asked Mr. Browning if he was aware of the budget of
$170,000.00 and wants to know what can be done with that amount of
money. Mr. Browning answered that it would be a minimum of $40.00
per square foot and even may be $50.00 per square foot. C/M
Disraelly said the area would be about 1900 square feet on the
floor. Mr. Browning replied that there is a little less than 36 X
60 and thinks it will be real tight and asked if there was any lee-
way. C/M Disraelly said there was a certain part of the budget
allotted and it cannot exceed that. C/W Kelch said she was con-
cerned with whether they are looking at something possible, or is
it impossible. Arthur Birken said we cannot exceed 2-1/2% of the
budget. C/M Disraelly asked if the wings could be knocked off.
Mr. Browning answered no, as there is a structural column. He
doesn't think we should tamper with them, as it would be very
expensive. Mr. Browning said that a great deal of the wall area
could be removed between the flanges, but thinks the flanges would
have to be left for structural reasons.
C/W Ketch wondered if Mr. Browning could give them a close estimate
without engaging in considerable research. Mr. Browning said he can
get into a preliminary discussion on an hourly basis before getting
into a formal contract and then a better estimate could be made.
C/M Disraelly discussed the fact that the jail is opposite the
windows and wondered if construction could be done.
The Mayor said the big problem is that they know they will have
to have a new City Hall, but if we started today to plan for a new
City Hall, with all the ramifications including referendum, we're
talking about a couple of years before we could even get started.
Mr. Browning asked if there was any possibility of obtaining this
additional space out where the temporary building is or somewhere
else on the site and maybe make it a detached entity. It's a lot
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easier to put your finger on a new, clean little structure and
then you know what you have. It would be easier to get an
estimate on a new building, than it would be adding on to the
present building. C/M Disraelly asked if he is entertaining the
thought of a small separate building with a bridge from the main
building to there. Mr. Browning said he doesn't even know if we
have space, but feels it would leave us a lot less vulnerable
on cost. He said even if he went through the exercise of making
a pretty comprehensive preliminary for us on a two-story addition,
he feels we should get a professional estimate. The problem of
remodeling is so much greater than in building a new little
structure. Mr. Browning said he thought a separate stucture
would be easier to construct and also to arrive at an estimate
on, and he thinks another choice would be better than adding on
to the present building.
C/W Kelch asked Mr. Browning if we could have some kind of free-
standing structure and have some kind of a bridge. Mr. Browning
said he didn't think we would get very much space. C/W Kelch
said that if we added on to this building or even built a new
free-standing building, we would have to come up with more park-
ing spaces. Mr. Browning said that would mean site work, which
he hadn't even figured on. C/M Zemel asked if he thinks it would
be any advantage to do just one floor, where we don't have to
worry about the construction of the top. Mr. Browning said that
doing just one floor would simplify our problems. He said we
wouldn't have the exit problems if we only had one story. How-
ever it would cut the square footage down considerably. C/M
Disraelly mentioned that it would only give us 1800 or 1900 square
feet in additional space, and he doesn't know whether it would be
enough to hold us. The Mayor said that actually we need the
second floor rather than the first floor because of the jail and
the other problems they would encounter.
C/M Zemel asked Mr. Browning if we built just one floor, could we
have a balcony, and he answered yes. C/M Disraelly asked if we
would need additional toilet facilities and Mr. Browning said that
hopefully he could hook up to the existing ones, but if we did,
it would be an added expense. C/M Zemel asked if the rough estimate
of $50.00 per square foot would cover the additional plumbing, and
Mr. Browning said that the more they talk, the $50.00 figure seems
low. He felt that with such a rigid budget, we should consider
other alternatives.
C/M Disraelly asked that if we were to build a brand new building
in a brand new location, what would the cost be, and Mr. Browning
replied that it would be $60.00. per square foot. C/M Disraelly
said he is thinking about a two story building with the capacity
we now have or a little more, a square type structure.
After Mr. Browning left, C/M Zemel discussed the possibility of
building a structure above the second parking lot with an elevated
walk -way to keep people from getting wet during a rain.
Mr. R:. Cook of Craven Thompson & Associates Inc.._..
was introduced.--The-Mayor addressed Mr. Cook as to giving an
estimate for utilizing space that we have between both wings.
Mr. Cook said he has a slide presentation and presented same to
the Council. He mentioned that they had done numerous additions
to various jobs they had originally built on schools and many
municipal buildings. Mr. Cook apologized for PinsonTnhiddon not
being here, but he is in Washington. Our dealings would be between
Mr. Whiddon. and the City of Tamarac, and design would be with Mr.
Cook.
asked
Mr. Cook/if there are other alternatives that we would like to
consider, or to proceed as determined. Mr. Cook feels that the
project we have in mind is feasible. C/M Disraelly said he feels
that we will outgrow any facility, but that we need a temporary
means for additional space, and said if the third floor was done,
it would be mostly for storage. _ _ _ Mr. Cook asked if
we had programmed how the space would be utilized and the Council
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answered that we have not. C/W Kelch wanted to know if the city was
throwing good money after bad, or if the plan was feasible. Mr.
Cook discussed what could be done with the building and how space
will be utilized, and making the addition as flexible as possible.
The Mayor asked for his idea of the estimated cost per square
foot. Mr. Cook said that an addition would inflate the cost and
estimated the cost to be $30.00 to $45.00 per square foot exclud-
ing finishes, but with painted walls.
Vice -Mayor Massaro entered at 2:45 A.M.
Mr. Cook said that in the above figure, there is no latitude for
toilet facilities. The more open it is, the better you can utilize
the space. C/M Disraelly talked about partitioned offices all on one
floor. Mr. Cook said they are very sophisticated and the sound-
proofing of the space is an integral part of the furnishings. The
Mayor asked if he thought it would be practical to enclose the
open space. Mr. Cook said it appears practical., but upon further
study, they may discover that it isn't practical. Zn order to
determine the practical aspect of the addition, their services
would come into play. A third floor was discussed with Council
and they decided it was a waste of money. C/W Kelch asked of Mr.
Cook whether their analysis of feasibility would be included in
the overall proposition and would be without fe-
Mr. Cook said
nothing is free and they would meet with, the city and dicuss the use of
the space which would be part of their design service and is
included. C/W Kelch said she has not determined in her own mind
whether the addition would be practical. Mr. Cook said he will
answer after he examines the entire project.
C/M Zemel asked Mr. Cook if the $30.00 per square foot includes the
air-conditioning ducts. Mr. Cook said he is not including anything
but bulk space, and further said that the above figure may be a
bit low and could go up to $50.00 or $60.00 per square foot, but
he really couldn't tell yet. He is discussing an area of about
four offices. C/M Zemel asked if he thought.the present building
could be expanded. Mr. Cook said it appears feasible, but he might
have to restore the structure. The Mayor asked if the enclosure would
be straight -lined and Mr. Cook answered that it might be too expensive,
but agreed that it should be straight -lined. C/M Zemel asked if the
omission of windows would reduce the cost. Mr. Cook said no, as it
would not be good aesthetically or cost any less. C/W Kelch asked if
our figure was brought to his attention and Mr. Cook said yes, about
$170,000.00. Mr. Cook said that if they found out something unknown
in thzir investigation, then he would have to discover whether this
figure can be used to expand or think about alternatives. The Mayor
thanked Mr. Cook.
C/M Disraelly said he thinks that maybe we should not expand the
building, but save the$170,000.00, wait and build something bigger
in the future. The Mayor asked how we would solve the immediate
problem. C/M Disraelly said we could rent a trailer.
The Mayor introduced Otto Haack and John Crawford of Haack/Crawford
& Associates. They proceeded to show a movie presentation of work
they have done. Mr. Haack said they have all the capacities in-
house, also in-house engineers and have extensive experience in
government facilities, city halls, etc. He said they have designed
7 high schools in Broward County and are proficient in landscaping
skills, as well as having designed the City Halls in Hollywood,
Hallandale and Miami Beach.
C/M Disraelly mentioned that what we have in mind is a small project
-- andc-sked if architectural designing was started, how long would it
take -to be put together and how long will it take to build, referring
to thQ s ace we want to fill in totalling about 1800 or 1900 square
feet,/11A luding the second floor. Mr. Haack said it would be about
4 to 6 months and Mr. Crawford said that would depend upon the
budget. The Mayor asked what it would cost per square foot. Mr.
Haack then said that 4 to 6 months would be actually 8 to 10 months.
Mr. Haack said the square foot cost is too hard to predict. C/M
Disraelly told Mr. Haack that we have a figure of $170,000.00 to work
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with. Mr. Haack said he thinks it could be done for that figure,
as he himself had come up with a figure of $160,000.00. He feels
that this figure would include mechanical and electrical installa-
tions and thinks that additional air --conditioning would also be
covered. C/W Kelch asked if they have had an opportunity to
examine the facilities as they are to see if this expansion is
feasible. Mr. Haack said no they had not, and that they had to
do more work and then asked how long we expected to use this
City Hall. C/W Kelch then asked if this expansion would solve
our immediate problem, or would something else be more feasible.
Mr. Haack said he feels it would be better to expand the present
facilities. The Mayor said that he feels it would be better to
have everything in one building. Mr. Crawford said they could
make a detailed study for this, design it and then make a bid if
the 4,000 square feet will do the job for us. C/M Disraelly asked
at what point in time do we have to pay them. Mr. Crawford stated
as below as to how they would arrive at a fee:
Schematic Phase 15% of contract amount
of fee
Design Development
Phase 20% of contract amount
of fee
Construction Documents
Phase 40% of contract amount
of fee.
AT THIS TIME, 75% OF TOTAL AMOUNT WOULD HAVE BEEN COLLECTED.
Bidding Time 5%
Construction Phase 20%
C/M Disraelly asked what if bids come in and they are
way over anticipation. What would status of our contract be with
them at this point. Mr. Crawford said that we have to give them
10% tolerance if their bid is over. Mr. Haack said they will design
it for so much and have one fee. C/W Kelch asked that in the
original 15% Schematic Phase, will they have had the opportunity
to examine the existing building and if there are real problems,
will they tell us. Mr. Haack said that any time, we have the
opportunity to stop the contract. C/M Disraelly asked about the
ranges of percentages. Mr. Haack answered that they range between
6% and 9%. C/M Zemel asked that after the first phase, could that
be worked out at a fixed price concept, as we might find it not
economical at that time. Mr. Haack said yes, and that they can
work on this basis. Mr. Haack also said that his office had a low record
:of change orders. C/M Disraelly said that based i on nput, they
must go back to the City Manager to determine where they would need
the space and then go back to them for their idea. C/W Kelch asked
how we would be affected by construction and Mr. Haack said that
we wouldn't have to worry about that. The Council thanked Mr.
Haack and Mr. Crawford.
MEETING WAS ADJOURNED AT 3:45 P.M.
ATTEST:
SST. CITY CLERK
This public document was promulgated at a cost of $39.40, or-$2.62
per copy, to inform the general public and public officers and
employees about recent opinions and considerations by the City
Council of the City of Tamarac.
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APPROV 0 BY_
CITY COUNCIL ON aw /,9FJ
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