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HomeMy WebLinkAbout1980-09-26 - City Commission Special Meeting Minutesf L C J 5811 NORTHWEST 88TH AVENUE 6 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 September 12, 1980 NOTICE OF SPECIAL MEETING CITY COUNCIL TAMARAC, FLORIDA Please be advised of a Special Meeting of the City Council to be held on Friday, September 26, 1980, at 1:30 P.M. in the West Conference Roam. The purpose of the meting is for architect interviews for the addition to City Hall at the following approximate times: Lawrence Browning 1:30 P.M. Craven, Thompson & Assoc. 2:15 P.M. Haack/Crawford 3:00 P.M. Council may consider such other business as may come before it. The public is encouraged to attend. vim Carol. A. Evans Assistant City Clerk CITY OF TAMARAC, FLORIDA CITY COUNCIL SPECIAL MEETING Interviews for Architectural Services September 26, 1980 CALL TO ORDER: Mayor Falck called the Special Meeting to order on Friday, September 26th, 1980, at 1:30 P.M., in the West Conference Room, Second Floor of City Hall. Mayor indicated that this was a session, to discuss the possible addition to the City Ha11_with interviews to decide on an architect: 1. Lawrence Browning 1:30 P.M. 2. Craven Thompson & Associates, Inc. 2:15 P.M. 3. Haack/Crawford & Associates 3:00 P.M. `ROLL CALL: PRESENT: Mayor W. Falck C/M I. Disraelly C/W M. Ketch C/M I. Zemel ABSENT & EXCUSED: Vice -Mayor H. Massaro ALSO PRESENT: Arthur Birken, City Attorney Carol Evans, Asst. City Clerk The Mayor introduced Mr. Browning,, who said he appreciated the opportunity of coming back after having a good relationship with the Council when working on the Fire Station. He stated that he has been a local resident and in private practicefor 25 years and also that he had been with another firm for four years, making a total of 29 years altogether. He said he understands that we are hopeful of adding on to the hollow part of the "H" of this building. He also said he thought it would be a pretty complex kind of construction, but nothing that couldn't be solved. He mentioned that the fins are a problem when joining on and the contours of the walls make it more difficult. He feels that since his is a smaller office, there is more control and he does most of the work himself. He said he didn't make any great big presentation, because most of the Council are familiar with his work. Arthur Birken asked Mr. Browning if he was aware of the budget of $170,000.00 and wants to know what can be done with that amount of money. Mr. Browning answered that it would be a minimum of $40.00 per square foot and even may be $50.00 per square foot. C/M Disraelly said the area would be about 1900 square feet on the floor. Mr. Browning replied that there is a little less than 36 X 60 and thinks it will be real tight and asked if there was any lee- way. C/M Disraelly said there was a certain part of the budget allotted and it cannot exceed that. C/W Kelch said she was con- cerned with whether they are looking at something possible, or is it impossible. Arthur Birken said we cannot exceed 2-1/2% of the budget. C/M Disraelly asked if the wings could be knocked off. Mr. Browning answered no, as there is a structural column. He doesn't think we should tamper with them, as it would be very expensive. Mr. Browning said that a great deal of the wall area could be removed between the flanges, but thinks the flanges would have to be left for structural reasons. C/W Ketch wondered if Mr. Browning could give them a close estimate without engaging in considerable research. Mr. Browning said he can get into a preliminary discussion on an hourly basis before getting into a formal contract and then a better estimate could be made. C/M Disraelly discussed the fact that the jail is opposite the windows and wondered if construction could be done. The Mayor said the big problem is that they know they will have to have a new City Hall, but if we started today to plan for a new City Hall, with all the ramifications including referendum, we're talking about a couple of years before we could even get started. Mr. Browning asked if there was any possibility of obtaining this additional space out where the temporary building is or somewhere else on the site and maybe make it a detached entity. It's a lot 9/26/80 /pe easier to put your finger on a new, clean little structure and then you know what you have. It would be easier to get an estimate on a new building, than it would be adding on to the present building. C/M Disraelly asked if he is entertaining the thought of a small separate building with a bridge from the main building to there. Mr. Browning said he doesn't even know if we have space, but feels it would leave us a lot less vulnerable on cost. He said even if he went through the exercise of making a pretty comprehensive preliminary for us on a two-story addition, he feels we should get a professional estimate. The problem of remodeling is so much greater than in building a new little structure. Mr. Browning said he thought a separate stucture would be easier to construct and also to arrive at an estimate on, and he thinks another choice would be better than adding on to the present building. C/W Kelch asked Mr. Browning if we could have some kind of free- standing structure and have some kind of a bridge. Mr. Browning said he didn't think we would get very much space. C/W Kelch said that if we added on to this building or even built a new free-standing building, we would have to come up with more park- ing spaces. Mr. Browning said that would mean site work, which he hadn't even figured on. C/M Zemel asked if he thinks it would be any advantage to do just one floor, where we don't have to worry about the construction of the top. Mr. Browning said that doing just one floor would simplify our problems. He said we wouldn't have the exit problems if we only had one story. How- ever it would cut the square footage down considerably. C/M Disraelly mentioned that it would only give us 1800 or 1900 square feet in additional space, and he doesn't know whether it would be enough to hold us. The Mayor said that actually we need the second floor rather than the first floor because of the jail and the other problems they would encounter. C/M Zemel asked Mr. Browning if we built just one floor, could we have a balcony, and he answered yes. C/M Disraelly asked if we would need additional toilet facilities and Mr. Browning said that hopefully he could hook up to the existing ones, but if we did, it would be an added expense. C/M Zemel asked if the rough estimate of $50.00 per square foot would cover the additional plumbing, and Mr. Browning said that the more they talk, the $50.00 figure seems low. He felt that with such a rigid budget, we should consider other alternatives. C/M Disraelly asked that if we were to build a brand new building in a brand new location, what would the cost be, and Mr. Browning replied that it would be $60.00. per square foot. C/M Disraelly said he is thinking about a two story building with the capacity we now have or a little more, a square type structure. After Mr. Browning left, C/M Zemel discussed the possibility of building a structure above the second parking lot with an elevated walk -way to keep people from getting wet during a rain. Mr. R:. Cook of Craven Thompson & Associates Inc.._.. was introduced.--The-Mayor addressed Mr. Cook as to giving an estimate for utilizing space that we have between both wings. Mr. Cook said he has a slide presentation and presented same to the Council. He mentioned that they had done numerous additions to various jobs they had originally built on schools and many municipal buildings. Mr. Cook apologized for PinsonTnhiddon not being here, but he is in Washington. Our dealings would be between Mr. Whiddon. and the City of Tamarac, and design would be with Mr. Cook. asked Mr. Cook/if there are other alternatives that we would like to consider, or to proceed as determined. Mr. Cook feels that the project we have in mind is feasible. C/M Disraelly said he feels that we will outgrow any facility, but that we need a temporary means for additional space, and said if the third floor was done, it would be mostly for storage. _ _ _ Mr. Cook asked if we had programmed how the space would be utilized and the Council -2- September 26, 1980 /pe 14 J answered that we have not. C/W Kelch wanted to know if the city was throwing good money after bad, or if the plan was feasible. Mr. Cook discussed what could be done with the building and how space will be utilized, and making the addition as flexible as possible. The Mayor asked for his idea of the estimated cost per square foot. Mr. Cook said that an addition would inflate the cost and estimated the cost to be $30.00 to $45.00 per square foot exclud- ing finishes, but with painted walls. Vice -Mayor Massaro entered at 2:45 A.M. Mr. Cook said that in the above figure, there is no latitude for toilet facilities. The more open it is, the better you can utilize the space. C/M Disraelly talked about partitioned offices all on one floor. Mr. Cook said they are very sophisticated and the sound- proofing of the space is an integral part of the furnishings. The Mayor asked if he thought it would be practical to enclose the open space. Mr. Cook said it appears practical., but upon further study, they may discover that it isn't practical. Zn order to determine the practical aspect of the addition, their services would come into play. A third floor was discussed with Council and they decided it was a waste of money. C/W Kelch asked of Mr. Cook whether their analysis of feasibility would be included in the overall proposition and would be without fe- Mr. Cook said nothing is free and they would meet with, the city and dicuss the use of the space which would be part of their design service and is included. C/W Kelch said she has not determined in her own mind whether the addition would be practical. Mr. Cook said he will answer after he examines the entire project. C/M Zemel asked Mr. Cook if the $30.00 per square foot includes the air-conditioning ducts. Mr. Cook said he is not including anything but bulk space, and further said that the above figure may be a bit low and could go up to $50.00 or $60.00 per square foot, but he really couldn't tell yet. He is discussing an area of about four offices. C/M Zemel asked if he thought.the present building could be expanded. Mr. Cook said it appears feasible, but he might have to restore the structure. The Mayor asked if the enclosure would be straight -lined and Mr. Cook answered that it might be too expensive, but agreed that it should be straight -lined. C/M Zemel asked if the omission of windows would reduce the cost. Mr. Cook said no, as it would not be good aesthetically or cost any less. C/W Kelch asked if our figure was brought to his attention and Mr. Cook said yes, about $170,000.00. Mr. Cook said that if they found out something unknown in thzir investigation, then he would have to discover whether this figure can be used to expand or think about alternatives. The Mayor thanked Mr. Cook. C/M Disraelly said he thinks that maybe we should not expand the building, but save the$170,000.00, wait and build something bigger in the future. The Mayor asked how we would solve the immediate problem. C/M Disraelly said we could rent a trailer. The Mayor introduced Otto Haack and John Crawford of Haack/Crawford & Associates. They proceeded to show a movie presentation of work they have done. Mr. Haack said they have all the capacities in- house, also in-house engineers and have extensive experience in government facilities, city halls, etc. He said they have designed 7 high schools in Broward County and are proficient in landscaping skills, as well as having designed the City Halls in Hollywood, Hallandale and Miami Beach. C/M Disraelly mentioned that what we have in mind is a small project -- andc-sked if architectural designing was started, how long would it take -to be put together and how long will it take to build, referring to thQ s ace we want to fill in totalling about 1800 or 1900 square feet,/11A luding the second floor. Mr. Haack said it would be about 4 to 6 months and Mr. Crawford said that would depend upon the budget. The Mayor asked what it would cost per square foot. Mr. Haack then said that 4 to 6 months would be actually 8 to 10 months. Mr. Haack said the square foot cost is too hard to predict. C/M Disraelly told Mr. Haack that we have a figure of $170,000.00 to work -3- September 26, 1980 /pe I with. Mr. Haack said he thinks it could be done for that figure, as he himself had come up with a figure of $160,000.00. He feels that this figure would include mechanical and electrical installa- tions and thinks that additional air --conditioning would also be covered. C/W Kelch asked if they have had an opportunity to examine the facilities as they are to see if this expansion is feasible. Mr. Haack said no they had not, and that they had to do more work and then asked how long we expected to use this City Hall. C/W Kelch then asked if this expansion would solve our immediate problem, or would something else be more feasible. Mr. Haack said he feels it would be better to expand the present facilities. The Mayor said that he feels it would be better to have everything in one building. Mr. Crawford said they could make a detailed study for this, design it and then make a bid if the 4,000 square feet will do the job for us. C/M Disraelly asked at what point in time do we have to pay them. Mr. Crawford stated as below as to how they would arrive at a fee: Schematic Phase 15% of contract amount of fee Design Development Phase 20% of contract amount of fee Construction Documents Phase 40% of contract amount of fee. AT THIS TIME, 75% OF TOTAL AMOUNT WOULD HAVE BEEN COLLECTED. Bidding Time 5% Construction Phase 20% C/M Disraelly asked what if bids come in and they are way over anticipation. What would status of our contract be with them at this point. Mr. Crawford said that we have to give them 10% tolerance if their bid is over. Mr. Haack said they will design it for so much and have one fee. C/W Kelch asked that in the original 15% Schematic Phase, will they have had the opportunity to examine the existing building and if there are real problems, will they tell us. Mr. Haack said that any time, we have the opportunity to stop the contract. C/M Disraelly asked about the ranges of percentages. Mr. Haack answered that they range between 6% and 9%. C/M Zemel asked that after the first phase, could that be worked out at a fixed price concept, as we might find it not economical at that time. Mr. Haack said yes, and that they can work on this basis. Mr. Haack also said that his office had a low record :of change orders. C/M Disraelly said that based i on nput, they must go back to the City Manager to determine where they would need the space and then go back to them for their idea. C/W Kelch asked how we would be affected by construction and Mr. Haack said that we wouldn't have to worry about that. The Council thanked Mr. Haack and Mr. Crawford. MEETING WAS ADJOURNED AT 3:45 P.M. ATTEST: SST. CITY CLERK This public document was promulgated at a cost of $39.40, or-$2.62 per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. -4- September 26, 1980 /pe APPROV 0 BY_ CITY COUNCIL ON aw /,9FJ J