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HomeMy WebLinkAbout1980-09-29 - City Commission Special Meeting MinutesP.O. Box 25010 Tamarac, Florida 33320 NOTICE OF SPECIAL MEETING CITY COUNCIL TAMARAC, FLORIDA FIRST CLASS MAIL Please be advised of a Special Meeting of the City Council to be held on Monday, September 29, 1980, at 10 A.M. in the West Conference Room. The item to be discussed is: Drainage Augmentation - Western Area of City - Bid Award - Temporary Resolution #1758 - Discussion and possible action to award a bid for this project. Council may consider such other business as may come before it. The public is encouraged to attend. Carol A. Evans Assistant City Clerk 9/12/80 I� J 5811 NORTHWEST 88TH AVENUE & TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 CITY OF TAMARAC, FLORIDA PUBLIC HEARING The following items will be considered for discussion and possible action by the City Council on Monday, September 29, 1980, at 7:30 P.M., in Council Chambers of City Hall. 1. Tamarac Utilities -- East - Rates - Temp. Reso. #1647 - Discussion and possible action concerning adoption of the rates applicable to the Utility owned by the City, serving customers east of State Road 7. 2. Tamarac Utilities - East - Budget - Temp. Ord. #806 -- Discussion and possible action to adopt a Utility Fund East Budget for Fiscal Year 1980/81. Second Reading. 3. Five -Year Capital Improvement Plan - Temp. Reso. #1630 - Discus- son and possible action to adopt a Capital Improvement Plan for 1980/81 through 1984/85. (Tabled from 9/24/80). 4. S ecial Funds - Temp. Ord. #815 - Discussion and possible action to adopt budgets for the Capital Reserve, Debt Service, Parks and Recreation, Police Education, Self -Insurance and Drainage Improvement Funds for Fiscal Year 1980/81. Second Reading. 5. Federal Revenue Sharing -- Temp. Ord. #816 - Discussion and possible action to adopt t e Federal Revenue Sharing Budget for Fiscal Year 1980/81. Second Reading. 6. Ad Valorem Taxes - Temp. Reso. #1646 - This Temporary Resolution #1646 will be read in full. No action will take place on this matter on this date. A Public Hearing will be held and continued to Wednesday, October 1, 1980 at 5:01 P.M., as advertised in the Fort Lauderdale News on Sunday, September 28, 1980, to take final action to adopt the Millage Rate for Fiscal Year 1980/81. 7. General Fund Budget - Temp. Ord. #817 - Discussion relating to an ordinance establishing the General Fund Budget not to exceed $7,335,120.00 for Fiscal Year 1980/81. Second Reading. (The Public Hearing on this ordinance will be held and continued to Wednesday, October 1, 1980 at 5:01 P.M. for additional public input and for final action.) The City Council may consider such other business as may come before it. The public is encouraged to attend. /mr Carol A. -Evans Assistant City Clerk CITY OF TAMARAC, FLORIDA SPECIAL MEETING DRAINAGE AUGMENTATION WESTERN AREA OF CITY SEPTEMBER 29. 1980 CALL TO ORDER: Vice Mayor Helen Massaro called the Special Meeting to order on Monday, September 29, 1980 at 10:00 A.M., in the West Conference Room at City Hall. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Irving M. Disraelly Councilwoman Marjorie Kelch Councilman Irving Zemel ALSO PRESENT: Consulting Engineer,Tony Nolan City Engineer, Larry Keating Engineer, Nancy Hurlburt Finance Director, Steve Wood City Attorney, Arthur Birken Asst. City Clerk, Carol Evans Clerk/Steno, Lucy Curtis ITEM #1: Drainage Augmentation - Western area of City - Bid Award - Temporary Resolution #1758 - Discussion and possible action to award a bid for this project. SYNOPSIS OF ACTION: The City Engineer, together with the Consulting Engineer, is to prepare a Report for Council in order that Council may pass Reso- lution Temporary #1758 awarding bid for storm drainage improvement on McNab Road and 88th Avenue; Westwood Community Six concerning 103rd Ave., and Westwood Community Five concerning 93rd Avenue. It was suggested by Vice Mayor Massaro that the matter come up before the Meeting of October 1, 1980 as a consent item and that it be handled at that time according to the material received by Council from the Engineers. Vice Mayor Massaro noted that Finance Director, Steve Wood, was in atten- dance. He had been asked to attend because of the money - Council wants to be sure whatever is discussed has enough money and the Finance Director will be able to determine where the money is coming from. Further, the Vice Mayor said an amount of $750,000. was mentioned for corrective augmentation of the drainage system and Council wants to be sure any money escrowed has been taken into consideration and that the City does, in fact, have the correct amount of money. She requested the actual up -dated amount in the fund so the Council will know what they are working with. Larry Keating discussed the recommendation of the Consulting Engineer, he said the recommendation is to proceed with construction in four areas which in total will cost $730,000. approximately. He stated he believed the areas are consistent with priorities established by his office, the City Manager's office and with the desires of the City Council in general after having met with the Consulting Engineer on an individual basis to discuss the work that is being proposed. Mr. Keating said he thought the Council might want to consider how to move to get under construction and he belived in scheduling the costs and budgeting a certain amount should be included for contingencies in the event of construction changes which can change the actual dollar amount of construction. Mr. Keating noted the question of inspection of construction should be considered, whether in house or by engaging the consultant. Therefore a proposal from the consultant should contain an upper limit of cost for that work. Tony Nolan, Consulting Engineer, said all of the areas they had looked at had been discussed as far as priorities are concerned. He said the contract is a unit -price contract so there is some flexibility from a budgetary standpoint. Mr. Nolan said the areas that should be worked on should be identified, and the apparent low bidder determined. The prices used in order to come up with rough dollars for each area con- cerned were taken from the proposal of the apparent low bidder on the overall project. -1- 9/29/80 /lc Mr. Nolan stated they are working under the assumption the City only has $750,000. to put into the type of work being discussed. He said they have addressed the critical concern areas and with the scope of work came out to an approximate figure of $750,000. based on the unit prices of the apparent low bidder. If the limits of the work can be defined it can be determined if the apparent low bidder is in fact the low bidder and confirm the price of the work. Councilman Zemel discussed the situation in Section 24, 103rd Avenue running from 80th Street to 83rd Street. He explained there are 24" conduits at that location, there is a community on that side that has been there for six years with their landscaping in for six years, and the main power lines with the street lights, also. Councilman Zemel said the people living there had their lawns torn up four times in four years. He noted the community on the west side of the street is a newer development with light landscaping and only water mains on that side. Councilman Zemel suggested the line be moved from one side of the street to the other. Tony Nolan said the only unknown as far as the work is concerned is the absolute location of the water mains. He said if there was no conflict with the water mains, or if there was if the main did not have to be replaced, it would be approximately the same cost either side of the street. If the line had to be replaced for the length of the storm drain in total, the cost would be approximately $72,000. Councilman Zemel said that type of problem could exist on both sides of the road, however Mr. Nolan indicated the chances of destruction of the water line are not that great. Tony Nolan explained they had built flexibility into the contract, from the City's standpoint. Mr. Nolan said the option of moving the line to the other side of the street would be explored and before the move would be confirmed, they will know the location of the water line and know whether or not there will be a conflict. Councilwoman Kelch questioned if there could be a possible breach of contract should there be changes, Tony Nolan explained it is common practice to make changes in the field and it would not be considered by a second bidder as a breach of contract. Mr. Nolan explained because of the overall cost of the project and because of the monies available, go back to the areas of critical concern and re- duce those scopes to do as much as possible with the monies available. Therefore, they will have to compare the bidders prices on the reduced scope of work to confirm the low bidder. In response to a question posed by the Vice Mayor, Tony Nolan stated if the worst possible condition existed, that by moving the line to the other side of the street they would have to replace all of the water line, that would cost around $72,000. However, Mr. Nolan said, he doubted very seriously if all of the water line would have to be replaced under any circumstances. At the very worst, some of it might have to be re- placed, but Mr. Nolan said the flexibility has been written into the detailed specifications to provide for location of the utilities. It was also noted by Mr. Nolan that the water line under discussion is a cast iron water line and the probability of losing it in adjacent con- struction is very small by comparison with the asbestos -cement type of water line. Mr. Nolan stated he doubted very seriously if that is a real concern, and moving the water line from the east side of the street to the west side of the street, barring problems, could result in a reduces cost of the project. The Vice Mayor questioned whether the as -built drawings showed the location of the water main;Mr. Keating replied they are certain it is on the west side of the road, the question is whether ten feet, or eight feet off the right of way line and how deep it is underground. Mr. Nolan said they had found in some instances the as -built drawings do not accurately reflect the exact location. Further, Mr. Nolan said he felt the City, with the sounding equipment they have, can locate the location of the lines. Vice Mayor Massaro said she thought it was important this be done before the contract is awarded for anything. Mayor Falck inquired what would be accomplished by moving the lines, Council- man Zemel explained the utilities located on the east side and also the fact the residents have had their lawns torn up four times in the past four years. The Vice Mayor inquired why the east side was chosen - Mr. Nolan said from the information provided to him appeared to show the most advantageous location for the storm drain was on the east side. However, that did not take into consideration the inconvenience to the property owners. --2- 9/29/80 /lc I Mr. Nolan Stated that from an engineering standpoint the most logical place for the drainage line would be on the east side, staying away from the existing water line. That is why the drainage line was designed that way, he said. Mr. Keating said it appeared the power lines and phone cables will be one of the big factors, Mr. Nolan said they had obtained that information from the companies involved. Vice Mayor Massaro requested that all of these questions be answered before contracts are awarded. Mr. Nolan said all of that had been already weighed. Councilman Zemel questioned if the new drainage system was put on the west side of 103rd Avenue and still keep the existing drainage on the east side, would that be an advantage in any way - to parallel conduits and carry more water out faster. Tony Nolan said they would have to investigate the possibility. Mr. Nolan said the conflict with the water line is the same, regardless of the size of the pipe. Vice Mayor Massaro explained that Councilman Zemel's suggestion is to leave the 24" pipe and install the 36" pipe on the other side, or something smaller than 36" on the other side, which would be a reduction in cost. The Vice Mayor suggested the two lines would save tearing out the existing line and give a larger amount of capacity. Tony Nolan said the benefit would be in reducing the size of the pipe, in that event. In reply to a question asked by Councilwoman Kelch, Tony Nolan said there was no anticipation of any new road regrading - the only regrading that might have to be done in any instance was swale or changes in direction of flow in valley gutters. The Vice Mayor discussed the difficulty with drainage at the property owned by Jack Rosen 9209 N. W. 83rd Street, in Section 23. The Vice Mayor said Mr. Rosen has had a very great problem and she wanted to know if anything could be done about it. The Mayor said the problem is that there is only one catch basin in a thousand or more feet, between 91st Terrace and 93rd Avenue. Mr. Nolan said all of the work being done entails some modification, ultimately the Rosen problem will be taken care of and by taking a portion of the flow system off by taking some pressure off the system. Mr. Nolan illustrated what he was discussing by explaining the Plans of the proposed system and showing the areas he was discussing. The Mayor said he felt something should be done to alleviate the problem of drainage at the Rosen property. The Vice Mayor concurred, she said the people in the area being discussed are really suffering. Mr. Nolan explained an attempt is made to hit the priorities and those are areas the City Manager's office and the City Engineers office witnessed as being critical areas. He explained that the flow will be relieved by the work done in the critical areas by taking the drainage areas of three catch basins off of that system which affects the Rosen property. Vice Mayor Massaro inquired if any building is anticipated in the area, Mr. Nolan said there was not. Mr. Nolan stated the most amount of work anticipated is the small diameter pipes. The large diameter pipe is where the expense is and it doesn't do any good to fix one part of the system if the system where it dumps out into the canal is not fixed. By increasing those pipe sizes a great deal of the problems in the area will be relieved. Both the City Engineer and The Consulting Engineer agreed that the three areas considered critical areas are Westwood Community Six, east side of N.W. 103rd Avenue from N.W. 83rd St. to N.W. 80th Street; Westwood Community Five, east side of N.W. 93rd Avenue from N.W. 82nd. Street to N. W. 81st Street; McNab Road and 88th Avenue. Mr. Nolan said the most critical areas are determined by the larger number of people in- volved. Mr. Nolan indicated he has prepared the legal descriptions for the ease- ments and sent them to the City Engineer and the City Engineer will check on the easements. Ms. Hurlburt said she thought they had the easements for the areas being discussed, except for the area of 103rd Avenue, which is being checked with the developer. Mr. Nolan said most of the storm drainage improvements are in the street rights -of -way. The one in Westwood Section Six is an exception since it is an existing ditch, and an easement will be needed. Mr. Nolan said they would have to identify where the work will be done first or they will be "spinning their wheels". Finance Director Steve Wood said the monies available in the Capital Drainage Improvement Fund through the 22nd of September amounted to $827,202.45. The Vice Mayor inquired if anything had been deducted from that figure any amount that had been contracted for with Mr. Nolan. -3- 9/29/80 /lc Mr. Wood said he was not in posession of anything that would indicate that. He said they may be pending, but he is showing the balance of money available at that point. Further, Mr. Wood said there is also some money available in the Capital Construction Drainage Fund most of which comes from the Leadership settlement, about $157,644. Leadership gave $128,000 for the construction of three canals in Westwood Six. The Vice Mayor said that money can not be used, it is for construction of canals. Mr. Wood said they also gave another $17,225. for construction of guard rails, catch basins, erosion controls and all other improvements in Land Section 4,5, and 6. The Vice Mayor said those are upgrading things. Mr. Wood was asked by the Vice Mayor to give that information to the Council in memo form. The Vice Mayor requested that Larry Keating give a memo to Council on all encumbrances or anticipated encumbrances on the Drainage Improvement Fund. Mr. Keating said based on anticipated encumbrances he would say the proposed budget of $730,000, is in the area of what they should be committing to spending at the present time. He felt unless Council had objections, he believed that he and Mr. Nolan should get together and do whatever is necessary to get an actual award before Council for con- sideration and approval. The Vice Mayor said she did not agree with the total figure of $730,000. She did not feel they should be figuring on spending some $700,000. Councilwoman Kelch suggested doing three of the priority areas since the items being discussed were not inter -related. Tony Nolan asked how severe Council felt the problems were on 80th Avenue, Vice Mayor Massaro replied that Ed Gross felt the problems are significant. The City Engineer said it is very bad. The City Engineer recommended that Council, go along with the first three priority items. The Vice Mayor inquired if any of these would have any effect by doing them together, Mr. Nolan stated they are all separated by subdivisions and many streets and one can not depend on the other for the best action. He said all of them are principal collector streets for the subdivision where they are located. Mr. Nolan explained the contract is a unit price contract and can be tailored to what Council wants. Vice Mayor Massaro suggested starting work on the first three items - Tony Nolan said the most difficult part of the work is the outfall portion, the large diameter pipe. He stated if these backbone improvements can be put in it may very well be on a piecemeal basis, from time to time, the City's Utility Department can tie the stub lines in, etc. to make the total improvement so it may be the $155,000. is high. Councilman Disraelly discussed the problem that the bank on McNab has, he wondered if there was any chance of the bank paying any portion of the cost because of the swale area and the problem they have every time there is a rainstorm. He said when there is a rainstorm a person can not enter the bank from McNab Road, although the bank can be entered from 70th Street. The City Engineer indicated part of the problem is the sidewalk construction. Councilman Disraelly said it was part of the problem and he felt the matter should be discussed with the bank. However it was agreed work should not be held up on that basis. Mayor Falck observed he has concern relating to Westwood Community Six and while it is generally concluded the situation will be alleviated, all the people on 83rd Street are not really going to be alleviated. The Mayor expressed his concern for the people in that location. Vice Mayor Massaro said if Council concentrates on the first three items - McNab Road, Westwood Community Six and Westwood Community Five; when the City Engineer and Consulting Engineer get back to Council with whatever they are going to do to bring the matter to a point where a contract can be discussed, at that time they will be in a better position to know what they have money -wise and where they are going from there. The Vice Mayor also expressed her concern for the people in the area. Further, the people in the areas where there is most traffic will be taken care of first and the others will be taken care of just as soon as possible. Mr. Keating was asked to come back with an accurate figure of what it will cost to take care of the the problems. Tony Nolan said the Public Works will be involved in the ultimate solution. IE41 9/29/80 /lc r �. J r� Councilman Disraelly MOVED that the City Engineer, together with the Consulting Engineer, prepare a report for Council in order that Council may pass Resolution #1758, awarding bids for storm drainage improvement on McNab Road and 88th Avenue project, the Community West Project con- cerning 103rd Avenue (Westwood Community Six), and the Westwood Community Five Project concerning 93rd Avenue. Councilwoman Kelch SECONDED the Motion. VOTE: ALL VOTED AYE. The Meeting was adjourned at 11:30 A.M. ATTEST: ASSISTANT CITY CLERK This public document was promulgated at a cost of $ 3,6 0 , or $ per copy, to inform the general public and public officers an employees about recent opinions and considerations by the City Council of the City of Tamarac. -5- zag APPRQVEp B CITY COUNCIL ON / 9ra 9/29/80 /lc