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Home My WebLink About1987-11-05 - City Commission Special Meeting Minutesp �oA1� P O BOX "'E%O"0 7 ANARA.G FLORIDA 3331i November 2, 1987 Rev. 11/4/87 RECORD OF COUNCIL ACTIONS/DISCUSSIONS NOTICE OF SPECIAL MEETING CITY COUNCIL OF TAMARAC, FLORIDA There will be a Special Meeting of the City Council on Thursday, November 5, 1987, at 10:00 A.M. in the West Conference Room of City Hall, 5811 N.W. 88th Avenue, Tamarac, Florida. The following items will be considered at that time: 1. MOTION_ TO ADOPT_Temp.__Reso_. #4838 awarding a bid for the construction of the TAMARAC MUNICIPAL COMPLEX POLICE FACILITY. FINAL ACTION: RESOLUTION NO. R-87-365 PASSED. APPROVED as amended in Section 1, Line 18, the amount should be 11$1,969,600.00" instead of "$1,970,000.00". 2. a. MOTION TO ADOPT Temp. Reso. #4835 authorizing the appropriate City officials to execute a Release of Water and Sewer Easement, which easement was accepted and approved by Resolution R-82-37 and recorded in O.R. Book 10155, at page 170, of the public records of Broward County, Florida, for the WESTVIEW AT COLONY WEST/PARCEL "L" project. b. MOTION TO ADOPT Temp. Reso. #4836 appropriate City officials to execute a authorizing the Release of Drainage Easement, which easement was accepted and approved by Resolution R-82-38 and recorded in O.R. Book 10155, at page 163, of the public records of Broward County, Florida, for the WESTVIEW AT COLONY WEST/PARCEL "L" project. C. MOTION_ _TO ADOPT Temp.__Reso. _#4837 authorizing the appropriate�City officials to execute a Release of Ingress/Egress Easement, which easement was accepted and approved by Resolution R-82-39 and recorded in O.R. Book 10155, at page 155, of the public records of Broward County, Florida, for the WESTVIEW AT COLONY WEST/PARCEL "L" project. FINAL ACTION: RESOLUTION NO. R--87-366 PASSED. APPROVED a., b. & c. RESOLUTION NO. R--87-367 PASSED. RESOLUTION NO. R-87-368 PASSED. 3. a. MOTION TO ACCEPT the Selection Committee's ranking of the top three architectural/engineering firms for Project 86-13, PUBLIC WORKS/TAMARAC UTILITIES WEST ADMINISTRATION COMPLEX IN LAND SECTION 7. b. MOTION TO AUTHORIZE the Selection Committee to negotiate a contract with the No. 1 ranked firm and, if necessary, with the No. 2 and No. 3 firms for Project 86-13. FINAL ACTION: a. ACCEPTED the ranking of the Selection Committee as follows: 1) Scharf & Associates 2) Leonard Mankowski Associates, Inc. 3) Smith, Korach, Hayet, Haynie Partnership b. AUTHORIZATION was given. 4. MOTION TO APPROVE the transfer of $50,000.00 from Unexpended Funds Sewer CIAC Account 432-371-581-996 to Leased Treatment Capacity Fees Account 432-368-535 442 to allow funding of sewer lease capacity with Broward County for Fiscal Year 1987/88. FINAL ACTION: APPROVED. 5. MOTION TO ADOPT Temp. Reso. #4848 regarding approval for the Police Athletic League of Tamarac, in conjunction with the Tamarac Kiwanis, to hold a carnival November 11-15, 1987, on City --owned property located east of the Public Works Building on Commercial Boulevard. FINAL ACTION: RESOLUTION NO. R-87-369 PASSED. APPROVED subject to the approval from the Utilities Department as to all connections for water. The City Council may consider and act upon such other business as may come before it. All meetings are open to the public. Carol E. Barbuto City Clerk Pursuant to Section 286.0105, Florida Statutes It a person decides to appeal any decision made by the city Council with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based. I C ITY OF TA14ARAC SPECIAL CITY COUNCIL MEETING THURSDAY, NOVEMBER 5, 1987 CALL TO ORDER: Mayor Hart Called this Special Meeting to Order on Thursday, November 5, 1987 at 10:00 A.M. in the West Conference Room at City Hall. `aL,hTm. ALSO PRESENT: Mayor Bernard Hart Vice Mayor Sydney M. Stein Councilman Bruce Hoffman Councilman Henry M. Rohr Councilman Jack Stelzer John P. Kelly, City Manager Richard Doody, City Attorney Patricia Marcurio, Secretary 1. MOTION TO ADOPT Temp Reso. #4838 awarding a bid for the construction 0 7 the TAMARAC MUNICIPAL COMPLEX POLICE FACILITY. SYNOPSIS OF ACTION: RESOLUTION NO. R-87-365 - PASSED APPROVED awarding the bid to Southern Atlantic Associates of Boca Raton and AMENDED Section 1, Line 18, changing the amount from "$1,970,000.00" to "$1,969,600.00". City Attorney Doody read Temp. Reso. #4338 by title. C/M Stelzer said Section 1, Line 18, would be changed to read "$1,969,600.00" instead of "1,970,000.00". * V/M Stein MOVED to APPROVE this Item, SECONDED by C/M Hoffman. Keith Emery, Construction Manager, said Southern Atlantic's prequalification statement had been investigated and approved. He said Judy Deutsch, Risk Manager, approved all necessary documents. VOTE: ALL VOTED AYE City Manager Kelly asked Keith Emery to provide an update for the City Council regarding the scenario and the starting date on the project. Keith Emery said further negotiations were being done with the general contractor regarding the cost being reduced. lie said when the negotiations were completed, the cost, if reduced, would be done by a Change Order. He said construction would begin within the next two weeks. lie said Southern Atlantic needed 7 days for mobilization. He said construction would be completed in one year. Page 1 11/5/87 2. a. MOTION TO ADOPT Temp. Reso. #4835 authorizing the appro- priate City officials to execute a Release of Water and Sewer Easement, which easement was accepted and approved by Resolution R--82-37 and recorded in O.R. Book 10155, at Page 170, of the public records of Broward County, Florida, for the WESTVIEW AT COLONY WEST/PARCEL "L" project. b. MOTION TO ADOPT Tem Reso. #4836 authorizing the appro- priate (f'1t_y__51Ticial9 to execute a Release of Drainage Easement, which easement was accepted and approved by Resolution R-32-38 and recorded in O.R. Book 10155, at page 163, of the public records of Broward County, Florida, for the WESTVIEW AT COLONY WEST/PARCEL "L" project. c. MOTION TO ADOPT Temp. Reso. #4837 authorizing the appro- priate C'. ty—oicials to execute a Release of Ingress/ Egress Easement, which easement was accepted and approved by Resolution R-82-39 and recorded in O.R. Book 10155, at page 155, of the public records of Broward County, Florida, for the WESTVIEW AT COLONY WEST/PARCEL "L" project. SYNOPSIS OF ACTION: RESOLUTION NO. R-87-366 - PASSED APPROVED a, b and c. RESOLUTION NO. R-87-367 - PASSED RESOLUTION NO. R-87-368 - PASSED a. City Attorney Doody read Temp. Reso. #4835 by title. Bob Foy, Engineering Department, said Items a, b and c were approved by the City Council several years ago and as part of the Site Plan approval, the easements were given to the City. He said the Site Plan expired and a different plan for the parcel was being anticipated; therefore, the easements were no longer required. He said the easements would be in the wrong place for the anticipated plans. He recommended the easements be vacated to allow the developer to issue a new Site Plan for the parcel. * a. C/M Hoffman MOVED to APPROVE Temp. Reso. #4835, SECONDED by * V/M Stein. VOTE: ALL VOTED AYE b. City Attorney Doody read Temp. Reso. #4836 by title. * b. V/M Stein MOVED to APPROVE Temp. Reso. #4836, SECONDED by C/Id * Rohr. VOTE: ALL VOTED AYE c. City Attorney Doody read Temp. Reso. #4837 by title. * V/M Stein MOVED to APPROVE Temp. Reso. #4837, SECONDED by C/M * Hoffman. VOTE: ALL VOTED AYE 3. a. MOTION TO ACCEPT the Selection Committee's ranking of the top three architectural/engineering firms for Project 86-13, PUBLIC WORKS/TAMARAC UTILITIES WEST ADMINISTRATION Page 2 1 1 11/5/87 COMPLEX IN LAND SECTION 7. b. MOTION TO AUTHORIZE the Selection Committee to negotiate a contract with the No. 1 ranked Firm and, if necessary, with the No. 2 and No. 3 firms for Project 86-13. SYNOPSIS OF -ACTION: a. ACCEPTED the ranking of the Selection Committee as follows: 1) Scharf & Associates 2) Leonard Mankowski Associates,Inc. 3) Smith, Korach, Hayet, Haynie Partnership b. AUTHORIZATION was given. L] a. C/M Rohr MOVED to ACCEPT this Item, SECONDED by V/M Stein. Keith Emery, Construction Manger, said after reviewing all of the interested firms, the Committee agreed that the following architectural/engineering firms best fit the City's needs: 1) Scharf & Associates 2) Leonard Mankowski Associates,Inc. 3) Smith, Korach, Hayet, Haynie Partnership He said interviews for the above mentioned firms were done and the Committee agreed to rank the firms as above. City Manager Kelly said if negotiations were not agreeable with Scharf & Associates, the Committee would like Council approval to begin negotiations with the second or third selected firm. V/M Stein said the decision for Scharf & Associates to be the first ranking firm had been unanimous within the Committee, which was unusual. VOTE: ALL VOTED AYE b. V/M Stein MOVED to AUTHORIZE this Item, SECONDED by C/M Hoffman. VOTE: ALL VOTED AYE 4. MOTION TO APPROVE the transfer of $50,000.00 from Unexpended Funds Sewer CIAC Account 432-371-531-996 to Leased Treatment Capacity Fees Account 432--368-535-442 to allow funding of sewer lease capacity with Broward County for Fiscal Year 1987/88. SYNOPSIS OF ACTION: APPROVED. * V/M Stein MOVED to APPROVE this transfer, SECONDED by C/M Hoffman. Bill Greenwood, Director of Utilities/Engineering, said Council approved Resolution R-87-307, which relinquished 600 thousand gallons of excess treatment capacity. He said the Resolution had been transmitted to Broward County and Broward County's Legal Council has not moved on the agreement. He said the transfer would pay the October and November obligation to the County and the Page 3 11/5/87 funds needed the appropriate transfer. City Manager Kelly said the funds have been approved by the Finance Department and the City Attorney. VOTE: ALL VOTED AYE 5. MOTION TO ADOPT Temp. Reso. #4848 regarding approval for the police Athlet c LeagueTamarac, in conjunction with the Tamarac Kiwanis, to hold a carnival November 11-15, 1987, on City -owned property located east of the Public Works Building on Commercial Boulevard. SYNOPSIS OF ACTION: RESOLUTION NO. R-87-369 - PASSED APPROVED sub]e t to the approval from the Utilities Department as to all connections for water. * C/M Rohr MOVED to APPROVE TeMR. Reso. #4848, SECONDED by C/M * Hoffman. City Attorney Doody said the Resolution stated approval would be granted to hold the carnival on City property. He said he would like the approval to be contingent upon receiving from the Police Athletic League and Crown Amusements, Inc., a Hold Harmless. Bob Jahn, Chief Building Official, said there has been a request to waive the permit fees and asked if the waiver was included in the Resolution. He said the property is B-2 zoning and would be appropriate for this carnival. City Attorney Doody said the waiver was in the Resolution. C/M Hoffman said a Certificate of Insurance had been received in the amount of $1,000,000.03 from Crown Amusements, Inc. Bill Greenwood, Director of Utilities/Engineering, asked if the carnival would be exempt for the water connection fees. He said in the past, fire hydrants had been damaged because of attempted use. City Attorney Doody said the Code stated an occupational license could only be waived when a nonprofit organization would be receiving 50% or more of the funds of the event. He said the contract for the carnival stated the funds being received would be 30%; therefore, Council did not have the authority to waive the occupational license. V/M Stein said he would like the Motion to Approve Amended with the statement "subject to the approval from the Utilities Department as to all connections for water". * C/M Rohr AMENDED his MOTION to APPROVE, SECONDED by C/M * Hoffman. Page 4 1 L! 1 11/5/87 VOTE: ALL VOTED AYE Mayor Hart Adjourned the meetin4RN-RD 0 A.M. ART, MA ( tOL E. BARBUTO, CITY CLERK "This public document was promulgated at a cost of $54.00 or $1.50 per copy to inform the general public, public officers and employees of recent opinions and considerations by the City Council of the City of Tamarac." 1 1 9 CITY OF TAMARAC APPRO D AT MEETING 0F / City Clerk Page 5