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HomeMy WebLinkAbout1989-12-04 - City Commission Special Meeting MinutesL L 7525 NORTHWEST 88TH AVENUE. 0 TAMARAC, FLORIDA 33321-2401 TELEPHONE (305) 722-5900 RECORD OF COUNCIL ACTIONS/DISCUSSIONS SPECIAL MEETING CITY COUNCIL OF TAMARAC, FLORIDA There will be a Special Meeting of the City Council held on Monday, December 4, 1989 at 9:00 a.m. in Conference Room #1 (City Clerk's Office), City Hall, 7525 N.W. 88th Avenue, Tamarac, Florida. The following items will be considered at this meeting: 1. MOTION TO ADOPT Temp. Reso. #5624 authorizing the appropriate City officials to execute a construction agreement with Toro Engineering and Construction Corporation for the construction of the Multi -Purpose Center. FINAL ACTION: APPROVED. RESOLUTION NO. R-89-300 PASSED. 2. DISCUSSION AND POSSIBLE ACTION on the site plan for the Public Service Administration Complex in Land Section 7. FINAL ACTION: APPROVED alternative c) to the Public Service Administration Complex Plan, which will leave 8-1/2 acres available for sale and the City Council directed the City Manager to authorize Scharf & Associates to proceed with the plans for alternative c), submitting the cost estimate to the City Council within two weeks. The City Council many consider and act upon such other business as may come before it. All meetings are open to the public. Carol A. Evans City Clerk Pursuant to Section 286.0105, Florida Statutes —� CAE/nr I, a person decides to appeal any decision made by the city Council with respect to any matter considered at such meeting or '.wring, he will need a record of the proceedings and for such ^�;rpose, he may need to ensure that a verbatim record incluj3s Vta testimony and evidence upon which the appeal is to be basal AN EQUAL OPPORTUNITY EMPLOYER POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS CITY OF TAMARAC CITY COUNCIL SPECIAL MEETING MONDAY, DECEMBER 4, 1989 CALL TO ORDER: Mayor Abramowitz called this meeting to Order on Monday, December 4, 1989 at 9:00 A.M. in Conference Room #1 (City Clerk's Office. PRESENT: Mayor Norman Abramowitz Vice Mayor Dr. H. Larry Bender Councilman Bruce Hoffman ABSENT AND EXCUSED: ALSO PRESENT: Councilman Jack Stelzer Councilman Henry Rohr John P. Kelly, City Manager Richard Doody, City Attorney Mike Couzzo, Director of Public Works Kelly Carpenter -Craft, Director of Community Development Ray Briant, Fire Chief Jim Budzinsky, Fire Marshall Carol A. Evans, City Clerk Pauline Walaszek, Special Services Secretary 1. MOTION TO ADOPT Temp. Reso. #5624 authorizing the appro- priate Cityy officials to execute a construction agreement with Toro Engineering and Construction Corporation for the construction of the Multi --Purpose Center. SYNOPSIS OF ACTION: APPROVED. RESOLUTION NO. R-89-300 - PASSED City Manager Kelly said at a previous City Council meeting the City Council was advised that the project was advertised and a bid award was recommended. He said the City Council approved the bid award to Toro Engineering and Construction Corporation. He said this item was a follow up on the bid award so Toro Engineering and Construction Corporation could begin work on the project. He recommended approval of this item. City Manager Kelly suggested that the City Council authorize the appropriate City officials to execute a construction agreement with Toro Engineering and Construction Corporation for the construction of the Multi -Purpose Center. C/M Hoffman asked.if there was a specified completion date, °Mike Couzzo, Director of Public Works, said the completion date was anticipated for November 2, 1990. * C/M Hoffman MOVED to APPROVE Temp. Reso. #5624, SECONDED by * V/M Bender. Melanie Reynolds, Resident, asked if she could speak. Page 1 12/4/89-pw C/M Hoffman said he refused to hear Mrs. Reynolds until she learned how to write a respectful letter. Mrs. Reynolds said the City Council may be doing something illegal. Mayor Abramowitz said the meeting was for City Council discussions and the public was welcome to attend; however, he could not allow the public to consistently speak on the items. He said if Mrs. Reynolds felt that the City Council was acting illegally, a letter should be submitted to the City Council. He said if there was merit to Mrs. Reynolds's concerns, she would receive an answer. C/M Hoffman said when he read a letter that was vicious and nasty, he threw it in the garbage. Mayor Abramowitz said the letter Mrs. Reynolds recently submitted to the City Council was not appropriate and Mrs. Reynolds asked if the City Council was referring to the letter concerning Steven Oxenhandler. VOTE: ALL VOTED AYE Mayor Abramowitz said the City looked forward to the Multi -Purpose Complex and he asked that the company create a beautiful complex. 2. DISCUSSION AND POSSIBLE ACTION on the site plan for the Public Service Admmiin� tratian Complex in Land Section 7. SYNOPSIS OF ACTION: APPROVED alternate c) to the Public Service Administration Complex, which will. leave 8-1/2 acres available fro sale and the City Council directed the City Manager to authorize Scharf & Associates to proceed with the plans for alternate c), submitting the cost estimate to the City Council within two weeks. City Manager Kelly said the original plan for 17 acres in Land Section 7 was for a Public Service Administration Complex which would require 12 acres. He said he worked with the property owners and the developer to the south regarding a realignment of Hiatus Road. He said the realignment cut into some of the City's property and staff felt this was reasonable. City Manager Kelly said the City Council expressed their concerns about proceeding with the project based on the funding available from the sale of the Public Works property in the amount of 1.9 million dollars. He said this money was received and placed in an interest bearing account; however, the interest was being used to rent the existing Public Works site. He said until the Public Works Department was able to evacuate the property, the City Council was reluctant to proceed with the proposed Public Service Administration Complex. City Manager Kelly said if 1.9 million dollars was used for the Public Service Administration Complex, the City could run the risk of finding contamination on the existing Public Works site when the Department evacuated. He said if this occurred the sale of the property could Page 2 12/4/89-pw be null and void and the monies would have to be returned. He said staff was looking at alternatives and a modification for the complex was prepared by the architect. City Manager Kelly said he authorized the architect to proceed with a site plan listing the alternatives. He said until the City Council authorized a plan, the architect would not proceed with a complete plan. introduced Gary Kuhl, Architect from Scharf & Associates. He Mayor Abramowitz asked if the plans were different than what the City Council viewed individually and City Manager Kelly replied, no. Mayor Abramowitz asked the City Council if they wanted Mr. Kuhl to go through the plans again. C/M Hoffman said a presentation should be made for the record. Gary Kuhl, Architect from Scharf & Associates, said the original plan required excavation of a portion of the site of approximately 3 acres. He said the fill from the area and canal was to be used to fill the property because it was low. He said the Administration Building was to be approximately 6,000 square feet, a seven bay Public Works Facility, Utilities Building, small shed structures and a substantial amount of parking. Mr. Kuhl said the area in the back was planned to be a nursery area and the access off Nob Hill Road was fixed and in place. He said there were two modifications done to the plans; however, the configurations were different. Mr. Kuhl said the plans provided the elimination of the a smaller building would be Administration Building and built that would be contiguous with the Utilities Workshops for engineering. He said the frame of the existing Public Works Building would be relocated, the second level would consist of offices and the first level would be used for parts storage and lockers. He said the site features would include adequate parking, a nursery area, fuel island, dumpster area and a storage area. He said this plan eliminated the original building and replaced it with a smaller building and less parking. 1 Mr. Kuhl said an undetermined portion of the canal may be excavated; however, this would depend on the economic viability. He said if there would be gain in the excavation, it would proceed. He said the development of the north half of the property would require a new road through the site to connect to Hiatus Road. He said approximately 8 acres would be available for sale. Mr. Kuhl said the property could become valuable and subdivided and sold. He said the disadvantages were the cost for the new road and the City would be in the development business. He said as an alternative another plan was created. City Manager Kelly said another disadvantage was the road would provide more access and less control of the site. Mr. Kuhl agreed and he said there would be four entranceways onto the site and it could create a security problem. Page 3 12/4/89-pw Mr. Kuhl exhibited another alternative which divided the property east and west. He said the same land area would be used and there would be a Public Works Administrative Facility and a Utilities Facility. He said staff and visitor parking would be in the front and the back area would be used for truck parking, dumpster, nursery, fuel island and storage. He said the perimeter would be bermed and landscaped and this site would be concise and self contained. He said there would be approximately 8-1/2 acres available for other uses by the City. Mr. Kuhl said the canal excavation would have to be researched to see if excavation would be feasible. He said this plan was reviewed by staff and there was satisfaction expressed. City Manager Kelly said there was concern about the emergency access lanes because the site would have one entranceway. Jim Budzinsky, Fire Marshall, said an alternative to the required double access was an emergency only access which would allow the emergency vehicles to get through the property through the rear. Mayor Abramowitz asked if another road had to be constructed for this access and Mr. Kuhl said this could be an easement with a caveat placed on the sale of the property. Mayor Abramowitz asked if a road would have to be constructed for the emergency vehicles and Mr. Budzinsky said the entranceway would be considered access for emergency vehicles but did not have to be a paved road. Mayor Abramowitz said he was against the original proposal for the Public Service Administration Complex because of the financial condition of the City. He said he did not want something built that would not be feasible for the Departments in the future. He said he would like the Directors of Utilities/Engineering and Public Works/Parks and Recreation to inform the City Council that the proposed alternatives would fit their needs. Mayor Abramowitz said he approved the last alternative and he was not interested in building something that would win an award. He said the facility had to be practical, cost effective and feasible for the future. C/M Hoffman said he would like an indication of the cost for the facility and Mayor Abramowitz said if the City Council approved an alternative building, the architects would submit the costs when the plans were created. Mayor Abramowitz said he was not interested in having large fees for construction, architects, etc. He said Mr. Kuhl agreed to assist the City with an alternative plan; however, he was not willing to cost the job until the City Council expressed their desire as to what plan was to be used. Mr. Kuhl said Construction Management Services, Inc., was reengaged for the project and the plans could be cost estimated by them. He said his firm sent a letter of proposal to Construction Management Services, Inc., for a scope that would take them through a planning process until a design was determined. He said there was Page 4 12/4/89-pw engineering time provided by his firm's consultant which was approved with a caution from City Manager Kelly not to exceed $15,000.00. He said there was a fixed fee for his company and the project would be turned over to Construction Management Services, Inc., and he would come before the City Council in two weeks to make a proposal for the project. Mr. Kuhl said the last alternative seemed to provide a 25% to 30% cost reduction. V/M Bender asked that the Plans be identified and he suggested that the original plan be referred to as "Plan A", the second alternative as "Plan B" and the last alternative as "Plan C". Mayor Abramowitz said he wanted to make sure that the City had the ability to use the excess property that was not used for the Complex. City Manager Kelly said when the original was presented, he asked if the facility would be enough room for the Public Works and utilities/Engineering Departments. He said Mr. Kuhl indicated that the size of the building was reduced for the alternative plans and the fleet maintenance responsibilities were reduced since the Police Department merged with the Broward Sheriff's Office. City Manager Kelly said Mr. Couzzo felt that the alternatives would provide enough space because the nursery could be used, if needed, in the future. He said the utilities Director expressed the same comments. C/M Hoffman asked which alternative left the City with a more valuable piece of property. Mayor Abramowitz said with "Plan B", a road would have to be built and C/M Hoffman asked which alternative would be more valuable for disposal. Mr. Kuhl said he felt that "Plan C" would be more flexible and valuable. He said this site would be easier to dispose of because of the flexibility in size. C/M Hoffman said he agreed and he wanted these comments on the record. Mayor Abramowitz asked what the City Council was to act on and City Manager Kelly recommended that "Plan C" be used. He asked the City Council to authorize him to ask the architect to incur the additional cost for a cost estimate within the next two weeks. Mayor Abramowitz said he was uncomfortable with the City Council making a decision with two Councilmembers absent. He asked if the City Council approved of the Architect proceeding but the final determination was to be made when the other Councilmembers were present. C/M Hoffman said if three Councilmembers agreed with an action, it did not matter if the other two Councilmembers were present. He said he did not want to detain the project further. Mayor Abramowitz said he wanted to allow the expenditure for the plans. Page 5 12/4/89-pw * C/M Hoffman MOVED to ACCEPT "Plan C" for the Public Service * Administration Complex, SECONDED by V/M Bender. VOTE: ALL VOTED AYE * V/M Bender MOVED to DIRECT the City Manager to authorize * the necessary additional services to be provided by * Scharf & Associates, Architects, to determine a definitive * cost for "Plan C" which would be provided within two weeks, * SECONDED by C/M Hoffman. ALL VOTED AYE V/M Bender said "Plan C" would provide 8--1/2 acres of available ground. With no further business, Mayor Abramowitz ADJOURNED this meeting at 9:50 A.M. "This public document was promulgated at a cost of $47.70 or $5.96 per copy to inform the general public, public officers and employees of recent opinions and considerations of the City Council of the City of Tamarac." CITY OF TAMARAC APPROVED AT MEETING OF / /D D City Clerk Page 6 E