HomeMy WebLinkAbout1989-12-04 - City Commission Special Meeting MinutesL L
7525 NORTHWEST 88TH AVENUE. 0 TAMARAC, FLORIDA 33321-2401
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RECORD OF COUNCIL ACTIONS/DISCUSSIONS
SPECIAL MEETING
CITY COUNCIL OF TAMARAC, FLORIDA
There will be a Special Meeting of the City Council held on
Monday, December 4, 1989 at 9:00 a.m. in Conference Room #1
(City Clerk's Office), City Hall, 7525 N.W. 88th Avenue,
Tamarac, Florida.
The following items will be considered at this meeting:
1. MOTION TO ADOPT Temp. Reso. #5624 authorizing the
appropriate City officials to execute a construction
agreement with Toro Engineering and Construction
Corporation for the construction of the Multi -Purpose
Center.
FINAL ACTION:
APPROVED.
RESOLUTION NO. R-89-300 PASSED.
2. DISCUSSION AND POSSIBLE ACTION on the site plan for the
Public Service Administration Complex in Land Section 7.
FINAL ACTION:
APPROVED alternative c) to the Public Service
Administration Complex Plan, which will leave 8-1/2
acres available for sale and the City Council directed
the City Manager to authorize Scharf & Associates to
proceed with the plans for alternative c), submitting
the cost estimate to the City Council within two weeks.
The City Council many consider and act upon such other
business as may come before it.
All meetings are open to the public.
Carol A. Evans
City Clerk
Pursuant to Section 286.0105, Florida Statutes
—� CAE/nr I, a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meeting or
'.wring, he will need a record of the proceedings and for such
^�;rpose, he may need to ensure that a verbatim record incluj3s
Vta testimony and evidence upon which the appeal is to be basal
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY OF TAMARAC
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 4, 1989
CALL TO ORDER: Mayor Abramowitz called this meeting to Order on
Monday, December 4, 1989 at 9:00 A.M. in Conference Room #1 (City
Clerk's Office.
PRESENT:
Mayor Norman Abramowitz
Vice Mayor Dr. H. Larry Bender
Councilman Bruce Hoffman
ABSENT AND EXCUSED:
ALSO PRESENT:
Councilman Jack Stelzer
Councilman Henry Rohr
John P. Kelly, City Manager
Richard Doody, City Attorney
Mike Couzzo, Director of Public
Works
Kelly Carpenter -Craft, Director of
Community Development
Ray Briant, Fire Chief
Jim Budzinsky, Fire Marshall
Carol A. Evans, City Clerk
Pauline Walaszek, Special Services
Secretary
1. MOTION TO ADOPT Temp. Reso. #5624 authorizing the appro-
priate Cityy officials to execute a construction agreement
with Toro Engineering and Construction Corporation for the
construction of the Multi --Purpose Center.
SYNOPSIS OF ACTION:
APPROVED.
RESOLUTION NO. R-89-300 - PASSED
City Manager Kelly said at a previous City Council
meeting the City Council was advised that the project was
advertised and a bid award was recommended. He said the
City Council approved the bid award to Toro Engineering
and Construction Corporation. He said this item was a
follow up on the bid award so Toro Engineering and
Construction Corporation could begin work on the project.
He recommended approval of this item.
City Manager Kelly suggested that the City Council
authorize the appropriate City officials to execute a
construction agreement with Toro Engineering and
Construction Corporation for the construction of the
Multi -Purpose Center.
C/M Hoffman asked.if there was a specified completion
date,
°Mike Couzzo, Director of Public Works, said the
completion date was anticipated for November 2, 1990.
* C/M Hoffman MOVED to APPROVE Temp. Reso. #5624, SECONDED by
* V/M Bender.
Melanie Reynolds, Resident, asked if she could speak.
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C/M Hoffman said he refused to hear Mrs. Reynolds until
she learned how to write a respectful letter.
Mrs. Reynolds said the City Council may be doing
something illegal.
Mayor Abramowitz said the meeting was for City Council
discussions and the public was welcome to attend;
however, he could not allow the public to consistently
speak on the items. He said if Mrs. Reynolds felt that
the City Council was acting illegally, a letter should be
submitted to the City Council. He said if there was
merit to Mrs. Reynolds's concerns, she would receive an
answer.
C/M Hoffman said when he read a letter that was vicious
and nasty, he threw it in the garbage.
Mayor Abramowitz said the letter Mrs. Reynolds recently
submitted to the City Council was not appropriate and
Mrs. Reynolds asked if the City Council was referring to
the letter concerning Steven Oxenhandler.
VOTE:
ALL VOTED AYE
Mayor Abramowitz said the City looked forward to the
Multi -Purpose Complex and he asked that the company
create a beautiful complex.
2. DISCUSSION AND POSSIBLE ACTION on the site plan for the
Public Service Admmiin� tratian Complex in Land Section 7.
SYNOPSIS OF ACTION:
APPROVED alternate c) to the Public Service
Administration Complex, which will. leave 8-1/2
acres available fro sale and the City Council
directed the City Manager to authorize Scharf
& Associates to proceed with the plans for
alternate c), submitting the cost estimate
to the City Council within two weeks.
City Manager Kelly said the original plan for 17 acres in
Land Section 7 was for a Public Service Administration
Complex which would require 12 acres. He said he worked
with the property owners and the developer to the south
regarding a realignment of Hiatus Road. He said the
realignment cut into some of the City's property and
staff felt this was reasonable.
City Manager Kelly said the City Council expressed their
concerns about proceeding with the project based on the
funding available from the sale of the Public Works
property in the amount of 1.9 million dollars. He said
this money was received and placed in an interest bearing
account; however, the interest was being used to rent the
existing Public Works site. He said until the Public
Works Department was able to evacuate the property, the
City Council was reluctant to proceed with the proposed
Public Service Administration Complex.
City Manager Kelly said if 1.9 million dollars was used
for the Public Service Administration Complex, the City
could run the risk of finding contamination on the
existing Public Works site when the Department evacuated.
He said if this occurred the sale of the property could
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be null and void and the monies would have to be
returned. He said staff was looking at alternatives
and
a modification for the complex was prepared by the
architect.
City Manager Kelly said he authorized the architect
to
proceed with a site plan listing the alternatives.
He
said until the City Council authorized a plan, the
architect would not proceed with a complete plan.
introduced Gary Kuhl, Architect from Scharf & Associates.
He
Mayor Abramowitz asked if the plans were different
than
what the City Council viewed individually and City
Manager Kelly replied, no. Mayor Abramowitz asked
the
City Council if they wanted Mr. Kuhl to go through
the
plans again.
C/M Hoffman said a presentation should be made for
the
record.
Gary Kuhl, Architect from Scharf & Associates, said the
original plan required excavation of a portion of the
site of approximately 3 acres. He said the fill from the
area and canal was to be used to fill the property
because it was low. He said the Administration Building
was to be approximately 6,000 square feet, a seven bay
Public Works Facility, Utilities Building, small shed
structures and a substantial amount of parking.
Mr. Kuhl said the area in the back was planned to be a
nursery area and the access off Nob Hill Road was fixed
and in place. He said there were two modifications done
to the plans; however, the configurations were different.
Mr. Kuhl said the plans provided the elimination of the
a smaller building would be
Administration Building and
built that would be contiguous with the Utilities
Workshops for engineering. He said the frame of the
existing Public Works Building would be relocated, the
second level would consist of offices and the first level
would be used for parts storage and lockers. He said the
site features would include adequate parking, a nursery
area, fuel island, dumpster area and a storage area. He
said this plan eliminated the original building and
replaced it with a smaller building and less parking.
1
Mr. Kuhl said an undetermined portion of the canal may be
excavated; however, this would depend on the economic
viability. He said if there would be gain in the
excavation, it would proceed. He said the development
of the north half of the property would require a new
road through the site to connect to Hiatus Road. He said
approximately 8 acres would be available for sale.
Mr. Kuhl said the property could become valuable and
subdivided and sold. He said the disadvantages were the
cost for the new road and the City would be in the
development business. He said as an alternative another
plan was created.
City Manager Kelly said another disadvantage was the road
would provide more access and less control of the site.
Mr. Kuhl agreed and he said there would be four
entranceways onto the site and it could create a security
problem.
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Mr. Kuhl exhibited another alternative which divided the
property east and west. He said the same land area would
be used and there would be a Public Works Administrative
Facility and a Utilities Facility. He said staff and
visitor parking would be in the front and the back area
would be used for truck parking, dumpster, nursery, fuel
island and storage. He said the perimeter would be
bermed and landscaped and this site would be concise and
self contained. He said there would be approximately
8-1/2 acres available for other uses by the City.
Mr. Kuhl said the canal excavation would have to be
researched to see if excavation would be feasible. He
said this plan was reviewed by staff and there was
satisfaction expressed.
City Manager Kelly said there was concern about the
emergency access lanes because the site would have one
entranceway.
Jim Budzinsky, Fire Marshall, said an alternative to the
required double access was an emergency only access which
would allow the emergency vehicles to get through the
property through the rear.
Mayor Abramowitz asked if another road had to be
constructed for this access and Mr. Kuhl said this could
be an easement with a caveat placed on the sale of the
property.
Mayor Abramowitz asked if a road would have to be
constructed for the emergency vehicles and Mr. Budzinsky
said the entranceway would be considered access for
emergency vehicles but did not have to be a paved road.
Mayor Abramowitz said he was against the original
proposal for the Public Service Administration Complex
because of the financial condition of the City. He said
he did not want something built that would not be
feasible for the Departments in the future. He said he
would like the Directors of Utilities/Engineering and
Public Works/Parks and Recreation to inform the City
Council that the proposed alternatives would fit their
needs.
Mayor Abramowitz said he approved the last alternative
and he was not interested in building something that
would win an award. He said the facility had to be
practical, cost effective and feasible for the future.
C/M Hoffman said he would like an indication of the cost
for the facility and Mayor Abramowitz said if the City
Council approved an alternative building, the architects
would submit the costs when the plans were created.
Mayor Abramowitz said he was not interested in having
large fees for construction, architects, etc. He said
Mr. Kuhl agreed to assist the City with an alternative
plan; however, he was not willing to cost the job until
the City Council expressed their desire as to what plan
was to be used.
Mr. Kuhl said Construction Management Services, Inc., was
reengaged for the project and the plans could be cost
estimated by them. He said his firm sent a letter of
proposal to Construction Management Services, Inc., for a
scope that would take them through a planning process
until a design was determined. He said there was
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engineering time provided by his firm's consultant which
was approved with a caution from City Manager Kelly not
to exceed $15,000.00. He said there was a fixed fee for
his company and the project would be turned over to
Construction Management Services, Inc., and he would come
before the City Council in two weeks to make a proposal
for the project.
Mr. Kuhl said the last alternative seemed to provide a
25% to 30% cost reduction.
V/M Bender asked that the Plans be identified and he
suggested that the original plan be referred to as "Plan
A", the second alternative as "Plan B" and the last
alternative as "Plan C".
Mayor Abramowitz said he wanted to make sure that the
City had the ability to use the excess property that was
not used for the Complex.
City Manager Kelly said when the original was presented,
he asked if the facility would be enough room for the
Public Works and utilities/Engineering Departments. He
said Mr. Kuhl indicated that the size of the building was
reduced for the alternative plans and the fleet
maintenance responsibilities were reduced since the
Police Department merged with the Broward Sheriff's
Office.
City Manager Kelly said Mr. Couzzo felt that the
alternatives would provide enough space because the
nursery could be used, if needed, in the future. He said
the utilities Director expressed the same comments.
C/M Hoffman asked which alternative left the City with a
more valuable piece of property.
Mayor Abramowitz said with "Plan B", a road would have to
be built and C/M Hoffman asked which alternative would be
more valuable for disposal.
Mr. Kuhl said he felt that "Plan C" would be more
flexible and valuable. He said this site would be easier
to dispose of because of the flexibility in size.
C/M Hoffman said he agreed and he wanted these comments
on the record.
Mayor Abramowitz asked what the City Council was to act
on and City Manager Kelly recommended that "Plan C" be
used. He asked the City Council to authorize him to ask
the architect to incur the additional cost for a cost
estimate within the next two weeks.
Mayor Abramowitz said he was uncomfortable with the City
Council making a decision with two Councilmembers absent.
He asked if the City Council approved of the Architect
proceeding but the final determination was to be made
when the other Councilmembers were present.
C/M Hoffman said if three Councilmembers agreed with an
action, it did not matter if the other two Councilmembers
were present. He said he did not want to detain the
project further.
Mayor Abramowitz said he wanted to allow the expenditure
for the plans.
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* C/M Hoffman MOVED to ACCEPT "Plan C" for the Public Service
* Administration Complex, SECONDED by V/M Bender.
VOTE:
ALL VOTED AYE
* V/M Bender MOVED to DIRECT the City Manager to authorize
* the necessary additional services to be provided by
* Scharf & Associates, Architects, to determine a definitive
* cost for "Plan C" which would be provided within two weeks,
* SECONDED by C/M Hoffman.
ALL VOTED AYE
V/M Bender said "Plan C" would provide 8--1/2 acres of
available ground.
With no further business, Mayor Abramowitz ADJOURNED this
meeting at 9:50 A.M.
"This public document was promulgated at a cost of $47.70 or $5.96 per
copy to inform the general public, public officers and employees of
recent opinions and considerations of the City Council of the City of
Tamarac."
CITY OF TAMARAC
APPROVED AT MEETING OF / /D D
City Clerk
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