HomeMy WebLinkAbout1980-06-06 - City Commission Budget Workshop Meeting MinutesCITY OF TAMARAC
CITY COUNCIL
BUDGET WORKSHOP
June 6, 1980
CALL TO ORDER: The Workshop on the Proposed Budget was called.
to order at 11:00 A.M. on Friday, June 6th, 1980 by Mayor Falck.
The meeting was held in Council Chambers.
ROLL CALL:
PRESENT: Mayor Walter W. Falck
C/W Marjorie Kelch
C/M Irving Disraelly
V/M Helen Massaro
EXCUSED: C/M Irving Zemel
ALSO PRESENT: City Manager, E. A. Gross
Ass't City Manager,
Laura Z. Stuurmans
Secretary, Merrill Carparotta
The Mayor explained this was the second meeting for
the purpose of review, in detail, the ultimate Budget for the
Fiscal Year 1980/81. He explained the areas to be discussed,
this date, and asked for Council's comments on any general matters.
The Vice -Mayor observed from her view these workshops are very
preliminary and Council is giving the budget only a cursory review
now. Mayor Falck agreed and stated, after all scheduled expenditure
areas are discussed, then Council will have to make the decisions
as to what they think is right and proper for the people in the city.
Councilman Disraelly commented on the "Word Processor"
equipment discussed at the prior Workshop and noted a recent project
where its use would have made for a more personal, faster, and neater
piece of correspondence. He further cited,the equipment has a
provision for envelopes to be handled. The Word Processor is capable
of producing original copies of correspondence rather than xerox
copies.
INIMAINF.1141
Mr. Gross indicated the only addition to his budget is
due to either staff payroll increases or cost of living increases for
supply areas. He added there were no supplemental requests.
Councilman Disraelly said he would like to see the
Outside Service Account reduced $3,000.00 (from $15,000.00 to
$12,000.00) because a total of $4,200.00 was used over a seven (7)
month period. and the account does notnecesitate more money. The
Vice -Mayor asked for what purposes was this account used.
Mayor Falck requested a memo pertaining to a breakdown
on the Outside Services Account expenditures this year.
Councilman Disraelly pointed out the increase in Automobile
Allowance area and questioned a decrease in office supplies. The
City Manager indicated he hopes to be able to cut costs in that area
and the auto increase is the result of inflation.
There were no further comments at this time.
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Mr. Gross indicated when the city took over Tamarac
Utilities in October of 1979, extra help was needed in the Personnel
Department. At that time, rather than change the City's budget,
since a position was available over there in the operations area,.
the secretary for the personnel and insurance area was funded through
that division. With the new budget, that person will be transitioned
into the General Fund.
Mr. Gross pointed out
budgeted through the General Fund,
age of support for Utilities West
shown as revenue receiveables due
West. Preliminary figures in the
of $65,000.00, but it is expected
during the budget process as more
revenue area.
that all administrative costs,
will be analyzed and a percent -
operations will be assessed and
to the General Fund from Utilities
80/81 budget show an amount due
that the sum will be increased
specific review is given this
Mr. Gross advised that approximately one-third of the
City's total personnel are employed by Utilities West and thus, it
is appropriate that one-third of the Personnel Department costs, less
the insurance expenditures,,be supported by reimbursement from Utilities
West.
The only new request is for a desk to replace the one
now in use, which was a second-hand acquisition, is broken and cannot
be repaired.
The Vice -Mayor wanted clarification if this secretarial
position had been "taken" from the Utility Operations. Mr. Gross
responded that it was not and that it was created from a vacant
field position, which the -then Utility Director advised could be
eliminated and reclassified for this purpose.
Referencing the insurance costs reflected in the Personnel/
Insurance budget, the Mayor asked that the Finance Director "breakout"
the insurance costs. He added he will be preparing a recommendation
to Council for the first of July for setting up a Self -Insurance Fund,
so it can be considered during budget review. It would be his view
that the Insurance budget be separated from the Personnel budget.
Councilman Disraelly added the two areas of self-insurance are now
collision and small tools and equipment and Council, he reminded,
has been seeking an inventory of the small tools, etc. items.
No further comments or suggestions were made at this time.
PONT 14llâ–º\
Marilyn indicated, she is requesting one additional
part-time Records File Clerk because of the additional responsibility
which has been given to the department. She indicated a study has
been done on duplicating costs for this year since she submitted her
budget the first of May, and it appears that we can anticipate duplicating
costs of $8,800.00 this year. This includes the Kodak Copier, Gestetner
Copier, and the Saxon Copier in the Council area. (Paper, chemicals)
Mr. Gross recommended that rental space account be taken
out of the budget and the duplication be raised to $8,000.00. He
eliminated rental space cost of $800.00 since an area for records
storage has been located within the City's facilities recently.
Marilyn described the various advertising expenses to
explain her request for the $2,500.00 increase in the 1980/81 budget.
The Finance Director explained the existing Reimbursable Advertising
Costs procedures now in effect and as an alternative, suggested a
Reimbursable Advertising Costs Account be set up giving it no budget,
have expenditures against it and then as they get reimbursed, that
account will net to -0-. This concept met with Council concensus
approval. City advertising costs would be shown in the City Clerk
budget,then,separately at the $6,500.00 level of 79/80.
-2- Budget Workshop
June 6, 1980
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Council discussed various expenditures involved in
elections. Mr. Gross indicated he has instructed the City Clerk
to send a letter to the Charter Board with regard to their proposals,
to hold a referendum in the Fall so money can be put into the budget
for that need.
Marilyn explained and described a new tape system which
has the ability to have a continous play without interrupting at a
meeting. One brand of equipment she described would not require
the purchase of any other equipment. (transcribers) This system
would cost approximately $3,200.00.
She explained that the transcribers which we presently
own will eventually have to be replaced due to age, but this could
be done on a one at a time basis and they could be compatible to the
new system. Mayor Falck requested Marilyn, write a memo explaining
the proposed new tape system, so Council could consider it at sub-
sequent budget meetings.
Councilwoman Kelch indicated she was very much in favor
of the new tape system and expressed her opinion as to the many areas
of savings it could have.
No other changes or comments were made at this time.
Ra
111110alINVASION
N
Mr, Gross indicated the major areas of change is in
gasoline and office supplies. He further indicated an item in
capital for a camera to be used for the sign ordinance will be able
to be purchased out of this year's budget. He requested that this
capital item in the amount of $250.00 be reduced to -0-. He further
indicated a change may be able to be made in automobile repairs and
parts, since the building department has recently purchased new vehicles.
The City Manager indicated the auto allowance will be reduced to
$500.00. Mr. Gross noted three part-time Code Enforcement Officers
are being interviewed, in lieu of one, full-time.
No other changes in the Preliminary 80/81 budget at
this time.
Steve Wood explained the departmental reorganization
that is being requested in the new budget and which results in a
"Supplemental" decrease in the Personnel Services area. These
changes are reflected on Form B.
The Account meetings and seminars has been increased
by $150.00 to provide some Instructional EDP classes for the staff.
Councilman Disraelly noted no expenditures have been made in this
account this year, but Mr. Wood indicated the cost of seminars are
rather high, therefore, the request of $300.00 may not be enough
to send an employee.
No further suggestions or any changes were made at this
session.
Mr. Cross said he has asked for a part-time Clerk -Typist
to assist the Department with its workload, particularly in upkeep
of the Master Files.
-3- Budget Workshop
Mr. Cross said he estimated $3,000.00 will be needed
for professional services, since there are still some
rezonings that still must be done according to the Land
Use Plan.
Mr. Cross said he plans to change the current master
file system, which is becoming hazardous and difficult to
reach the top of the cabinets,to legal files. This change
accounts for his supplemental request of $720.00. Mr. Gross
indicated he will check into this area and see if some inter-
office moves could be made to provide the legal files.
i
In the area of Auto Repair, the Vice -Mayor asked the
City Manager to have the City Planner use his own car and be
reimbursed for mileage on his vehicle, when he attends meetings
at night etc., rather than taking a vehicle home.
No further changes or comments were received.
The Workshop Meeting Adjourned at 12:50 P.M.
City C1e k
This public document was promulgated at a cost of
or $ per copy to inform the general public and
public officers and employees about recent opinions and
considerations by the City Council of the City of Tamarac.
-4- Budget Workshop
June 6, 1980
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