Loading...
HomeMy WebLinkAbout1980-06-04 - City Commission Budget Workshop Meeting MinutesMEMO TO: FROM DATE - SUBJECT REFERENCE: eity of Jamarac iNY'ER - OFFICE MEMORANDUM Members of the City Council Mayor and .Manager Laura Z. Stuuxmans, Assistant City June 3rd, 1980 PRELIMINARY BUDGET F/Y 1980/1981 IOM #275 Manager, Finance Director Of the City forwarding to each On behalf Director, I am gadget Message Assistant Finance Budget and the The and the proposed Preliminary the attached folder. o£ you the P year 80/81 within since additional for the Fiscal ouud at this time will be distributed budget has not been bD-Supplemental Req reference data (foam our review sessions. June 4th, to you during to be held Wednesday, For our first meeting wall be discussed the following portions of the budget LEGISLATIVE CITY ATTORNEY SOCIAL SERVICES COMMITTEES ALL OTHER B ARVICESD SANITATION DEBT SERVICE INDEPENDENT AUDITFriday, June 6th, Workshop scheduled for During the follows: departments to be discussed are as COMMUNITY DEVELOPMENT CITY MANAGER CITY CLERK FINANCE BUILDING PERSONNEL/INSURANCE 2th, At the Workshop Thursday, June 1 we will consider: FIRE DEPARTMENT RECREATION DEPARTMENT On Tuesday, June 17th, we will review: PUBLIC WORKS ENGINEERING G AND A Mayor and Members of the City Council dune 3rd, 1980 PRELIMINARY BUDGET F/Y 80/81 Page 2 It The Mayor has committed a time for another Workshop for Wednesday, June 18th at 9:30 A.M. at which time we will discuss: POLICE DEPARTMENT CONTINGENCY We expect, at this time, that final adoption of the budget will not occur until your first meeting in September. The factors causing this delay are explained within the City Managers Budget Message. /mac cc: Steve Wood, Finance Director Bob Hoyt, Assistant Finance Director Edward A. Gross, City Manager Marilyn Bertholf, City Clerk CITY OF TAMARAC CITY COUNCIL BUDGET WORKSHOP June 4, 1980 CALL TO ORDER: The Workshop on the Proposed Budget was called to order at 10:00 A.,M. on Wednesday, June 4, 1980 by Mayor Falck. The meeting was held in the West Conference Room. The Mayor explained the meeting was the first of a number of meetings for the purpose of review, in detail, the ultimate Budget for the fiscal year 1980-1981. ROLL CALL: PRESENT: Mayor Walter W. Falck C/W Marjorie Kelch C/M Irving Disraelly Vice Mayor Helen Massaro EXCUSED: C/M Irving Zemel ALSO PRESENT: City Manager, E.A. Gross Ass't C/Mgr. Laura Z. Stuurman Merrill Carparotta/Secretary The City Manager stated this year's budget was handled through the Finance Department with Mr. Bob Hoyt, Assistant Finance Director in charge of the actual budget drafting. He further indicated, Laura Stuurmans, Steve Wood and he, were also involved in discussions on the budget. For the record, Mr. Gross gave a full overview of the budget. He indicated, Performance Levels were an important aspect of the budget and pointed out, the Police Department is one of the most important and largest areas of the budget. He noted, he and his Assistant had just finished discussing with the new Police Chief, ideas for the budget and said the Chief will be giving a supplementary report on the Police Department's budget to Council. He stated, the budget is less than 10% higher than last year. The major amount of increases come in continuation; that being the continuation of present operations at the present operation levels. The total amount requested in the supplementary budget is $444,000.00 of which 85% or $378,000.00 involves the three major departments, (Police, Fire and Public Works). Mr. Gross commented- the budget has come up with a figure that would require an increase to Ad Valorem taxes, if that was the way the City wanted to go, of 1.39 mils. (Ed. Note: actually 1.36 increase) Another suggestion for funding was a possible Utility Tax. He pointed out and added that he has also asked for an increase in the commercial garbage franchise fee of 15% instead of 10%. He noted, no municipality has been able to get a concrete answer at this time from the Property Appraiser's Office as to what the actual level of the Ad Valorem taxes could be the next fiscal year. Budget Workshop June 4, 1980 Page 2 Mr. Gross spoke with Mr. Markham on Monday. The State and the Property Appraiser's attorneys have gotten together and are coming up with a stipulated agreement between the two and at that time Mr. Markham should be able to give us exactly what tax evaluation and certified rate will be. In the area of State taxes, sales taxes are down, gasoline taxes are down, cigarette taxes are down and an increase is not expected in the revenue sharing received from the state. Federal Rev. Sharing had been anticipated originally for an increase this year, but it appears there will be a decrease of about $30,000.00. The amount should be reported to us by about the 15th of June. An Unappropriated Balance is not shown in our 79/80 budget, but it is reflected in the 80/81 proposal, pursuant to the March referendum at an amount less than the 10% cap allowed. Review of the scheduled Expenditure area then followed. The $5,000.00 reflected as a TRAVEL Supplemental Item - as an addition caused by the March referendum in 1980 was moved into the continuation column for a total of $11,000.00. At the suggestion of Councilman Disraelly, Bob Hoyt is to look into the need to increase Office Supplies from $1,600.00 since the account is currently shown at a 102% encumbered level. Council also discussed increasing the mileage reimbursement amount from the 180, alloted for 80/81 to 20�. Bob Hoyt is to do a study of other cities and bring back a report. The Vice -Mayor felt the Building Inspectors should use their own cars and receive mileage compensation rather than taking City cars home at night and over the weekend, in case they are called in for emergencies. No other changes made or addressed. The City Manager explained, he had not recommended a contribution to Area on Aging because of a recent opinion of the City Attorney regarding our ordinance, and asked Council for their views. Councilwoman Ketch felt the use of this program by Tamarac residents, merited our financial compensation. She concurred with the $4000.00 requested by the Social Service Board. Councilman Disraelly thought we could contribute the $4000.00 or as an alternative contribute $3000.00 and note additional credit for our participation via the use of the City's van. The Mayor and Vice -Mayor agreed with the $3000.00 payment and also felt we should note out costs expended for the van, since the Agency had actually asked us for $10,000.00. No other changes made or addressed. Budget Workshop June 4, 1980 Page 3 A The City Attorney requested, the City purchase a "Word Processor" and explained, in detail, the functions, time, personnel and duplicating savings it would provide to the City. If approved, this item would be budgeted in the Capital Reserve Area of the budget and not the City Attorney's area. Mr. Birken also explained, the possibility of leasing the equipment with the option to buy. Council requested, Mr. Birken look into the different companies' equipment and after receiving all the important data, bring it back to Council for consideration, including information about leasing. Mayor Falck said, Council should have from either the City Manager and or the City Attorney, details as it relates to other uses. (Police, City Clerk, etc.) Council expressed a concensus interest in the proposal to obtain such equipment. It was noted, that no increase in the City Attorney's salary was projected in the budget, since the Attorney would rely on Council to consider that matter at some other point in the future. No changes were made or suggested at this session. 10:41111001.11191ill No changes were suggested to the Preliminary 80/81 Budget at this time. No changes were suggested to the Preliminary 80/81 Budget at this time. No changes were suggested to the Preliminary 80/81 Budget at this time. No changes were suggested to the Preliminary 80/81 Budget at this time. Budget Workshop June 4, 1980 Page 4 No changes were suggested to the Preliminary 80/81 Budget at this time. On behalf of the Committee, Councilwoman Kelch explained their requests. She noted, the $1,000.00 for publishing the PIC newsletter in the Broward Times has been expended from their printing account this year and because of the Times' recent rate increase, the Committee is asking for an additional amount of $400.00. Council concurred with that figure, to be added as Item #3 to the Form D, Supplement Request and indicated the $1,000.00 should be shown as the Object Code "Printing", under continuation and the $400.00 should be shown as a Supplemental Request for the same Code, for a total request and Manager recommendation of $1,400.00. The Printing code has been requested for an increase of $900.00 over last year to pay for an updated issue of the City's booklet, accompanied by a street map. It was suggested that the PIC check into the potential of contributions from the business community to offset these Printing costs. It was noted that the Printing code has now been decreased as a result of the prior discussion on Advertising by the $1,000.00 amount, so the total continuation and supplemental figure is now $3,300.00, in lieu of $4,300.00 Councilwoman Kelch noted the PIC request for $100.00 to purchase items for the 1981 Garden Festival. No other changes were suggested or made the PIC proposal during this session. No Changes were suggested to the Preliminary 80/81 Budget at this time. SANITATION SERVICES Mt. Gross indicated, Mr. Hoyt has recalculated the figures as to what he feelsthe sanitation service costs will be for the coming year. The adjustment is down over 79/80 projections. Budget Workshop June 4, 1980 Page 5 The increase over last year is for the Fire Pumper} and Fire Station #2. No changes were suggested to the Preliminary 80/81 Budget at this time. No changes were suggested to the Preliminary 80/81 Budget at this time. The Workshop Meeting adjourned at 11:50 a.m. �t A 4 t �� 4 -atc- V -, Ci y Clerk This public document was promulgated at a cost of $;3l.�Jr or $ 1. YI per copy to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac.