HomeMy WebLinkAbout1980-06-04 - City Commission Budget Workshop Meeting MinutesMEMO TO:
FROM
DATE -
SUBJECT
REFERENCE:
eity of Jamarac
iNY'ER - OFFICE MEMORANDUM
Members of the City Council
Mayor and .Manager
Laura Z. Stuuxmans, Assistant City
June 3rd, 1980
PRELIMINARY BUDGET F/Y 1980/1981
IOM #275 Manager, Finance Director
Of the City forwarding to each
On behalf Director, I am gadget Message
Assistant Finance Budget and the The
and the proposed Preliminary the attached folder.
o£ you the P year 80/81 within since additional
for the Fiscal ouud at this time
will be distributed
budget has not been bD-Supplemental Req
reference data (foam
our review sessions. June 4th,
to you during
to be held Wednesday,
For our first meeting wall be discussed
the following portions of the budget
LEGISLATIVE
CITY ATTORNEY
SOCIAL SERVICES COMMITTEES
ALL OTHER B ARVICESD
SANITATION
DEBT SERVICE
INDEPENDENT AUDITFriday, June 6th,
Workshop scheduled for
During the follows:
departments to be discussed are as
COMMUNITY DEVELOPMENT
CITY MANAGER
CITY CLERK
FINANCE
BUILDING
PERSONNEL/INSURANCE 2th,
At the Workshop Thursday, June 1
we will consider:
FIRE DEPARTMENT
RECREATION DEPARTMENT
On Tuesday, June 17th, we will review:
PUBLIC WORKS
ENGINEERING
G AND A
Mayor and Members of the City Council
dune 3rd, 1980
PRELIMINARY BUDGET F/Y 80/81
Page 2
It
The Mayor has committed a time for another Workshop for
Wednesday, June 18th at 9:30 A.M. at which time we will discuss:
POLICE DEPARTMENT
CONTINGENCY
We expect, at this time, that final adoption of the budget
will not occur until your first meeting in September. The factors
causing this delay are explained within the City Managers Budget
Message.
/mac
cc: Steve Wood, Finance Director
Bob Hoyt, Assistant Finance Director
Edward A. Gross, City Manager
Marilyn Bertholf, City Clerk
CITY OF TAMARAC
CITY COUNCIL
BUDGET WORKSHOP
June 4, 1980
CALL TO ORDER: The Workshop on the Proposed Budget was called to
order at 10:00 A.,M. on Wednesday, June 4, 1980 by Mayor Falck. The
meeting was held in the West Conference Room.
The Mayor explained the meeting was the first of a number of meetings
for the purpose of review, in detail, the ultimate Budget for the
fiscal year 1980-1981.
ROLL CALL: PRESENT: Mayor Walter W. Falck
C/W Marjorie Kelch
C/M Irving Disraelly
Vice Mayor Helen Massaro
EXCUSED: C/M Irving Zemel
ALSO PRESENT: City Manager, E.A. Gross
Ass't C/Mgr. Laura Z. Stuurman
Merrill Carparotta/Secretary
The City Manager stated this year's budget was
handled through the Finance Department with Mr. Bob Hoyt, Assistant
Finance Director in charge of the actual budget drafting. He further
indicated, Laura Stuurmans, Steve Wood and he, were also involved in
discussions on the budget.
For the record, Mr. Gross gave a full overview of the
budget. He indicated, Performance Levels were an important aspect of
the budget and pointed out, the Police Department is one of the most
important and largest areas of the budget. He noted, he and his
Assistant had just finished discussing with the new Police Chief, ideas
for the budget and said the Chief will be giving a supplementary report
on the Police Department's budget to Council. He stated, the budget is
less than 10% higher than last year. The major amount of increases
come in continuation; that being the continuation of present operations
at the present operation levels. The total amount requested in the
supplementary budget is $444,000.00 of which 85% or $378,000.00
involves the three major departments, (Police, Fire and Public Works).
Mr. Gross commented- the budget has come up with a
figure that would require an increase to Ad Valorem taxes, if that was
the way the City wanted to go, of 1.39 mils. (Ed. Note: actually 1.36
increase)
Another suggestion for funding was a possible Utility
Tax. He pointed out and added that he has also asked for an increase
in the commercial garbage franchise fee of 15% instead of 10%. He
noted, no municipality has been able to get a concrete answer at this
time from the Property Appraiser's Office as to what the actual level
of the Ad Valorem taxes could be the next fiscal year.
Budget Workshop
June 4, 1980
Page 2
Mr. Gross spoke with Mr. Markham on Monday. The State and the Property
Appraiser's attorneys have gotten together and are coming up with a
stipulated agreement between the two and at that time Mr. Markham should
be able to give us exactly what tax evaluation and certified rate will
be.
In the area of State taxes, sales taxes are down,
gasoline taxes are down, cigarette taxes are down and an increase is
not expected in the revenue sharing received from the state. Federal Rev.
Sharing had been anticipated originally for an increase this year, but
it appears there will be a decrease of about $30,000.00. The amount
should be reported to us by about the 15th of June. An Unappropriated
Balance is not shown in our 79/80 budget, but it is reflected in the
80/81 proposal, pursuant to the March referendum at an amount less than
the 10% cap allowed.
Review of the scheduled Expenditure area then followed.
The $5,000.00 reflected as a TRAVEL Supplemental Item -
as an addition caused by the March referendum in 1980 was moved into
the continuation column for a total of $11,000.00.
At the suggestion of Councilman Disraelly, Bob Hoyt is
to look into the need to increase Office Supplies from $1,600.00 since
the account is currently shown at a 102% encumbered level.
Council also discussed increasing the mileage reimbursement
amount from the 180, alloted for 80/81 to 20�. Bob Hoyt is to do a
study of other cities and bring back a report. The Vice -Mayor felt the
Building Inspectors should use their own cars and receive mileage
compensation rather than taking City cars home at night and over the
weekend, in case they are called in for emergencies.
No other changes made or addressed.
The City Manager explained, he had not recommended a
contribution to Area on Aging because of a recent opinion of the City
Attorney regarding our ordinance, and asked Council for their views.
Councilwoman Ketch felt the use of this program by Tamarac residents,
merited our financial compensation. She concurred with the $4000.00
requested by the Social Service Board. Councilman Disraelly thought
we could contribute the $4000.00 or as an alternative contribute
$3000.00 and note additional credit for our participation via the use
of the City's van. The Mayor and Vice -Mayor agreed with the $3000.00
payment and also felt we should note out costs expended for the van,
since the Agency had actually asked us for $10,000.00.
No other changes made or addressed.
Budget Workshop
June 4, 1980
Page 3
A
The City Attorney requested, the City purchase a
"Word Processor" and explained, in detail, the functions, time,
personnel and duplicating savings it would provide to the City.
If approved, this item would be budgeted in the Capital Reserve
Area of the budget and not the City Attorney's area.
Mr. Birken also explained, the possibility of leasing
the equipment with the option to buy. Council requested, Mr. Birken
look into the different companies' equipment and after receiving all
the important data, bring it back to Council for consideration, including
information about leasing. Mayor Falck said, Council should have from
either the City Manager and or the City Attorney, details as it relates
to other uses. (Police, City Clerk, etc.) Council expressed a concensus
interest in the proposal to obtain such equipment.
It was noted, that no increase in the City Attorney's
salary was projected in the budget, since the Attorney would rely on
Council to consider that matter at some other point in the future.
No changes were made or suggested at this session.
10:41111001.11191ill
No changes were suggested to the Preliminary 80/81
Budget at this time.
No changes were suggested to the Preliminary 80/81
Budget at this time.
No changes were suggested to the Preliminary 80/81
Budget at this time.
No changes were suggested to the Preliminary 80/81
Budget at this time.
Budget Workshop
June 4, 1980
Page 4
No changes were suggested to the Preliminary 80/81
Budget at this time.
On behalf of the Committee, Councilwoman Kelch
explained their requests. She noted, the $1,000.00 for publishing
the PIC newsletter in the Broward Times has been expended from
their printing account this year and because of the Times' recent
rate increase, the Committee is asking for an additional amount of
$400.00. Council concurred with that figure, to be added as Item #3
to the Form D, Supplement Request and indicated the $1,000.00 should
be shown as the Object Code "Printing", under continuation and the
$400.00 should be shown as a Supplemental Request for the same Code,
for a total request and Manager recommendation of $1,400.00.
The Printing code has been requested for an increase
of $900.00 over last year to pay for an updated issue of the City's
booklet, accompanied by a street map.
It was suggested that the PIC check into the potential
of contributions from the business community to offset these Printing
costs. It was noted that the Printing code has now been decreased as
a result of the prior discussion on Advertising by the $1,000.00 amount,
so the total continuation and supplemental figure is now $3,300.00,
in lieu of $4,300.00
Councilwoman Kelch noted the PIC request for $100.00
to purchase items for the 1981 Garden Festival.
No other changes were suggested or made the PIC proposal
during this session.
No Changes were suggested to the Preliminary 80/81
Budget at this time.
SANITATION SERVICES
Mt. Gross indicated, Mr. Hoyt has recalculated the
figures as to what he feelsthe sanitation service costs will be for
the coming year. The adjustment is down over 79/80 projections.
Budget Workshop
June 4, 1980
Page 5
The increase over last year is for the Fire Pumper}
and Fire Station #2. No changes were suggested to the Preliminary 80/81
Budget at this time.
No changes were suggested to the Preliminary 80/81
Budget at this time.
The Workshop Meeting adjourned at 11:50 a.m.
�t A 4 t �� 4 -atc- V -,
Ci y Clerk
This public document was promulgated at a cost of $;3l.�Jr or
$ 1. YI per copy to inform the general public and public
officers and employees about recent opinions and considerations
by the City Council of the City of Tamarac.