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HomeMy WebLinkAbout1980-06-18 - City Commission Budget Workshop Meeting MinutesCITY OF TAMARAC CITY COUNCIL BUDGET WORKSHOP June 18, 1980 CALL TO ORDER The Workshop Meeting on the Proposed Budget was called to order at 9:30 A.M. on Wednesday, June 18,1980, by Mayor Falck. The meeting was held in the West Conference Room. The Mayor explained this meeting was a continuation for the purpose of reviewing the budget for the Police Dept. and the City Engineer for the fiscal year ;980/81. ROT.T. CAT,L PRESENT Mayor Walter W. Falck C/W Marjorie Kelch C/M Irving M. Disraelly C/M Irving M. Zemel V/M Helen Massaro ALSO PRESENT E. A. Gross, City Manager Laura Z. Stuurmans, Assistant City Manager Steve Wood, Finance Director Bob Hoyt, Ass't Finance Dir. Larry Keating, City Engineer Joseph McIntosh, Chief of Police Merrill Carparotta, Secretary The City Manager advised the Police Department Budget usually has its capital items taken out of the General Fund and put into the Federal _Revenue Sharing Budget, lie indicated the City has no confirmation from the -Fe 'deral Government that any money should be given to the City next year, However, we do have confirmation that if monies are dispensed, the City would receive approximately $100,000.00, If this takes place: between now and before the budget is completed, any items the City has under the capital items will be discussed in the Public Use Hearing to be placed in the Federal Revenue Sharing as the City has in the past years. Mr. Gross indicated one correction to be made under the continuation column, salary level. (Dorm A) The correct figure should read $1,321,500. That will reduce the total request by $9,500.00 and the City Manager's request as well. On (Form B) he said there was a typographical error which should read Clerk Typist II and not Clerk Typist **. Councilwoman Kelch questioned the proposed acquisition under Rentals (for a:different type of copier) which refers to a difference in Office Supplies. Bob Hoyt referred to the supplemental request form which indicated a $3,000.00 figure under the continuation column. He said under Office Supplies (on the previous sheet) recognition of the copier cost, lease rental cost and eliminating certain supply items, have reduced the request of the original draft from $6,000.00 to $3,000,00. He discussed, in detail, the difference in cost between the IBIS copier and the Kodak Copier. Councilman Zemel requested a breakdown from Bob Hoyt, In response to a question by C/W Kelch, Bob Hoyt explained the manual typewriters for the Police Department would have to be "heavy duty" ones with long carriages. The price he was quoted from Purchasing was $400.00. Chief McIntosh explained that manuel typewriters are more practical than electric because of the number of people using them, C/M Zemel questioned whether tze quoted prices were based can State contract prices, Councilman Zemel commented on the need for better Security Equipment in the Police Department. Mr. Gross suggested taking money out of the 79/80 Contingency Fund to purchase this equipment, Mayor Falck felt there should be a proposal on this item so Council could make a determination. In response to Councilwoman Kelch, the City Manager indicated there will no purchasing of vehicles until October. Further discussion followed concerning gasoline, maintenance and replacement of vehicles. Councilman Zemel inquired about the Photographic Account and the additional revenues received. The Chief discussed his request for two (2) additional officers. (One sworn officer and one Juvenile Expert) For the record, Chief McIntosh stated more than 50% of all crimes commited in the United States are performed by juveniles. He felt the City of Tamarac is in need of a juvenile unit as juveniles are a community problem and cannot be ignored. Council concurred with the Chief's views. He further said if one additional police officer is hired, there will be a total of 62 sworn personnel in the City of Tamarac's Police Department. The Juvenile Expert is not sworn personnel. CONTINGENCY Bob Hoyt indicated the $150,000.00 is the continuation from last year. C/M Disraelly stated there was a referendum that said Contingency could be no higher than 5% of the budget. He indicated there are no expenditures out of contingency, only transfers. Mr. Gross said there are some revenue accounts where the City is receiving more money than originally estimated. He suggested rather than taking money out of contingency, show the increased revenue and then take the expense out of that area. CITY ENGINEER The City Engineer discussed the possibility of hiring a City Engineering Inspector. He estimated this position would be needed approximately six (6) months from now. (January 1st). He further discussed the position of Assistant City Engineer and explained the duties he would perform in order to make sure all requirements of the city are caught up with when projects go before Council for approval. He said he would prefer a Civil Engineering Graduate. He also brought to the attention of Council that he would like consideration to acquire a Sanitary Engineering Graduate who will assist him in the operation of the Utilities. Discussions followed concerning salaries, Councilman Disraelly said based on union contracts, the city is looking at a 7% salary increase for the fiscal year. 80/81 plus Merit Increases,The Manager said union contracts and merit increases must be looked into. He indicated for the record, there is no additional money for anything above what the contracts say or what is on the table at the present time. That is the reason why the city is requesting a change in the merit system. He further said before the end of the year a percentage of departments within the city will be allocated in a dollar amount to Tamarac Utilities. Larry Keating discussed various problems due to numerous repairs of his vehicles. There was further discussion due to the high costs of repairs on certain vehicles in the department of the City Engineer, C/M Disraelly indicated auto parts, office supplies, gas and diesel are not supplemental items but continuation. The City Manager pointed out during the discussion on the Police Department an item was left out regarding a Finger Print Viewer. He indicated the item costs $400.00. He said originally this item was taken out of the budget but the Chief of Police has requested it be put back in. Councilman Disraelly questioned if the City Manager has made any projections for the $100,000.00 the city may receive from Federal Revenue Sharing. Mr. Gross said we cannot pinpoint any major items. He further advised there must be a Public Hearing first and then the people give their opinions as to what they feel should be done with the money. C/M Disraelly requested a memo indicating the Manager's Proposed use for the money. The Assistant City Manager stated you cannot prejudice yourself administratively before you have a Public Use Hearing. She felt there should be a memo indicating how the Federal Government might allow the city to spend those monies, -2- Budget Workshop /mac 6/18/80 GENERAL/ADMINISTRATIVE The City Manager indicated the major increases in continuation is telephone. He said the city's contract with the telephone company has ended. He further said there is a definite increase in the cost of electricity which has added substantially to the budget areas. In response to Councilman Disraelly the City Manager said the City Attorney has ruled we must go out for bid (telephone) and are now getting the specs together in order to go out for bid. Bob Hoyt indicated the city's current level in the area of telephone is running approximately $3,700.00 a month. He said Outside Services could be transitioned to the Personnel/Insurance area. In response to a question raised by Councilman Zemel he advised the $10,000.00 salary figure under G and A are the requirements that could occur due to the time that people build up over and above the annual allowable sick leave and vacation leave at their severance date. Bob Hoyt further advised that the postal rates . might go up to 20,,�. He said he had to recognize this in the budget because it is a possible expenditure for next year.. There being no further discussion, the meeting adjourned.. CIT CLERK This public document has been or $1 .6 � perc: copy to inform the and employees about recent opinions Council of the City of Tamarac, promulgated at a cost of general public and public officers and considerations by the City -3- Budget Workshop /mac 6/18/80