HomeMy WebLinkAbout1980-06-18 - City Commission Budget Workshop Meeting MinutesCITY OF TAMARAC
CITY COUNCIL
BUDGET WORKSHOP
June 18, 1980
CALL TO ORDER The Workshop Meeting on the Proposed Budget was called
to order at 9:30 A.M. on Wednesday, June 18,1980, by Mayor Falck. The
meeting was held in the West Conference Room.
The Mayor explained this meeting was a continuation for the
purpose of reviewing the budget for the Police Dept. and the City
Engineer for the fiscal year ;980/81.
ROT.T. CAT,L
PRESENT Mayor Walter W. Falck
C/W Marjorie Kelch
C/M Irving M. Disraelly
C/M Irving M. Zemel
V/M Helen Massaro
ALSO PRESENT
E. A. Gross, City Manager
Laura Z. Stuurmans,
Assistant City Manager
Steve Wood, Finance Director
Bob Hoyt, Ass't Finance Dir.
Larry Keating, City Engineer
Joseph McIntosh, Chief of Police
Merrill Carparotta, Secretary
The City Manager advised the Police Department Budget usually
has its capital items taken out of the General Fund and put into the
Federal _Revenue Sharing Budget, lie indicated the City has no confirmation
from the -Fe 'deral Government that any money should be given to the City
next year, However, we do have confirmation that if monies are dispensed,
the City would receive approximately $100,000.00, If this takes place:
between now and before the budget is completed, any items the City has
under the capital items will be discussed in the Public Use Hearing to
be placed in the Federal Revenue Sharing as the City has in the past years.
Mr. Gross indicated one correction to be made under the continuation column,
salary level. (Dorm A) The correct figure should read $1,321,500. That will
reduce the total request by $9,500.00 and the City Manager's request as
well. On (Form B) he said there was a typographical error which should
read Clerk Typist II and not Clerk Typist **.
Councilwoman Kelch questioned the proposed acquisition under
Rentals (for a:different type of copier) which refers to a difference
in Office Supplies. Bob Hoyt referred to the supplemental request
form which indicated a $3,000.00 figure under the continuation column.
He said under Office Supplies (on the previous sheet) recognition of
the copier cost, lease rental cost and eliminating certain supply items,
have reduced the request of the original draft from $6,000.00 to $3,000,00.
He discussed, in detail, the difference in cost between the IBIS copier
and the Kodak Copier.
Councilman Zemel requested a breakdown from Bob Hoyt,
In response to a question by C/W Kelch, Bob Hoyt explained the
manual typewriters for the Police Department would have to be "heavy
duty" ones with long carriages. The price he was quoted from Purchasing
was $400.00. Chief McIntosh explained that manuel typewriters are more practical
than electric because of the number of people using them, C/M Zemel questioned whether
tze quoted prices were based can State contract prices,
Councilman Zemel commented on the need for better Security
Equipment in the Police Department. Mr. Gross suggested taking money
out of the 79/80 Contingency Fund to purchase this equipment, Mayor
Falck felt there should be a proposal on this item so Council could
make a determination.
In response to Councilwoman Kelch, the City Manager indicated
there will no purchasing of vehicles until October. Further discussion
followed concerning gasoline, maintenance and replacement of vehicles.
Councilman Zemel inquired about the Photographic Account and the
additional revenues received.
The Chief discussed his request for two (2) additional
officers. (One sworn officer and one Juvenile Expert) For the
record, Chief McIntosh stated more than 50% of all crimes commited
in the United States are performed by juveniles. He felt the
City of Tamarac is in need of a juvenile unit as juveniles are a
community problem and cannot be ignored. Council concurred with the
Chief's views. He further said if one additional police officer is
hired, there will be a total of 62 sworn personnel in the City of
Tamarac's Police Department. The Juvenile Expert is not sworn
personnel.
CONTINGENCY
Bob Hoyt indicated the $150,000.00 is the continuation from
last year. C/M Disraelly stated there was a referendum that said
Contingency could be no higher than 5% of the budget. He indicated
there are no expenditures out of contingency, only transfers.
Mr. Gross said there are some revenue accounts where the City
is receiving more money than originally estimated. He suggested
rather than taking money out of contingency, show the increased
revenue and then take the expense out of that area.
CITY ENGINEER
The City Engineer discussed the possibility of hiring a City
Engineering Inspector. He estimated this position would be needed
approximately six (6) months from now. (January 1st). He further
discussed the position of Assistant City Engineer and explained the
duties he would perform in order to make sure all requirements of the
city are caught up with when projects go before Council for approval.
He said he would prefer a Civil Engineering Graduate. He also brought
to the attention of Council that he would like consideration to acquire
a Sanitary Engineering Graduate who will assist him in the operation
of the Utilities.
Discussions followed concerning salaries, Councilman Disraelly
said based on union contracts, the city is looking at a 7% salary
increase for the fiscal year. 80/81 plus Merit Increases,The Manager said
union contracts and merit increases must be looked into. He indicated
for the record, there is no additional money for anything above what
the contracts say or what is on the table at the present time. That
is the reason why the city is requesting a change in the merit system.
He further said before the end of the year a percentage of departments
within the city will be allocated in a dollar amount to Tamarac
Utilities.
Larry Keating discussed various problems due to numerous repairs
of his vehicles. There was further discussion due to the high costs
of repairs on certain vehicles in the department of the City Engineer,
C/M Disraelly indicated auto parts, office supplies, gas and
diesel are not supplemental items but continuation.
The City Manager pointed out during the discussion on the
Police Department an item was left out regarding a Finger Print Viewer.
He indicated the item costs $400.00. He said originally this item
was taken out of the budget but the Chief of Police has requested
it be put back in.
Councilman Disraelly questioned if the City Manager has made any
projections for the $100,000.00 the city may receive from Federal
Revenue Sharing. Mr. Gross said we cannot pinpoint any major items.
He further advised there must be a Public Hearing first and then the
people give their opinions as to what they feel should be done with
the money. C/M Disraelly requested a memo indicating the Manager's
Proposed use for the money. The Assistant City Manager stated you
cannot prejudice yourself administratively before you have a Public
Use Hearing. She felt there should be a memo indicating how the Federal
Government might allow the city to spend those monies,
-2- Budget Workshop
/mac
6/18/80
GENERAL/ADMINISTRATIVE
The City Manager indicated the major increases in continuation
is telephone. He said the city's contract with the telephone
company has ended. He further said there is a definite increase
in the cost of electricity which has added substantially to the
budget areas.
In response to Councilman Disraelly the City Manager said the
City Attorney has ruled we must go out for bid (telephone) and are
now getting the specs together in order to go out for bid.
Bob Hoyt indicated the city's current level in the area of
telephone is running approximately $3,700.00 a month. He said
Outside Services could be transitioned to the Personnel/Insurance area.
In response to a question raised by Councilman Zemel he advised the
$10,000.00 salary figure under G and A are the requirements that could
occur due to the time that people build up over and above the annual
allowable sick leave and vacation leave at their severance date.
Bob Hoyt further advised that the postal rates . might go up
to 20,,�. He said he had to recognize this in the budget because it is
a possible expenditure for next year..
There being no further discussion, the meeting adjourned..
CIT CLERK
This public document has been
or $1 .6 � perc: copy to inform the
and employees about recent opinions
Council of the City of Tamarac,
promulgated at a cost of
general public and public officers
and considerations by the City
-3-
Budget Workshop
/mac
6/18/80