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TAMARAC, FLORIDA 33320
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5811 NORTHWEST 88TH AVENUE 6 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
NOTICE OF CITY MANAGER
BUDGET WORKSHOP MEETING
There will be a City Manager Budget Workshop meeting on
Thursday, June 25, 1987, at 2:00 P.M., in the West Conference
Room of City Hall, 5811 N.W. 88 Avenue, to discuss the
proposed budgets of the following departments for Fiscal Year
1987/88:
1 . City Clerk
2. Police Department
3. Fire Department
4. City Attorney
5. City manager
6. All Board and Committees
The public is invited to attend.
Carol E. Barbuto
City Clerk
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY MANAGER
BUDGET WORKSHOP MEETING
JUNE 25, 1987
PR&SENT: John P. Kelly, City Manager
A. Bryant Applegate, City Attorney
Carol E. Barbuto, City Clerk
Ken Burroughs, Finance Director
John Montalvo, Accounting Supervisor
Yvonne E. Snyderr Secretary
John P. Kelly, City Manager, announced the purpose of this
Workshop Meeting was for the respective departments to summarize
their proposed budgets so a better evaluation could be made
regarding their needs.
I- City—Attorney!j5 DeRartMent—Presented by A. Bryant Applegate.
Mr. A. Bryant Applegate, City Attorney, said he was there to
answer any questions regarding the proposed budget. He said
he was happy to announce he was not increasing his budget from
the previous year, and if anything, there was a reduction.
Mr. Applegate said he was reducing the Professional Services
Account from $60,000.00 to $50,000.00. He said he was asking
that the Professional Services be broken down into two line
items, one being Professional Services and one new line item
being created as municipal Prosecutions, which would be for
prosecution costs for the City.
Mr. Applegate said he was not asking for any increase in Staff
and he was not asking for an Assistant, although he said he felt
one could be justified. He noted the reason he was not asking
for an Assistant was he did not feel the City could afford the
$40,000.00 in salary and benefits at this time.
Mr. Applegate said he did not feel the ESM Litigation Line Item
should be included in his budget. He said he had talked with Ken
Burroughs, Finance Directorr regarding having that Line Item
removed from the City Attorney's Budget.
Mr. Kelly said it should be clarified that regarding the benefit
options plan in the past years there had been no specific
identification in the departmental budgets, but now it would be
showing.
Mr. Kelly asked Mr. Applegate to explain the Professional
Services Account.
Mr. Applegate replied that account had been reduced from
$60,000.00 to $50,000.00, with $32,000.00 being for Professional
Services and $18r000.00 being for Municipal Prosecutions. He
also stated the $18,000.00 for Municipal Prosecutions was below
average as to what other cities have spent on prosecutions.
Mr. Applegate also stated another major decrease in his budget
was for office equipment. He said last year's line item was for
$1,250.00 and he was reducing it to $500.00 this year. He said
the only anticipated cost would be for a dictaphone for the
additional secretary.
Mr. Applegate said regarding the Books, Publications and Library
Account, the budget for last year was for $14,500.00 and he was
asking for the same amount this year. He said that was primarily
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for West Law.
There being no further questions or explanations, Mr. Applegate
was excused.
2. Police Department --Presented by Chief McIntosh and Larry
Leiman.
Chief McIntosh said he was not asking for any additional
positions in the Police Department for the coming year. He said
the only thing he was asking for regarding Personnel changes was
two title changes, which he indicated were very minor. He said
he was asking that one CSA position be changed to a Crime Scene
Technician. He said the other change was for the woman who works
in the Detective Division because of her various duties he felt
her title should be changed to a Records Technician.
Mr. Kelly stated that the Benefit options Plan for the Police
Department showed a figure of $107000.00. He said these were
costs that had been paid out before but had never been reflected
on a specific account. He said this had caused problems for the
Finance Department in the past, but that now it was outlined the
way it should be.
Chief McIntosh stated the Bonus Pay was Salary Incentive Payt
which is provided by the State to the City to be paid to the
individual officers who have degrees and have met other
requirements in education. He said he wanted to point out that it
is not a cost to the City since it is paid by the State.
Chief McIntosh pointed out that regarding the Special Detail
Account, this was for off duty police officers who are hired by
various companies who require off duty policemen for police
services. He said the company hiring the off duty police officer
pays $17.00 per hour and the City keeps $3.00 of that money. He
said this was not costing the City, but they were making a
profit.
Mr. Kelly asked Chief McIntosh if he was satisfied that the level
of manpower he had was what the City needed and Chief McIntosh
replied he was. He said there were four positions still open
from last year's budget and he had four people out on
disability. He said he felt if he got the four people back to work
and was able to fill the four openings he now had, that there was
no reason to ask for additional officers.
Mr. Kelly said he had recently negotiated with the owner of
Holiday Inn on 441 regarding putting an antenna on top of their
building for police communications. He said this would cost
$60.00 per month and he asked Mr. Burroughs where that money
would be assigned.
Mr. Burroughs replied that would come under Rents and Leases.
Mr. Kelly asked Chief McIntosh if he felt the $7,500.00 for
ammunition was sufficient. Chief McIntosh replied he felt that
amount would be sufficient for the coming year. He said there
had been a change in the insurance laws and the insurance was
very costly for those companies who provide the reloaded
ammunition, which had resulted in an increase in price. He said
the Firearms Training was mandated by State Law as part of the
police officers training and that each officer had to qualify
three times per year.
Chief McIntosh reported that according to the new police contract
they were not to have any vehicles which have over 100,000 miles
on them. He said they now have twelve vehicles which needed to
be replaced since they have over that amount of miles.
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Regarding uniforms, Chief McIntosh reported there was quite an
increase in that line item. He said the reason for this was
because of the police contract which gave the officers an
increase in uniform allowance per officer and also because they
had to add in the cost of bullet proof vests, which was
approximately $17,000.00. He said the City had never purchased
bullet proof vests for the police officers and for the sake of
liability, the City should issue one to every police officer.
Chief McIntosh -said regarding the Communications Account, it
covered the contract to Mobile Communications for the repair of
radios, which was a standard monthly fee, and amounted to
approximately $10,200.00 per year. He said this also covered the
beeper service and stated they were increasing the number of
beepers because of the number of on call detectives. He also
added this cuts down on amount of overtime to be paid out.
Mr. Kelly asked Chief McIntosh what the Bookst Publications and
Subscriptions Account covered and why it had doubled.
Chief McIntosh replied they had to purchase the State Statute
Books and the cross reference books and several other important
books which were necessary. He also said they had to purchase
the Florida Law Enforcement Handbooks which the police officers
had not received for the past two years, and the cost of these
was $7.00 each.
Chief McIntosh reported the amount for office equipment included
the much needed computer and set up. He said this would include
the hardware, the software, two PCs and two printers, one being a
line printer and one being a letter quality printer. He said
this would also include the first year maintenance. He said this
would not include the wire and the wiring process.
Larry Leiman reported with the new communication system, they
could not convert any of the radios they now have. He said they
would be going to an ultra high frequency. He said fifty radios
would come with the system but he was asking for $25,000.00 to
purchase another twelve or thirteen radios for that system. He
said fifty radios simply would not be enough.
Larry Leiman also explained some of the small items which needed
to be purchased under capital expenditures. one of the items was
a new ID camera for the detective bureau, which he explained
would pay for itself. The cost for, the camara would be
approximately $1,000.00.
There being no further questions or explanations, Chief McIntosh
and Larry Leiman were excused.
3- Fire DeRartment—Presented by Chief Raymond Briant
Chief Briant said he was asking for two additional,personnel, one
Clerk Typist and one Fire Inspector. He said ' thp generation
of Fire Inspection Fees would pay for both positions.
Chief Briant said regarding the Bonus Pay, this was for Incentive
Pay for the Fire Inspectors and was paid by the State at no cost
to the City.
Chief Briant reported that the Holiday Pay was a part of the
Union Contract and they had negotiated eleven paid holidays per
year. He said this was twelve hours per man per holiday. He
said this was paid the first payday in December each year.
Chief Briant said regarding the Uniform Account, he was asking
for $13,000.00 to upgrade uniforms and gear.
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Mr. Kelly said he and the City Council had taken a tour of the
Fire Department and that he was impressed with the fact that the
Fire Personnel pitches in to upgrade their stations. He said the
personnel were willing to do most of their own work when something
needed to be done.
Chief Briant said he was asking for $700.00 for First Aid, and he
felt that was a minimal fee for that service.
Chief Briant said he was asking for $1,350.00 for paint because
the floors have to be painted twice per year and floor paint was
expensive.
Chief Briant said regarding the Education Account, he was asking
for $3r000.00 due to the fact they have to maintain
certifications.
Regarding Fire Apparatus, Chief Briant said he was requesting
$42,000.00 for replacement of three pieces of equipment which
were purchased in 1975, 1976 and 1977 and were in bad need of
repair.
Chief Briant said the Printing and Binding Account was to cover
the expense of hand outs and educational programs.
Chief Briant said the Outside Services Account covered the
medical bills for the doctors for new personnel. He said they
were increasing this to include a Stress Test and Drug Testing
and that this would possibly save in the Workers' Compensation
area,
Chief Briant said he was asking for $500.00 to purchase two good
maps of the Cityr one for each station. He said they had not
spent anything on maps in the past five years and were in need of
a good updated map.
Chief Briant stated the supply hose needed to be replaced and
they could not take a chance on the hose going out on a major
fire.
Regarding the Minor Tools Account, Chief Briant said he was
asking for $2,750.00 to upgrade the tools which are carried on
the trucks.
Under the Building Account, Chief Briant said he was requesting
$32,000.00 and that $25,000.00 was to rebuild the bathroom at
Station 2. He said it was built in 1980 and only had one commode
and one shower and there were titnes when five People wergoworking
there and it was not adequate, He said the other $7,0 .00 was
to replace all the glass in Station 1 with aluminum plates and
only have one row of glass windows for viewing in the front.
Chief Briant said the $11,000.00 for Landscaping was to resurface
the blacktop at both Fire Stations.
Chief Briant said he had asked for the last three years for
$130,000.00 to replace the pumper at Station 2. He also stated
it would take at least ten months to build one.
Under Restoration, Chief Briant reported he was asking for
$25,000.00 to refurbish Engine 324, which was a very good piece
of equipment, but did need this work done on it in order to save
money in the future. He also said the other $12000.00 was to
budget for a vehicle.
Regarding communications, Chief Briant said he was asking for
replacement of six portable radios at $1,000.00 each and one
battery charger at $500.00.
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Chief Briant said he was requesting $4,500.00 for self contained
breathing apparatus.
Chief Briant also stated he was asking for $1,000.00 for
two meters to detect gas leaks, one to be kept on each pumper.
There being no further questions or explanations, Chief Briant
was excused.
4. City C12&k De2AKtmpnt--Presented by Carol E. Barburo
Carol E. Barbuto, City Clerk, said she was not asking for any
additional staff, she had eight people now and would remain at
that number.
Mrs. Barbuto stated the big jump was under Professional Services
and she explained this was for attending Board and Committee and
City Council meetings and producing minutes of same. She stated
this was now being contracted out rather than being done in the
office.
Mrs. Barbuto said regarding other Contractual Services, this
covered the recodification of the Code, quarterly supplements and
Bestway Archivial Services for vital records storage.
Mrs, Barbuto reported the Data Processing Services and Central
Stores Services were billed in by the Finance Department.
Regarding the Fleet Maintenance and the Gasoline and Diesel
Accounts, Mrs. Barbuto said Mr. Burroughs would be inserting
figures in those accounts.
Mr. Burroughs stated the expenses for the pool car would go in
the 179 budget, which was reflected in the City Manager's Budget.
Mrs. Barbuto reported a $100.00 difference in the Meetings and
Seminars Account and stated the Travel/Other Account would remain
the same.
Mrs, Barbuto said under the Rentals and Leases Account there was
an increase because she was requesting a new postage meter. She
stated the one being used now was very small and it did serve the
purpose when they were only using $1,000.00 in postage a month,
but she reported they are now uq - j -.ng--approximately $2,000.00 per
month. She said a bigger one was now needed to handle the
volume, along with a bigger scale.
Mrs. Barbuto said the Office Equipment Repairs Account remained
the same and the Duplicating had been taken out and put into the
G&A Account.
Mrs. Barbuto said she was requesting $25,000.00 for Advertising.
She said they were averaging about $2,000.00 per month and they
did the advertising for almost all departments in the City,
except Personnel.
Regarding the Filing and Recording Account, Mrs. Barbuto said
previously there was $50.00 in the account because it was set up
as a reimbursable account. She said anything that came from
a developer through the Council that needed to be recorded at the
County, she would record it and back charge the developer. She
said the developer's payment would then go back into the account
to be reused. She explained the Finance Director was not happy
with that situation and that it was changed.
Mr. Burroughs, Finance Director, said expenses had to be recorded
as expenses, and that it was not reimbursable.
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Under Elections, Mrs. Barbuto said it now cost approximately
$17,000.00 to conduct a City Election, one that Jane Carroll's
office was not involved in at all. She said this would be for
any special election that would be planned. Mrs. Barbuto said
Jane Carroll would be conducting the election in March, and she
was budgeting $6,000.00 to cover Tamarac's proportionate share.
Under Photographic, Mrs. Barbuto reported a $750.00 increase.
She said this was for a maintenance agreement on the equipment
which was going to increase 5% and for small increases in
supplies for the microfilming.
Regarding Books, Publications and Subscriptions, Mrs. Barbuto
reported a $250.00 increase due to the Florida Statutes coming
out this year. She said this also included all the newspaper
subscriptions so the legal ads could be checked for accuracy.
Under Dues and Memberships, Mrs. Barbuto reported a slight
decrease because some of the memberships were being allowed to
lapse.
Mrs. Barbuto said she was requesting $200.00 under Office
Equipment and this would be for a new calculator and a second
hand held recorder.
Mr. Kelly said overall the City Clerk's budget was down about
$40r000.00.
There being no further questions or explanationsr Mrs. Barbuto
was excused.
5. City ManNer's Department --Presented by John P. Kelly
Mr. John P. Kelly, City Managerr said there was an increase in
the salary levels because it provided for three new positions
when they move into the new City Hall. He said these would be
part time positions and were being proposed as of April, but he
did not feel they would be on board at that time. He said he
felt the earliest they would be in the new facility would be
July, so the salaries would only be for a couple of months.
Mr. Kelly reported the Gasoline and Diesel Account would be taken
out of the City Manager's budget, so there should be a zero on
that line item.
Mr. Kelly also reported that Professional Services may be needed
in looking at the issue of annexation.
6. Boards and CgMMjttee&
Mr. Louis Silverman was present on behalf of the Public
Information Board.
Mr. Silverman said since he had been appointed Chairman of the
Public Information Board he had held no meetings. He also
indicated he had never handled the budget phase of the Public
Information Board.
Mr. Kelly said at a meeting a short time back the Board had
proposed a budget of $9,000.00.
Mr. Silverman replied the Board would have to reconsider that
figure because when they had decided on that amount they were
only considering the publication of the Tam -A -Gram. He said they
would be involved in more activities in the coming year and would
need additional money, but he did not know how much.
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Mr. Kelly advised Mr. Silverman to meet with his Board within the
next few weeks and discuss the matter so a figure could be
proposed which all members would agree with.
Mr. Silverman stated a meeting was scheduled for the following
week and the matter would be discussed and a figure submitted as
soon as possible.
There being no further questions or explanations, Mr. Silverman
was excused.
There being no further department budgets to be discussed on the
agenda, Mr. Kelly closed the meeting at 2:50 P.M.
CAROL E. BARBUTO
CITY CLERK
This public document was promulgated at a cost of Sinfi-2n or
$2.95 per copy to inform the general public and public officers
and employees about recent opinions and considerations by the
City Manager's Budget Workshop Meeting of the City of Tamarac.
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