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TAMARAC. FLORIDA 33320
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TELEPHONE (305) 722-5900
NOTICE OF CITY MANAGER
BUDGET WORKSHOP MEETING
There will be a City Manager Budget Workshop meeting on
Friday, June 26, 1987, at 9:00 A.M. in the Council Chambers
of City Hall, 5811 N.W. 88 Avenue, to discuss the proposed
budgets of the following departments for Fiscal Year 1987/88:
1. Public Works Department/Recreation Department
2. Building Department
3. Personnel Department
4. Finance Department
5. Department of Community Development
6. Engineering Department
The public is invited to attend.
Carol E. Barbuto
City Clerk
AN EQUAL OPPORTUNITY EMPLOYER
POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS
CITY MANAGER BUDGET WORKSHOP
MEETING
FRIDAYr JUNE 26, 1987
City Manager John P. Kelly opened the Budget Workshop Meeting at
9:00 A.M. on Friday, June 26, 1987 in the West Conference Room at
City Hall.
PEESENT: John P. Kelly, City Manager
Ken Burroughs, Finance Director
John montalvo, Finance Department
Yvonne E. Snyder, Secretary
Mr. Kelly announced the meeting would be adjourned at 11:00 A.M.
due to the fact he had another meeting to attend, but would be
reconvened at 2:00 P.M.
1. Public Wo-r-k-a-Department - Presented by Mike Couzzo
Mr. Kelly said there was a substantial increase throughout the
Public Works Department, and he asked Mr. Couzzo what new
personnel he was requesting for Public Works Administration.
Mike Couzzo, Public Works Director, said he was requesting one
part time individual and one full time individual, with one being
a clerical position and one being an operations position.
Mr. Couzzo said the gasoline and
diesel was going
up $2,000.00
over last year's budget. He said
the gas report which indicated
this calculation
they were using
was based on
approximately
1,300 gallons per month. He said
they calculated
it, with the
additional machinery, to go up to
1,400 gallons per
month.
Walter Rekuc, resident of Tamarac, asked Mr. Couzzo how many
persons in his department take vehicles home and Mr. Couzzo
replied only one person does.
Mr. Couzzo said regarding special supplies, this included
computer software, specialized drafting supplies, office
calculators, phone equipment, typewriter equipment, postage and
petty cash.
Mr. Kelly asked Mr. Couzzo why the data processing services had a
significant drop and he replied that was due to the additional
use of their own equipment.
Mr. Kelly asked why the purchasing account had gone up so much
and John Montalvo replied that was because of the increase in
time the Purchasing Department was spending on the amount of
requisitions coming through.
Mr. Couzzo said the Fleet Maintenance Account had gone up
approximately $1,600.00 due to the increased manpower the Fleet
Maintenance was proposing at that time and also the number of
vehicles Public Works had. Mr. Couzzo said the fleet totals
included approximately 175 vehicles and approximately 150
miscellaneous pieces of equipment.
Mr. Kelly asked where the $10,000.00 made from the auction went
and Mr. Montalvo replied most of it went into the general fund,
but anything that was utilities was applied to that fund.
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6/26/87
Mr. Couzzo said the Auto Repairs Account dropped $500.00 because
there were only two vehicles which get charged out of this
account.
Mr. Kelly asked Mr. Couzzo what the reaction was from the various
departments regarding the janitorial services and Mr. Couzzo said
the reaction had been excellent.
Mr. Kelly said the Printing and Binding Account stayed the same,
with them estimating to be using $337.00. He said through April
there had been no expenditures and he felt that was strange. Mr.
Montalvo said that was the way the computer picks it up and it
was not a totally accurate estimate.
Mr. Kelly said the Office Supplies Account had dropped from
$3,400.00 to $2,700.00 and he asked Mr. Couzzo if he would be
able to maintain on that amount if there is additional personnel
and Mr. Couzzo said he could.
Mr. Kelly said in the Public Works Buildings and Beautification
Account there was a salary breakdown increase of about
$153,000.00 additional and he asked what the personnel breakdown
was, Mr. Couzzo replied this would be to hire a landscape crew
leader, a senior maintenance person and four (4) maintenance I
positions. He said this would be to develop a landscape crew
for the expanded areas that were assumed this year.
Mr. Couzzo said regarding Special Supplies, $1,500.00 of that
account would have to be relocated to a capital machinery
account, so that would drop the amount of that account to
$3,000.00.
Mr. Couzzo said the Professional Services Account would go from
$1,500.00 to $1,550.00 and this covered consulting professional
services as in architect, structural engineers, and mechanical
engineers. I
Mr. Couzzo said Other Contractual Services was for plumbing, air
conditioning, pest and electrical services which could not be
handled in house.
Mr. Kelly asked Mr. Couzzo what buildings the Building Repair
Account covered and he replied this covered all municipal
buildings.
Mr. Couzzo said the Material Account had increased due to the
increased desire for beautification projects throughout the City,
and this included all planting materials.
Mr. Kelly said the big jump was the Beautification and special
Projects, which had jumped from 0 to $310,000.00. Mr. Couzzo
said this was partly due to Council's acceptance of beautifying
Nob Hill Road. He said another part of this increase was to
develop Commercial Boulevard and to reactivate the irrigation
system there. He said they would also have to install an
irrigation system on Nob Hill Road.
Ms. Vickie Beech, resident of Tamarac, asked Mr. Couzzo why the
City would spend money to beautify Nob Hill Road since there was
nothing out there. Mr. Couzzo replied the City had entered into
an agreement with the County that if the County develops the
road, the City would install irrigation and landscaping and
maintain them.
Mr. Kelly said he would like to have a breakdown of these costs
because he felt some of them could be pro rated due to the time
frame.
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6/26/87
Mr. Walter Rekuc, resident of the City, expressed concern as to
whether or not the City could afford this increase for
beautification.
Mr. Kelly said a closer look would have to be taken at some of
the increased areas before he made a recommendation to City
Council.
Mr. Kelly said the Capital Machinery Equipment went from
$8,700.00 to $46,000.00 and he asked Mr. Couzzo to address that
issue. Mr. Couzzo said this would include one crew cab to
provide space to carry five or six men in one truck, as opposed
to using two trucks. He also said one of the heavily used grass
cutters had to be replaced, which would stabilize the repair
costs.
Mr. Kelly said in the Streets Divisione the salary costs went
from $285,000.00 to $347,000.00 and he asked Mr. Couzzo if this
included new personnel. Mr. Couzzo replied he was requesting two
(2) maintenance I positions.
Mr. Walter Rekuc, resident of the City, expressed concerns
regarding the City maintaining private canals within the City.
He said it was not the City's property and he did not feel the
City should maintain them.
Mr. Kelly said $410,000.00 was in Mr. Couzzols budget for
electricity for the street lights. Mr. Burroughs said this
amount had been moved into the Street Accounte but had previously
been in the G & A Account.
Mr. Kelly asked why the Propane Gas Account had gone from
$12,000.00 to $20,000.00 and Mr. Couzzo said they were rebuilding
the eight pumps and installing two new engines and they were
trying to get away from the utilization of the electric motors as
have been used in the past. He said using the propane gas
would be more efficient.
Mr. Kelly asked Mr. Burroughs if any other department within the
City had an account for asphalt and paving and Mr. Burroughs
replied no.
Mr. Couzzo reviewed the list of vehicles which needed to be
replaced.
TUE 2
Mr. Kelly advised Mr. Couzzo he would like to have all the monies
identified that relate to drainage. He also said he would have
to meet with Mr. Couzzo within the next few weeks to go over
these items. He said he noticed a couple of areas that needed to
be addressed.
Mr. Kelly announced that overall he had received many good
comments from the public regarding the performance of the Public
Works Department.
2. arks and.,Begreation Department - Presented by Mike Couzzo
Mr, Kelly said in the salary area there was an increase from
$270,000.00 to $444,000.00. He asked Mr. Couzzo what the
increased number of personnel would be and Mr. Couzzo said in the
Recreation Division they were requesting one athletic leader and
one clerical position. He also said he was requesting two
positions in Parks Maintenance, with one of the positions being
split into two part time people'to facilitate the opening of the
facility at night. He said the other position would be for a
Maintenance I position.
Mr. Kelly asked Mr. Couzzo about the Professional Services Account
covered under Parks and Recreation.
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Mr. Couzzo replied that covered professional consulting
architects and engineers.
Mr. Kelly said the Seminars Account had almost doubled and he
asked Mr. Couzzo who would be attending those seminars. Mr.
Couzzo replied as the Parks Division was expanding, he was
trying to get the personnel trained to maintain the irrigation
systems which are highly technical.
Mr. Burroughs said there appeared to be two separate functions,
one being Parks Maintenance and one being the Recreation
Division. He said he felt it would be more identifiable to
separate the costs and set up a Recreation Activities Budget and
a Parks Maintenance Budget. Both Mr. Kelly and Mr. Couzzo agreed
that would be the proper way to handle this.
Mr. Walter Rekuc, resident of the City, expressed concerns over
the budget for Parks and Recreation. He said he did not feel the
City could afford this. He also said he did not feel the Parks
and Recreation should be under the Public Works Division and he
gave his views on the matter.
Mr. Kelly asked what the Rentals and Leases Account covered and
Mr. Couzzo said this was for the contract services for the bus.
He also said these costs would be offset by the cost of the
trips. Mr. Couzzo said this also covered the rental of the copy
machine, the portolets, the race clocks, trenchers and other
miscellaneous items.
Mr. Kelly asked Mr. Couzzo to explain the increase in
Recreational Activities from $51,000.00 to $126,000.00. Mr.
Couzzo said these costs would be offset, and included the dances,
the adult trips, the children's trips, Summer Recreation, Fourth
of July Celebration, the art show, the bikeathon and several
other activities.
Mr. Kelly said he had received requests for more dances for the
adults and the children.
Mr. Kelly asked Mr. Couzzo how the Office Supplies Account could
be substantially reduced if he was planning to add additional
people. Mr. Couzzo replied the items that were purchased last
year would not need to be purchased again.
Mr. Kelly asked about the Capital Machinery Equipment Account and
Mr. Couzzo said that he was requesting $96,924.00. He said this
would cover the field renovation at Tamarac Park, the resurfacing
of the tennis courts, improvements to the entranceway and some
building improvements. He also said this was to purchase one
five gang reel mower, which would significantly reduce the amount
of man hours currently spent to cut the athletic fields. He said
they were requesting to replace one eleven year old truck and
several miscellaneous items.
Mr. Kelly thanked Mr. Couzzo for his presentation on the Public
Works Department Budget and also for the presentation on the
Parks and Recreation Department budget.
3. Bu 1dins Deoartment - Presented by Robert Jahn, Chief
Building Official.
Mr. Jahn opened by saying that as of the previous day he had
projected to the former Finance Officer that there would be
revenues of $935,232.00 for this budget year, which was what this
budget was based on. He said as of the close of the previous
day, they had exceeded that amount of money by $196,113.00. He
said by his estimation at the end of this fiscal year, his
department would have generated for the City approximately half
a million dollars.
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6/26/87
Mr. Jahn said he had not made a projection for the coming fiscal
year. He also presented backup for safety equipment which had
not been included in the proposed budget. He said he was
requesting $1,370.00.
Mr. Jahn advised Mr. Kelly that he was very conservative in his
requests and that he always included backup to outline each
request he made. He informed Mr. Kelly there was no area which
could be cut, and there was a possibility he would have to come
back and ask for more if the growth trend continues.
Mr. Jahn said he had requested additional employees, which he
felt would be needed. He said as long as he could maintain with
his current employees, he would do so, but he wanted to make the
request so the money would be available if he needed it.
Mr. Kelly asked Mr. Jahn What his communication expenses covered
and Mr. Jahn replied this covered car radios and the base station
and this would be to cover four additional cars which have no
radios at this time.
Mr. Kelly said the books and publication account had increased
and he asked Mr. Jahn to explain. Mr. Jahn said this account was
up because he did not buy any publications the previous year. He
said they must keep current on many of the books and publications
in order to perform their jobs.
Mr. Jahn said he was requesting six vehicle replacements and
seven additional vehicles.
Mr. Walter Rekuc, resident of Tamarac, questioned the amount for
Fleet Maintenance and Mr. Jahn replied that was the Building
Department's percentage to keep the garage running so the
vehicles could be repaired as needed.
TAP E 1
Mr. Kelly thanked Mr. Jahn for his presentation of the Building
Department Budget.
4. Personngl DeRartment - Presented by Larry Perrettif Personnel
Director, and Judy Deutsch, Risk Manager.
Mr. Kelly asked Mr. Perretti if he was requesting any additional
personnel for the coming year and Mr. Perretti said the only
addition he was requesting was for a person to start when the
move is made to the new City Hall. He said this would be a
full time receptionist position.
Mr. Walter Rekuc, resident of Tamarac, said the City should make
use of the one receptionist they currently had and not try to put
a receptionist in every office. He said the City would run out
of money if they try to do that.
Mr. Perretti said the Labor Relations had increased for this
budget because there was a split budget last year. He said some
money was put into the City Attorney's budget and some in the
Personnel Department, but that Mr. Applegate felt all of it
should be included in the Personnel Department's budget for the
coming year, He said the same idea applied to Professional
Services Account.
Mr. Kelly asked Mr. Perretti or Ms. Deutsch to explain the area
of insurance pertaining to the $50,000.00 figure. Ms. Deutsch
said if the City does decide to go self insured in any area she
would need some backup professional services. She said in the
event the City ends up fully insured, the $50,000.00 would not be
needed.
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6/26/87
Mr. Walter Rekuc, resident of Tamarac, expressed his views on the
City being self insured and said he did not feel it would be wise
for the City to do this.
A lengthy discussion followed regarding whether it would be in
the best interest of the city to go self insured.
Mr. Burroughs advised that regarding the Advertising Account, it
had previously been in the G&A Budget but since most of the
advertising expenses in that budget were related to Personnel
he moved it to Personnel's budget.
Mr. Kelly asked Mr. Perretti about the employee incentives and
employee awards. Mr. Perretti said he thought this was
synonymous and that one of the figures was not necessary. Mr.
Burroughs said this had previously been in the G&A Account, but
he moved it to the Personnel Budget. He said he would combine
the two accounts and adjust the costs accordingly.
Mr. Kelly asked Mr. Perretti what he was requesting in the office
Equipment Account and he replied he was requesting two computers
and a copier. He said if they could not get these items at the
start of the new yearr they would definitely need them when they
moved into the new City Hall.
Mr. Walter Rekuc, resident of Tamarac, brought up the fact the
Personnel Department should be doing background checks on
prospective employees.
Mr. Kelly thanked Mr. Perretti and Ms. Deutsch for their
presentation and he then recessed the meeting until 2:00 P.M.
Mr, Kelly reconvened the Budget Workshop Meeting at 2:10 P.M. on
Friday, June 26, 1987 in the West Conference Room in City Hall,
THQSE PRESENT; John P. Kelly, City Manager
Ken Burroughs, Finance Director
John Montalvo, Finance Department
Yvonne E. Snyder, Secretary
5. ELinance DepartMent - Presented by Ken Burroughs and John
Montalvo.
Mr. Kelly asked Mr. Burroughs to explain the increase in salaries
for the Finance Department. He said last year's budget was
$262,000.00 and this year the figure was $315,060.00, with
$11,500.00 being for the Benefits option Plan which was not
previously identified.
Mr. Burroughs said he was requesting an additional accountant to
assist in the State Reports and the Pension Board Reports. He
said he was also requesting a Clerk Typist to assist in the
clerical work, which he said was badly needed. He further said
at the present time there was no room to put that person, so he
was requesting it for when the move is made to the new City Hall.
Mr. Burroughs further said the City was in dire need of an
Internal Auditor and he said he felt it would pay for itself in
the second year, but he said he did not request one in this
budget but he hoped to be able to request one next year.
Mr. Kelly asked Mr. Burroughs when he wanted to have the new
accountant on board and he replied October lst.
Mr. Walter Rekuc, resident of the City, said he felt the City
should have a budget financial analyst.
J
I
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6/26/87
Mr. Kelly said serious consideration would be given to an
Internal Auditor in the future.
Under Professional Services, Mr. Burroughs said this was
primarily for PC Programs. He said he was looking at a Past G
Program which cost $2,500.00 and would be capable of doing all
the work sheets and financial sheets. He also said he was
requesting to purchase a Budget Forecaster at a cost of
$1,000.00 and a Lotus Program.
TAPE 4
Mr. Burroughs also said previously the G&A Account carried
auditing, bank services and armored car services. He said he
felt these accounts should be in the Finance Department so they
were now included in his budget.
Mr. Burroughs said the Rentals and Leases Account was primarily
for the copy machine they now have and will be taken to the new
City Hall. He also said due to the layout of the new City Hall
there would be a need for additional copy machines so he was
budgeting for three machines.
Mr. Burroughs said under the Office Equipment Account, he was
requesting a check protecter which is the check signer. He said
the one they now have is five years old and has had to have many
repairs. He said if it broke down, all the checks would have to
be signed by hand.
Mr. Burroughs also said he was requesting a slave printer so
documents could be at hand when they are needed. He said when
the move is made to the new City Hall, the Data Processing will
no longer be in his office, and it would take longer to retrieve
a document unless he has a slave printer.
Mr. Burroughs said new typewriters were also badly needed and he
was requesting to replace two typewriters and add two, for a
total of four new typewriters.
Mr. Walter Rekuc, resident of Tamarac, said from what he has
heard the new City Hall was going to be less efficient than the
existing one.
Mr. Kelly said the difference in the Finance Department budget
from last year was a difference of approximately $231,000.00,
with $83,000.00 of that being in the salary area.
Mr. Kelly thanked Mr. Burroughs and Mr. Montalvo for their
presentation.
6. Department of Community Dev!gjgp=.0:L - Presented by Thelma
Brown.
Mr. Kelly asked Ms. Brown to explain the $217,630.00 which was
proposed for salaries. Ms. Brown said she was requesting an
Assistant City Planner and an Associate City Planner. She said
she also requested a part-time Planning Technician and a full
time Planning Technician and one Zoning Technician and one Zoning
Inspector. Ms. Brown said she would need an Occupational License
Supervisor, a Growth Management Technician, a full time
Administrative.Secretary and a part time Clerk Typist.
Ms. Brown said four of these positions were new ones, the
Assistant City Planner, the Associate City Planner, the Planning
Technician and the part time Clerk Typist.
Ms. Brown also said she was requesting to upgrade three
positions, one being the Occupational License Inspector, one
being the Zoning Aide to go to Zoning Inspector, and one being
for the Administrative Secretary to go to a 17-B, which would put
her one step under the Executive Secretary.
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6/26/87
The population of the City was then discussed and Mr. Rekuc said
he felt an accurate study needed to be made so the City could be
eligible for more funding. He suggested an Ordinance be drawn up
which would require all residents to register with the City.
Ms. Brown said in calculating the recovery, as of seven months
they had. collected $129,432.72 just for Site Plan Review and for
Occupational Licenses, they had collected $234,713.25.
Ms. Brown also said she was proposing some increases on the
Limited Waivers from $150.00 to $350.00, the Rezonings from
$150.00 to $700.00, the Special Exceptions from $150.00 to
$300.00 and Variances from $150.00 to $600.00. She said this was
calculated by a comparative study of what other cities are
charging. She also said this would have to be approved by the
City Council. She said this would bring in approximately
$27,000.00 additional monies.
Mr. Kelly asked Ms. Brown if she felt her projected revenue for
the last five months of the year would be as steady as what was
brought in during the first seven months and Ms. Brown said she
felt it would increase during the months of October, November and
December.
Mr. Kelly asked Ms. Brown what was covered under her Professional
Services Account. Ms. Brown said last year they had to hire an
attorney to help with the Land Use Amendment Packages and also an
outside Planner to help with Land Section 7. She said she
assumed that this year there would be more situations needing
an attorney.
Mr. Kelly asked Mr. Burroughs if he was aware of the projected
revenue for Ms. Brown's department and he said he was not, but
that he would meet with her to go over the figures.
TAEE--5-
Mr. Kelly thanked Ms. Brown for her presentation.
7. Mctinggring Department - Presented by William Greenwood
Mr. Kelly asked Mr. Greenwood to explain the $40,000.00
difference in the salary area from last year's budget. Mr.
Greenwood said with the Engineering Budget the Engineering
Department was a service orientated department and was self
supporting through permits. He said all permit fees support the
entire department. Mr. Greenwood said he had seven personnel and
that was what he was remaining with for the new budget. He said
his anticipated revenues for this year has been approximately
$400,000.00 and that as of this date he had collected
$290,000.00. He said he also anticipated to collect $400,000.00
next year.
He said the increases reflected in the salary area were mostly
for other departmental charges for services. He said he was
requesting no additional personnel.
Mr * I Greenwood said capital items which were included in this
years budget were much needed capital improvements.
Mr. Greenwood said the anticipated budget which he had would be
approximately $15,000.00 greater because several items that were
submitted were omitted by the computer. I
Mr. Greenwood said one item out of the $15,000.00 figure was to
replace a 1981 Datsun pickup truck.
Mr. Greenwood said in the operational area he was requesting that
the monies allocated in the 522 account be transferred to office
Supplies, the 510 account. He said in the 516 account, $1,500.00
for offical maps was requested but was not entered on the
printout.
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6/26/87
A
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Mr. Kelly said the projected revenue was $400,000-00 and the
expenditures were approximately $357,000.00, with a balance of
approximately $43,000.00 going into the general fund.
Mr. Walter Rekuc, resident of the City, asked Mr. Greenwood if he
was recommending any change in rates and he replied he was not.
Mr. Rekuc said it appeared that many of the departments within
the City required the need for outside engineering services and
he said he felt it should be cleared through Mr. Greenwood to see
they are getting the best people for the job. Mr. Greenwood said
that would be the decision of the City manager.
Mr. Kelly thanked Mr. Greenwood for his presentation.
There being no further budget presentations, Mr. Kelly adjourned
the meeting.
CAROL E. BARBUTO
CITY CL ERK
This public document was promulgated at a cost of $153.9Q or
$4.28 per copy to inform the general public and public officers
and employees about recent opinions and considerations by the
City Manager's Budget Workshop Meeting of the City of Tamarac.
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