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HomeMy WebLinkAbout1981-07-10 - City Commission Budget Workshop Meeting Minutes5811 N0Ft.I1-1WEST 88TI-I AVENUE 0 iAIMARAC, TELEPHONE (305) 722-5900 June 24, 1981 IMMI ttittrtw ;urea;ic��.�• . CITY COUNCIL OF TAMARAC, FLORIDA FLORIDA 33321 Please be advised the Mayor and City Manager have set the following dates for Budget Workshops to be held in the Council Chambers at City Hall, 5811 N.W. 88th Avenue, Tamarac, Florida. The purpose of the Workshops is to discuss the 1981-1982 Budget for the City of Tamarac, Tuesday, July 7, 1981 Thursday, July 9, 1981 Friday, July 10, 1981 Wednesday, July 15, 1981 _,,--Friday, July 24, 1981 � Tuesday, July 28, 1981 - Thursday, July 30, 1981 130 to 4:00 PM 10:00 AM to 12:30 PM 10:00 AM to 12:30 PM 1:30 to 4:00 PM 1.0:00 AM to 12:30 PM 10:00 AM to 12:30 PM 10:00 AM to 12:30 PM The City Council may consider such other items as may come before it. The Public is invited to attend. Pursuant to Chapter 80405 of Florida Law, Senate Bill No: 3b8: If a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he will need a record the proceedings and for such purpose, he may need to ensure that a ver6atim record includae the testimprky a1td evidence upon which the appeal is to be bat& Ma'ftlyn B t /1c o ,City C1er 6/24/81 CITY OF TAMARAC, FLORIDA CITY COUNCIL BUDGET WORKSHOP July 10 ,1981 CALL TO ORDER: Mayor Falck called the Budget Workshop Meeting to order at 10:00 A.M. on Friday, July 10, 1981, in the Council Chambers at City Hall. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Irving M. Disraelly Councilman Irving Zemel Councilwoman Helen Massaro Councilman Philip Kravitz ALSO PRESENT: City Manager Laura Stuurmans Finance Director Steve Wood Fire Chief Bernie Simon TAPE Mayor Falck explained the Meeting was a continuing Workshop Session #1 relating to the proposed Budget. The Fire Department Budget would be reviewed, and also the Recreation operations. FIRE DEPARTMENT: CJty anager Stuurmans discussed the Fire Department Budget. She said the overall Fire Department Budget for 1980-81 fiscal year was $731,895. The City Mana er recommened for the 1981-82 fiscal year $988,508. Of that amount, U91,658. is salary projections for existing personnel, plus two additional firemen at entry level. Fire Chief Bernie Simon explained Option 1, 2 and 3 were offered about a year ago and they were in Option 3 with an ultimate objective to go into Option 1 which would provide ten men on duty at all times. Two more firemen would bring the department up to the ten -man minimum manning, or functional manning. He explained there is so much work for the fire inspector that they would like to take him off shifts completely and make up on that by the overtime saved. The total would be 37 firefighters working shifts, and each position takes 3.7 people to handle the shifts, so that gives exactly ten -men manning which would provide 4 and 6 men in each station. Chief Simon explained he is working on a projected plan to handle the City, and at times they are low. He said seven men could not handle everything he contemplates for the City. Also, he projects two four -men engine companies and one two -men ladder company. He said this would be adequate to handle 90% of the fires in the City (structural fires) and also would be adequate to handle the fire inspection work on a current basis. Councilman Zemel, as liaison with the Fire Department, discussed the Fire Chief's requirements for the 1981-82 fiscal year. He indicated the City's growth in the coming year must be considered in projecting the department's budget. He discussed the emergency calls that the paramedics go out on, and the importance of the firemen going along on the 67 calls. He stated there are many cases where the fire department has been the first to respond in an emergency. Also, Councilman Zemel said they must look towards the one big fire that they could have. Councilwoman Massaro said she disagreed, since the contemplation can be needlessly costly. She also pointed out if something greater than the anticipated should occur, the City has outside help. She suggested they look at it carefully to be sure there is no duplication of efforts. Further, Councilwoman. Massaro commented that she can not see adding people to the Fire Department until the need is there. The Fire Chief discussed the overtime and explained the problem that the Fire Inspectors perform their regular work plus doing other things and put in overtime, which eliminates the need of bringing in an overtime fire- fighter which is costly at time and a half. Chief Simon indicated he is trying to put ample productivity into the job, which means secondary, third -line functions, plus keeping his average low. Vice Mayor Disraelly indicated the reciprocity contracts should give some back up, which the City did not have a year ago. He noted the City can't work on the basis of what might occur in 1982 or 1983. City Manager Stuurmans commented the Fire Chief had indicated he needed the additional two men because of the new pumper, as well as to perform fire inspections. She asked if he would have the manpower to man the -1- 7/10/81 /1c new equipment without the addition of the two men, Chief Simon replied that he would not. The City Manager pointed out if the two additional positions are eliminated it will be necessary to increase the overtime. Councilwoman Massaro asked the City Manager to look into the matter and also to check and determine if inspections made on overtime can be eliminated. Also, to check with the Fire Chief to see what can be cut down. Councilwoman Massaro gtestionedspending money on the building„ the City Manager indicated $5900was budgeted for the account in the 1980-81 year, and $5,000. is budgeted for the 1981-82 fiscal year. The expenditure level is 82.6% for maintenance within the building as of May 30, 1981. Also, space had been provided for the lieutenants' area which is shared by the CB people, at Fire Station #1. What is being requested this year is rugs in the dormitory and offices., imr)rovinp, the walls throughout the stations; replacing black -top with concrete Mayor Falck inquired what effect would result from not going through with the training program,on the City's class -rating. The Fire Chief said it could subject the City to reevaluation. Mayor Falck indicated the City has been saved 25% minimum on their fire coverage and he felt the tax amount involved is much less than the saving on the fire insurance amount. Councilwoman Massaro noted that the question is to what extent the training is needed. Mayor Falck said he wished to make certain that nothing is done to put the City back into a class 8 or 10 rating. The Item Rental Equipment in the amount of $2800. is for a new copying machine and a typewriter. The Fire Department does not presently have a copying machine, and one new typewriter is needed. TAPE The City Manager indicated there might be room for modification in the #2 Fire Department Budget, but overall she considered it to be very reasonable. She explained the greatest cost is in the Personnel area. Vice Mayor Disraelly commented that the budget had been cut from $129,270. to $4,750. in the Capital Outlay area. Councilwoman Massaro suggested the City Manager and Fire Chief reexamine the budget again and see what can be cut down, and come back with some modification. - --Councslman Kr-avitz said- that overalt -the bucket is -increased- by $256,600. of which Personnel is $249,000. so that actually the budget is only increased by $7,000. over the previous year on everything else. He suggested the only point that would mean anything is Personnel. How- ever, he did not think the time should be spent on minor items and he suggested the City Manager review the budget with the Fire Chief and see what they can come back with in the area of Personnel. Mayor Falck commented he felt the entire budget should be looked at again, and basically they have to look at the number of items in the 1981 Budget that would be non -recurring in 1982. There was no further discussion concerning the Fire Department Budget. RECREATION DEPARTMENT: The City Manager discussed the Recreation Department Budget. She explained the amount budgeted is $94,446., an increase of $23,000. over,the previous year's Budget. Ms. Stuurmans commented that she had discussed with the Recreation Director some of the problems that have been experienced in the coordination of effort between the responsibilities of the Recreation Director and those of the Public Works Director. The Recreation Director has had on loan from Public Works an individual to assist her. That individual has been taken away to perform Public Works functions when the Recreation Department has a function where he is needed. The City Manager stated the logical way to resolve the situation is to supply the Recreation Department with a Maintenance T person. Another area of increase in the Recreation Budget is electricity and office supplies, which is the same as experienced in other departments. There in also an increase in the Park maintenance supplies, which have been budgeted in the Public Works area in the past, but are now in the Recreation Budget. With reference to the Summer Program, the salaries are offset by the revenues, the Finance Director pointed out. The amount of $12,285. is requested for salaries, and the anticipated revenue is $14,000. -2- 7/10/81 /lc M The $10,000. budgeted for activities is not fully recoverable by the fees charged for some of the functions. There is no item budgeted for Capital Equipment in the 1981-82 fiscal year, for the Recreation Department. Vice Mayor Disraelly asked where the amount for the proposed tennis courts will be funded. The City Manager explained Council had indicated previously that it would come out of the Parks and Recreation money. The City Manager explained the item of $12,239 was requested for promotional activities by the Recreation Department, and the City Manager has recommended $8,439. A portion of that amount is reflected in revenues. The -Recreation Director explained that it is part of the recreation program. The Finance Director indicated that $2,000. is reflected in the Receipts portion of the Budget for Special Activities for Recreation. Vice Mayor Disraelly questioned the number of people attending the Youth Dances. Ms. Ellis replied that those have been covered by donations from banks, and PAL donations. Between 80 and 100 people attend those functions. Approximately the same number of persons attend the Adult Dances. Vice Mayor Disraelly questioned the necessity of Adult Dances, and said he thought those were the Items in the Budget that should be examined. Councilwoman Massaro concurred. The Recreation Director stated there have been numerous requests for these functions. Councilman Kravitz, Recreation Department liaison person, said he felt they are going into the type of activities where the monies involved are affected. He suggested if they can determine what Council feels they would like to spend for special events, then the Recreation Director can fit what she can afford to put on into her program. He suggested Council consider whether they wish to have programs that have been put on in the past, or whether they wish to drop them. That way, the Rec- reation Director will know which direction to go. Mayor Falck requested that the Recreation Director tell Council which programs in the Budget are new. Ms. Ellis stated the Youth Dances, the Kite Contest, the Walk or Rijn for Fun, the Arts and Craft Show, the Collections and Doll. Show, the Concert in the Park, the Discovery Center, and the Fishing 'Iburnament are new. Mayor Falck suggested they look at the expansion of the Recreation Department activities and evaluate how much they wish to pay for these activities, such as the Concert in the Park which is $3,400. of the budgeted amount. He said that is a major portion of the $12,000. total budget, with $2,000. recoverable from fees. Councilwoman Massaro commented they should state how much money they wish to put into the activities, and work with it. If a sponsor for some of the activities is obtained, the City would not have to finance them, or budget for supplemental activities. The City Manager indicated that $5,200. had been expended during the 1980-81 fiscal year. Mayor Falck recommended the amount of $8,000. be budgeted for the Activities Account. Vice Mayor Disraelly suggested not determining the amount of the activities fund until the next Budget Meeting, and then review the entire program with the old and new activities being considered. The Meeting was adjourned at 11:45 A.M. --3- Caro A. Evans Asst. City Clerk 7/10/81 /lc This ublic document was promulgated at a cost of $ �W'KJ or $_per copy, to inform the general public and pub is o ficers and employees about recent opinions and consideration by the City Council of the City of Tamarac.