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HomeMy WebLinkAbout1982-07-13 - City Commission Budget Workshop Meeting MinutesMAIL. REPLY TO: P.O. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 July 8, 1982 N O T I C E 13I111 H111♦��1:i:1."i.[�) CITY COUNCIL OF TAMARAC, FLORIl]A Please be advised the Mayor and City Manager have set the following dates for Budget Workshops to be held in the West Conference Room at City Hall, 5811 NW 88th Avenue, Tamarac, Florida. The purpose of the Workshops is to discuss the 1982/83 Budget for the City of Tamarac. Tuesday, July 13, 1982. Thursday,July 15, 1982 Friday, July 16, 1982 Monday, July 19, 1982 Tuesday, July 20, 1982 2:30 P.M. 10:00 A.M. 11:00 A.M.(following Reconvened Council Meeting in the Council Chambers) 2:00 P.M. 10:00 A.M. The City Council may consider such other items as may cote before it. The Public is invited to attend. /PM ) irsuant to Chapter 80-105 of Florida Law, Senate Rill No. 368: If a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he will need a record the proceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based. CITY OF TAMARAC, FLORIDA CITY COUNCIL BUDGET WORKSHOP July 13, 1982 CALL TO ORDER: The meeting was called to order at 3:00 P.M., on Thursday, July 13, 1982 in the Council Chambers in City Hall. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Irving M. Disraelly Councilman Philip B. Kravitz Councilman David E. Krantz ALSO PRESENT: Laura Stuurmans, City Manager Steve Wood, Finance Director 'ape Mayor Falck explained the Workshop is a continuation of the Budget Review 1 for the Fiscal Year 1982/83. V/M Massaro asked if this proposed budget would affect the City taxes by raising or lowering them and the City Manager said there will be a lowering of the rate in order to generate the $3,000,000 in taxes which the City is requesting within this proposed budget. The City Manager said the proposed aggregate millage would be 4.0596 per 1,000 which is down from 4.7808 per 1,000 from last year. V/M Massaro asked if this would have any affect on the monies the City is supposed to get which would help reduce taxes and the City Manager said no; that takes into consideration what the City will receive in terms of the sales and use tax monies from the state, which is approximately $750,000. V/M Massaro asked how this budget would affect the City if they did not get this money and Steve Wood said the ad valorem would increase to 5.028 mils up from 4.7808; this would be an increase of .2472. CITY ENGINEER The City Manager said that generally this budget reflects very little change. There are changes in the area of salaries, FICA, pension and the Workmens' Compensation adjustments. She said in the operating expense area, gasoline and diesel is down $200 from last year, Professional Services is down $1,200 the Auto Parts area has been reduced by $600 due to.the fact that members of the staff now have newer vehicles. Drafting is reduced from $2,600 to $800 and Minor Tools is down from $700 to $500. The other line item accounts have been budgeted at the same level as last year. The City Manager pointed out that the salaries of the City Engineer, two Assistant Engineers and the Secretary are divided 50/50 with the other half of that cost being shared by Tamarac Utilities, Inc. West because of the work load that is.attributable to that department. V/M Massaro questioned the rise in rates for the Workmens' Compensation and Mayor Falck said it is a combination of the experience and the rates going up. V/M Massaro questioned Item 333,"Density Test", on the Budget Worksheet Summary. The City Engineer said that any tests that would not be reimbursable would be for the City's work which would be paid out of Professional Services and this item is strictly for the Density tests that are paid for by the developer, this should be stricken from the budget. C/M Disraelly questioned Item 401,Meetings and Seminars and 402�Travel- Other,and asked if these could both be reduced $500 and the City Engineer said the reason these items have not been utilized fully is because of the extent of activity this department has had in the .last few years. Mr. Keating said it is most important for him aria other members of his depart- ment to attend various seminars to keep up with current trends in construc- tion, etc. C/M Disraelly questioned whether there is anything in reserve for streets resurfacing and the City Manager said there is something under Capital Reserve; this is not reflected in either Public Works or Engineering. C/M Disraelly asked if there was any money put aside for drainage in 82/83 and the City Manager said that item has previously been placed in the Public Works Department and is not -reflected in 82/83. 1 - 7/13/82 /pm C/M Disraelly asked if there will not be drainage done in 82/83 in regards to both Section 22 and Section 7 and the City Manager said she realizes the possibility but she felt Council might look to its drainage fund in lieu of the General Fund for this. The City Manager said the $100,000 that is there this year, the balance left in September, will be moved to the Drainage Fund at the close out of the Fiscal Year. C/M Krantz questioned the overtime and asked if this was in the field and the City Engineer said yes; however, the Budget Worksheet Summary shows nothing projected and he would like to request $2,000 for this line item. The City Manager said she has just instructed the Finance Director to add into the Engineering Fee area of the Revenue Sheet $2,000 for recouped costs on this item because the balance should be there, the $1,000 for the Density Test will be stricken. Steve Wood said the Drainage improvement Fund as of 6/30/82 has a balance of $576,569.36, the Capital Construction Drainage Fund has $150,071.60. He said the $100,000 that is available under the Public Works Department has not been transferred as of this balance sheet date. He said this can be transferred by Council Motion to this fund. C/M Disraelly asked if this money is earmarked for this,does Council have the authority to spend it at any time,and Mr. Wood said,except for the limit by the Charter. yes- C/M Kravitz said in looking at the City Engineer's Budget there is an increase of approximately $26,500 from last year which is all in salaries and,based upon the increases into unions, etc.,this seems in line; however, on Professional Services.he suggested changing the figure from $4,000 to $3,000 to keep this in line. The City Engineer said he has no objection since he would hope if Professional Services are needed beyond that amount, Council would provide for it. The City Manager will review this further. RECREATT014 The City Manager said in the area of salaries the totals have gone from $27,280 to $67,028.20. She said the number of individuals in that depart- ment has not changed but a classification that was handled separately, Item 131,Other Salaries and Wages, is now cumulative except for Item 132, Salary --Summer Personnel, which stands alone because of the basis of that personnel need being tied in with enrollment and collections. Laura Stuurmans said Sharon Ellis had made a request that her Maintenance Worker I be upgraded in next year's budget to a Maintenance Worker II and she sees no problem with this;. however, Ms. Ellis is now suggesting that with the responsibilities of her department she be allowed two Maintenance Workers I keeping the present individual at the current salary classifica- tion and adding an additional person to the payroll. The City Manager said this is an area that she will have to give some consideration to for further discussion with Council. V/M Massaro questioned Item 132,Salary-Summer Personnel. The City Manager said these are the instructors and counselors working on the summer program, and they are still reflected in the budget. She said Item 305,First Aid, has been dropped from $500 to $250 and Item 306,Special Supplies,has been increased from $1,570 to $2,940 and this is based upon a request made by Sharon Ellis in her justification support schedule for certain materials which the City Manager felt should be set forth within the Special Supply area rather than being capitalized. These special supplies include a record player, flag house, basketball, ring goals, baseball, softball, field equipment, soccer nets, traffic cones and one table tennis table for use by the Recreation Department. C/M Disraelly questioned why Item 430,Electricity,has been raised to $10,000 and not $5,000 and the City Manager said the amount of electricity that is reflected there is for Tamarac Park only; there will be electrical costs for Tract 27 and there will be electrical needs at Caporella Park as well. C/M Disraelly said this would be a reasonable figure if the tennis courts were put in this year but since they are not in yet,he suggested a $5,000 figure. C/M Disraelly questioned Item 401,Meetings and Seminars, whether the amount of $120 projected would be enough and Sharon Ellis said she felt it would. - 2 - 7/13/82 /pm C/M Kravitz questioned Item 481,Recreational Activities,asking if Sharon Ellis felt she could live with the $9,600 budgeted and she said she was trying to be thrifty because there are other things needed for the actual physical operation of the two parks. Cape 2 C/M Disraelly questioned Item 620,Buildings,and Laura Stuurmans said this $1,800 is for a shed which is badly needed at the park and she said Item 643,Capital Machinery and Equipment,represents a dry -line field marker, a riding lawn mower tractor at $2,500 and a gas lawn mower at $,350. Laura Stuurmans said she has stricken Item 647,Capital Other,which includes capital procurements,for the Recreation Department which should be attributable to the Parks & Recreation Fund. BTIIT.T)TNG The City Manager said in the Building Department there is the decrease in the area of salaries because she has recommended the layoff of three of the Inspectors because of the present work load of the Department. She said they had, during the course of the year, a resignation of a full-time Clerk -Steno II who was replaced with a part time person and this position will be continued on a part time basis into the next Fiscal Year. The City Manager said she is certain that the Chief Building Official will have some difficulty with these cuts within his department; however, from her experience with the City, she feels these reductions in staff are necessary at this time. She said should the building trade pick up she could count on Council to appropriate funds for the filling of these positions. She said that, generally, the reductions that have taken place in certain line items are the result of the layoff of personnel. Item 301, Gasoline and Diesel,from $7,500 to $3,000 is attributable both to the layoff and new vehicles with lower fuel utilization. She said Item 302, Tires► has been maintained at the same level only because the cost is very high. V/M Massaro questioned who attends for Item 401,Meetings and Seminars,and Laura Stuurmans said the Chief Building Official and the Chief Inspectors and this is required under the Code. Laura Stuurmans said Item 402,Travel Other,aas been reduced because of the reduction in the Inspection force and Item 403,Automobile Allowance,is for the Chief Building Official which is consistent with the allowances granted other department heads. The City Manager continued on Item 440,Rentals and Leases, which has increased because of the cost of machinery that has been taken into account for next year. C/M Kravitz asked Steve Wood about Item 21.0.,FICA Taxes,if they include the new rates for the 83 budget? Steve Wood said this is not picked up by the computer but would be a manual adjustment, based on the gross pay times the change in rate of Social Security. C/M Kravitz asked the Chief Building Official if he could live with this decrease in budget and Al Miller said problems would arise if an inspector is out sick and something should be put in their contingency to have the County supply an inspector. V/M Massaro said the ordinance could be changed so that inspections would not be required within 24 hours except in an emergency. The City Manager will check into the need for a contingency fund for this purpose. C/M Disraelly asked if Item 510,Office Supplies could be cut to $2,500 and the City Manager said this could be done. BEAUTIFICATION COMMITTEE The City Manager said this was budgeted for a continuation amount of $350.00. Council agreed that this was a reasonable amount. PLANNING COMMISSION C/M Disraelly questioned Item 402,Travel-Other,and Laura Stuurmans said the lunch appropriation given by Council to this Commission is already considered in this amount which is a continuation of last year. - 3 - 7/13/82 /pm C/M Disraelly said he sees no need for Item 310,Professional Services, for this Commission and he would suggest striking the amount of $300 from this area and increasing Item 402,Travel-Other,from $500 to $1,000, increasing the total amount to $1,400. CHARTER BOARD The City Manager said her recommendation is based upon discussion with Chairperson Virginia Taylor. and the need for Overtime has been reduced because some of their meetings are in the morning but there is a possibility of night meetings being required for public hearings. She said Firs. Taylor felt that Item 310,Professional Servicestcould be eliminated since they have not used this over the past several years. Laura Stuurmans referred to Item 402,Travel-Other,which has been increased from $100 to $600. C/M Disraelly pointed out that only $250 has been allocated for the Beautification Committee and they travel more than the Charter Board since they meet twice a month; therefore, this $600 would be too much. C/M Kravitz suggested that some guidelines be given to the committees as to whether they are entitled to this mileage reimbursement. The City Manager will check into this further. Moni Avidon, member of the Charter Board,said that they found during the year they were in need of money for advertising. BOARD OF ADJUSTMENT i The City Manager said the amount of $400 projected is the same as last year and this should be no problem. PUBLIC INFORMATION BOARD The City Manager said this budget is an over-all continuation amount. C/M Disraelly asked what they classify as Item 490,Advertising,and the City Manager said printed literature and notices, etc. C/M Disraelly questioned the designation of Advertising since this is not done anymore. Tape C/M Krantz asked that the City Manager check what their objectives are 3 for the coming year and notify Council of this. DEBT SERVICE Steve Wood referred to the Debt Service - 1500 Gallon Pumper for $25,301, the Debt Service -Aerial Ladder Truck for $44,736, the Debt Service -Fire Station 42 for $25,620 and the Debt Service -GOB City Hall for $70,206. WELCOMING COMMITTEE C/M Kravitz said that since Council determined that this Committee cannot accept outside funds,they would need $700 for their supplies of stationery, etc.,for the twelve meetings that they schedule throughout the year. He said they anticipate there may be a need for a few night meetings as well. Mayor Falck suggested bringing this back again for discussion. The meeting was adjourned at 5:00 P.M. ASSISTANT CITY CLERK This public document was promulgated at a cost of $ -7 7, /,� or$ / T per copy, to inform the general public and public officers and employees about recent opinions and consideration by the City Council of the City of Tamarac. 4 - 7/13/82 /Pm