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HomeMy WebLinkAbout1983-07-15 - City Commission Budget Workshop Meeting Minutes5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 July 14, 1983 NOTICE OF WORKSHOP MEETTNG CITY COUNCIL TAMARAC, FLORIDA Please be advised that a City Council Workshop Meeting has been scheduled for Friday, July 15, 1983 from 11 AM to 12:30 PM in the West Conference Room, on the second floor of City Hall. The purpose of this Workshop Meetixlg isto review the General Fund Budget, Fiscal Year 1983/84. The Public is invited to attend. �4&�riBertholp*/ City Clerk / l.c CITY OF TA.MARAC, FLORIDA CITY COUNCIL BUDGET WORKSHOP July 15, 1983 Tape CALL TO ORDER: The meeting was called to order at 11:00 A.M. on 1 Friday, July 15, 1983, in the West Conference Room in the City Hall. ROLL CALL: PRESENT ALSO PRESENT : Mayor Walter W. Falck ....... V/M Helen Massaro C/M Phi -1ip...B. Kravitz C/M David E. Krantz C/M Jack Stelzer Laura Z. Stuurmans, City Manager Jon M. Henning, City Attorney Steve Wood, Finance Director Linda Schreiber -Baker, Deputy Finance Director Secretary, Patricia Marcurio Mayor Falck explained that this Workshop Meeting was to review the General Fund Budget, Fiscal Year 1983/84. BEAUTIFICATION COMMITTEE The City Manager said the Board and Committees have been projected by the Administration without the input of the committee members and the expenditure levels this year are a continuation funding. She said the secretarial position was funded for the 82/83 budget as a part time position and in May, 1983, Council approved this becoming a full time position. -Council -_-agreed that this should be approved at $350 as _ requested. -- POLICE DEPARTMENT The City Manager said there is an increase in the salary portion of this budget, indicating that these projections include white collar increases to those individuals covered within the white collar bargaining unit, as well as an equivalent amount of increase for the confidential exempt employees including the lieutenants, captains and the Chief of Police. She said the balance of the staff in the Police Department are covered by a bargaining unit, FOPA, and they have not entered into negotiations with the City yet. She said there is an increase of approximately $44,000 in Operating Expenses which would be most reflected in allocations for Data Processing Services and Central Store Services. Steve Wood explained that both the D.P. Services and the Central Stores will be set up in what is called an Inner Service Fund. They will be their own operating divisions and the allocation of their cost will be allocated back to the Department based on the use of the Department. She said other areas where there has been an increase in the operating expenses of the Department is the area of Professional Services and that i,s attributable to the cost of physicals, psychological examinations, etc. C/M Kravitz recommended approving the City Manager's request and commended the Police Department on their work in the City. V/M Massaro questioned what the upgrading of the system will do for the Department and Chief McIntosh said the main item is radios, which are badly needed. PLANNING BOARD The City Manager said this budget has been decreased to $900 from the $1,200 budgeted last year, removing the amount they projected last year for Professional Services. She said this was projected in the event a court stenographer was needed at a Planning Commission meeting and this would be paid for out of the City Attorney's budget if needed. 7/15/83 /pm CHARTER BOARD The City Manager said this budget is predicted in an overall spending amount of $9,120 which is an increase in the area of Personnel Services because 'part time secretarial help is being provided. Office Equip- ment has an amount of 850 projected to purchase a typewriter. Moni. Avidon, Charter Board member, said the Board feels that $15,000 is needed but there is no break -down at this time. Melanie Reynolds, Charter Board member, requested $6,000 for Professional Services and Mayor Falck suggested the request be put through the regular channels and this will be discussed further at the next Budget meeting. BOARD OF ADJUSTMENT The City Manager said this budget is constant at $400 and Council agreed this was appropriate. PUBLIC INFORMATION COMMITTEE The City Manager said she has_pr_o,j.ected a lower expenditure level for next year based upon review of their expenditures as of 5/3W83 and what was estimated as actual for the balance of the fiscal year, being reduced to $3,550 from $5,650. - DEBT SERVICE The City Manager said this has been reduced attributable to the general obligation. The two items of 1,500 gal. pumper and aerial ladder truck Tape will be removed. Steve Wood said Fire Station #2 is a continuation at 2 $25,620 and will continue along with GOP bonds for City Hall. GENERAL ADMINISTRATIVE Laura Stuurmans said this has been decreased from $520,620 to $518,500 and the areas of change are the telephone costs, electricity, rental of leases for postage machine, major copy machines, etc., all of which have increased. She said the electricity in the streets and water and sewer costs have decreased. WELCOMING COMMITTEE This item is _a continuation figure of $700. CONSUMER AFFAIRS BOARD Laura Stuurmans said this account has been decreased from $650 to $450 based on their spending level. SANITATION SERVICES The City Manager said the figure of $725,000 is a continuation figure because this is the first year the City has felt the full effect of the tipping charges. SOCIAL SERVICE BOARD Laura Stuurmans said this has been decreased from $9,400 to $8,300 and the areas changed are gasoline and diesel, because the City took on two vans last year, this was estimated for a current year cost of $3,500. The City is spending less than that amount, therefore, she projected it at $2,500 next year. Travel Other has been reduced based upon their usage. Auto Parts and Office Supplies are remaining the same, as is the amount for Area Council._on Aging.. . - 2 -- 711 5/83 /pm CONTINGENCY Laura Stuurmans said this was i-ncreased from $188,356.12 to $200,000 which falls below the amount for which the Charter provides. CAPITAL RESERVE Steve Wood said $150,000 is being transferred to the Capital Reserve Fund and is budgeted for during the course of the year to go into the Capital Reserve Fund from this Capital Reserve Account. He said they have projected the Local Option Gas Tax to be included in the budget at a figure of $252,000 which must be used for any road, bridge, street related purpose. INVENTORY CLEARING Steve Wood explained that the inventory control is a device used to buy items for inventory such as gasoline, shop parts and office supplies. It is used as a clearing account, they purchase into this account and move it to inventory and remove it with a credit. He said the reason it is in the budget is because last year there was an outstanding encumbrance at year end. LEGISLATIVE The City Manager said the salary account provides for a full time permanent position of an office worker. C/M Kravitz asked if they have taken into consideration the increase on the FICA for next year with the new rates a-nd Mr. Wood said they are making an adjustment to reflect the increase to_7% as of l/l/84. Laura Stuurmans said the other expense accounts rer4ain generally the same and she did include $1,000 for upgrading some office -equipment. C/M Stelzer questioned the amount of $11,000 for Travel Other and Mr. Wood said reimbursement of the mileage to meetings of the Broward League of Cities, etc. Mr. Wood said this is budgeted on a fiscal year basis and, by Charter, Council is restricted to an election year basis. CITY MANAGER Laura Stuurmans said the salaries include her secretary, half of Trudy and the confidential managerial increase of 10% and provides for an Administrative Aid she has projected at $20,500. She said the increases in her operating area have come from the D.P. equipment being ut..l_ized in her area and the charge for central stores with other operating accounts-remafning the same and $1,450 being budgeted for office equipment, a portion of which would be desk facilities for a part-time secretary. C/M Kravitz questioned the amount for Travel Other at $3,500 and Mrs. Stuurmans said she would like to attend meetings and seminars and may require this amount. She said if they float a bond for the Police Dept. building that is proposed, there may be some travel required along this line. She said the $17,200 in Professional Services is for Mitch Ceasar, Grants Consultant. Laura Stuurmans said the projection for next year is $171,345 which is an increase from this year's amount of $160,790. She said the salaries amount reflects a 10% increase for all and V/M Massaro agreed that the automobile allowance of $2,400 is necessary. C/M Kravitz questioned the increase in Professional Services from $59,600 to $70,000 and Jon Henning said this is because of pending litigation. Laura Stuurmans said the City is negotiating with two major union groups next year and may look to outside counsel for consulting service. C/M Kravitz questioned the Travel Other amount and Mr. Henning said this would be travel out of state, hotels, etc. Mr. Henning said that last year he was budgeted Tape $750 on Travel Other and Meetings/Seminars and he is requesting an 3 increase to $1,000 for each of those items. - 3 - 7/15/83 /pm Laura Stuurmans referred Council to Other Contractual Services in this budget where there is an amount that was not proposed or recommended by the Manager. This is the amount of money the City pays for the work by the Municipal Code Corp. and Jon Henning, the City Clerk and she agreed that this cost should be reflected within the City Clerk's budget. C/M Kravitz questioned the amount of $1,500 for Office Supplies which is an increase of $400 of what is actually spent to date and Laura Stuurmans said they did not spend as much this year because they did not have the rental word processing equipment. She said he is reducing his request for office supplies taking into consideration what needs he will have for general office needs. C/M Kravitz questioned Dues and Memberships amount projected at $1,000 when the estimated actual amount is $552 and Mr. Henning said there are more dues and memberships that are paid at an annual rate. C/M Kravitz questioned the amount of $4,000 projected for Books, Pub- lications, Library and Mr. Henning said this has been reduced by $1,700 because the library is more than adequate and he hopes to sell second- hand some of the exi s ti n9._.. books . The meeting was adjourned at 12:30 P.M. ASSISTANT CIT CLERK This public document was promulgated at a cost of $ ! ol. (, 0 or $ —2, 6 g per copy, to inform the general public and public officers and employees about recent opinions and consideration by the City Council of the City of Tamarac. -4- 7/13/83 /pm