HomeMy WebLinkAbout1983-07-15 - City Commission Budget Workshop Meeting Minutes5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
July 14, 1983
NOTICE OF WORKSHOP MEETTNG
CITY COUNCIL
TAMARAC, FLORIDA
Please be advised that a City Council Workshop Meeting has been
scheduled for Friday, July 15, 1983 from 11 AM to 12:30 PM in
the West Conference Room, on the second floor of City Hall. The
purpose of this Workshop Meetixlg isto review the General Fund
Budget, Fiscal Year 1983/84.
The Public is invited to attend.
�4&�riBertholp*/
City Clerk
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CITY OF TA.MARAC, FLORIDA
CITY COUNCIL BUDGET WORKSHOP
July 15, 1983
Tape CALL TO ORDER: The meeting was called to order at 11:00 A.M. on
1 Friday, July 15, 1983, in the West Conference Room in the City Hall.
ROLL CALL: PRESENT
ALSO PRESENT
: Mayor Walter W. Falck
....... V/M Helen Massaro
C/M Phi -1ip...B. Kravitz
C/M David E. Krantz
C/M Jack Stelzer
Laura Z. Stuurmans, City Manager
Jon M. Henning, City Attorney
Steve Wood, Finance Director
Linda Schreiber -Baker, Deputy Finance
Director
Secretary, Patricia Marcurio
Mayor Falck explained that this Workshop Meeting was to review the
General Fund Budget, Fiscal Year 1983/84.
BEAUTIFICATION COMMITTEE
The City Manager said the Board and Committees have been projected by
the Administration without the input of the committee members and the
expenditure levels this year are a continuation funding. She said the
secretarial position was funded for the 82/83 budget as a part time
position and in May, 1983, Council approved this becoming a full time
position. -Council -_-agreed that this should be approved at $350 as
_
requested. --
POLICE DEPARTMENT
The City Manager said there is an increase in the salary portion of this
budget, indicating that these projections include white collar increases
to those individuals covered within the white collar bargaining unit,
as well as an equivalent amount of increase for the confidential exempt
employees including the lieutenants, captains and the Chief of Police.
She said the balance of the staff in the Police Department are covered
by a bargaining unit, FOPA, and they have not entered into negotiations
with the City yet.
She said there is an increase of approximately $44,000 in Operating
Expenses which would be most reflected in allocations for Data Processing
Services and Central Store Services. Steve Wood explained that both the
D.P. Services and the Central Stores will be set up in what is called an
Inner Service Fund. They will be their own operating divisions and the
allocation of their cost will be allocated back to the Department based
on the use of the Department. She said other areas where there has been
an increase in the operating expenses of the Department is the area of
Professional Services and that i,s attributable to the cost of physicals,
psychological examinations, etc.
C/M Kravitz recommended approving the City Manager's request and commended
the Police Department on their work in the City. V/M Massaro questioned
what the upgrading of the system will do for the Department and Chief
McIntosh said the main item is radios, which are badly needed.
PLANNING BOARD
The City Manager said this budget has been decreased to $900 from the
$1,200 budgeted last year, removing the amount they projected last year
for Professional Services. She said this was projected in the event a
court stenographer was needed at a Planning Commission meeting and this
would be paid for out of the City Attorney's budget if needed.
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CHARTER BOARD
The City Manager said this budget is predicted in an overall spending
amount of $9,120 which is an increase in the area of Personnel Services
because 'part time secretarial help is being provided. Office Equip-
ment has an amount of 850 projected to purchase a typewriter. Moni.
Avidon, Charter Board member, said the Board feels that $15,000 is
needed but there is no break -down at this time. Melanie Reynolds,
Charter Board member, requested $6,000 for Professional Services and
Mayor Falck suggested the request be put through the regular channels
and this will be discussed further at the next Budget meeting.
BOARD OF ADJUSTMENT
The City Manager said this budget is constant at $400 and Council agreed
this was appropriate.
PUBLIC INFORMATION COMMITTEE
The City Manager said she has_pr_o,j.ected a lower expenditure level
for next year based upon review of their expenditures as of 5/3W83 and
what was estimated as actual for the balance of the fiscal year,
being reduced to $3,550 from $5,650. -
DEBT SERVICE
The City Manager said this has been reduced attributable to the general
obligation. The two items of 1,500 gal. pumper and aerial ladder truck
Tape will be removed. Steve Wood said Fire Station #2 is a continuation at
2 $25,620 and will continue along with GOP bonds for City Hall.
GENERAL ADMINISTRATIVE
Laura Stuurmans said this has been decreased from $520,620 to $518,500
and the areas of change are the telephone costs, electricity, rental of
leases for postage machine, major copy machines, etc., all of which have
increased. She said the electricity in the streets and water and sewer
costs have decreased.
WELCOMING COMMITTEE
This item is _a continuation figure of $700.
CONSUMER AFFAIRS BOARD
Laura Stuurmans said this account has been decreased from $650 to $450
based on their spending level.
SANITATION SERVICES
The City Manager said the figure of $725,000 is a continuation figure
because this is the first year the City has felt the full effect of the
tipping charges.
SOCIAL SERVICE BOARD
Laura Stuurmans said this has been decreased from $9,400 to $8,300 and
the areas changed are gasoline and diesel, because the City took on two
vans last year, this was estimated for a current year cost of $3,500.
The City is spending less than that amount, therefore, she projected it
at $2,500 next year. Travel Other has been reduced based upon their
usage. Auto Parts and Office Supplies are remaining the same, as is
the amount for Area Council._on Aging.. .
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CONTINGENCY
Laura Stuurmans said this was i-ncreased from $188,356.12 to $200,000
which falls below the amount for which the Charter provides.
CAPITAL RESERVE
Steve Wood said $150,000 is being transferred to the Capital Reserve
Fund and is budgeted for during the course of the year to go into the
Capital Reserve Fund from this Capital Reserve Account. He said they
have projected the Local Option Gas Tax to be included in the budget
at a figure of $252,000 which must be used for any road, bridge, street
related purpose.
INVENTORY CLEARING
Steve Wood explained that the inventory control is a device used to buy
items for inventory such as gasoline, shop parts and office supplies.
It is used as a clearing account, they purchase into this account and
move it to inventory and remove it with a credit. He said the reason
it is in the budget is because last year there was an outstanding
encumbrance at year end.
LEGISLATIVE
The City Manager said the salary account provides for a full time
permanent position of an office worker. C/M Kravitz asked if they have
taken into consideration the increase on the FICA for next year with the
new rates a-nd Mr. Wood said they are making an adjustment to reflect the
increase to_7% as of l/l/84. Laura Stuurmans said the other expense
accounts rer4ain generally the same and she did include $1,000 for upgrading
some office -equipment. C/M Stelzer questioned the amount of $11,000
for Travel Other and Mr. Wood said reimbursement of the mileage to
meetings of the Broward League of Cities, etc. Mr. Wood said this is
budgeted on a fiscal year basis and, by Charter, Council is restricted
to an election year basis.
CITY MANAGER
Laura Stuurmans said the salaries include her secretary, half of Trudy
and the confidential managerial increase of 10% and provides for an
Administrative Aid she has projected at $20,500. She said the increases
in her operating area have come from the D.P. equipment being ut..l_ized
in her area and the charge for central stores with other operating
accounts-remafning the same and $1,450 being budgeted for office equipment,
a portion of which would be desk facilities for a part-time secretary.
C/M Kravitz questioned the amount for Travel Other at $3,500 and Mrs.
Stuurmans said she would like to attend meetings and seminars and may
require this amount. She said if they float a bond for the Police Dept.
building that is proposed, there may be some travel required along this
line. She said the $17,200 in Professional Services is for Mitch Ceasar,
Grants Consultant.
Laura Stuurmans said the projection for next year is $171,345 which is
an increase from this year's amount of $160,790. She said the salaries
amount reflects a 10% increase for all and V/M Massaro agreed that the
automobile allowance of $2,400 is necessary. C/M Kravitz questioned the
increase in Professional Services from $59,600 to $70,000 and Jon Henning
said this is because of pending litigation. Laura Stuurmans said the
City is negotiating with two major union groups next year and may look
to outside counsel for consulting service. C/M Kravitz questioned the
Travel Other amount and Mr. Henning said this would be travel out of
state, hotels, etc. Mr. Henning said that last year he was budgeted
Tape $750 on Travel Other and Meetings/Seminars and he is requesting an
3 increase to $1,000 for each of those items.
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Laura Stuurmans referred Council to Other Contractual Services in this
budget where there is an amount that was not proposed or recommended by
the Manager. This is the amount of money the City pays for the work by
the Municipal Code Corp. and Jon Henning, the City Clerk and she agreed
that this cost should be reflected within the City Clerk's budget. C/M
Kravitz questioned the amount of $1,500 for Office Supplies which is an
increase of $400 of what is actually spent to date and Laura Stuurmans
said they did not spend as much this year because they did not have the
rental word processing equipment. She said he is reducing his request
for office supplies taking into consideration what needs he will have
for general office needs. C/M Kravitz questioned Dues and Memberships
amount projected at $1,000 when the estimated actual amount is $552 and
Mr. Henning said there are more dues and memberships that are paid at
an annual rate.
C/M Kravitz questioned the amount of $4,000 projected for Books, Pub-
lications, Library and Mr. Henning said this has been reduced by $1,700
because the library is more than adequate and he hopes to sell second-
hand some of the exi s ti n9._.. books .
The meeting was adjourned at 12:30 P.M.
ASSISTANT CIT CLERK
This public document was promulgated at a cost of $ ! ol. (, 0 or $ —2, 6 g
per copy, to inform the general public and public officers and employees about
recent opinions and consideration by the City Council of the City of Tamarac.
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