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HomeMy WebLinkAbout1982-07-19 - City Commission Budget Workshop Meeting MinutesMAIL REPLY TO: P.O. BOX 25010 TAMARAC, FLORIDA 33320 5811 NORTHWEST 88TH AVENUE e TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 July 8, 1982 N 0 T I C F 114M111-l!tDAi .�t.0M`l., I CITY COUNCIL OF TAMARAC, FLORIDA Please be advised the Mayor and City Manager have set the following dates for Budget Workshops to be held in the West Conference Room at City Hall, 5811 NW 88th Avenue, Tamarac, Florida. The purpose of the Workshops is to discuss the 1982/83 Budget for the City of Tamarac. Tuesday, July 13, 1982. Thursday,July 15, 1982 Friday, July 16, 1982 Monday, July 19, 1982 Tuesday, July 20, 1982 2:30 P.M. 10:00 A.M. 11:00 A.M.(following Reconvened Council. Meeting in the Council Chambers) 2:00 P.M. 10:00 A.M. The City Council may consider such other items as may come before it. The Public is invited to attend. Marilyn Be olf /pm City Clerk irsuant to Chapter 80-105 of Florida Law, Senate [sill No. 368: If a person decides to appeal any decision made by the City Council with respect to any matter considered at such meeting or hearing, he will need a record the proceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based. CITY OF TAMARAC, FLORIDA CITY COUNCIL BUDGET WORKSHOP July 19, 1982 CALL TO ORDER: The meeting was called to order at 2:00 P.M. on Monday, July 19, 1982, in the West Conference Room in the City Hall. 1pe ROLL CALL: PRESENT: Mayor Walter W. Falck L Vice Mayor Helen Massaro Councilman Irving M. Disraelly Councilman Philip B. Kravitz Councilman David E. Krantz ALSO PRESENT: Laura Stuurmans, City Manager Steve Wood, Finance Director Linda Baker, Deputy Finance Director Joseph.Mclntosh, Police Chief Bernard Simon, Fire Chief The City Manager said the areas for discussion at this meeting are the Police, Fire, General Administrative, Contingency, Capital Reserve and they will review the revenue sheet and, hopefully, set a special meeting date for an establishment of the millage rate that would be advertised initially by Mr. Markham's office for the first hearing in September. The City Manager recommended that Council proceed and pass the initial millage to be advertised on the budget as computed by her. POLICE The City Manager pointed out a typographical error in the Personnel Summary which reflects a change of 51 Police Officers to 50 and this should remain 51. She said Chief McIntosh has requested two Captains and the City Manager is reflected as recommending one. Chief McIntosh distributed and explained copies he had made of a proposed table of organization for his department. Chief McIntosh said under present conditions there is one Captain who is responsible for the department under him and it has become an enormous task and he feels it would be much better to separate the responsibilities by having a second Captain. He said the Sergeant position allowed in last year's budget could be sacrificed to give better control in allowing for a second Captain. He said the difference in salary between a Patrolman and a Sergeant is $5,000 to $8,000 whereas the difference from a Lieutenant to a Captain is only $3,000. The City Manager said the City would be saving approximately $29,000 by eliminating one Sergeant and increasing one Captain. Laura Stuurmans said she would recommend this for the City's benefit and this would be reflected in subsequent worksheets. Mayor Falck said he is in favor of this request as recommended by the Police Chief and City Manager since it would seem to be better for the City. The City Manager referred to Item 260, Education, which is reflected at the same level of $3,000, Item 290. Uniforms, has been slightly decreased from $26,734 to $25,700 based on the experience. Item 301, Gasoline and Diesel, is increased from $90,000 to $100,000 based on cost of income increases. Item 302, Tires, has been increased from $6,500 to $10,000 and 304, Ammunition, has been increased from $2,300 to $2,500 due to the cost of living. Item 305, First Aid, remains the same at $800 and Item 306, Special Services, is maintained at $3,500. Item 310,Professional Services, is being decreased from $4,095 to $2,000 because of the "in house" polygraph equipment. Item 401, Meetings and Seminars, is constant at $1,000 and Item 402, Travel Other, is maintained at $1,000. Item 403, Automobile Allowance, is projected for $2,400 and Item 440, Rentals and Leases, is increasing from $3,760 to $5,200. 1 - 7/19/82 /pm The City Manager said Item 460, Auto Repairs, was reduced from $11,000 to $5,000, Item 461, Auto Parts, is being increased from $12,000 to $15,000 because of the increase in "in house" repairs being done. She said Item 462, Building Repairs, is being maintained at $500. Item 464, Machinery & Equipment Repair, is continuing at $2,000. Item 465, Communications, is remaining $10,000 and Item 470, Printing and Binding, is being decreased from $6,935.10 to $5,000. Item 493, Support Prisoner, is being decreased from $400 to $200 and Item 494, Photographic, is being raised from $5,300 to $6,000. Item 496, Civil Defense, is remaining at $100 and Item 510, Office Supplies is increasing from $6,324 to $7,500. The City Manager continued with Item 527, Chemicals, which is continuing at $2,000 and Item 529, Minor Tools, is being decreased from $1,000 to $250. Item 540, Books, Publications, Subscriptions and Memberships, is remaining at $1,200 and Item 542, Dues and Memberships, is constant at $400. Item 640, Vehicles, is projected at $72,000 with the approval of 7 patrol cars and 2 detective cars. Item 644, Communications, is not being projected in this fiscal year. She said the totals for the Police budget last year was $2,443,498.40 and this year the total is $2,813,522.78. FIRE The City Manager said there would be some changes in the Fire Department budget, especially in the area of salaries which was increased from $707,830 to $813,021.04. Item 260, Education, has been raised from $1,200 to $1,700, Item 290, Uniforms was decreased from $9,166 to $8,000. Item 301, Gasoline and Diesel, was increased from $10,200 to $13,000. Item 302, Tires, was increased from $3,750 to $7,000 and Item 303, Grease and Oil, was decreased from $752.02 to $500. C/M Krantz questioned Item 301, Gasoline and Diesel, as to whether this was for the same amount of cars and the. City Manager said it was with the addition of one truck. She said Item 305, First Aid, was decreased from $1,000 to $800 and Item 306, Special Supplies, was eliminated into another area of the budget. Item 307, Paint, was maintained at $1,000 and Item 401, Meetings and Seminars, was increased from $3,300 to $5,000 since the cost of training programs has been raised. Item 402, Travel - Other, was decreased from $4,150 to $2,650 per expenditure level and Item 430, Electricity, was maintained at $12,700. Item 433, Water and Sewer, was raised slightly from $2,050 to $2,800 and Item 440, Rentals and Leases, was reduced from $2,300 to $1,400. Item 462, Building Repairs, was maintained at $5,000 and Item 465, Communications, was increased from $2,500 to $3,500. Item 466, Fire Apparatus, was increased from $16,349 was increased to $20,000 and Item 470, Printing and Binding, was constant at $1,000 and Item 480, Display Material, was decreased from $1,650 to $1,000. Item 497, Outside Services, was maintained at $2,400 and Item 510, Office Supplies, was raised from $2,500 to $3,500. The City Manager said Item 516, Maps, was deleted from the budget and Item 520, Janitorial Supplies, was increased slightly from $2,000 to $2,500. Item 527, Chemicals, was maintained at $1,650 and Item 528, Hose and Fittings, was stable at $5,000. Item 540, Books, Publications, Subscriptions and Memberships, was maintained at $1,000. Item 542, Dues and Memberships, was raised from $300 to $500 and Item 640, Vehicles, was decreased substantially from $54,500 to $13,000. Item 641, Office Equipment, was maintained at $500 and Item 644, Communications, was deleted and Item 647, Capital Other, was decreased from $3,800 to $1,650. GENERAL FUND The City Manager said Item 311-000, Ad Valorem, the budget needed $3,000,000,reduced $300,000 from last year; added into the revenue pro- jection for this year is $715,647 the City is to receive through Sales and Use Taxes. Item 313-100, Franchise Tax - Electric, is being raised from $780,000 to $890,000 and Item 313-200 Franchise Tax - Telephone, is being raised from $35,000 to $37,000. Item 313-500, Franchise Tax CATV, is being raised from $22,000 to $25,000 and 313-700 Franchise - Solid Waste, is raised from $29,000 to $30,000. - 2 - 7/19/82 /pm The City Manager continued with Item 313-900, Newspaper Collection, reduced from $4,400 to $2,000 and Item 320-000, Burglar Alarm Permits, reduced from $112,000 to $65,000. Item 321-100, Occupational Licenses, was raised from $132,000 to $165,000 and Item 322-000, Building Permits, was reduced from $370,000 to $240,000. Item 334-310, Aquatic Weed Control, remains at $21,000 and Item 335-IIG,Cigarette Tax, is reduced from $85,000 to $65,000 and Item 335-120, State Revenue Sharing, is raised from $710,000 to $869,000. Item 335-150, Alcoholic Beverage License, reduced from $9,900 to $9,000 and Item 335-170, Homestead Exemption, not reflected in the budget. 1pe The City Manager continued with Item 335-410, Gas Rebate City Vehicle, raised from $6,000 to $7,000 and Item 338-100, County Road and Bridge Tax, reduced from $120,000 to $34,500. Item 338-200, County Occupational License,raised from $37,000 to $50,000 and Item 344-500,Parking Lot -City, was reduced from $3,800 to $3,500. Item 347-210, Parks & Recreation Program Activity Fees, reduced from $2,000 to $1,000 and Item 347-211, Summer Recreation, reduced from $14,000 to $10,000. Item 349-100, Interim Service Fees, was reduced from $110,000 to $70,000. The City Manager said Item 349-200, Engineering Fees Unrestricted, was reduced from $135,000 to $100,000 and Item 349-300, Planning Fees and Revenues is projected at $30,000. Item 349-400, Lot Clearing, is not projected on the budget and Item 350-000, Fines & Forfeitures (County), is increased from $85,000 to $100,000. Item 351-000, Police, General and Miscellaneous, is increased from $9,000 to $12,000 and Item 351-002, Sale of Confiscated Items, is not budgeted. Item 360-000, Miscellaneous Revenue, is projected at the same level of $50,000 and Item 360-010, Recycle Oil Sales, Item 360-020, Collection on City Disp., Item 360-100, Telephone Commissions, Item 360-200, Proceeds from Insurance Claims, are not budgeted for this year. The City Manager said Item 361-000,Interest Income, is increased from $450,000 to $470,000. Item 365-100, Revenues from Sale of Surplus Equip- ment, is not budgeted and Item 380-001, Appropriated Fund Balance, is raised from $1,425,734.96 to $1,465,172.83. Item 399-101, Receipts Transferred in Data Processing Utilities East, increased from $2,100 to $2,300 and Item 399-200, Transferred in Vehicle Maintenance -Utilities West, increased from $31,000 to $58,500. Item 399-400, Transferred in Administrative Services -Utilities West, increased from $25,000 to $27,500 and Item 399-419, In Lieu of Tax -Utilities East, raised from $6,000 to $6,600. Item 399-425, Receipts Transferred in Data Processing -Utilities West, increased from $30,000 to $50,000 and Item 399-431, In Lieu of Tax - Utilities West, increased from $130,000 to $157,000. Item 399-604, Receipts Transferred in PSC, was not budgeted this year. The City Manager said the total budget projection for next year is $8,881,385.83 which is up from $8,293,934.96 for the 1981/82 Budget. Laura Stuurmans read the General Fund - Summary of Estimated Expenditures into the record (See Attachment 1). She recommended Council adopt the budget as recommended by staff and establish an initial millage rate to be given to Mr. Markham. She said this would be the top figure to be addressed in September for first and second readings. C/M Kravitz asked if,outside of the revenue on additional sales tax, is there any large item included this year that was not last year and the City Manager said on a revenue basis, no. C/M Kravitz said on the books there is an old reserve which the auditors said must be deleted; what have they done with that figure in this budget? Steve Wood answered this is the number on the revenue sheet called Appropriate Fund Balance from $105,000,000 to $104,000,000. Mayor Falck called for a Special Meeting to be held Thursday, July 22, 1982, in the Council Chambers for the purpose of establishing a proposed millage rate and designating a public hearing date to consider this proposed millage rate and the tentative budget for Fiscal Year 1982/83; the time will be 9:00 a.m. - 3 - 7/19/82 /pm GENERAL ADMINISTRATIVE The City Manager said this budget is basically the same with three areas increased: Item 250, Unemployment Compensation, from $5,000 to $9,000. Item 410, Telephone, from $52,800 to $67,320. Item 420, Postage, from $10,000 to $1.3,000. V/M Massaro referred to Item 435, Electricity -Streets, saying it was her understanding that the State pays for the lights on state roads and that Commercial Boulevard is now a state road. C/M Disraelly said he has been trying to get them to pay for at least every other light on State Road 7 to no avail but he will check into the situation further on Commercial Boulevard. CAPITAL RESERVE The City Manager said on Item 533, Asphalt Paving, the projected figure is $75,000 which is needed for paving 70th Avenue and Brookwood Boulevard. CONTINGENCY The City Manager said they have reduced this projected figure from $405,170 to $200,000. C/M Disraelly mentioned that should a major storm or hurricane occur, this projected figure may not be sufficient. V/M Massaro questioned how the tax rate looked with the budget as it is now and the City Manager said the rate will have to be considered with the effect of Sales Tax Legislation. The City Manager said the prior year rate was 4.7808 per 1,000 and the rolled back rate would be 4.5724 per 1,000. She said the maximum aggregate millage that the City could assess under the Sales Tax would be 4.3255 at the first public hearing. The City Manager said they have built in a new designation this year which they call the Aggregate Millage Rate without Sales Tax and that would be 5.0280 per 1,000. She said what the City would require to generate the $3,000,000 for funding next year would be 4.0596 per 1,000 which is less than the maximum millage rate. The meeting was adjourned at 4:00 P.M. ASSISTANT CITY nERK This public document was prcmulgated at a cost of $ ,.�' or$ ,/ er copy, to inform the general public and public officers and employees about recent opinions and consideration by the City Council of the City of Tamarac. - 4 - 7/19/82 /PM Attachment 1 - Budget Meeting July 19, 1982 CITY OF TAMARAC GENERAL FUND - SUMMARY OF ESTIMATED EXPENDITURES FISCAL YEAR - 1982 - 83 DEPARTMENT/ACTIVITY •1981-82 DEPARTMENT CITY MANAGER BUDGET AFTER REVISIONS RE UESTED RECOMMENDS LEGISLATIVE 94,600.00= 108,861.00 110,261.00 CITY ATTORNEY 150,610.00 160,062.00 160,902.00 72,124.00 COMMUNITY DEVELOPMENT 63,050.00 72,274.00 94,486.00 CITY MANAGER 84,140.00 195,495.06 94,486.00 238,616.00 238,016.00 CITY CLERK FINANCE 248,320.00 454,526.52 443,302.05 PUBLIC WORKS 1,051,275.25 1,512,852.12 1,120,567.04 CITY ENGINEER 121,730.00 148,200.06 148,200.06 BEAUTIFICATION COMMITTEE 350.00 350.00 350.00 PLANNING BOARD 1,200.00 1,200.00 1,200.00 CHARTER BOARD 2,370.00 1,335.00 1,335.00 BOARD OF ADJUSTMENT 400.00 400.00 400.00 PUBLIC INFORMATION HOARD 5,650.00 5,650.00 5,650.00 DEBT SERVICE 70,210.00 165,863.00 165,863.00 PERSONNEL -INSURANCE. 98,250.00 115,000.00 115,000.00 PERSONNEL 81,958,35 117,693.70 112,443.70 GENERAL ADMINISTRATIVE 499,100.00 520,620.00 520,620.00 POLICE 2,443,498.40 3,005,633.18 2,813,522.78 FIRE 1,045,529.00 1,169,976.22 1,158,026.22 BUILDING 350,910.00 391,212.39 307,191.46 WELCOMING COMMITTEE 200.00 200.00 200.00 CONSUMER AFFAIRS BOARD 650.00 650.00 650.00 SANITATION SERVICES 890,000.00 800,000.00 725,000.00 SOCIAL SERVICES BOARD 6,400.00 6,400.00 7,400.00 RECREATION 94,985.00 140,608.42 133,675.52 CONTINGENCY 405,170.00 200,000.00 200,000.00 CAPITAL RESERVE 2B7,883.90 150,000.00 225,000.00 TOTAL 8,293,934.96 9,582,669.61 8,881,385.83 •