HomeMy WebLinkAbout1982-07-19 - City Commission Budget Workshop Meeting MinutesMAIL REPLY TO:
P.O. BOX 25010
TAMARAC, FLORIDA 33320
5811 NORTHWEST 88TH AVENUE e TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
July 8, 1982
N 0 T I C F
114M111-l!tDAi .�t.0M`l., I
CITY COUNCIL OF TAMARAC, FLORIDA
Please be advised the Mayor and City Manager have set the following dates
for Budget Workshops to be held in the West Conference Room at City Hall,
5811 NW 88th Avenue, Tamarac, Florida.
The purpose of the Workshops is to discuss the 1982/83 Budget for the City
of Tamarac.
Tuesday, July 13, 1982.
Thursday,July 15, 1982
Friday, July 16, 1982
Monday, July 19, 1982
Tuesday, July 20, 1982
2:30 P.M.
10:00 A.M.
11:00 A.M.(following Reconvened
Council. Meeting in the Council
Chambers)
2:00 P.M.
10:00 A.M.
The City Council may consider such other items as may come before it.
The Public is invited to attend.
Marilyn Be olf
/pm City Clerk
irsuant to Chapter 80-105 of Florida Law, Senate [sill No. 368:
If a person decides to appeal any decision made by the City
Council with respect to any matter considered at such meeting or
hearing, he will need a record the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based.
CITY OF TAMARAC, FLORIDA
CITY COUNCIL BUDGET WORKSHOP
July 19, 1982
CALL TO ORDER: The meeting was called to order at 2:00 P.M. on
Monday, July 19, 1982, in the West Conference Room
in the City Hall.
1pe ROLL CALL: PRESENT: Mayor Walter W. Falck
L Vice Mayor Helen Massaro
Councilman Irving M. Disraelly
Councilman Philip B. Kravitz
Councilman David E. Krantz
ALSO PRESENT: Laura Stuurmans, City Manager
Steve Wood, Finance Director
Linda Baker, Deputy Finance Director
Joseph.Mclntosh, Police Chief
Bernard Simon, Fire Chief
The City Manager said the areas for discussion at this meeting are the
Police, Fire, General Administrative, Contingency, Capital Reserve and
they will review the revenue sheet and, hopefully, set a special meeting
date for an establishment of the millage rate that would be advertised
initially by Mr. Markham's office for the first hearing in September.
The City Manager recommended that Council proceed and pass the initial
millage to be advertised on the budget as computed by her.
POLICE
The City Manager pointed out a typographical error in the Personnel
Summary which reflects a change of 51 Police Officers to 50 and this
should remain 51. She said Chief McIntosh has requested two Captains
and the City Manager is reflected as recommending one. Chief McIntosh
distributed and explained copies he had made of a proposed table of
organization for his department.
Chief McIntosh said under present conditions there is one Captain who
is responsible for the department under him and it has become an enormous
task and he feels it would be much better to separate the responsibilities
by having a second Captain. He said the Sergeant position allowed in
last year's budget could be sacrificed to give better control in allowing
for a second Captain. He said the difference in salary between a Patrolman
and a Sergeant is $5,000 to $8,000 whereas the difference from a Lieutenant
to a Captain is only $3,000. The City Manager said the City would be
saving approximately $29,000 by eliminating one Sergeant and increasing
one Captain. Laura Stuurmans said she would recommend this for the City's
benefit and this would be reflected in subsequent worksheets.
Mayor Falck said he is in favor of this request as recommended by the
Police Chief and City Manager since it would seem to be better for the
City. The City Manager referred to Item 260, Education, which is reflected
at the same level of $3,000, Item 290. Uniforms, has been slightly decreased
from $26,734 to $25,700 based on the experience. Item 301, Gasoline and
Diesel, is increased from $90,000 to $100,000 based on cost of income
increases. Item 302, Tires, has been increased from $6,500 to $10,000
and 304, Ammunition, has been increased from $2,300 to $2,500 due to the
cost of living. Item 305, First Aid, remains the same at $800 and Item
306, Special Services, is maintained at $3,500. Item 310,Professional
Services, is being decreased from $4,095 to $2,000 because of the "in house"
polygraph equipment. Item 401, Meetings and Seminars, is constant at
$1,000 and Item 402, Travel Other, is maintained at $1,000. Item 403,
Automobile Allowance, is projected for $2,400 and Item 440, Rentals and
Leases, is increasing from $3,760 to $5,200.
1 - 7/19/82
/pm
The City Manager said Item 460, Auto Repairs, was reduced from $11,000
to $5,000, Item 461, Auto Parts, is being increased from $12,000 to
$15,000 because of the increase in "in house" repairs being done.
She said Item 462, Building Repairs, is being maintained at $500. Item 464,
Machinery & Equipment Repair, is continuing at $2,000. Item 465,
Communications, is remaining $10,000 and Item 470, Printing and Binding,
is being decreased from $6,935.10 to $5,000. Item 493, Support Prisoner,
is being decreased from $400 to $200 and Item 494, Photographic, is being
raised from $5,300 to $6,000. Item 496, Civil Defense, is remaining at
$100 and Item 510, Office Supplies is increasing from $6,324 to $7,500.
The City Manager continued with Item 527, Chemicals, which is continuing
at $2,000 and Item 529, Minor Tools, is being decreased from $1,000 to
$250. Item 540, Books, Publications, Subscriptions and Memberships, is
remaining at $1,200 and Item 542, Dues and Memberships, is constant at
$400. Item 640, Vehicles, is projected at $72,000 with the approval of
7 patrol cars and 2 detective cars. Item 644, Communications, is not being
projected in this fiscal year. She said the totals for the Police budget
last year was $2,443,498.40 and this year the total is $2,813,522.78.
FIRE
The City Manager said there would be some changes in the Fire Department
budget, especially in the area of salaries which was increased from
$707,830 to $813,021.04. Item 260, Education, has been raised from
$1,200 to $1,700, Item 290, Uniforms was decreased from $9,166 to $8,000.
Item 301, Gasoline and Diesel, was increased from $10,200 to $13,000.
Item 302, Tires, was increased from $3,750 to $7,000 and Item 303, Grease
and Oil, was decreased from $752.02 to $500.
C/M Krantz questioned Item 301, Gasoline and Diesel, as to whether this
was for the same amount of cars and the. City Manager said it was with
the addition of one truck. She said Item 305, First Aid, was decreased
from $1,000 to $800 and Item 306, Special Supplies, was eliminated into
another area of the budget. Item 307, Paint, was maintained at $1,000
and Item 401, Meetings and Seminars, was increased from $3,300 to $5,000
since the cost of training programs has been raised. Item 402, Travel -
Other, was decreased from $4,150 to $2,650 per expenditure level and
Item 430, Electricity, was maintained at $12,700. Item 433, Water and
Sewer, was raised slightly from $2,050 to $2,800 and Item 440, Rentals
and Leases, was reduced from $2,300 to $1,400. Item 462, Building Repairs,
was maintained at $5,000 and Item 465, Communications, was increased from
$2,500 to $3,500. Item 466, Fire Apparatus, was increased from $16,349
was increased to $20,000 and Item 470, Printing and Binding, was constant
at $1,000 and Item 480, Display Material, was decreased from $1,650 to
$1,000. Item 497, Outside Services, was maintained at $2,400 and Item
510, Office Supplies, was raised from $2,500 to $3,500.
The City Manager said Item 516, Maps, was deleted from the budget and
Item 520, Janitorial Supplies, was increased slightly from $2,000 to
$2,500. Item 527, Chemicals, was maintained at $1,650 and Item 528,
Hose and Fittings, was stable at $5,000. Item 540, Books, Publications,
Subscriptions and Memberships, was maintained at $1,000. Item 542, Dues
and Memberships, was raised from $300 to $500 and Item 640, Vehicles,
was decreased substantially from $54,500 to $13,000. Item 641, Office
Equipment, was maintained at $500 and Item 644, Communications, was
deleted and Item 647, Capital Other, was decreased from $3,800 to $1,650.
GENERAL FUND
The City Manager said Item 311-000, Ad Valorem, the budget needed
$3,000,000,reduced $300,000 from last year; added into the revenue pro-
jection for this year is $715,647 the City is to receive through Sales
and Use Taxes. Item 313-100, Franchise Tax - Electric, is being raised
from $780,000 to $890,000 and Item 313-200 Franchise Tax - Telephone, is
being raised from $35,000 to $37,000. Item 313-500, Franchise Tax CATV,
is being raised from $22,000 to $25,000 and 313-700 Franchise - Solid
Waste, is raised from $29,000 to $30,000.
- 2 - 7/19/82
/pm
The City Manager continued with Item 313-900, Newspaper Collection,
reduced from $4,400 to $2,000 and Item 320-000, Burglar Alarm Permits,
reduced from $112,000 to $65,000. Item 321-100, Occupational Licenses,
was raised from $132,000 to $165,000 and Item 322-000, Building Permits,
was reduced from $370,000 to $240,000. Item 334-310, Aquatic Weed Control,
remains at $21,000 and Item 335-IIG,Cigarette Tax, is reduced from
$85,000 to $65,000 and Item 335-120, State Revenue Sharing, is raised
from $710,000 to $869,000. Item 335-150, Alcoholic Beverage License,
reduced from $9,900 to $9,000 and Item 335-170, Homestead Exemption,
not reflected in the budget.
1pe The City Manager continued with Item 335-410, Gas Rebate City Vehicle,
raised from $6,000 to $7,000 and Item 338-100, County Road and Bridge
Tax, reduced from $120,000 to $34,500. Item 338-200, County Occupational
License,raised from $37,000 to $50,000 and Item 344-500,Parking Lot -City,
was reduced from $3,800 to $3,500. Item 347-210, Parks & Recreation
Program Activity Fees, reduced from $2,000 to $1,000 and Item 347-211,
Summer Recreation, reduced from $14,000 to $10,000. Item 349-100, Interim
Service Fees, was reduced from $110,000 to $70,000.
The City Manager said Item 349-200, Engineering Fees Unrestricted, was
reduced from $135,000 to $100,000 and Item 349-300, Planning Fees and
Revenues is projected at $30,000. Item 349-400, Lot Clearing, is not
projected on the budget and Item 350-000, Fines & Forfeitures (County),
is increased from $85,000 to $100,000. Item 351-000, Police, General
and Miscellaneous, is increased from $9,000 to $12,000 and Item 351-002,
Sale of Confiscated Items, is not budgeted. Item 360-000, Miscellaneous
Revenue, is projected at the same level of $50,000 and Item 360-010,
Recycle Oil Sales, Item 360-020, Collection on City Disp., Item 360-100,
Telephone Commissions, Item 360-200, Proceeds from Insurance Claims,
are not budgeted for this year.
The City Manager said Item 361-000,Interest Income, is increased from
$450,000 to $470,000. Item 365-100, Revenues from Sale of Surplus Equip-
ment, is not budgeted and Item 380-001, Appropriated Fund Balance, is
raised from $1,425,734.96 to $1,465,172.83. Item 399-101, Receipts
Transferred in Data Processing Utilities East, increased from $2,100 to
$2,300 and Item 399-200, Transferred in Vehicle Maintenance -Utilities
West, increased from $31,000 to $58,500. Item 399-400, Transferred in
Administrative Services -Utilities West, increased from $25,000 to $27,500
and Item 399-419, In Lieu of Tax -Utilities East, raised from $6,000 to
$6,600. Item 399-425, Receipts Transferred in Data Processing -Utilities
West, increased from $30,000 to $50,000 and Item 399-431, In Lieu of Tax -
Utilities West, increased from $130,000 to $157,000. Item 399-604,
Receipts Transferred in PSC, was not budgeted this year.
The City Manager said the total budget projection for next year is
$8,881,385.83 which is up from $8,293,934.96 for the 1981/82 Budget.
Laura Stuurmans read the General Fund - Summary of Estimated Expenditures
into the record (See Attachment 1). She recommended Council adopt the
budget as recommended by staff and establish an initial millage rate to
be given to Mr. Markham. She said this would be the top figure to be
addressed in September for first and second readings. C/M Kravitz asked
if,outside of the revenue on additional sales tax, is there any large
item included this year that was not last year and the City Manager said
on a revenue basis, no. C/M Kravitz said on the books there is an old
reserve which the auditors said must be deleted; what have they done with
that figure in this budget? Steve Wood answered this is the number on the
revenue sheet called Appropriate Fund Balance from $105,000,000 to
$104,000,000.
Mayor Falck called for a Special Meeting to be held Thursday, July 22, 1982,
in the Council Chambers for the purpose of establishing a proposed millage
rate and designating a public hearing date to consider this proposed millage
rate and the tentative budget for Fiscal Year 1982/83; the time will be
9:00 a.m.
- 3 - 7/19/82
/pm
GENERAL ADMINISTRATIVE
The City Manager said this budget is basically the same with three areas
increased:
Item 250, Unemployment Compensation, from $5,000 to $9,000.
Item 410, Telephone, from $52,800 to $67,320.
Item 420, Postage, from $10,000 to $1.3,000.
V/M Massaro referred to Item 435, Electricity -Streets, saying it was her
understanding that the State pays for the lights on state roads and that
Commercial Boulevard is now a state road. C/M Disraelly said he has been
trying to get them to pay for at least every other light on State Road 7
to no avail but he will check into the situation further on Commercial
Boulevard.
CAPITAL RESERVE
The City Manager said on Item 533, Asphalt Paving, the projected figure
is $75,000 which is needed for paving 70th Avenue and Brookwood Boulevard.
CONTINGENCY
The City Manager said they have reduced this projected figure from
$405,170 to $200,000. C/M Disraelly mentioned that should a major storm
or hurricane occur, this projected figure may not be sufficient.
V/M Massaro questioned how the tax rate looked with the budget as it is
now and the City Manager said the rate will have to be considered with
the effect of Sales Tax Legislation. The City Manager said the prior
year rate was 4.7808 per 1,000 and the rolled back rate would be 4.5724
per 1,000. She said the maximum aggregate millage that the City could
assess under the Sales Tax would be 4.3255 at the first public hearing.
The City Manager said they have built in a new designation this year which
they call the Aggregate Millage Rate without Sales Tax and that would be
5.0280 per 1,000. She said what the City would require to generate the
$3,000,000 for funding next year would be 4.0596 per 1,000 which is less
than the maximum millage rate.
The meeting was adjourned at 4:00 P.M.
ASSISTANT CITY nERK
This public document was prcmulgated at a cost of $ ,.�' or$ ,/ er copy,
to inform the general public and public officers and employees about recent opinions
and consideration by the City Council of the City of Tamarac.
- 4 - 7/19/82
/PM
Attachment 1 - Budget Meeting July 19, 1982
CITY OF TAMARAC
GENERAL FUND - SUMMARY OF ESTIMATED
EXPENDITURES
FISCAL YEAR
- 1982 - 83
DEPARTMENT/ACTIVITY
•1981-82
DEPARTMENT
CITY MANAGER
BUDGET AFTER REVISIONS
RE UESTED
RECOMMENDS
LEGISLATIVE
94,600.00=
108,861.00
110,261.00
CITY ATTORNEY
150,610.00
160,062.00
160,902.00
72,124.00
COMMUNITY DEVELOPMENT
63,050.00
72,274.00
94,486.00
CITY MANAGER
84,140.00
195,495.06
94,486.00
238,616.00
238,016.00
CITY CLERK
FINANCE
248,320.00
454,526.52
443,302.05
PUBLIC WORKS
1,051,275.25
1,512,852.12
1,120,567.04
CITY ENGINEER
121,730.00
148,200.06
148,200.06
BEAUTIFICATION COMMITTEE
350.00
350.00
350.00
PLANNING BOARD
1,200.00
1,200.00
1,200.00
CHARTER BOARD
2,370.00
1,335.00
1,335.00
BOARD OF ADJUSTMENT
400.00
400.00
400.00
PUBLIC INFORMATION HOARD
5,650.00
5,650.00
5,650.00
DEBT SERVICE
70,210.00
165,863.00
165,863.00
PERSONNEL -INSURANCE.
98,250.00
115,000.00
115,000.00
PERSONNEL
81,958,35
117,693.70
112,443.70
GENERAL ADMINISTRATIVE
499,100.00
520,620.00
520,620.00
POLICE
2,443,498.40
3,005,633.18
2,813,522.78
FIRE
1,045,529.00
1,169,976.22
1,158,026.22
BUILDING
350,910.00
391,212.39
307,191.46
WELCOMING COMMITTEE
200.00
200.00
200.00
CONSUMER AFFAIRS BOARD
650.00
650.00
650.00
SANITATION SERVICES
890,000.00
800,000.00
725,000.00
SOCIAL SERVICES BOARD
6,400.00
6,400.00
7,400.00
RECREATION
94,985.00
140,608.42
133,675.52
CONTINGENCY
405,170.00
200,000.00
200,000.00
CAPITAL RESERVE
2B7,883.90
150,000.00
225,000.00
TOTAL
8,293,934.96
9,582,669.61
8,881,385.83
•