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HomeMy WebLinkAbout1983-07-25 - City Commission Budget Workshop Meeting Minutes5811 NORTHWEST 88TH AVENUE 0 TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 July 14, 1983 N 0 T I C E BUDGET NORKSHOP MEETINGS CITY COUNCIL TAMARAC, FLORIDA Please be advised that City Council Workshop Meetings have been scheduled for Monda , Jul 25, 1983 from 1:00 to 4:00 P.M., and Tuesda�t,u�o 4:00 P.M., int6uncil Chambers of City Hall. The purpose of these meetings is to review the General Fund Budget - Fiscal Year 1983/84. The public is invited to attend. 1� - �-- - MarilA BCity Clerk e /lc CITY OF TAMA.RAC, FLORIDA CITY COUNCIL BUDGET WORKSHOP July 25, 1903 Tape CALL TO ORDER: Mayor Falck called the Workshop meeting to order on 1 Monday, July 25, 1983, at 1:00 P.M., in the Council Chambers at City Hall. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Philip B. Kravitz Councilman Jack Stelzer ABSENT AND EXCUSED: Councilman David E. Krantz ALSO PRESENT Laura Z. Stuurmans, City Manager Jon M. Henning, City Attorney C/M Kravitz said a request has been given to Council by the Veterans Alliance that the City become involved in the July 4, 1984 celebration and run a function within the City and also, that the City allot some funds in their budget for this purpose. Willard Zweig, Chairman of the Veterans Alliance of Tamarac, requested an amount of $1,500 be budgeted for this. V/M Massaro recommended that they accept Mr. Zweig's recommendation that this amount be budgeted with the under- standing that this is not to exceed $1,500 this first year as far as the City's contribution is concerned. She said if they collect less than that from other sources, the contribution from the City would be on an even basis. The City Manager said the City has an Ordinance that would preclude a donation to a non-profit charitable organization in the fashion that has been discussed in terms of seed money. An allocation can be pro- vided under the Parks and Recreation Fund for a co -sponsoring of the July 4, 1984 function. She said that would be a participatory function similar to the City's participation in the Florida Derby Festival. Mayor Falck and Council agreed that this would be the best way to take care of this request. PUBLIC WORKS - ADMINISTRATION The City Manager said in the area of personnel, there are currently 35-1/2 employees in all divisions and the budget allows for 31 next year. In the Administration area there are four, the Director, the Operations Manager, a secretary and a Maintenance Worker I. She said Public Works is divided into four groups: Administration, Streets, Buildings/Grounds and Vehicle Maintenance. She said in terms of operating costs, there is relatively little change and most are attributable to inflation or areas where the new Director feels that the amount contemplated will not be as much as projected for the current fiscal year. She said the Uniforms budgeted at $6,500 are for all divisions and the Gasoline/Diesel allotment has been indicated under Vehicles/Maintenance. First Aid supplies are budgeted at $100 which is the same. Special Supplies has been moved to the Buildings/Grounds area along with Paint. She said Other Contractual Services represents the cost for contracts for aquatic weed control, median maintenance and janitorial services, all of which were reflected in the $200,000 amount. V/M Massaro asked where the person is reflected who will be in charge of inventory and the City Manager said there has been developed and reflected in all budgets, a Central Store activity and no one from Public Works is now responsible for inventory supplies that are needed by Public Works. She said the Department will now requisition and receive supplies from a Purchasing representative. 7/25/83 /pm C/M Kravitz questioned whether the increase in the Other Contractual Services to $200,000 was due to the canal cleaning and the City Manager said partially, in the $181,200 figure budgeted for the current year, there had been a projection made by the former Director for a ditch bank maintenance contract. However, since a new canal contract was not entered into until now, the money has not been allocated for that large an expense. She said the D.P. Services are budgeted for $1,500 to be used for the work order program and shops parts maintenance. She said Central Stores Services represents the departments share for the activity of the Purchasing Department. She said Meetings/Seminars is remaining the same at $1,000. Electricity, Water/Sewer, Rentals/ Leases and Building Repairs have all been moved to Buildings/Grounds. She said Office Equipment Repairs is projected at $2,000 which is half of the current year funding amount predicated on experience. She said Machinery/Equipment Repair has been moved to Buildings/Grounds along with Janitorial Supplies. Printing/Binding is reflected at $250 for printing and binding of departmental rules and regulations to be developed by the Director. Duplicating at $500 for copying and plans and Office Supplies is being continued at the same level of $3,500. Minor Tools and Tool Allowance has been moved to Buildings/Grounds. Books, Publications and Subscriptions is being requested and approved by the Manager in the amount of $300 and Dues/Memberships will be continued at $300. C/M Kravitz questioned why there is a $1,000 figure reflected for Meetings/Seminars when the current actual is less than $500 and Laura Stuurmans said it is expected that the amount of $1,000 will be used next year. She said the Director feels the attendance at seminars and meetings will be beneficial to staff as well as administration. He - questioned Office Equipment Repairs at $2,000 and he suggested putting in the amount of $500 instead based on experience. He questioned the figure for Office Supplies of $3,500 when the estimated actual shows $4,074.60 and Mr. Turek said he feels they would be able to stay within that budget. PUBLIC WORKS - BUILDINGS/GROUNDS The City Manager said there are five workers plus one individual who is being retitled from Foreman to Superintendent. She said there are two new positions being projected within this budget as well for a total of eight. She said First. Aid is reflected at $100, Special Supplies is decreased from $2,400 to $2,100, Paint is down by the amount of $400, Other Contractual Services represents the.co.st..for the contacts for air conditioning, elevator and temporary help, which may be seasonal or in response to emergency needs. Central Stores Services is represented in Buildings/Grounds, Meetings/Seminars is reflected at $200 for technical training for supervisors within this division. Electricity is represented in the amount of $18,300 which is an increase over the current year budget based upon the__pre_sent.__._ projection of expenditure level by the end of this fiscal year. Water/Sewer costs is being budgeted at the same amount of $1,200, Rentals/Leases is $3,000 which is increased $400 from the current fiscal year. The City Manager said for Building Repairs, the Director requested an amount of $22,800 and she sugc!ested bringing that down to $12,000. So_l.eY_.._G..o.ldbe_ra:_..reside..nt_�__q_u_estioned_ how__iiiai,y___veiiicies are in the Dudget and she said there are 21 vehicles. Machinery/Equipment Repair has remained constant at $500, Material at $3,000 is for special projects required by work programs such as planting materials, Janitorial Supplies is being projected at $2,000, Chemicals is projected at $2,000 for herbicides ci__des and fertilizers_for Ci._t-Y. grounds , Minor Tools ._i_s remaining the same at $500, Tool Allowance, reimbursement for carpenter, electrician and plumber tools is projected at $750. Beautification/ Special Projects is being funded at $3,000. V/M Massaro and Mr. Goldberg questioned the purpose of Tool Allowance and the City Manager said there are special tools that workers bring to the job and rather than the City - 2 - 7/25/83 /pm buying those items, they bring their own and are reimbursed for that. The City Manager explained that there is a provision in the union contract for the City to pay the shop mechanic an amount of $100 per Tape year for the use of --his tools. She said Dues/Memberships is funded 2 for $100, Capital Other is projected for $18,000 as cost for one compact pickup half ton and a partial cost of $6,500 to replace Unit #204. It is also for one standard 3/4 ton pickup in the amount of $11,500. She said Capital Machinery/Equipment is reflected at $17,275. PUBLIC WORKS - ROADS AND STREETS The City Manager said they are budgeted for eleven employees in this division and First Aid Supplies is bucketed at $100. Special Supplies including vests, gloves, etc. is budgeted at $1,500 and $500 is being provided for Paint. Central Stores activity for this area is budgeted at pro rata share of $10,710, Meetings/Seminars is an allotment of $300, Propane Gas expenditures is increasing from the $5,000 budgeted this year to $7,500 because in the past budget there has not been sufficient allocation for the storm drainage. Rentals/Leases is remaining constant in the amount of $1,800, Machinery/Equipment is increasing from $15,000 in the present year budget to $17,000 to upgrade some drainage and heavy equipment items. Material is projected for $1,000 for concrete, road rock, base and drainage material. Chemicals is being reduced to $2,000, Asphalt Paving is projected at $35,000 for paving supplies, Barricades is budgeted for $300, Signs for $700, Street Supplies for $14,000 which would be material for sidewalk repairs, drains, grades, etc. The City Manager said Vehicles is projected at $101,000 for three standard 3/4 ton pickups to replace current units #20E, 214 and 238 and their cost is projected at $34,500, for one compact pickup to replace unit #221 at an amount of $6,500, one tandem axle tractor $30,000, one tandem axle dump truck $30,000. C/M Kravitz asked if there would be a trade-in value that might reduce the cost and the City Manager said if there were a trade-in value it could not be reflected here but would have to be re- flected in the revenue area. Mr. Turek said the trade-in value would be annrn.vimataly a,nnn. Mr,.. rnldberg nueStione.J Mr. Turek concerning _. - - the use of these vehicles and Mr. Turek said they are used for pulling a jet -vac. He said'the other alternative would be to purchase a new Jet -vac which would cost approximately $65,000 and Mayor Falck requested the City Manager investigate the possibility of this. Mr. Turek said _—_-- -tomy- !aa -a-- der,-GP,-stratoate_ -- ece-nt4y-__and tiler-e � ws one ma►- on the machi ne but tlie,v may sti T-T need two mPn hPc I!sp 1 t i s hA zardnus . The City Manager said she feels there would be more opportunity for a surplus sale than for a trade-in sale. PUBLIC WORKS - VEHICLE MAINTENANCE The City Manager said this is budgeted for eight people which is down one from the current fiscal year. Gasoline/Diesel is projected for $23,000, Tires is funded at same level as last year at $3,750, Grease/Oil is being reduced to $1,500 from $1,600 because of the current level of funding, First Aid - $100, Special Supplies from $4,000 to $2,500 due to current utilization, Paint is down to $300 because they will no longer be doing major body work in house, Other Contractual Services is pro- jected at $3,500 for specialized automotive -type work that cannot be done in-house. D.P. Services is projected for $3,180, Central Stores Services pro rata share would be $25,200, Meetings/Seminars is budgeted_ for $500, Auto Parts is reduced to $12,000 based upon review of the replacement of older vehicles, Machinery/Equipment Repair is being funded again at $7,000, Communications Equipment is $1,500 which represents the cost of the service contract that Council just approved, Outside Services - $500 for oil testing, Minor Tools - $1,250. V/M Massaro questioned what is meant by oil testing and Mr. Turek said a sample is sent to a lab and they can tell by an analysis what breakdowns to look for in the way of servicing that vehicle, it costs about $25 per sample. - 3 - 7/25/83 /pm � r � Tape 3 Tool Allowance is the amount provided for in the union contract for the mechanics - $750, Dues/Memberships are budgeted for $150, Vehicles has no appropriation, Capital Machinery/Equipment is projected for $3,300 for an ice machine for $2,500 and a band saw for $800. Communications for $2,400 represents money to replace three radios with portable_ units at $800 each. V/M Massaro asked how long these last and Mr. Turek said in excess of ten years. Moni Avidon asked what part the $63,000 projected for Central Stores would cover and C/M Stelzer said $107,000 was charged to all departments for Central Stores and $63,000 is funded to Public Works. FIRE DEPARTMENT The City Manager said there are currently 41 members in the Fire Depart- ment which includes a civilian dispatcher secretary, which next year will be known as Secretary. For the 83/84 Budget, there has been a request for 43 employees. There will be 2 additional firefighters, one of which would have been required under the terms of the union contract because there has been a change in their hours. The additional fire- fighter is being requested in order to fulfill the complement and per,- form the ambulance service that has been projected within this budget. She said there is an amount in Incentive Pay -Ambulance Service of $10,080 which is for upgrading and training of firefighters and for maintenance of that training for EMS level. Education has been increased to $4,000 to fulfill the requirements for a fire preventative program and inspectors. She said there are requirements now in the Florida Statutes that there be annual additional education in order to maintain certifica- tion. She said Gasoline/Diesel has been maintained at $13,000 which includes any additional cost for gasoline and diesel to the City but recognizes that if lighter vehicles are used for rescue calls, then that cost should go down. Tires is increasing from $7,000 to $8,000 which takes into consideration a van purchased this year as well as whatever needs might be required by the two new ambulances. V/M Massaro questioned why the ambulance costs are not being kept separate from the rest of the budget to insure a separate break down. Laura Stuurmans said the City is receptive to any funding philosophy that Council may have but this has been projected based upon a user fee. She said that user fee is con- templated in the amount of $75 per run and the residents would be re- imbursed through Medi-Care or supplementary insurance. She said Bernie Simon, Fire Chief, gave an estimated run down based on 1,100 trips of the ambulance to the hospital at $75 per trip of $8,205. From that he took off the expenses for a 5% collection fee from a collection agency, 5% for accounts unpaid, salary incentive for the firefighters, the fuel and maintenance cost, the expendable medical equipment cost, the miscellaneous expense cost and gave a net estimated income for the first year of $56,450. She said those particular starting costs total approximately $26,000. Mr. Goldberg said if the costs for this ambulance service are included in the budget then the residents_ will e paying for it and he asked why they should. Mr. Simon said the main point of charging for this is that only the person using it would pay for it and the ratio projected is one ambulance trip per 30 people. The City Manager said if a service has been established for the benefit of the residents through a user -fee system, particularly when 80% of this community is over the age of 65, the user fees will have to be structured by the Council. First Aid is increased from $800 to $2,000 because it contains the consumable first aid needs for the ambulances. Paint is remaining at $1,000, D.P. Services are pro- jected at $19,000, Central Store Services pro rata share is $14,000, Meetings/Seminars is being budgeted at $3,000, Travel Other is being budgeted at $2,650, Electricity is projected downward based upon this year's experience to $10,000, Water/Sewer down to $2,200, Rentals/ Leases - $1,400 for copy equipment, Building Repairs $6,000 for upkeep of the stations, Communications is $3,820 based upon -- 4 - 7/25/83 /pm �. J the amount obtained through negotiated contract, Fire Apparatus - $25,000, this includes repairs to the three engines, ladder,command vehicle, several sedans, etc., Printing/Binding requested at $1,200, Display Material is down from $1,000 to $800 based on experience, Outside Services is $2,500 for doctors bills for examinations, install- ation of storage tanks, fingerprinting, emotional testing, etc. Office Supplies is continued at $2,800, Maps - $150, Janitorial Supplies is being continued at $2,500, Chemicals continues at $1,650, Hose/Fittings continues at $5,000, Minor Tools - $2,000, Books/Publications/Subscrip- tions - $1,500 to increase the medical library. Dues/Memberships - $500, Vehicles - $70,000 represents costs for the ambulances, $1,600 for two typewriters under Office Equipment, Communications - $5,500 to outfit the ambulances and $2,000 of that represents the cost for five pagers Capital Other - $11,700 represents miscellaneous items, about $5,000 of which will be used in connection with the ambulance, about $2,500 for building improvement. CHARTER BOARD Moni Avidon said the Charter Board has requested $1,000 additional be budgeted for Office Supplies, $200 for Seminars, $200 for Office Equipment. He said the seminars would include the cost of people attending the League of Cities meetings and other organizations which can give the Charter Board input. V/M Massaro said she does not agree that a figure is needed for them to attend meetings and seminars. C/M Stelzer questioned the amount for Travel Other and the City Manager said she put the amount of $600 in the budget contemplating their attending meetings, doing research in libraries, etc. Tape 4 The meeting was adjourned at 2:30. ASSISTANT CI CLERK This public document was promulgated at a cost of $ / 9?, 9�0 or $ 0 6 per copy, to inform the general public and public officers and employees about recent opinions and consideration by the City Council of the City of Tamarac. -5- 7/25/83 /pm