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HomeMy WebLinkAboutCity of Tamarac Ordinance O-2012-001Temp. Ordinance # 2236 January 11, 2012 Page 1 of 6 ORDINANCE NO. 2012-` AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AMENDING CHAPTER 29 "ADMINISTRATION" OF THE CODE OF ORDINANCES OF THE CITY OF TAMARAC BY ENACTING ARTICLE XII, "TRAVEL"; ESTABLISHING NEW SECTIONS 2-409 THROUGH 2-4169 TO PROVIDE REGULATIONS RELATING TO TRAVEL EXPENSES; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 112.061 Florida Statutes authorizes a municipality enact a special law governing travel in a municipality; and WHEREAS, the City Commission recognizes that it is beneficial to the City to encourage the employees to enhance their job related skills and capabilities by attending approved professional functions including, but not limited to, professional meetings, seminars, training sessions, and conferences ; and WHEREAS, it is also recognized that it is to the City's and employee's advantage for the City to finance legitimate and reasonable costs in connection with attendance to approved professional functions including but not limited to, professional meetings, seminars, training sessions, and conferences to enhance the employee's job -related skills and capabilities; and WHEREAS, the City Commission deems the implementation of a Travel ordinance to be in the best interests of the health, safety, and welfare of the citizens and residents of the City of Tamarac. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AS FOLLOWS: Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Ordinance upon adoption hereof. Section 2. That Chapter 2, entitled "Administration", of the Code of Ordinances of the City of Tamarac is hereby amended by enacting a new Article XII, Entitled, "Travel Policy", to read as follows: ARTICLE XII. TRAVEL Section 2-409. Intent The intent of this article is to provide the opportunity for City employees to enhance their iob related skills and capabilities by financing reasonable costs associated with professional development as well as expenses incurred in connection with official City business. Section 2-410. Purpose The purpose of this article is to establish uniform rates and methods of calculations governing reimbursement of travel and related expenditures and for the proper application for cash advances and/or use of City credit/procurement cards. Section 2-411. Applicability The provisions of this article shall be applicable to all individuals employed by, the City of Tamarac. Section 2-412 Definitions As used in this article, the following words or terms shall have the meanings indicated: Page 2 of 6 CODING: Words in stFike thFough type are deletions from existing law; Words in underlined type are additions. _ City -Owned Vehicle means transportation provided by a vehicle owned by the City of Tamarac in lieu of common carrier or privately -owned vehicle. Common Carrier means long-distance transportation provided by bus, train or commercial airline. Example: from Fort Lauderdale to New York. Communications means long distance telephone, telegraph, faxes, and internet charges incurred for business use. Commuter Service means local transportation provided by bus, limousine, taxicab, subway, or other commuter service. Example: from airport to the hotel. Conference means a congregation (usually annually) of members of a -group or association with a common purpose (e.g. similar careers or responsibilities). Mileage Allowance means the fixed rate provide by the Internal Revenue Code, as amended from time to time, per mile for use of a privately -owned vehicle. Miscellaneous tips means gratuitous payment to individuals for services such as baggage handling and valet parking_ Official Business means business performed on behalf of and/or for the benefit of the City of Tamarac by an employee or commissioner for the City of Tamarac. Per Diem means the allowance for lodq ng (excluding taxes), meals and related incidental expenses as set forth by the United States General Services Administration. Privately -Owned Vehicle means transportation provided by the employee's personal vehicle in lieu of common carrier or City -owned vehicle. Professional Development means conferences, seminars, training courses, workshops or any organized event for the purpose of enhancing job -related skills and capabilities. Rental Car means transportation provided by a rental agency. Page 3 of 6 CODING: Words in stFike thFough type are deletions from existing law; Words in underlined type are additions. Seminar means an advanced course often featuring informality and ON--% discussion. Training Program means a session designed to instruct or guide an employee in the development and/or enhancement of a skill or proficiencies that have generally recognized benefits to the City. Traveler means a public officer, public employee, or authorized person, when performing authorized travel. Travel expense, traveling expenses, necessary expenses while traveling, actual expenses while traveling or words of similar nature means the usual, ordinary and incidental expenditures necessarily incurred by a traveler. Workshop means a brief intensive educational program for a relatively small group of people that emphasizes participation in problem solving. Section 2-413 Travel Expenses For purposes of reimbursement, the rates and methods of calculations are subiect to the following: A. All travelers may be allowed reimbursement for subsistence when traveling for professional development or to conduct bona fide City business. B. The traveler shall select the method of calculating reimbursement, in writing, prior to the travel. The traveler shall receive reimbursement based upon either of the following: 1. The per diem dollar amount authorized by the United States General Services Administration, as amended from time to time; or 2. The amounts permitted by the United States General Services Administration, as amended from time to time, for meals plus the following expenses, if applicable: mileage allowance; rental car expense; commuter service; parking, garage and toll charges; registration fee and course materials; communications; and miscellaneous tips to be substantiated by bills paid therefore. Page 4 of 6 CODING: Words in stFake thF9Ugh type are deletions from existing law; Words in underlined type are additions. Section 2-414 Travel by Privately -Owned Vehicle Whenever travel is by privately -owned vehicle, the traveler shall be entitled to a mileage allowance at the fixed rate provided for by the Internal Revenue Code, as amended from time to time. This reimbursement does not apply to employees receiving a monthly auto allowance or for expenditures related to the operation, maintenance, and ownership of a vehicle when privately -owned vehicles are used on public business and reimbursement is made pursuant to this section. However, for travel outside of tri-county area of Palm Beach, Broward and Miami - Dade Counties, employees who receive a monthly auto allowance may receive reimbursement as described herein so long as the travel is in connection with official City business. Section 2-416 Non -Reimbursable Expenses Employees shall not be reimbursed from City funds for any personal items, alcoholic beverages, entertainment, or any expenses incurred by quests or members of the employee's family. Section 2-416 Travel Policy. A travel policy shall be adopted by Resolution and incorporated in the City's Administrative Policies in its entirety. Section 3. It is the intention of the City Commission of the City of Tamarac that the provisions of this Ordinance shall become and be made a part of the Code of Ordinances of the City of Tamarac, Florida, and that the Sections of this ordinance may be renumbered, re -lettered and the word "Ordinance" may be changed to "Section", "Article" or such other word or phrase in order to accomplish such intention. Section 5. If any clause, section, or other part or application of this Ordinance shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part or application shall be considered as eliminated and so not affecting the remaining portions or applications remaining in full force and effect. Page 5 of 6 CODING: Words in stFoke through type are deletions from existing law; Words in underlined type are additions. Section 6. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict. Section 7. This Ordinance shall become effective on immediately upon adoption, as provided by Florida law. PASSED, FIRST READING this day of , 2011. PASSED, SECOND READING this day of �A2zLZ&, 2012. ATTE r PETER RICHARDSON, CRM, CMC CITY CLERK I HEREBY CERTIFY that have approved this ORDINANCE as to form: BY: IA�w�rL.f�� MAYOR PAMELA BUSHNELL RECORD OF COMMISSION VOTE: 1ST Reading MAYOR BUSHNELL DIST 1: COMM SWENSON DIST 2: COMM GOMEZ DIST 3: V/M GLASSER DIST 4: COMM DRESSLER RECORD OF COMMISSION VOTE MAYOR BUSHNELL DIST 1: COMM SWENSON DIST 2: COMM. GOMEZ DIST 3: V/M GLASSER DIST 4: COMM DRESSLER Page 6 of 6 CODING: Words in stFike through type are deletions from existing law, Words in underlined type are additions.