HomeMy WebLinkAboutCity of Tamarac Ordinance O-2012-021Temp. Ord. #2262
September 19, 2012
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CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2012-2/
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL
BUDGET, AND THE FINANCIAL POLICIES FOR THE
FISCAL YEAR 2013; REPEALING ALL ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the
City Commission the proposed operating budget, revenues and expenditures and capital
budget as estimated for the Fiscal Year 2013, all as required by Section 7.02 of the Charter
of the City; and
WHEREAS, the City Commission in duly called public meetings, reviewed the
budget and, having made certain amendments thereto, adopted a tentative budget; and
WHEREAS, the City Commission authorized Public Hearings for September 13,
2012, at 5:05 p.m. and September 19, 2012, at 5:05 p.m. at the Tamarac City Hall, 7525
N..W. 88th Avenue, Tamarac, Florida, and has caused notice of same to be published in a
newspaper of general circulation in the City of Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which must
be raised to conduct the affairs of the municipality for the Fiscal Year 2013 so that the
business of the municipality may be conducted on a balanced budget, and has also
determined the amount necessary to be raised by ad valorem taxes upon all of the
property, real and personal, within the corporate limits of the City of Tamarac; and
WHEREAS, the City Manager recommends the proposed budget for Fiscal Year
2013 be adopted; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to approve the budget for
Fiscal Year 2013.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
Temp. Ord. #2262
September 19, 2012
Page 2
CITY OF TAMARAC, FLORIDA:
Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this ordinance.
Section 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2013, as provided for in
Attachment A, and by this reference made a part thereof, be and the same is hereby
adopted.
If at any time during the fiscal year it appears probable that the revenues available
will be insufficient to meet the amount appropriated, the City Commission shall then take
such further action as necessary to prevent or minimize any deficit and for that purpose it
may by ordinance reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation
may be reduced by any amount required by law to be appropriated or by more than the
amount of the unencumbered balance thereof.
Section 3: That the City Manager, in accordance with Section 7.10 (d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the
City Commission, transfer funds between departments, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source, be it
private or governmental, by Grant, gift, or otherwise, to which there is attached as a
condition of acceptance, or any limitation regarding the use of or expenditure of the monies
received, the funds so received shall be accepted by the City Commission and
incorporated and appropriated in the budget by amendment, as required by law.
Section 5: That every appropriation, except an appropriation for a multi -year
capital improvement or multi -year grant program, shall lapse at the close of the fiscal year
to the extent that it has not been expended or encumbered. An appropriation for a multi-
year capital improvement or multi -year grant program shall continue in force until the
purpose for which it was made has been accomplished or abandoned; the purpose of any
such appropriation shall be deemed abandoned if three (3) years pass without any
disbursement from or encumbrance of the appropriation
Section 6: That the Financial Policies, as provided for in Attachment B, are
hereby adopted. A copy of the Financial Policies is attached hereto and incorporated
herein by reference.
Section 7: That all Ordinances or parts of Ordinances in conflict herewith are
hereby repealed to the extent of such conflict.
Temp. Ord. #2262
September 19, 2012
Page 3
Section 8: That if any provision of this Ordinance of the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications of this ordinance than can be given affect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared to be severable.
Section 9: That this Ordinance shall become effective immediately upon its
passage and adoption.
PASSED, FIRST READING,
PASSED, SECOND READING,
PETER RIUHARDSON,
CRM, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
ORDINANCE as to form:
SlkMUEL S. GGREN
CITY ATTORNEY
13th DAY OF September, 2012.
19th DAY OF September. 2012.
It
ECORD OF COMMISSION VOTE: 1ST Reading
MAYOR TALAB I SCO
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3: V/M. GLASSER
DIST 4: COMM. DRESSLER
f�i
RECORD OF COMMISSION VOTE: 2ND Reading
MAYOR TALABISCO
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ
1P r DIST 3: V/M. GLASSER
DIST 4: COMM. DRESSLER
CITY OF TAMARAC, FLORIDA
ATTACHMENT A
FY 2013 BUDGET
FY 2013 BUDGET
ORDINANCE
FUND T02262
General Fund
Revenues
Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous
$ 25,486,126
4o965,000
69921,471
112349500
391,000
11065,318
Appropriation From Fund Balance 735,938
Other Sources 51067,415
Expenditures
City Commission
City Manager
City Attorney
City Clerk
Finance
Human Resources
Community Development
Police
Public Works
Parks & Recreation
Information Technology
$ 6141331
1,407,584
5909580
614,363
21583,770
110377601
11731,507
137261,255
69766,352
41115,151
11700,149
Non -Departmental 11,4447125
Fire Rescue Fund
Revenues
Intergovernmental Revenue
Emergency Service Fees
Interest Income
Special Assessment
Interfund Transfers
$ 112,197
27248,000
16,000
10,471,978
69015,223
Appropriation from Fund Balance 23,899
Other Sources 531,230
Expenditures
Personal Services
Other Operating Charges
Capital Outlay
Other Uses
$ 15, 053, 774
111847911
738,326
2,103, 742
Debt Service 3171774
Reserves 20,000
Page 1of6
CITY OF TAMARAC, FLORIDA
ATTACHMENT A
FY 2013 BUDGET
FY 2013 BUDGET
ORDINANCE
FUND T02262
Public Art Fund
Revenues
Charges for Service $ 50,000
Interest Income 15,000
Appropriation From Fund Balance 11435,000
Expenditures
Contingency
$ 11497,400
Reserve 2,600
Local Option Gas Tax 3-Cents Fund
Revenues
Taxes $ 364,367
n
ropriation From Fund Balance
752, 747
Expenditures
Reserve $ 131171114
Building Fund
Revenues
Licenses & Permits $ 11909,000
Charges for Services
Fines & Forfeitures
Interest Income
Appropriation From Fund Balance
Ex enditures
Personal Services
8,500
2001000
11500
76,019
11630,150
Operating Expenses 147,300
Other Uses 417,569
Page 2of6
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2013 BUDGET
FY 2013 BUDGET
ORDINANCE
FUND T02262
Community Development Block Grant (CDBG) Fund
Revenues
Intergovernmental Revenue $ 3071277
Total - ► 3077277
Expenditures
Personal Services $ 104,754
Operating Expenses 202,523
Total -
w - • • ' 3071277
Home (HUD) Fund
Revenues
Intergovernmental Revenue $ 825833
Total► • •
33
Expenditures
Operating Expenses $ 77,833
Reserves 51000
Total• - Expenditures
General Obligation (GO) Debt Service
Revenues
Taxes $ 261,800
Interest Income 600
,Total GO Debt Service Revenues $ 262,400
Expenditures
Debt Service 400
Total GO Debt Service Expenditures $ 262,400
Revenue Bond Fund
Revenues
Interest Income $ 51000
Interfund Transfers 21479,400
Total Revenue :• • Fund Revenuesit
Expenditures
Debt Service $ 21484,400
Total Revenue Bond Fund Expenditures $ 29484,400
Page 3 of 6
CITY OF TAMARAC, FLORIDA
ATTACHMENT A
FY 2013 BUDGET
FUND
FY 2013 BUDGET
ORDINANCE
T02262
Capital Equipment Fund
Revenues
Interfund Transfers $ 282,000
Appropriation From Fund Balance $ 167,000
Expenditures
Capital Outlay
Golf Course CIP Fund
Revenues
Miscellaneous $ 1182750
Expenditures
Reserves
General Capital Improvements Fund
118,750
Revenues
Appropriation From Fund Balance $ 6311700
Expenditures
Capital Outlay $ 6311700
Public Service Facilities Fund
Revenues
Intergovernmental Revenue
Interest Income
ropriation From Fund Balance
$ 1,216,740
259000
9009632
Expenditures
Operating Expenditures $ 40,144
Capital Outla
21102,228
Page 4 of 6
CITY OF TAMARAC, FLORIDA
ATTACHMENT A
FY 2013 BUDGET
FUND
FY 2013 BUDGET
ORDINANCE
TO2262
CIP 05 Revenue Bond Fund
Revenues
Appropriation From Fund Balance $ 9607000
Expenditures
Capital Outlay $ 9607000
Stormwater Management Fund
Revenues
Stormwater Drainage Fees $ 59386,859
Investment Income & Misc Rev 60,000
Expenses
Personal Services
Operating Expenses
Capital Outlay
Other Uses
Debt Service
$ 1, 710, 534
11961, 746
172,620
400, 000
399,400
Contingency 8029559
Stormwater Capital Project
Revenues
Interfund Transfers $ 400,000
Expenditures
Capital Outlay
Page 5 of 6
CITY OF TAMARAC, FLORIDA
ATTACHMENT A
FY 2013 BUDGET
FY 2013 BUDGET
ORDINANCE
FUND T02262
Utilities Fund
Revenues
Charges for Services
Interest Income
Miscellaneous
Interfund Transfers
Expenses
Personal Services
Operating Expenses
Capital Outlay
Other Uses
Debt Service
Contingency
Reserves
$ 227670,846
89500
709000
21650, 000
$ 51609,923
12,515,695
31019,200
21375,000
904,400
8211028
1549100
Risk Management Fund
Revenues
Charges for Services $ 11259,300
Interest Income 50,000
Miscellaneous 15,000
L
riation from Net Assets
Expenses
Personal Services
Operating Expenses
Ea
113547585
374,108
2,054,777
Page 6of6
EXHIBIT B
City of Tamarac, Florida
FY 2013 Adopted Budget
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association,
ICMA, academia, etc. These recommended practices provide a framework for the budget process
encompassing a broad scope of governmental planning and decision -making with regard to the use of
resources.
NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to establish
policies to help frame resource allocation decisions. As such, the following are five categories of recommended
financial management policies developed within these guidelines with the associated measurable benchmarks
for adoption by the City Commission. The five categories are Operating Management, Debt Management,
Investment Management, Account Management and Financial Planning & Economic Resources and are
detailed below:
OPERATING MANAGEMENT
Policy #1:
Revenue estimates for annual budget purposes should be conservative. In this light, General Fund revenues
should be budgeted in the manner delineated below.
1.1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate.
This includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
1.4. Public Service
Taxes on Electric, Propane and
Natural Gas should
be budgeted at 95% of the
maximum estimate
prepared by the Financial Services
Department.
Policy #2:
The annual budget should be maintained in such a
budget should show fiscal restraint. Expenditures
(surplus) in each fund at the end of the fiscal year.
manner
as
to avoid an operating
fund deficit. The annual
should
be
managed to create
a positive cash balance
Policy #3:
The City should maintain a prudent cash management anc
requirements, increase the amount available for investment,
funds commensurate with appropriate security. The City will
investment portfolio.
investment program in order to meet daily cash
and earn the maximum rate of return on invested
use the following performance benchmarks for its
3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of The
Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining
term to final maturity less than 3 years, will be used as a benchmark for the performance of funds
designated as core funds and other non -operating funds that have a longer -term investment horizon.
The index will be used as a benchmark to be compared to the portfolio's total rate of return.
3.2. The S
& P
rated LGIP Index/All will be
used as a benchmark as compared to the portfolio's net
book value
rate
of return for current operating
funds.
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EXHIBIT B
FINANCIAL MANAGEMENT POLICIES
Policy #4:
The City shall maintain a minimum undesignated fund balance in the General Fund of 5% of annual
expenditures, including Interfund transfers out.
Reserve funds shall not be used to fund recurring expenditures. Fund balances should be maintained at fiscally
sound levels in all funds. Such levels are delineated below.
Reserved/Designated: Disaster Reserve
The disaster reserves are to be used in emergency situations and as a match for Federal Emergency
Management Agency (FEMA) funds.
Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as
categorized below:
After
all
general
fund minimum reserve
balances have been met; excess undesignated reserves may be set
aside
to
provide
additional funding in any
designated reserve.
Water & Sewer Fund
• An operating reserve balance at least equal to 25% of the cost of operation and maintenance in the
annual budget for the then current fiscal year.
• Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
Stormwater Fund:
• A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the
then current fiscal year. This amount is not cumulative.
2
FINANCIAL MANAGEMENT POLICIES
Policy #5:
The City shall maintain adequate protection from loss due to property damage or liabilities of the
shall maintain a risk fund for workers' compensation and property/liability and ensure adequate
available to support the value of incurred but not reported (IBNR) claims.
Policy #6 :
The City will not commit itself to the full extent of its taxing authority.
EXHIBIT B
City. The City
resources are
Policy #7 :
The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue sources.
Policy #8:
The City will maintain a cost allocation process by which the General Fund is reimbursed for actual indirect
costs associated with providing services to other operating funds.
Policy #9:
All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates are
equitable and cover the total cost of the service or that portion of the total cost established by policy of the
Tamarac City Commission. The following framework is recommended by the administration to be applied to user
fees:
9.1 Total Fee Support (100%):
Enterprise Funds:
• Water/Sewer
• Stormwater
Special Revenue Funds:
• Building Fund
9.2 Moderate Fee Support (40 - 100%)
General Fund:
• Planning
• Zoning
9.3 Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03. Parks &
Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of cost recovery as
in the prior year.
3
EXHIBIT B
FINANCIAL MANAGEMENT POLICIES
Policy #10:
Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of revenue for
the purpose of recovering the costs associated with administering the use of, maintenance of, and
ensuring the safe use of its streets, rights -of -way and public owned properties used by the utilities and storm
water funds in providing and furnishing services to its customers.
Policy #11:
The financial burden on the City's taxpayers must be minimized through systematic annual program reviews and
evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the annual budget
will be based on a City-wide work program of goals, implemented by departmental goals and objectives.
Policy #12:
The City's role in social service funding should be supplemental
the basic responsibilities of regional agencies. Funding shall be
Community Development Block Grant (C.D.B.G) program.
(addressing special or unique local needs) to
restricted to those funds provided through the
Policy #13:
City management is responsible for recovery of budgeted and non -ad valorem revenues as planned for in the
budget. Management shall maintain adequate billing and claiming processes in order to effectively manage
their accounts receivable systems in conformance with the fiscal plan and sound business principles.
Policy #14:
The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure that
required fiscal resources will be available to provide the public facilities needed to support the adopted level of
service standards.
Policy #15:
The City will annually prepare a six -year asset management program. The asset management program will
identify the source of funding for all projects, as well as the impact on future operating costs.
Policy #16:
Every appropriation, except an appropriation for capital improvement expenditures and multi -year grants, shall
lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An
appropriation for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be
required to be re -budgeted, until the purpose for which it was made has been accomplished or abandoned; the
purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any disbursement
from or encumbrance of the appropriation unless extended by action of the City Commission.
DEBT MANAGEMENT
Policy #17:
The City will issue and comply with a comprehensive debt management policy.
E
EXHIBIT B
FINANCIAL MANAGEMENT POLICIES
INVESTMENT MANAGEMENT
Policy #18:
The City will issue and comply with a comprehensive investment management policy.
ACOUNTS MANAGEMENT AND FINANCIAL PLANNING
Policy #19:
Accounting systems shall be maintained in order to facilitate financial reporting in conformance with generally
accepted accounting principles of the United States.
Policy #20:
An annual financial audit shall be prepared in conformance with Florida state law.
Policy #21:
Financial systems shall be maintained in a manner that provides for the timely monitoring of expenditures,
revenues, performance and receivables/billing status on an ongoing basis.
Policy #22 :
Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with the
development of the annual operating budget in accordance with recommended practices of the National
Advisory Council on State and Local Budgeting (NACSLB).
Policy #23:
The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial Reporting and the
Distinguished Budget Presentation Award.
ECONOMIC RESOURCES
Policy #24:
The City should diversify and expand its economic base in order to relieve the homeowner from the most
significant share of the tax burden and to protect the community against economic downturns. This effort should
include the attraction of new businesses, retaining existing businesses, enticement of new residents, and
tourism.
Policy #25:
The City should encourage economic development initiatives that provide growth in the tax base and
employment for City residents as a first priority and in the County and region as a second priority.
5