HomeMy WebLinkAboutCity of Tamarac Ordinance O-2014-013Temp. Ord. #2304
September 22, 2014
Page 1
CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2014-
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, ADOPTING THE
OPERATING BUDGET, REVENUES AND
EXPENDITURES, THE CAPITAL BUDGET, AND THE
FINANCIAL POLICIES FOR THE FISCAL YEAR 2015;
REPEALING ALL ORDINANCES IN CONFLICT WITH THIS
ORDINANCE; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to
the City Commission the proposed operating budget, revenues and expenditures and
capital budget as estimated for the Fiscal Year 2015, all as required by Section 7.02 of
the Charter of the City; and
WHEREAS, the City Commission in duly called public meetings, reviewed the
budget and, having made certain amendments thereto, approved a tentative budget on
September 12, 2014; and
WHEREAS, the City Commission authorized a final public hearing on September
22, 2014, at 5.05 p.m. at the Tamarac City Hall, 7525 N..W. 88t" Avenue, Tamarac,
Florida, and has caused notice of same to be published in a newspaper of general
circulation in the City of Tamarac according to law; and
WHEREAS, the City Commission has determined the amount of money which
must be raised to conduct the affairs of the City of Tamarac for the Fiscal Year 2015 so
that the business of the city may be conducted on a balanced budget, and has also
determined the amount necessary to be raised by ad valorem taxes upon all of the
property, real and personal, within the corporate limits of the City of Tamarac; and
WHEREAS, the City Manager recommends the proposed budget for Fiscal Year
2015 be adopted; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the
best interest of the citizens and residents of the City of Tamarac to approve the budget
for Fiscal Year 2015.
Temp. Ord. #2304
September 22, 2014
Page 2
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
ordinance.
Section 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2015, as provided for in
Attachment A, and by this reference made a part thereof, be and the same is hereby
adopted.
If at any time during the fiscal year it appears probable that the revenues
available will be insufficient to meet the amount appropriated, the City Commission shall
then take such further action as necessary to prevent or minimize any deficit and for
that purpose it may by ordinance reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no
appropriation may be reduced by any amount required by law to be appropriated or by
more than the amount of the unencumbered balance thereof.
Section 3: That the City Manager, in accordance with Section 7.10(d) of the
City Charter, is authorized to make transfers within departments, and with the approval
of the City Commission, transfer funds between departments, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source,
be it private or governmental, by Grant, gift, or otherwise, to which there is attached as
a condition of acceptance, or any limitation regarding the use of or expenditure of the
monies received, the funds so received shall be accepted by the City Commission and
incorporated and appropriated in the budget by amendment, as required by law.
Section 5: That every appropriation, except an appropriation for a multi -year
capital improvement or multi -year grant program, shall lapse at the close of the fiscal
year to the extent that it has not been expended or encumbered. An appropriation for a
multi -year capital improvement or multi -year grant program shall continue in force until
the purpose for which it was made has been accomplished or abandoned; the purpose
of any such appropriation shall be deemed abandoned if three (3) years pass without
any disbursement from or encumbrance of the appropriation
Section 6: That the Financial Policies, as provided for in Attachment B, are
hereby adopted. A copy of the Financial Policies is attached hereto and incorporated
herein by reference.
Temp. Ord. #2304
September 22, 2014
Page 3
Section 7: That all Ordinances or parts of Ordinances in conflict herewith are
hereby repealed to the extent of such conflict.
Section 8: That if any provision of this Ordinance of the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other
provisions or applications of this ordinance than can be given affect without the invalid
provision or application, and to this end the provisions of this Ordinance are declared to
be severable.
Section 9: That this Ordinance shall become effective immediately upon its
passage and adoption.
PASSED, FIRST READING,
PASSED, SECOND READING,
ST--
PATRICIA TEUF L, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
ORDINANCE as to form:
`CAMUEL S. GOREN
ITY ATTORNEY
12th DAY OF September, 2014
22nd DAY OF September_ 2014.
BY:
MAYOR HARRY DRESSLER
RECORD OF COMMISSION VOTE: 1ST Reading
MAYOR DRESSLER
DIST 1:
COMM. BUSHNELL
DIST 2:
V/M. GOMEZ
DIST 3:
COMM. GLASSER
DIST 4:
COMM. PLACKO
RECORD OF COMMISSION VOTE: 2ND Reading
MAYOR DRESSLER
DIST 1: COMM. BUSHNELL
DIST 2. V/M. GOMEZ Fi 4f/
DIST 3: COMM. GLASSER
DIST 4: COMM. PLACKO
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2016 BUDGET
ORDINANCE
FUND TO 2304
General Fund
Revenues
Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous
Appropriation From Fund Balance
Other Sources
Expenditures
City Commission
City Manager
City Attorney
City Clerk
Finance
Human Resources
Community Development
Police
Public Works
Parks & Recreation
Information Technology
Non -Departmental
Fire Rescue Fund
27,334,896
4,878,534
7,750,176
1,638,705
1,936,088
1,180,338
1,781,518
5,718,389
596,814
1,536,829
590,580
569,378
2,771,328
1,106,910
1,967,152
15,614,068
7,170,089
4,531,580
2,233,269
13,530,647
Revenues
Intergovernmental Revenue $ 74,990
Emergency Service Fees 1,919,000
Interest Income 31,015
Special Assessment 11,385,195
Interfund Transfers 6,379,742
Appropriation from Fund Balance 650,000
Other Sources 812,160
Total Fire Rescue Fund Revenue $ 21,252,102
Expenditures
Personal Services
$ 15,419,109
Other Operating Charges
1,411,074
Capital Outlay
1,488,524
Other Uses
2,547,503
Debt Service
365,892
Reserves
20,000
Page 1 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2015 BUDGET
ORDINANCE
FUND TO 2304
Public Art Fund
Revenues
Charges for Service $ 150,000
Interest Income 7,500
Appropriation From Fund Balance 1.342.500
Expenditures
Other Operating Charges $ 235,000
Capital Outlay 710,000
Local Option Gas Tax 3-Cents Fund
Revenues
Taxes $ 369,004
Appropriation From Fund Balance 1,492,140
Expenditures
Other Operating Charges $ 500,000
Reserve 1,361,144
Total Local Option Gas Tax Expenditures $ 1,861,144
Building Fund
Revenues
Licenses & Permits $ 2,237,000
Charges for Services 10,000
Fines & Forfeitures 152,000
Interest Income 2,000
Appropriation From Fund Balance 261.375
Expenditures
Personal Services $ 1,948,896
Operating Expenses 178,806
Other Uses 534,673
'Total Building Fund Expenditures $ 2,662,375
Page 2 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2015 BUDGET
ORDINANCE
FUND TO 2304
RCMP Grant Fund
Revenues
Intergovernmental Revenue $ 150,000
Total RCIVIP Revenues $ 00•
Expenditures
Personal Services 7,460
Operating Expenses $ 142,540
ExpendituresTotal RCIVIP 000
Community Development Block Grant (CDBG) Fund
Revenues
Intergovernmental Revenue $ 355,970
Total Dc
Expenditures
Personal Services $ 139,241
Ooeratino Expenses 216.729
State Housing Initiative Program (SHIP) Fund
Revenues
Grant Revenues $ 278,643
Expenditures
Personal Services $ 27,602
Other Uses 251,041
Total SHIP • •
Home (HUD) Fund
Revenues
Intergovernmental Revenue $ 78,448
Expenditures
Personal Services $ 7,970
Operating Expenses 65,478
Reserves 5,000
Page 3 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2015 BUDGET
ORDINANCE
FUND TO 2304
Neighborhood Stabilization Program 3 (NSP3) Fund
Revenues
Miscellaneous $ 100,000
Expenditures
Personal Services $ 20,457
Operating Expenses 79,543
General Obligation (GO) Debt Service
Revenues
Taxes $ 263,045
Interest Income 600
Total • Debt Service Revenues $ 263,645
Expenditures
Debt Service $ 263
Revenue Bond Fund
Revenues
Interfund Transfers $ 2,542,538
Interest Income 5,000
Expenditures
Debt Service $ 2,547
Capital Equipment Fund
Revenues
Interfund Transfers $ 552,000
Appropriation From Fund Balance -
Expenditures
Page 4 of 8
552,000
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2015 BUDGET
ORDINANCE
FUND
TO 2304
General Capital Improvements Fund
Revenues
Appropriation From Fund Balance
$ 2,754,680
Expenditures
Capital Outlay
$ 2,110,000
Other uses
$ 144,680
Contingency
500,000
Corridor Improvement Fund
Revenues
Interfund Transfer $ 1,000,000
Expenditures
Capital Outlay $ 1,000,000
Total Corridor Improvement Expenditures $ 1,000,000
Public Service Facilities Fund
Revenues
Intergovernmental Revenue $ 1,216,740
Interest Income 25,000
Appropriation From Fund Balance 782,904
Expenditures
Operating Expenditures $ 40,144
Capital Outlay 1,984,500
CIP 05 Revenue Bond Fund
Revenues
n From Fund Balance
Expenditures
Capital Outlay
Page 5 of 8
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2015 BUDGET
ORDINANCE
FUND TO 2304
Tamarac Village Fund
Revenues
Appropriation From Fund Balance $ 251,893
Total Tamarac Village Fund Revenues $ 251,89
Expenditures
Debt Service $ 236,183
Operating Expenditures $ 15,710
Total Tamarac Village Fund Expenditures $ 251.,893—
Stormwater Management Fund
Revenues
Stormwater Drainage Fees $ 5,198,189
Investment Income & Misc Rev 54,000
Interfund Transfers 338,298
ADDroDriation From Net Asset 688,140
Expenses
Personal Services $ 1,638,365
Operating Expenses 2,583,962
Capital Outlay 170,000
Other Uses 1,032,300
Debt Service 404,000
Contingency 300,000
Reserves 150,000
Total Stormwater Management Expenditures
Stormwater Capital Project
Revenues
Interfund Transfers $ 1,032,300
Total Stormwater Capital Project Fund Revenues $ 00
Expenditures
Capital Outlav
Page 6 of 8
1,032,300
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2015 BUDGET
FUND
ORDINANCE
TO 2304
Utilities Fund
Revenues
Charges for Services $
25,114,512
Interest Income
65,000
Miscellaneous
11,000
Appropriation From Net Asset
2,052,720
Expenses
Personal Services
$ 5,462,609
Operating Expenses
13,236,779
Capital Outlay
949,850
Other Uses
5,617,346
Debt Service
907,000
Contingency
908,708
Reserves
Total Utilities Fund Expenses
160,940
$ 27,243,232
Utilities C.I.A.C. Fund
Revenues
Investment Income
$ 500
Total Utilities CIAC Fund Revenues
$ 00
Expenses
Reserves
$ 500
Utilities Renewal & Replacement (R&R) Fund
Revenues
Interfund Transfers 5,600,000
Expenses
Page 7 of 8
5,600,000
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2015 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2304
FY 2016 BUDGET
ORDINANCE
FUND TO 2304
Colony West Golf Course Fund
Revenues
Charges for Services $ 2,356,743
Miscellaneous 255,405
Interfund Transfers 309,597
Total..
Expenses
Operating Expenses $ 2,521,660
Capital Outlay $ 144,680
Contingency 255,405
ColonyTotal • Expenses
Health Insurance Fund
Revenues
Charcles for Services $ 4,107,250
Expenses
Operating Expenses $ 3,932,081
Continaencv 175.169
Risk Management Fund
Revenues
Charges for Services $ 1,335,991
Interest Income 50,000
Miscellaneous 15,000
Appropriation from Net Assets 1,189,370
Expenses
Personal Services
Operating Expenses
Contingency
Page 8 of 8
382,897
1,957,464
250,000
Attachment B
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association, ICMA,
academia, etc. These recommended practices provide a framework for the budget process encompassing a
broad scope of governmental planning and decision -making with regard to the use of resources.
NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to establish
policies to help frame resource allocation decisions. As such, the following are five categories of recommended
financial management policies developed within these guidelines with the associated measurable benchmarks
for adoption by the City Commission. The five categories are Operating Management, Debt Management,
Investment Management, Account Management and Financial Planning & Economic Resources and are detailed
below:
OPERATING MANAGEMENT
EMENT
Policy #1:
Revenue estimates for annual budget purposes should be conservative. In this light, General Fund revenues
should be budgeted in the manner delineated below.
1.1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate.
This includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
1.4. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the
maximum estimate prepared by the Financial Services Department.
Policy #2:
The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The annual
budget should show fiscal restraint. Expenditures should be managed to create a positive cash balance (surplus)
in each fund at the end of the fiscal year.
Policy #3:
The City should maintain a prudent cash management and investment program in order to meet daily cash
requirements, increase the amount available for investment, and earn the maximum rate of return on invested
funds commensurate with appropriate security. The City will use the following performance benchmarks for its
investment portfolio.
3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of
The Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a
remaining term to final maturity less than 3 years, will be used as a benchmark for the performance of
funds designated as core funds and other non -operating funds that have a longer -term investment
horizon. The index will be used as a benchmark to be compared to the portfolio's total rate of return.
3.2. The S & P rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net
book value rate of return for current operating funds.
Attachment B
FINANCIAL MANAGEMENT POLICIES
Policy #4:
The City shall maintain a minimum undesignated fund balance in the General Fund of 5% of annual
expenditures, including Interfund transfers out.
Reserve funds shall not be used to fund recurring expenditures. Fund balances should be maintained at fiscally
sound levels in all funds. Such levels are delineated below.
Reserved/Designated: Disaster Reserve
The disaster reserves are to be used in emergency situations and as a match for Federal Emergency Management
Agency (FEMA) funds.
Type of ReserN a FY 2014 FY 2015 FY 2016
Disaster Reserve $1,000,000 $1,000,000 $1,000,000
Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as categorized
below:
After all general fund minimum reserve balances have been met; excess undesignated reserves may be set aside
to provide additional funding in any designated reserve.
Water & Sewer Fund:
• An operating reserve balance at least equal to 25% of the cost of operation and maintenance in the
annual budget for the then current fiscal year.
• Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
Stormwater Fund:
• A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the
then current fiscal year. This amount is not cumulative.
Policy #5:
The City shall maintain adequate protection from loss due to property damage or liabilities of the City. The City
shall maintain a risk fund for workers' compensation and property/liability and ensure adequate resources are
available to support the value of incurred but not reported (IBNR) claims.
Policy #6:
The City will not commit itself to the full extent of its taxing authority.
Policy #7:
The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue sources.
Attachment B
FINANCIAL MANAGEMENT POLICIES
Policy #8:
The City will maintain a cost allocation process by which the General Fund is reimbursed for actual indirect
costs associated with providing services to other operating funds.
Policy #9:
All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates are equitable
and cover the total cost of the service or that portion of the total cost established by policy of the Tamarac City
Commission. The following framework is recommended by the administration to be applied to user fees:
9.1 Total Fee Support (100%):
Enterprise Funds:
• Water/Sewer
• Stormwater
Special Revenue Funds:
• Building Fund
9.2 Moderate Fee Support (40 - 100%)
General Fund.
Planning
Zoning
9.3 Parks & Recreation — Fees shall be established in accordance with Administrative Policy 04-03.
Parks & Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of
cost recovery as in the prior year.
Policy #10:
Payment in Lieu of Taxes shall be charged to the Utilities and Stormwater funds at the rate of 6% of revenue for
the purpose of recovering the costs associated with administering the use of, maintenance of, and ensuring the
safe use of its streets, rights -of -way and public owned properties used by the utilities and storm water funds in
providing and furnishing services to its customers.
Policy #11:
The financial burden on the City's taxpayers must be minimized through systematic annual program reviews
and evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the annual
budget will be based on a City-wide work program of goals, implemented by departmental goals and objectives.
Policy #12:
The City's role in social service funding should be supplemental (addressing special or unique local needs) to the
basic responsibilities of regional agencies. Funding shall be restricted to those funds provided through the
Community Development Block Grant (C.D.B.G) program.
Policy #13:
City management is responsible for recovery of budgeted and non -ad valorem revenues as planned for in the
budget. Management shall maintain adequate billing and claiming processes in order to effectively manage their
accounts receivable systems in conformance with the fiscal plan and sound business principles.
Attachment B
FINANCIAL MANAGEMENT POLICIES
Policy #14:
The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure that
required fiscal resources will be available to provide the public facilities needed to support the adopted level of
service standards.
Policy #15:
The City will annually prepare a six -year asset management program. The asset management program will
identify the source of funding for all projects, as well as the impact on future operating costs.
Policy #16:
Every appropriation, except an appropriation for capital improvement expenditures and multi -year grants, shall
lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation
for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be required to be
re -budgeted, until the purpose for which it was made has been accomplished or abandoned; the purpose of any
such appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or
encumbrance of the appropriation unless extended by action of the City Commission.
DEBT MANAGEMENT
Policy #17:
The City will issue and comply with a comprehensive debt management policy.
INVESTMENT MANAGEMENT
Policy #18:
The City will issue and comply with a comprehensive investment management policy.
AC'COI'NTS MANAGEMENT AND FINANCIAL PLANNING
Policy #19:
Accounting systems shall be maintained in order to facilitate financial reporting in conformance with generally
accepted accounting principles of the United States.
Policy #20:
An annual financial audit shall be prepared in conformance with Florida state law.
Policy #21:
Financial systems shall be maintained in a manner that provides for the timely monitoring of expenditures,
revenues, performance and receivables/billing status on an ongoing basis.
Policy #22:
Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with the
development of the annual operating budget in accordance with recommended practices of the National
Advisory Council on State and Local Budgeting (NACSLB).
Policy #23:
Attachment B
The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial Reporting and
the Distinguished Budget Presentation Award.
FINANCIAL MANAGEMENT POLICIES
ECONOMIC RESOURCES
Policy #24:
The City should diversify and expand its economic base in order to relieve the homeowner from the most
significant share of the tax burden and to protect the community against economic downturns. This effort should
include the attraction of new businesses, retaining existing businesses, enticement of new residents, and tourism.
Policy #25:
The City should encourage economic development initiatives that provide growth in the tax base and
employment for City residents as a first priority and in the County and region as a second priority.