HomeMy WebLinkAboutCity of Tamarac Ordinance O-2017-009Temp. Ord. #2363
September 25, 2017
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CITY OF TAMARAC, FLORIDA
ORDINANCE NO. 0-2017--Oq
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, ADOPTING THE OPERATING
BUDGET, REVENUES AND EXPENDITURES, THE CAPITAL
BUDGET, AND THE FINANCIAL POLICIES FOR THE FISCAL
YEAR 2018; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager of the City of Tamarac, Florida, has presented to the City
Commission the proposed operating budget, revenues and expenditures and capital budget as
estimated for the Fiscal Year 2018, all as required by Section 7.02 of the Charter of the City; and
I WHEREAS, the City Commission in duly called public meetings, reviewed the budget
and, having made certain amendments thereto, approved a tentative budget on September 13, 2017;
and
WHEREAS, the City Commission authorized a final public hearing on September 25,
2017, at 5:05 pm. at the Tamarac City Hall, 7525 N.W. 88th Avenue, Tamarac, Florida, and has
caused notice of same to be published in a newspaper of general circulation in the City of Tamarac
according to law; and
WHEREAS, the City Commission has determined the amount of money which must be
raised to conduct the affairs of the City of Tamarac for the Fiscal Year 2018 so that the business
of the city may be conducted on a balanced budget, and has also deten-nined the amount necessary
to be raised by ad valorem taxes upon all of the property, real and personal, within the corporate
limits of the City of Tamarac; and -
WHEREAS, the City Manager recommends the proposed budget for Fiscal Year 2018 be
adopted; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest
of the citizens and residents of the City of Tamarac to approve the budget for Fiscal Year 2018.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA:
Temp. Ord. #2363
September 25, 2017
Page 2 of 3
Section 1: That the foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this ordinance. I
Section 2: That the City of Tamarac, Florida operating budget, revenues and
expenditures, and the Capital Budget for the Fiscal Year 2018, as provided for in Attachment A.,
and by this reference made a part thereof, be and the same is hereby adopted.
If at any time during the fiscal year it appears probable that the revenues available will be
insufficient to meet the amount appropriated, the City Commission shall then take such further
action as necessary to prevent or minimize any deficit and for that purpose it may by ordinance
reduce one or more appropriations.
No appropriation for debt service may be reduced or transferred, no appropriation may be
reduced by any amount required by law to be appropriated or by more than the amount of the
unencumbered balance thereof.
Section ' ): That the City Manager, in accordance with Section 7.10(d) of the City
Charter, is authorized to make transfers within departments, and with the approval of the City
Commission, transfer funds between departments, as is permitted by law.
Section 4: That when the City of Tamarac receives monies from any source, be it
private or governmental, by Grant, gift, or otherwise, to which there is attached as a condition of
acceptance, or any limitation regarding the use of or expenditure of the monies received, the funds
so received shall be accepted by the City Commission and incorporated and appropriated in the
budget by amendment, as required by law.
Section 5: That every appropriation, except an appropriation for a multi -year capital
improvement or multi -year grant program, shall lapse at the close of the fiscal year to the extent
that it has not been expended or encumbered. An appropriation for a multi -year capital
improvement or multi -year grant program shall continue in force until the purpose for which it was
made has been accomplished or abandoned; the purpose of any such appropriation shall be deemed
abandoned if three (3) years pass without any disbursement from or encumbrance of the
appropriation
Section 6: That the Financial Policies, as provided for in Attachment B, which are
attached hereto and incorporated herein by reference, are hereby adopted.
Section 7: That all Ordinances or parts of Ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Section 8: That if any provision of this Ordinance of the application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other provisions or
Temp. Ord. #2363
September 25, 2017
Page 3 of 3
applications of this ordinance than can be given affect,%vithout the invalid provision or application,
and to this end the provisions of this Ordinance are declared to be severable.
Section 9: That this Ordinance shall become effective immediately upon its passage
and adoption.
PASSED, FIRST READING, 13th DAY OF September, 2017,
PASSED, SECOND READING,
ATT
RAT TEUFt- L, r t
CITY CLERK
I HEREBY CERTIFY that
I have approved this
ORDINANCE as to form:
Dj5UA--_
SAMUEL S. GOREN
CITY ATTORNEY
25th DAY OF September, 2 17,
In'. M. N PAVA 111.14 M L% ki 0 0 10
RECORD OF COMMISSION VOTE: 1ST Reading
MAYOR DRESSLER 14-1-0
DIST 1: COMM. BOLTON
DIST 2: COMM. GOMEZ
DIST 3: COMM. FISHMAN
DIST 4: VIM. PLACKO
RECORD OF COMMISSION VOTE: 2ND Reading
MAYOR DRESSLER 4PZ-7
DIST 1: COMM. BOLTON to-,
DIST 2: COMM. GOMEZ
DIST 3: COMM. FISHMAN
DIST 4: VIM. PLACKO
CITY OF . i • iATTACHMENT
FY 2018 BUDGET
ORDINANCE
FUND TO ##2363
Taxes
$ 33,339,983
Licenses & Permits
4,950,372
Intergovernmental Revenue
8,639,176
Charges for Services
1,636,685
Fines & Forfeitures
1,492,717
Miscellaneous
1,280,301
Appropriation From Fund Balance
4,840,321
Other Sources
6,725,476
T��
A •�Y
h � IPG
, Iu a 6 N i«
Expenditures
City Commission
$ 692,713
City Manager
2,272,766
City Attorney
600,380
City Clerk
610,326
Finance
3,168,763
Human Resources
1,403,701
Community Development
2,090,327
Police
17,005,089
Public Works
8,360,596
Parks & Recreation
5,599,649
Information Technology
2,005,990
Intergovernmental Revenue $ 55,550
Emergency Service Fees 2,020,000
Fire Inspection / Safety Fees 627,487
Special Assessment 13,077,475
Interfund Transfers 6,624,908
Appropriation from Fund Balance 679,252
Expenditures
Personal Services $ 17,223,926
Operating Charges 4,005,398
Capital Outlay 158,848
Debt Service 342,440
Other Uses 1,332,495
Reserves 21,565
ii
Page 1 of 7
1
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2363
I
Revenues
Charges for Service
Interest Income
Appropriation From Fund Balance
FY 2018 BUDGET
ORDINANCE
TO #2363
$ 200,000
5,075
1.132, 980
Operating Expenses $ 150,000
Capital Outlay 541,705
Licenses & Permits
$ 2,717,851
Charges for Services
14,000
Fines & Forfeitures
201,000
Miscellaneous
70,000
Interest Income
4,060
Appropriation From Fund Balance
439,340
Expenditures
Personal Services
$ 2,395,807
Operating Expenses
915,598
Other Uses
100,977
Reserves
33,869
Page 2 of 7
CITY OF TAMARAC, FLORIDA ATTACHMENT
FY .BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2363
FY 2018 BUDGET
ORDINANCE
FUND TO #2363
Revenues
Intergovernmental Revenue $ 194,000
Expenditures
Personal Services $ 20,815
Revenues
Intergovernmental Revenue $ 338,151
Expenditures
Personal Services $ 87,580
Grant Revenues
Personal Services $ 28,599
Operating Expenses 7,400
nthpr t )sps 233.412
Revenues
Intergovernmental Revenue $
Expenditures
Personal Services $
82,910
6,121
Revenues
Appropriation From Fund Balance $ 64,100
$ 64,100
Page 3 of 7
fl
[l
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2363
FY 2018 BUDGET
ORDINANCE
FUND TO #2363
Revenues
Miscellaneous 150,000
Expenditures
Impact Fees $ 75,000
Appropriation From Fund Balance 175,000
Expenditures
Other Uses 250,000
Interfund Transfers $ 2,591,670
Interest Income 2,030
Expenditures
Interfund Transfers
$ 1,315,256
Interest Income
4,060
Appropriation From Fund Balance
238,112
T
Expenditures
Capital Outlay
$ 1,485,646
Interfund Transfers $ 928,824
Expenditures
Capital Outlay $ 928,824
Page 4 of 7
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2363
Revenues
Taxes
Federal Grant
State Grant
Interfund Transfers
Appropriation From Fund Balance
Operating Expenditures
Capital Outlay
FY 2018 BUDGET
ORDINANCE
TO #2363
$ 900,000
200,000
1,290,169
2,635,203
1,587,299
$ 70,000
6,312,671
Revenues
Interfund Transfer $ 1,100,473
Expenditures
Capital Outlay $ 696,973
dnA tinn
Appropriation From Fund Balance $ 603,412
Expenditures
Other Uses -- - $ 603,412
Interfund Transfers $ 701,240
Expenditures
Capital Outlay $ 701,240
Page 5 of 7
1
1
n
E
CITY OF TAMARAC, FLORIDAATTACHMENT a
FY 2018 BUDGET
�'
Revenues
Interfund Transfers
Appropriation From Fund Balance
FY 2018 BUDGET
ORDINANCE
TO #2363
300,000
375,000
Operating Expenses $ 50,000
Debt Service 625,000
Stormwater Drainage Fees
$ 5,712,117
Investment Income & Misc Rev
39,500
Interfund Transfers
342,467
Expenses
Personal Services
$ 1,797,229
Operating Expenses
2,306,847
Capital Outlay
422,000
Debt Service
399,800
Contingency
1,018,208
Reserves
150,000
Charges for Services
$ 26,287,775
Interest Income
70,000
Miscellaneous
2,250
Expenses
Personal Services
$ 5,843,689
Operating Expenses
14,202,930
Capital Outlay
787,100
Other Uses
2,607,527
Debt Service
1,372,360
Contingency
1,446,419
Reserves
100,000
Page 6 of 7
CITY OF TAMARAC, FLORIDA ATTACHMENT A
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE #2363
FY 2018 BUDGET
ORDINANCE
FUND TO #2363
Interfund Transfers $ 2,590,000
Expenses
Revenues
Charges for Services $ 6,517,675
Expenses
Operating Expenses $ 6,306,295
Charges for Services $ 1,966,793
Interest Income 35,100
Miscellaneous 15,000
Appropriation from Net Assets 946,877
Expenses,
Personal Services $ 490,979
Operating Expenses 2,226,506
Contingency 246,285
Page 7of7
CITY OF TAMARAC, FLORIDA ATTACHMEAT B
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2363
FINANCIAL MANAGEMENT POLICIES
The National Advisory Council on State and Local Budgeting (NACSLB) developed a comprehensive set of
recommended budget practices that has been endorsed by the Government Finance Officers Association, ICMA,
academia, etc. These recommended practices provide a framework for the budget process encompassing a broad
scope of governmental planning and decision -making with regard to the use of resources.
NACSLB Principal 2, Element 4, "Adopt Financial Policies" addresses the need for jurisdictions to establish
policies to help frame resource allocation decisions. As such, the following are five categories of recommended
financial management policies developed within these guidelines with the associated measurable benchmarks for
adoption by the City Commission. The five categories are Operating Management, Debt Management, Investment
Management, Account Management and Financial Planning & Economic Resources and are detailed below:
Policy #1:
Revenue estimates for annual budget purposes should be conservative. In this light, General Fund revenues should
be budgeted in the manner delineated below.
L 1. Property taxes should be budgeted at 95% of the Property Appraiser's estimate as of July.
1.2. State shared revenues should be budgeted at 95% of the State Department of Revenue estimate. This
includes the Communication Services Tax, Half -cent Sales Tax and State Revenue Sharing.
1.3. Franchise fee revenue should be budgeted at 95% of the maximum estimate prepared by Financial
Services Department.
1.4. Public Service Taxes on Electric, Propane and Natural Gas should be budgeted at 95% of the
maximum estimate prepared by the Financial Services Department.
Policy #2:
The annual budget should be maintained in such a manner as to avoid an operating fund deficit. The annual budget
should show fiscal restraint. Expenditures should be managed to create a positive cash balance (surplus) in each
fund at the end of the fiscal year.
Policy #3:
The City should maintain a prudent cash management and investment program in order to meet daily cash
requirements, increase the amount available for investment, and earn the maximum rate of return on invested
funds commensurate with appropriate security. The City will use the following performance benchmarks for its
investment portfolio.
3.1. The Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index which is a subset of The
Bank of America Merrill Lynch US Treasury & Agency Index including all securities with a remaining
term to final maturity less than 3 years, will be used as a benchmark for the performance of funds
designated as core funds and other non -operating funds that have a longer -term investment horizon. The
index will be used as a benchmark to be compared to the portfolio's total rate of return.
3.2. The S & P rated LGIP Index/All will be used as a benchmark as compared to the portfolio's net book
value rate of return for current operating funds.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2363
FINANCIAL MANAGEMENT POLICIES
Policy #4:
The City shall maintain a minimum undesignated fund balance in the General Fund of 5% of annual expenditures,
including Interfund transfers out.
Reserve hinds shall not be used to fund recurring expenditures. Fund balances should be maintained at fiscally
sound levels in all funds. Such levels are delineated below.
Reserved/Designated: Disaster Reserve
The disaster reserves are to be used in emergency situations and as a match for Federal Emergency Management
Agency (FEMA) funds.
Type of Reserve
FY 201-78
FY 20189
FY 204920
Disaster Reserve
$1,000,000
$1,000,000
$1,000,000
Reserves shall be used to fund emergency replacements and/or damaged equipment vehicles only as categorized
below:
Type of Reserve
FY 201-8
FY 20189
FY 204920
Facilities Maintenance
$400,000
$400,000
$400,000
Land Acquisition
$3,000,000
$3,000,000
$3,000,000
Economic Development
$500,000
$500,000
$500,000
Technology Replacement
$100,000
$100,000
$100,000
After all general fund minimum reserve balances have been met; excess undesignated reserves may be set aside
to provide additional funding in any designated reserve.
Water & Sewer Fund:
• An operating reserve balance of three months of operating and maintenance expenses or a minimum of
$5,000,000.
• Any surplus revenue in excess of this operating reserve minimum balance target is utilized to pay for all
or a portion of the cost of capital projects.
Stormwater Fund:
• A working capital reserve of 10% of annual revenues shall be budgeted in the annual budget for the then
current fiscal year. This amount is not cumulative.
Policy #5:
The City shall maintain adequate protection from loss due to property damage or liabilities of the City. The City
shall maintain a risk fund for workers' compensation and property/liability and ensure adequate resources are
available to support the value of incurred but not reported (113NR) claims.
Policy #b:
The City will not commit itself to the full extent of its taxing authority.
E
CITY OF TAMARAC, FLORIDA ATTACHMENT R
FY
f
•BUDGET
FINANCIAL MANAGEMENT POLICIES
Policy #7:
The City will not fund ordinary recurring municipal services with temporary or nonrecurring revenue sources.
Policy #8:
The City will maintain a cost allocation process by which the General Fund is reimbursed for actual indirect costs
associated with providing services to other operating funds.
Policy #9:
All fee schedules and user charges should be reviewed annually for adjustment to ensure that rates are equitable
and cover the total cost of the service or that portion of the total cost established by policy of the Tamarac City
Commission. The following framework, is recommended by the administration to be applied to user fees:
9.1 Total Fee Support (100%)
Enterprise Funds:
• Water/Sewer
• Stormwater
Special Revenue Funds:
• Building Fund
9.2 Moderate Fee Support (40 - 100%)
General Fund:
* Planning
• Zoning
9.3 Parks & Recreation —Fees shall be established in accordance with Administrative Policy 04-03. Parks
& Recreation Fees shall be adjusted annually to maintain, at a minimum, the same percentage of cost
recovery as in the prior year.
Policy #10:
Payment in Lieu of Taxes shall be charged to the Utilities and Stoftnwater funds at the rate of 6% of revenue for
the purpose of recovering the costs associated with administering the use of, maintenance of, and ensuring the
safe use of its streets, rights -of -way and public owned properties used by the utilities and storm water funds in
providing and furnishing services to its customers.
Policy #11
The financial burden on the City's taxpayers must be minimized through systematic annual program reviews and
evaluation aimed at improving the efficiency and effectiveness of City programs. As such, the annual budget will
be based on a City-wide work program of goals, implemented by departmental goals and objectives.
Policy 012:
The City's role in social service funding should be supplemental (addressing special or unique local needs) to the
I basic responsibilities of regional agencies. Funding shall first be dated to derived from these funds provided
through the Community Development Block Grant (C .) 'C{ DBG'aprogram.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2018 BUDGET
ATTACHMENTTO TEMPORARY ORDINANCE 2363
FINANCIAL MANAGEMENT POLICIES
Policy #13:
City management is responsible for recovery of budgeted and non -ad valorem revenues as planned for in the
budget. Management shall maintain adequate billing and claiming processes in order to effectively manage their
accounts receivable systems in conformance with the fiscal plan and sound business principles,
Policy #14:
The City will annually review the Capital Improvements Element of the Comprehensive Plan to ensure that
required fiscal resources will be available to provide the public facilities needed to support the adopted level of
service standards.
Policy #15:
The City will annually prepare a six -year asset management program. The asset management program will identify
the source of funding for all projects, as well as the impact on future operating costs.
Policy #16:
Every appropriation, except an appropriation for capital improvement expenditures and multi -year grants, shall
lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation
for a capital improvement expenditure and a multi -year grant shall continue in force, i.e. not be required to be re -
budgeted, until the purpose for which it was made has been accomplished or abandoned; the purpose of any such
appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance
of the appropriation unless extended by action of the City Commission.
Policy #17:
The City will issue and comply with a comprehensive debt management policy.
INVESTMENT MANAGEMENT
Policy #18:
The City will issue and comply with a comprehensive investment management policy.
ACCOUNTS MANAGEMENT AND FINANCIAL PLANNING
Policy #19:
Accounting systems shall be maintained in order to facilitate financial reporting in conformance with generally
accepted accounting principles of the United States.
Policy #20:
An annual financial audit shall be prepared in conformance with Florida state law.
Policy #21:
Financial systems shall be maintained in a manner that provides for the timely monitoring of expenditures,
revenues, performance and receivables/billing status on an ongoing basis.
CITY OF TAMARAC, FLORIDA ATTACHMENT B
FY 2018 BUDGET
ATTACHMENT TO TEMPORARY ORDINANCE 2363
FINANCIAL MANAGEMENT POLICIES
Policy #22:
Forecasting of revenues and expenditures for major funds shall be accomplished in conjunction with the
development of the annual operating budget in accordance with recommended practices of the National Advisory
Council on State and Local Budgeting (NACSLB).
Policy #23:
The City shall annually seek the GFOA Certificate of Achievement for Excellence in Financial Reporting and the
Distinguished Budget Presentation Award.
Policy #24:
The City should diversify and expand its economic base in order to relieve the homeowner from the most
significant share of the tax burden and to protect the community against economic downturns. This effort should
include the attraction of new businesses, retaining existing businesses, enticement of new residents, and tourism.
Policy #25:
The City should encourage economic development initiatives that provide growth in the tax base and employment
for City residents as a first priority and in the County and region as a second priority.
C