HomeMy WebLinkAbout1983-09-26 - City Commission Special Budget Meeting Minutes5811 NORTHWEST 88TH AVENUE 9 TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
September 23, 1983
NOTICE OF BUDGET HEARINGS
FISCAL YEAR 1983/84
Please be advised public hearings will be held by the City
Council on Monday, September 26, 1983, at 1:00 p.m., in the
Council. Chambers of City Hall., 5811 N.W. 88 Avenue, Tamarac,
Florida, on the following items:
1. Tamarac Utilities East - Temp. Ord. #1060 - Discussion
and possible action to adopt the annual Tamarac
Utilities East Fund Budget for FY 1983/84. Second
Reading.
2. Tamarac Utilities West - Temp. Ord. #1061 - Discussion
and possible action to adopt the annual Tamarac
Utilities West Fund Budget for FY 1983/84. Second
Reading.
3. Special Funds - TemP. Ord. #1062 - Discussion and
possible action to adopt the Capital. Reserve, Bond
Sinking, Self Insurance Collision, Police Education,
Parks and Recreation, Drainage Improvement, Central
Data Processing Services and Central Stores Services
Fund Budgets for FY 1983/84. Second Reading.
4• Federal Revenue Sharin Funds -- Temp. Ord. #1065 -
Discussion and possible action to adopt the annual
Federal Revenue Sharing Budget for the 15th Entitlement
Period for FY 1983/84. First Reading.
The City Council may consider such other business as may come
before it.
The public is invited to attend.
C
Carol A. Evans
Assistant City Clerk
Pursuant to5ection 286,0105, Florida Statutes
If a person decides to appeal any decision made by the city
Council with respect to any matter considered at such meeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based.
CITY OF TAMARAC, FLORIDA
BUDGET HEARINGS - FISCAL YEAR 1983/1984
SEPTEMBER 26, 1983
Tape CALL TO ORDER: Mayor Falck called the meeting to order at
1 1:00 P.M. in Council Chambers.
ROLL CALL:
PRESENT: Mayor Walter W. Falck
Vice Mayor Helen Massaro
C/M Philip B. Kravitz
C/M David E. Krantz
C/M -Jack Stelzer
ALSO PRESENT: Laura Z. Stuurmans, City Manager
Jon Henning, City Attorney
Steve Wood, Director of Finance
Roslyn Brauner, Secretary
Mayor Falck read the Notice of the.Meeting into the record.
1. Tamarac Utilities East - Tem.-Ord. #1060 - Discussion and
possible action to adopt the annual Tamarac Utilities East
Fund Budget for F/Y 1983/84. Second Reading.
SYNOPSIS OF ACTION: APPROVED on
Second and Final Reading.
ORDINANCE NO. 0--83-PASSED
V/M Massaro read the Ordinance by title and Mayor Falck
opened the public hearing. There was no response and
the public hearing was closed.
V/M Massaro MOVED to approve Temp. Ord. #1060 on Second and
Final Reading, adopting the annual Tamarac Utilities East Fund
Budget in the amount of $354,640.00 for Fiscal Year 1983/84.
SECONDED by C/M Kravitz.
VOTE:
ALL VOTED AYE
2. Tamarac Utilities West - Temp. Ord. #1061 - Discussion
and possible action to adopt the annual Tamarac Utilities
West Fund Budget for 1983/84. Second Readinq.
SYNOPSIS OF ACTION: APPROVED on ORDINANCE NO. 0-83-!�Z PASSED
econd and Final Reading.
V/M Massaro read the Ordinance by title and Mayor Falck
opened the public hearing. There was no response and the
public hearing was closed.
V/M Massaro MOVED to approve Temp. Ord. #1061 on Second and
Final Reading, adopting the annual Tamarac Utilities West Fund
Budget for F/Y 1983/84 in the amount of $10,138,079.00.
SECONDED by C/M I:ravitz.
VOTE:
ALL VOTED AYE
3. Special Funds - Tem2. Ord. #1062 - Discussion and possible
action to adopt the Capital Reserve, Bond Sinking, Self
Insurance Collision, Police Education, Parks and Recreation,
Drainage Improvement, Central Data Processing Services and
Central Stores Services Fund Budgets for F/Y 1983/84. Second
Reading.
SYNOPSIS OF.ACTION: APPROVED on
Second and Final Reading.
ORDINANCE NO. 0-83-PASSED
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V/M Massaro read the Ordinance by title and Mayor Falck
opened the public hearing.
Mrs. Melanie Reynolds, resident, said she would like to know
where these special funds come from and why they are placed
into the expenditures of the City.
Mr. Steve Wood, Director of Finance, explained that the budget
presented shows the anticipated revenues and the anticipated
expenditures and not the fund balance since the fund balance
is shown in the financial statement.
Mrs. Reynolds said she cannot understand how $839,800.00 could
be spent this year for Parks and Recreation as that large an
amount has never been spent for that purpose.
City Manager Laura Stuurmans replied that there have been
certain capital requests made by the Parks and Recreation Director
which she felt more appropriately should have been addressed at the
time of those park improvements or acquisitions, from the Parks
and Recreation Fund. The $839,800.00 actually represents the
total amount of park improvements, be they actual physical work
on the park system, or buildings and equipment which Sharon Ellis
has requested for next year. However, as each project is undertaken
from any of the Special Funds, it requires an authorization from
Council.
Mrs. Reynolds said she had been hoping those funds would be
used for something tangible, such as a park, a park building, or
something similar and for many years she has been asking for
a facility for Tamarac`s teenagers. She said the City spends
monies in amounts like $40,000.00 and $15,000.00 here and there,
but the fund was not originally put into operation for those
purposes,
A resident asked where the appropriated fund balance is shown
in the Special Funds budget.
Mr. Steve Wood replied those figures would be shb.wn in the final
printed budget which is prepared each year. He explained that
Special Funds refer to funds which have not been named individually
in the budgets.
Mayor Falck closed the public hearing.
V/M Massaro asked what the amount of $839,800.00 shown in the
Parks and Recreation Fund actually means.
City Manager Stuurmans explained that within the Parks and Recreation
capital improvements program, the Recreation Director has projected
an amount of �568000 .00,which will be brought before Council
for subsequent reviews under the category of Buildings.
Under the category of Improvements Other Than Buildings, those
items would refer to funds for lighting, maintenance type of
improvements such as redesign of facilities, resoddings, new
irrigation,in the amount of $184,800.00; and for Capital Machinery
and Equipment, the request is for $1,500.00.;_,
V/M Massaro asked exactly what Council would be doing if the buda_et is
approved;. and the City Manager explained that Council will not
be making an obligation at this time.
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V/M Massaro said she would agree with Mrs. Melanie Reynolds
on this subject and that she,too,does not want to see small
amounts taken from that fund periodically until the money
disappears and will not available for something meaningful.
City Manager Stuurmans said that at the present time,
Sharon Ellis is holding discussions with individuals relating
to lighting the ball fields as well as the work that will be
needed at Tamarac Park, and those proposals will come before
Council in a few months and could not be acted upon until
they are approved by Council.
C/M Kravitz said he would like to clarify that at this time
Council would only be approving the budgeted items, but
before monies are spent, the proposal must come before Council
for approval. Therefore, when an item is shown in the budget,
it does not mean the money has already been spent.
V/M Massaro said she would like to stress at this time that
the items appearing in the budget are not always approved.
when they come before Council..
C/M Kravitz MOVED to approve Temp. Ord. #1062 on Second and Final
Reading, adopting the Capital Reserve, Bond Sinking, Self Insurance
Collision, Police Education, Parks and Recreation, Drainage
Improvement, Central Data Processing Services and Central Stores
Services Fund Budgets for Fiscal Year 1983/84. SECONDED by
C/M Krantz.
VOTE:
ALL VOTED AYE
4. Federal Revenue Sharing. Funds - Temp. Ord. #1065 - Discussion
and possible action to adopt the annual Federal Revenue
Sharing Budget for the 15th Entitlement Period for F/Y 1983/84,
SYNOPSIS OF ACTION: APPROVED on First
Reading. City Attorney Jon Henning read the Ordinance by title, and
City Manager Stuurmans said that staff has projected the
anticipated revenues from the Federal Revenue Sharing Program
for the 15th Entitlement Period for Fiscal Year 1983/84, in the
amount of $270,000.00, with interest income earnings of $7,000.00
and an appropriated fund balance from this past fiscal year of
$65,675.00, for a total of $342,675.00 which may be used for
municipal purposes over the next fiscal.year. The City Manager
stated that staff has reviewed the initial general fund sub-
missions by the various departments and has extracted the
items which they feel can be diverted for Federal Revenue
Sharing Fund utilization.
City Manager Stuurmans said that for the Public Works building
and grounds area, staff has taken $35,275.00 of those expenditures
and placed them under Federal Revenue Sharing, for Public Works
streets $101,000.00, for. Public Works vehicle maintenance $5,700.00,
for Police Department $95,000.00, Fire Department $89,200.00, and
Community Development $16,000.00. The total estimated expend-
itures for the fiscal year amounts to $342,675.00.
Mayor Falck opened the public hearing.
Mrs. Melanie Reynolds said the budget does not indicate how these
funds will be used. She mentioned that a previous meeting was
held on this subject and only Mr. Sydney Stein and she
attended that meeting since the residents are never notified
of meetings relating to Federal Revenue Sharing Funds.
She said in the future, the citizens should receive publicity
in connection with these meetings.
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Mrs. Reynolds further stated that when the earlier meeting
was held regarding the Federal Revenue Funds, both Mr. Stein
and she . spoke about using some of those funds or all of
them for the people of the City, since the Federal Revenue
Sharing Funds are always used to fill in on the items which
were underestimated in the budget.
Mrs. Reynolds said the City is in need of a facility for
residents between the ages of twelve and nineteen as the
Recreation Department does not cater to people of that aqe
group. She said Council should desire to leave behind
something like a facility for teenagers, and not only
vehicle maintenance and things of that type. She said
these very personal funds are always used for impersonal things
and the Federal Revenue Sharing Funds are provided to Tamarac
to be used for the people to have more than was budgeted.
City Manager' Stuurmans said that the City has met the advertising
requirements of the federal government, both for the administrative
use which was held in August, and the hearing that is being
conducted at this time. She said she would also like to point
out at this time that the City does have funds available for
parks and recreational items, and at the present time, consideration
is being given to a facility such as requested by Mrs. Reynolds.
The manner in which staff is recommending the funds be utilized,
is perfectly acceptable and is common practice as far as Federal
Revenue Sharing Funds are concerned, and is in full compliance
with the law.
Mrs. Alice Norian, resident, asked whether the amounts mentioned
for the Police and Fire Departments represent .monies which should
have been included in the budget, and not a part of the Revenue
Sharing Fund budget. She asked whether the City is adding these
funds to those departments rather than assuming the responsibility
in the budget for regularly needed items.
The City Manager stated that she feels many people are under
a misconception as at one time Federal Revenue Sharing Funds
were restricted and could not be used for any municipal purpose.
This was changed several years ago and now if a budget is projected
by staff and in the course of review, it is found that utilizing
federal revenue sharing dollars helps lower the tax burden, it
is perfectly acceptable under federal guidelines.
Mayor Falck closed the public hearing.
V/M Massaro MOVED to approve Temp. Ord. #1065.on First Reading,adoptinq
Federal Revenue Sharing Budget for the 15th Entitlement Period
for Fiscal Year 1983/84. SECONDED by C/M Krantz.
Mayor Falck announced that the Second Reading of this item will
be on October 12, 1983.
VOTE:
ALL VOTED AYE
THE MEETING WAS AWOURM- nD k- 1: 4 5 P.M.
ATTEST:
ASSISTANT CITY CLERK
This public document was promulgated at a cost of $97.99 or .$2.71
per copy to inform the general public and public officers and
employees about recent opinions and considerations by the Council of
the City of Tamarac.
CITY OF TAMARAC
-4- APPROVED AT MEETING OF 9/26/83
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City