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HomeMy WebLinkAbout1980-09-29 - City Commission Special Budget Meeting MinutesCITY OF TAMARAC, FLORIDA SPECIAL CITY COUNCIL MEETING BUDGET PUBLIC HEARING September 29, 1980 CALL TO ORDER: Mayor Falck read the notice that was released in part that contains 7 items and the Mayor then indicated that these items will be taken up in the order in which the call was prepared and will be read individually as they are called. Mayor Falck called the meeting to order on Monday, September 29, 1980, at 7:30 P.M., in the Council Chambers of City Hall. ROLL CALL: PRESENT: C/W Marjorie Belch C/M Irving Zemel C/M Irving Disraelly V/M Helen Massaro Mayor Walter Falck ALSO PRESENT: 1. Tamarac Utilities - and possible action to the Utility owned State Road 7. Laura Stuurmans, Asst. City Mgr. Arthur Birken, City Attorney Steve Wood, Finance Director John Cezard, Purchasing Director Ralph Thissen, Public Works Director Carol Evans, Asst. City Clerk East - Rates - Temp. Reso #1647 - Discussion concerning adoption of the rates applicable by the City, serving customers East of SYNOPSIS OF ACTION: Adopted. RESOLUTION NO.R. rV-PASSED The City Attorney read the Resolution by title. Mayor Falck opened the Public Hearing to the Public, there being no-one who wished to speak, he then closed the hearing to the Public. Mayor Falck turned the chair over to V/M Massaro, so that he could make a motion. He said that basically we had received a proposal that we would adjust the rates to compensate for individuals who were away for prolonged periods of time; we did have the Public Hearing East of 441 and Mayor Falck said it is his feeling, first as a resident of East of 441 and secondly, as a Mayor who attended the Public Hearing, that the input that was provided to us was to the effect that no changes were desired on behalf of the individuals who reside East of 441 and who are served by that particular facility. Mayor Falck said he is proposing that we not change the rates over what they are at the present time and in addition to that, that the commercial rates as outlined in the communication dated September 24, 1980 by the Finance Director be included in the rate recommenda- tion for the year beginning October 1, 1980 and continuing through September 30, 1981 and he so MOVED. C/M Disraelly asked the Mayor if he was suggesting that the rates for commercial water and sewer be put on a service availability charge basis and that the gallonage be charged separately which would be different than it is for the residential area and the Mayor replied that this was right. C/M Disraelly then SECONDED the motion. C/M Disraelly requested that the Mayor include in his motion, the Finance Director's second communication of September 29th for sewer gallonage and also indicated that both the communications of Sept- ember 24 and September 29 refer to commercial water and sewer only. The Mayor agreed t o this addition. V/M Massaro indicated that for clarification for the Public, the rates for the residential properties will remain the same as they are today. -1- September 29, 1980 /pe C/W Kelch said she felt that the Mayor knew more about the feel- ings over at 441 than she does, however, being their Council person, she questions the fact that there was no response to the new rates. She mentioned that she has received many comments that they would prefer to have the rates figured on gallonage. C/W Kelch referred to a previous meeting that was held there at which such a change was suggested by Mrs. Ball, and on behalf of other individuals who live alone and do not use more than 1000 or 2000 gallons per month. C/W Kelch further indicated that there was also a considerable amount of difficulty during the early part of the summer with those persons leaving for long protracted periods of time who were charged for the 4000 gallons for every month when there is no water usage at all. She further questioned the Mayor's statement that these rates were primarily for these persons. Actually she had suggested that there be some sort of a reduction on their behalf, but she really felt that the set-up with the figuring on a per gallon usage such as the City has West of 441 was a more equitable means of supplying the rates to these individuals. C/M Kelch feels that the rates that were proposed although they represented no increase in overall revenues, more closely reflected the feelings of the people, but apparently she misunderstood. V/M Massaro commented that although those who were going away for months and not using the service might find that they have to pay something for the privilege of having the service and the fact that we have to keep this utility running whether they are there or not, she felt the thought was at the Public Hearing that the City did not want to penalize those who were there for those who were away and not using the service. VOTE: C/W Kelch - Nay C/M Zemel - Aye C/M Disraelly - Aye V/M Massaro - Aye Mayor Falck - Aye 8. Capital Reserve - Discussion and possible action pertaining to realignment of parking lot, City Hall Roof Repairs, air- conditioning repairs, City Hall painting and refurbishing. SYNOPSIS OF ACTION: Agendized by Consent. (See Page 2) C/M Disraelly MOVED to Agendize by Consent discussion and possible action to establish a capital reserve account pertaining to some unfinished capital work that was scheduled for this year and cannot be concluded before the year expires. C/W Kelch SECONDED the motion. VOTE: ALL VOTED AYE. 2. Tamarac Utilities - East - Budget - Temp. Ord. #806 - Discussion and possible action to adopt a Utility Fund East Budget for Fiscal Year 1980/81. Second Reading. SYNOPSIS OF ACTION: Adopted. ORDINANCE NO.,0- $0-/0/ PASSED C/M Disraelly MOVED the adoption of Temporary Ordinance #806 adopting an annual budget East of 441 in the amount of $180,440.00. C/W Kelch SECONDED the motion. VOTE: ALL VOTED AYE. _2- September 29, 1980 /pe I F -1 3. Five -Year Capital Improvement Plan - Temp. Reso. #1630 - Discussion and possible action to adopt a Capital Improve- ment Plan for 1980/81 through 1984/85. (Tabled from 9/24/80) SYNOPSIS OF ACTION: Adopted. RESOLUTION NO.R-"{5 PASSED Assistant City Manager Laura Stuurmans clarified the changes in the budget as follows: Under Item #3, Municipal Buildings, $100,000.00 to come out, Page 1. Under Other Projects - Word Processing Equipment to be reduced from $20,000.00 to $9,960.00 - Computer to be reduced from $200,000.00 to $50,000.00, Page 2. She further stated that the annual total for 1980/81 would now be $1,329,718.00; and for five years would be $4,788,801.00. V/M Massaro MOVED adoption of Temporary Resolution #1630 as read, and C/W Kelch SECONDED the motion. VOTE: ALL VOTED AYE. 8. Capital Reserve - Discussion and possible action pertaining to realignment of parking lot, City Hall Roof repairs, air- conditioning repairs, City Hall painting and refurbishing. SYNOPSIS OF ACTION: City Hall Renovations Construction Fund to be established in the amount of $105,000.00. C/M Disraelly presented certain items which were never completed which were in the budget for this year as follows: City Hall Parking Lot Realignment $ 5,000.00 City Hall Roof Repairs 75,000.00 City Hall Airoonditialing Modifications 5,000.00 City Hall Painting and Refurbishing 20,000.00 TOTAL $105,000.00 C/M Disraelly said that in order to use the sum of money planned for the 1979/80 budget without having.an effect on the 1980/81 budget, he would MOVE that the City Hall Renovations Construc- tion Fund be established in an amount of $105,000.00 to be transferred to that new account from our present Capital Reserve Account No. 1-876--581-912 which was established for these purposes, which would still leave a balance in the Capital Reserve Account of $266,412.00. V/M Massaro SECONDED the motion. Steve Wood, Finance Director, explained that the money is being transferred to a Construction Trust Fund so that you do not need a budget for special revenue funds or for construction type funds. The fund ceases its existence when the purpose that it was set up for has been resolved. The transfer would become an expenditure of the general fund in the receipt of the fund that is going to receive the transfer and then the monies would be available until the project was complete. VOTE: ALL VOTED AYE. -3- September 29, 1980 /pe A L -1 4. Special Funds -- Temp. Ord. #815 - Discussion and possible action to adopt budgets for the Capital Reserve, Debt Service, Parks and Recreation, Police Education, Self -Insurance and Drainage Improvement Funds for Fiscal Year 1980/81. Second Reading. SYNOPSIS OF ACTION: Adopted. ORDINANCE NO._0 •',�FD-1Q.V, PASSED C/M Disraelly gave figures for the benefit of the public on each of the above items. (tape side #2) Muriel Davis, member of the Recreation Board inquired about money for a Conmtunity Center and C/M Zemel stated although the need is recognized, there is not enough money to go ahead with this project at the present time. C/M Zenel MOVED adoption of Temporary Ordinance #815 on second reading. C/W Kelch SECONDED the motion. VOTE: ALL VOTED AYE. 5. _Federal Revenue Sharing_- Temp. Ord. #816 - Discussion and possible action to adopt the Federal Revenue Sharing Budget for Fiscal Year 1980/81. Second Reading. SYNOPSIS OF ACTION: Adopted. ORDINANCE NO./03 PASSED 6. Ad Valorem Taxes - Temp. Reso. #1646 - This Temporary Resolution #1646 will be read in full. No action will take place on this matter on this date. A Public Hearing will be held and continued to Wednesday, October 1, 1980 at 5:01 P.M., as advertised in the Fort Lauderdale News on Sunday, September 28, 1980, to take final action to adopt the Millage Rate for Fiscal Year 1980/81. SYNOPSIS OF ACTION: Held for Wednesday, October 1, 1980, 5:01 P.M. Arthur Birken, City Attorney read the Resolution in .its entirety, explain- ing to the Public that by law, the tax rate is to be considered before the budget. C/M Disraelly indicated for the Public that the roll -back rate is now 16%. At a previous meeting it had been 19.7% and it is now 16.1%; the millage which had been adopted last week at 6.88 is now reduced to 6.6782, which is based on the fact that review at last week's meeting showed that we could reduce the ad valorem taxes by $96,000.00 with the budget remaining the same. Laura Stuurmans, Assistant City Manager, quoted from Page 5 of the initial budget message that was sent to Council on June 2, 1980. Mayor Falck indicated that this item would be held for further action in Council Chambers as stated in the item.- C/M Disraelly replied to the gentle from the public who had asked about the millage rate on his home, explaining what the millage effect would have on a hone with a net assessment of $35,000.00. He indicated that the tax bill would be $233.52 and called to the public's attention that this includes all services which the surrounding cities do not give to their homeowners. C/M Disraelly further indicated that the figure of $233.52 is over $130.00 less than Sunrise, over $100.00 less than Coral Springs and is considerably lower than Cooper City, North Lauderdale, Oakland Park, Plantation, Margate, Coconut Creek and $150.00 less than the City of Ft. Lauderdale for the identical services that Tamarac is providing to its home- owners. 7. General Fund Budget - Tem2. Ord. #817 - Discussion relating to an ordinance establishing the General Fund Budget not to exceed $7,335,120.00 for Fiscal Year 1980/81. Second Reading. (The Public Hearing on this ordinance will be held and continued to Wednesday, October 1, 1980 at 5:01 P.M. for additional public input and for -4- September 29, 1980 /Pe L - final action.) SYNOPSIS OF ACTION: Held for Wednesday, October 1, 1980, 5:01 P.M. Mayor Falck indicated that this Public Hearing was recessed until the meeting was reconvened for action to be taken and asked if the Council had anything to discuss. V/M Massaro inquired if the City is to provide monies for the summer program under the Recreation Department, or if this program is self- sustaining and Mrs. Sharon Ellis replied that the summer program is self-sustaining. At Mayor Falck's request for a copy of the summer program analysis, Mrs. Ellis said this would be provided. V/M Massaro requested information on the Part -Time Recreation Aides which are in the budget for $8400.00 and asked if they are only used in the summer program. Mrs. Ellis replied that these Employees are with the City year round and that they are not only involved in City Hall activities, but take care of the custodial aspects of the job and the leadership portion of the job as well as their duties in the summer program. V/M Massaro indicated that the budget has grown considerably and wonders if the Council is satisfied with the results of the money spent. C/M Disraelly mentioned that it is less than 1% of the total budget for the City and doesn't think it is even worth discussing. C/M Zemel discussed the fact that the City has a Purchasing Officer and 4-1/2 accounting clerks requested in the budget and inquired as to what part of the budget is assigned to the Purchasing Officer. Steve Wood, Finance Director replied, one Accounting Clerk I and C/M Zemel then asked if there is anyone else assigned to the Purchasing Officer. Mr. Wood explained that there is a proposal for next year for a Clerk Typist II in the summary section of Page 2. C/M Zemel asked why the Purchasing Officer in the City of Tamarac needs 1-1/2 people working for him. (tape side #3) John Cezard, Purchasing Officer presented his recommendations for the hiring of an additional person and felt it would save the City money in the long run. C/M Zemel MOVED to delete the $9,000.00 from this year's budget and C/W Kelch SECONDED the motion. C/W Kelch stated that if this item is deleted in accordance with the motion, then she would like an opportunity to discuss this again at a later date. C/M Disraelly said he thinks more analysis should be made before we remove this $9,000.00 from the budget and further feels that the Finance Officer should be instructed not to hire anyone until this is reviewed again. C/M Zemel withdrew his motion and C/W Kelch withdrew the second. C/M Zemel questioned the Public Works Director about the Foreman II at $13,999.00 and referred to an open position that is not filled; also a Storekeeper position at $10,188.00 that is not filled and asked that this be explained. Ralph Thissen, Public Works Director, explained that this is due to the growth of the City and the amount of equipment that has to be cared for. He said their inventory is approximately $50,000.00 and is not an item that can be left unattended. -5- September 29, 1980 /Pe J r C/M Zemel then asked if there was a Store Clerk, Mr. Thissen answering that this was correct. Laura Stuurmans interjected that the Store Clerk is regularly classified as a Maintenance Person II and is just trans- ferring duties at the present time to fill in the vacancy of Store Keeper which currently exists because of a pending Workman's Compensation settlement. C/M Zemel asked if three men were needed and Mr. Thissen replied that he is planning on taking out his maintenance man who is filling this position at the present time, as the man who was assigned is incapable of filling it. C/M Zemel asked if Mr. Thissen thought $36,000 or $37,000 plus benefits would save the City more than that and Mr. Thissen replied yes. C/W Kelch indicated that the Store Clerk position is necessary and that this position should not be deleted. V/M Massaro asked whether this man was needed to watch the inventory and Mr. Thissen replied that someone was needed just to pump gas, and there had to be someone in the storeroom. V/M Massaro wanted to know what duties were performed by the 17 maintenance men that are employed in the Public Works Department and Mr. Thissen said he will send a memo to that effect; V/M Massaro also wanted to know has we saved money be contracting and eliminating those men and asked that this be included in the memo. MAYOR RECESSED MEETING UNTIL 5:01 P.M. Wednesday, October 1, 1980, Council Chambers. MAYOR ) co dJ ATTEST: This public document was promulgated at a cost of $53.88, or $3.19 per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac, Florida APPROVED BY CITY COUNCIL ON 8-0 -6-- September 29, 1980 /pe J