HomeMy WebLinkAbout1980-05-06 - City Commission Reconvened Regular Meeting MinutesL
mb/tz
5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
April 30, 1980
CITY OF TAMARAC
CITY COUNCIL
The Tamarac City Council will hold a Re-
convened Council Meeting on:
Tuesday, May 6th, 1980, at
4:00 P.M.,
in Council Chambers,on the First Floor.
All items held over from the meetings of
April 23rd and 30th will be discussed, and such
other business as may come before it.
All interested citizens are invited to
attend.
MARILYN BERTHOL
City Clerk �_4..
i
CITY OF TAMARAC, FLORIDA
REGULAR CITY COUNCIL 14EETING
MAY 6, 1980
(Reconvened from 4/23 and 4/30/80)
CALL TO ORDER: Mayor Falck called the Reconvened City Council Meeting to
order on Tuesday, May 6, 1980, at 4:15 P.M., in the West Conference Room
of the City Hall.
ROLL CALL: PRESENT: Mayor Walter W. Falck
Vice -Mayor Helen Massaro
Councilman Irving M. Disraelly
Councilwoman Marjorie Kelch
Councilman Irving Zemel
ALSO PRESENT: City Manager, Edward A. Gross
City Attorney, Arthur M. Birken
Ass't. City Clerk, Carol. Evans
Clerk/Steno, Miriam Reiter
Mayor Falck requested that an item be AGENDIZED relating to Annexation.
61. Committee Bill "PCB" - 20 Pertaining to Annexation of Enclaves -
Temp. Reso. #1610 - Discussion and possible action.
SYNOPSIS OF ACTION: AGENDIZED BY CONSENT
See pages 2 & 3)
V/M Massaro MOVED to AGENDIZE BY CONSENT an item on Annexation,
and C/M Disraelly SECONDED.
VOTE: ALL VOTED AYE.
5u) Apelquist Construction Co. - Fire Station #2 - Payment of last bill
and retainer.
SYNOPSIS OF ACTION: AGENDIZED BY CONSENT
See page 4)
C/M Disraelly MOVED to AGENDIZE BY CONSENT,as an addition to the
Consent Agenda, the last bill and retainer of Apelquist Construction,
and C/W Kelch SECONDED.
VOTE: ALL VOTED AYE.
62. Bid Authorization - Video Tape Recording Equipment - Utility - Dis-
cussion and possible action authorizing the City Manager to go out
for bid.
SYNOPSIS OF ACTION: AGENDIZED BY CONSENT
(See page 3)
C/M Disraelly MOVED to AGENDIZE BY CONSENT authorizing the City Manager
to go out for bid for Video Tape Recording Equipment for Tamarac Utili-
ties, and V/M Massaro SECONDED.
VOTE: ALL VOTED AYE.
63. Utility Relocations - McNab Road from Universit_Y_Drive_to N.W. 70th
Avenue - Discussion and possible action.
SYNOPSIS OF ACTION: AGENDIZED BY CONSENT
(See page 4)
V/M Massaro MOVED to AGENDIZE BY CONSENT the Utility Relocation on
McNab Road, and C/W Kelch SECONDED.
VOTE: ALL VOTED AYE.
COMMUNITY DEVELOPMENT
44. Sprin Lake -- Discussion and possible action on:
a) Agreement
b) Partial Release of Certificates of Occupancy
me
5/6/80
Recon. 4/30/80
mr/
J
C_
r
SYNOPSIS OF ACTION:a) Approved as submitted,
b) Four C.O.s to be released after final in-
spection - to be reviewed at 5/14/80 meeting.
(See pages 5 & 6)
a) V/11 Massaro advised that the Agreement was submitted to members of
Council.
C/M Disraelly inquired as to the verbiage in paragraph 1, line 6:
"parties acknowledge that many of the improvements guaranteed by
the bond", and presumed that prior to the release of the bonds
all the improvements will have been approved and certified by the
City Engineer.
V/M Massaro said that when this work is completed, it will
then have everything finished, which does relate to
the $350,000.00 bond.
Julian Bryan, represented HLR, Inc., and confirmed that all site
improvements have been completed on -site; namely, roads, paving,
water and sewer, drainage, and so forth, and has been duly inspected
by the City, and received final inspection. He also concurred that
the full amount of the bond will be held until the canal excavation
has been accomplished; and at that time, they will seek to reduce
the bond to $85,000.00 one-year warranty bond, plus the amount of
the remaining street crossing for the 60 inch culvert. He further
added that for the oncoming weeks, they would endeavor to have the
as-builts in, and the final certification from the engineer of record
- Craven & Thompson. This, he said, will then be submitted after
excavation, to Council, for their consideration.
C/M Zemel inquired as to the figure of $87,745.00, plus $22,255.00
for corrugated aluminum pipe culvert crossing, to which the Vice -
Mayor responded that the $87,745.00 is the amount of bond required
to replace the $350,000.00 bond, if it was ready for release. It
would be, she said, 25% of the original bond, which is indicated in
the ordinance, "that upon completion of the work, the bond is re-
duced to 25d". Also, she said, an additional amount of $22,2.55.0.0
is required for the culvert crossing that will connect with the canal,
that the developer has agreed to build. She also stated that a
total bond of $110,000.00 will be required, at which time the bond
will be released.
Mr. Birken indicated that he was satisfied with the language.
V/M Massaro MOVED that the Agreement for Spring Lake I, or Northwood
I, be approved, as submitted, and the appropriate authorities be
authorized to execute this Agreement, and C/W Kelch SECONDED.
VOTE: ALL VOTED AYE.
b) C/M Disraelly indicated that six (6) Certificates of Occupancy were
released last week,with nine additional C.O.s still pending.
V/M Massaro felt that a particular number of C.O.s be released,
but the complete amount not be released until the easement has been
received, and the work commenced on the canal. But, she said, at
the present time she would request that Council authorize the re-
lease of four (4) C.O.s, that will be ready for final inspection
from this date to 6/15/80, and that it be reviewed at the next
regular meeting. She further added that at that time there will
be five (5) C.O.s left.
Victor DeSousa did not agree with the number of C.O.s, because it
was completely beyond their control. Ile stated that the documents
were prepared, and sent to Leadership for execution, and felt that
it was their obligation to the City for submission.
V/M Massaro excused herself from the meeting, in order to place a
call to Chicago, as relates to the easements; with a request to
delay consideration on this item.
61. Committee Bill "PCB" - 20 Pertaining to Annexation of Enclaves -- Temp.
Reso. #1610 - Discussion and possible action.
:W=
5/6/80
Recon. 4/30/80
mr/
SYNOPSIS OF ACTION: Adopted
RESOLUTION NO. R-- 70-&/ PASSED.
(See page 1)
Mr. Gross advised that a bill was placed on the floor of the House of
Representatives which deals with annexation. This bill, he said, states
that an enclave within the City, or surrounded on three sides by the
City, with a road or waterway on one side, will be annexed automatically
into the City as of 10/1/80. He felt that the bill was important to
the City, but its passage was fair. Mr. Gross said that two large por-
tions of the City were within this bill; namely, bordering on the north
by Bailey Road, on the west, by Bermuda Club, the southern portion by
the Woodlands, and the east by Shaker Village.
He indicated that the second area was bordered on the west by Shaker
Village, the northern section by Bailey Road, the, east by Sabal
Palms, with the southern portion by the Woodlands. He said that pro-
tection is given in these areas,with water and sewer being given, and
would benefit this area, as relates to taxes. He recommended that
Council send a resolution to the members of the delegation, in support,
of this bill, especially sending a letter to Hal Dyer, a member of
this Committee in Tallahassee. He additionally requested that a strong
resolution be passed, because it would be beneficial to the City.
C/M Disraelly MOVED that the City Attorney or the City Clerk write a
strong resolution, with the City Council writing to Dyer and the members
of the Broward Delegation, as to their support of this bill.
Mayor Falck requested that the MOTION BE AMENDED to send copies to
the Broward League of Cities, State League, and also the North Broward
Council of Governments, to which C/14 Disraelly concurred.
C/W Kelch SECONDED THE MOTION, with the inclusion of the amendments.
Mr. Birken drafted a resolution during the discussion, and requested
permission to complete this, which he would read, for consideration.
VOTE: C/W Kelch
- Aye
C/M Zemel
- Aye
C/M Disraelly
- Aye
V/M Massaro
- Away from dais
Mayor Falck
- Aye
62. Bid Authorization - Video Tape Recording Equipment - Utility - Discus-
sion and possible action authorizing the City Manager to go out for
bid.
SYNOPSIS OF ACTION: Authorization given for
the City Manager to go out for bid. (See page 1)
C/M Disraelly inquired as to the equipment being at the Utility, to
which Mr. Gross advised that a tape is made which can be continually
referenced for problems in the system, and is an accessory item.
Mr. Gross indicated that a letter was submitted from Tony Nolan's
office, to Larry Keating, as relates to funding, which will be sub-
mitted to Council, after the bids are received.
C/M Disraelly MOVED that the City Manager be authorized to go out for
bid for Video Tape Recording Equipment for the waste water treatment
operation, and C/W Kelch SECONDED.
VOTE:
C/W Kelch -- Aye
C/M Zemel - Aye
C/M Disraelly - Aye
V/M Massaro - Absent from dais
Mayor Falck - Aye
61. Committee Bill "PCB" - 20 Pertainin to Annexation of Enclaves - Temp.
Reso. #1610 - Discussion and possible action.
SYNOPSIS OF ACTION: Resolution read into
the record by the City Attorney, after preparation.
(See page 1)
The City Attorney read Temp. Reso. #1610 in its entirety, which was
approved by motion earlier in the day.
- 3.- .
5/6/80
Recon. 4/30/80
mr/
r-
63. Utility Relocations - McNab Road from University_ Drive to N.W. 70th
Avenue - Discussion and possible action.
SYNOPSIS OF ACTION: City Manager authorized to
discuss creation of a contract with the County,
for removal and replacement of work; report to
be submitted to Council. (See page 1)
Mr. Gross said that he was requesting permission to appear before
the County, for a contract to be drawn, which was similar to the
Commercial Boulevard work. This, he said, was to ask the County to
move the lines, and loan monies to the City, with a pay -back
from either the bond issue or future earnings of the Utility Company.
He said that the City Engineer has reviewed the plans for McNab Road,
which have gone out for bid, and been accepted. The road building
project, he said, will commence shortly, and was for approximately
$230,000.00 under the anticipated price. Mr. Gross said the area
was approximately 600 feet west of University Drive to 70th Avenue;
with 1400 feet of 12 inch line, 155 feet of 10 inch piping, and
110 feet of 6 inch piping. Also, he said, removal of 600 feet of
16 inch pipe and 1250 feet of 12 inch piping from McNab Road west
was necessary, with the total cost of the project being estimated
at $109,000.00.
Mr. Gross further added that the piping has to be relocated, and is
asbestos cement pipe, and under the road right-of-way. He felt that
a similar arrangement could be established with the County, by contract,
for this work to be done, with the exact cost to be indicated.
C/M Disraelly MOVED that the City Manager be authorized to discuss
with the County the creation of a contract for the removal and
replacement of both pieces of work, with a report to be submitted
to Council, and C/W Kelch SECONDED.
VOTE: ALL VOTED AYE.
5u) Apelquist Construction Co. - Fire Station #2 - Payment of last bill
and retainage. r
SYNOPSIS OF ACTION: Approved
(See page 1)
Mr. Gross noted that there was additional work accomplished
as part of the construction, in the amount of $1,999.98. This in-
volved changes in the Department of Transportation regulations, or
at the request of the Fire Chief, for safety standards. He further
added that one item involved Tamarac Utilities pipe location, which
was incorrectly shown, thereby requiring additional expense.
He recommended payment of $1,999.98. He additionally stated that
the retainage of $15,855.00 was still pending, but indicated that
the beautification was checked this very morning, and shrubs, grass
and trees do need replacement. Mr. Gross further recommended that
$14,855.00 be returned, and $1,000.00 be retained, until the next
regular meeting of Council, for determination of sufficient beauti-
fication.
C/M Disraelly indicated there was no request for the $1,999.98 check
only the $15,855.00. He said that prior bills noted the fees for
the various items, or extras; also stating that Items 2 and 5 were
both missing.
Mr. Gross indicated that Item #2 did not involve a charge, but re-
quested that $1,000 should be held -to ascertain the proper beautifica-
tion.
C/M Disraelly MOVED that Apelquist be paid $14,855.00 of his retainage
figure, with $1,000.00 being held for review of beautification; with
an additional payment of $1,999.98 for work over and above the original
contract.
Mr. Gross said that the total cost of the contract will be $160,553.39
for Fire Station #2;and which C/M Disraelly included in his MOTION.
C/W Kelch SECONDED the motion.
VOTE: ALL VOTED AYE.
Qm
5/6/80
Recon. 4/30/80
mr/
L A
56. Amendment of F.S. 718.507 - Regulating Conversion of Rental Property
to Condominium - Tem Reso. #1599.
SYNOPSIS OF ACTION: Rejected
Mayor Falck said this item was discussed as to the need for a resolu-
tion, relating to conversion of rental property to condominium form
of ownership. It was determined that this item be held for reconvened
meeting, he said, but the Legislature has taken action, and the bill
has been signed. He requested that the item be removed from the
agenda.
C/M Disraelly MOVED to remove Item #56 "off the table", and to DENY
its approval, and C/W Kelch SECONDED.
VOTE: ALL VOTED AYE.
GENERAL ADMINISTRATIVE/FINANCIAL
8. Alexander Grant & Co. - Discussion and possible action on:
a) Audit 1979/80 Report
b) Special Audit 1979/80 FY
SYNOPSIS OF ACTION: Tabled to 5/14/80 Meeting
Mr. Birken said that he would request tabling of this item. He also
advised of a discussion held with First Boston, with a request for
a "comfort letter" from the auditor, which would indicate that figures
were reviewed by the auditors, that were prepared by the Finance Depart-
ment. These figures concerned revenues, expenditures and net revenues
for the first six months of operation of the utility. He further
stated that since writing a memo to Council this morning, a discussion
was held with Mr. Sanchez, the Manager of the Tamarac project audit,
who indicated that they could not provide the "comfort letter". It
was noted by Mr. Sanchez that an audit might be necessary, and his
partners were not available for a proper response, but requested that
the item be held for the next regular meeting of Council.
The City Attorney stated that it was Mr. Tilghman's opinion that an
Tape audit was recommended, but First Boston did not insist on this.
Side
#2 C/M Disraelly MOVED to table this item to the next regular meeting,
and C/W Kelch SECONDED.
VOTE: C/W Kelch
- Aye
C/M Zemel
-- Aye
C/M Disraelly
- Aye
V/M Massaro
- Aye
Mayor Falck
- Aye
Mr. Birken indicated that Mr. Emmer was not available, because he
was in Palm Beach. He also stated that Mr.Sanchez could not promise
whether Alexander Grant company policy would permit a "comfort letter"
without an audit. He said that a determination would be submitted to
the City as quickly as possible, either late today or tomorrow.
COMMUNITY DEVELOPMENT
44. Spring Lake -- Discussion and possible action on:
a) Agreement
b) Partial Release of Certificates of Occupancy
SYNOPSIS OF ACTION: (See pages 1 & 2)
b) V/M Massaro advised that she called Chicago, and also attempted
to contact Mr. Tralins, who was not available until 7:00 or 8:00
P.M. this evening. His Secretary indicated to her that she was
not aware of receiving documents relating to Spring Lake I, on
legal description and easements. She further added that Mr.Gluth
will be contacting her in the morning, and requested that she be
permitted to follow-up on this item, due to the approaching rainy
-5-
5/6/80
Recon. 4/30/80
mr/
season, and the problems that could be involved. The Vice -Mayor
felt that Julian Bryan or Victor DeSousa should ascertain the
location of the documents from Miles Tralins, as related to the
legal description and the easement itself.
She felt that her previous suggestion be instituted, that four
(4) C.O.s be allotted at the proper time, when they are ready for
final inspection. This, she said, would enable them to go forward
until the 5/14/80 meeting, and so MOVED, with a SECOND by C/W Kelch.
The following dates for release of the C.O.s are; 5/8 - 1; 5/9 -2;
and 5/26 - 1, which totals to four (4).
VOTE: ALL VOTED AYE.
V/M Massaro said that she received a phone call from Tony Nolan, and felt
that it was urgent, and involved Infiltration, which should be AGENDIZED
BY CONSENT.
64. Infiltration - Pump Station #33 and #18.
SYNOPSIS OF ACTION: AGENDIZED BY CONSENT
City Manager to submit a u l report.
V/M Massaro MOVED to AGENDIZE BY CONSENT, the item of Infiltration,
because of priority, and C/W Kelch SECONDED.
VOTE: ALL VOTED AYE.
V/M Massaro indicated that Mr. Nolan determined that Pump Station #33
is #1 priority for correcting the infiltration, due to 600,000 gallons
per day; also, Pump Station #18 has 500,000 gallons per day, and af-
fects Concord I and II, which is priority #2. She further added that
1,100,000 gallons per day were being needlessly pumped.
The Vice -Mayor said that Pump Station #18 was pumping steadily for
24 1/2 hours; and it was determined that it should not operate more than
10 hours per day. She stated that once the infiltration has been cor-
rected, there would still be a problem with Pump Station #18, which
would require upgrading.
Mr. Gross expected to have a full report on Wednesday, May 7th, after
a meeting at 8:00 A.M., with Tony Nolan, Mr. Keating, and Mayor Falck,!.
on the total operation.
Mr. Keating said the location of Pump Station #33 was on 80th Street,
between Westwood 5 and 5A, and was just west of 103rd Avenue; with
Pump Station #18 being on Lagos DeCampo, on the west side of Sand
Pebbles.
V/M Massaro felt it was quite important to HLR, because of a commitment
to Concord II, which is the Shell property, and would affect the closing.
She said that HLR would require the cost of the off -.site improvements.
Mr. Keating advised through Per. Nolan, that an estimated 200,000 gallons
per day of infiltration has been eliminated. He indicated that some
work has been accomplished on Stations #18 and #33, with larger leaks
having been repaired, but smaller leaks will be handled.
Mr. Gross said that everything was being done to reduce the major flow
of water into the plant, in order to close one plant, for evaluation.
GENERAL ADMINISTRATIVE/FINANCIAL
7. City Hall Space -- Report by City Manager - Discussion and possible
action on plan to provide additional space for administrative depart-
ments.
SYNOPSIS OF ACTION: City Manager reported on
temporary measures, with possibility of a second
trailer; Competitive Negotiations Act timetable to
be researched.
Mr. Gross said that Council should be in receipt of a memo from
Mrs.Stuurmans, as to an immediate solution for temporary space.
-6- 5/6/80
Recon. 4/30/80
mr/
r
FI
He said that V/M Massaro suggested the use of the West Committee Room,
in order to enlarge the engineering facilities of the City. The City
Manager requested Council's approval for the Consumer Affairs Board
and the AMVETS to relocate to the Utility Building, where there was
adequate parking and a reception area.
V/M Massaro felt that the Utility Building would be appropriate for
use by the AMVETS, but said that the Consumer Affairs Board was very
flexible, and will vacate the room, if necessary.
Mayor Falck said that space is desperately needed for the Purchasing
Agent in the Finance Department, and felt he could be moved into the
City Manager area. Thus, the insurance operation could be put into the
Personnel Department, with engineering going into the West Committee
Room.
Mr. Gross said that additional space was being suggested, by using a
trailer on the outside of the building, for office and committee space.
Mayor Falck felt that space should be provided temporarily, until a
determination is made for construction of a building for the Police
Department, or a new City Hall building. He felt that the City
Manager should be instructed to provide adequate space at this time,
and consideration of a trailer on the west side of the City Hall build-
ing.
C/M Zemel MOVED that the City Manager explore the possibilities of
space, and V/M Massaro SECONDED.
VOTE: ALL VOTED AYE.
Mr. Gross referenced his memo of May 5, 1980, as to future expansion
plans, where three possibilities were indicated; 1) building a new
City Hall, at a cost of approximately $2,500,000, on the site next
to Fire Station No. 1. The present City Hall would be renovated
in order to expand the Police Department, at a cost of $50,000.00;
2) construction of a Police Facility, adjacent to Fire Station #1,
at a cost of $900,000.00 to $1,500,000.00 - also renovating the
present City Hall Building to expand offices - $50,000.00; 3) con-
struction of a new Police Station on the lot just south of the
present City Hall area, which will be purchased within the next 30
days. The cost of this building, will be equal to the bottom floor
of the current building, he said, at a cost of $500,000.00; with
renovation of the present City Hall building, at a cost of $50,000.00.
He felt that Item #3 was the least expensive, and would be adequate
for five to ten years, but would still not permit adequate public
rooms which are constantly required.
He further added that $50,000.00 was noted in the budget for archi-
teC_tural drawings to be drawn, for any of the suggested projects.
C/M_Disraelly felt that the present City Hall could not be adequate,
especially with consideration to the various departments, and the
necessary space. He said that the Personnel Department requires.
an interview room, screening area and space for applicants to complete
forms; the Finance Department is cramped, and additional personnel
will not have desk space. He said that by bringing the Utility program
in, it would require more computer space. C/M Disraelly said that a
new facility for the Police Department would permit additional space
for the Building Department, on the south side, and Engineering could
use the northern portion of the Police Department. But, he felt there
would not be adequate meeting rooms, but the present City Hall could
be used as a Police Station, with a portion of the second floor being
occupied by the Recreation Department.
He referred to the memos submitted to Council, and said the cost for
renovation of this building for expansion of the Police Department,
would be $50,000.00. The same cost, he said, was projected to renovate
the City Hall, and would not permit any space to be left. He stated
that a new City Hall would cost approximately $2,500,000.00 versus
$1,500,000.00 for a new Police Department, and said that the net cost
of the City Hall versus the Police Department, would be $1,000,000.00.
-7- 5/6/80
Recon. 4/30/80
mr/
� � r
C/M Disraelly said that one building or the other is a necessity,
and for the difference of that $1,000,000.00, the City would have
proper offices for the legislative personnel, proper facilities for
the City Manager's office, good area for the City Attorney and his
Secretary, with proper filing space, and library. Also, every other
department would have the space needed, in order to adequately work.
C/M Disraelly said that previously Dick Rubin, the City Planner,
supplied the amount of square footage for each department, which he
would reference.
C/M Disraelly said that a new Police Station versus a new City Hall,
should be noted as $1,000,000.00 as the difference, by using the out-
side figure, and is the item to be considered. With such considera-
tion, the Police Department would have adequate room, and expansion,
of the entire main floor, but moving them next door, would not allow
enough space for all the City Hall departments.
C/W Kelch concurred, and felt that emphasis should be made on a new
City Hall building, and said it should be addressed at this time.
C/M Disraelly said committee rooms would be adequate, and also an
assembly area could be instituted within the same complex.
Mr. Gross indicated the selection of an architect would be handled
primarily, and the amount of monies to be used would require refer-
endum.
Mayor Falck felt that workshops should be scheduled, in order to permit
adequate discussion and input, and assist in the establishment of
target dates.
V/M Massaro felt this should be advertised, with input to be received
from the public, prior to the hiring of an architect.
Mr. Gross further advised that under the Competitive Negotiations
Act a timetable will be required for the hiring of an architect. He
felt that the referendum could be held during the September, November
or March elections, which would avoid additional cost to the City for
a special referendum.
Mrs. Stuurmans advised that $50,000.00 has been allotted for the
Architect Plan in the Capital Reserve portion of the General Fund
Budget for this fiscal year.
MEETING WAS ADJOURNED AT 5:45 P.M.
ATTEST;
ASSS'T. CITY CLERK
This public document was promulgated at a cost of $ or
$3.07/ per copy, to inform the general public and public officers
and employees about recent opinions and considerations by the City
Council of the City of Tamarac.
APPROVED BY
CITY COUNCIL ON F M)
--8- 5/6/80
Recon. 4/30/80
mr/
J