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HomeMy WebLinkAbout1983-11-21 - City Commission Reconvened Regular Meeting MinutesMAIL REPLY TO: P.O. BOX 25010 TAMARAC. FLORIDA 33320 5811 NORTHWEST 88TH AVENUE TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 November 14, 1983 RECONVENED MEETING CITY COUNCIL CITY OF TAMARAC, FLORIDA There will be a Reconvened City Council Meeting on Thursday, November 17, 1983 at 11:30 A.M. in the West Conference Roam at City Hall, 5811 N. W. 88th Avenue, Tamarac, Florida. The items remaining from the Council Agenda of November 9, 1983, to be con- sidered are as follows: 24. Ambassador Sa s & Loan - Discussion and possible actioh'on b Lan Plan. an. 34. F & R Builders - Request for Meter - Discussion and possible action. r 37. Woodmont Tract 54 - Warranty Bond - T . Reso. # 2922 - Dis- cussion and possible action on disposition of a warranty bond posted for public improvements. 38. Fairways III - Warranty Bond - Temp. Reso. # 2923 - Discussion and possible action on disposition of a warranty bond posted for public improvements. City Council may consider such other business as may come before it. The Public is invited to attend. Pursuant toSewtion 286.0105, Fiorida Stat0es If a person dacidei to appeal .any df-,65ion made by the city Councii with respect to any mattar considered at suchi meeting or tjearing, 41e will noel a regard a4 the, proceeding; and for such pui pose, he may reed to ensure that a verbibm I scord inciudes the testimony and evidence upon which the appeal is to be based. Carol A. Evans Assistant City Clerk "An Equal Opportunity Employer" 5811 NORTHWEST 88"rH AVENUE-'AMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 MAIL REPLY TO: P.O, BOX 25010 November 17, 1983 TAMARAC. FLORIDA 33320 NOTICE CANCELLATION OF RECONVENE MEETING OF CITY COUNCIL OF TAMARAC, FLORiDA Please be advised that the Reconvened City Council Meeting scheduled Nov 17, 1983, to be held at 11:30 AM in the West Conference Room at City Hall, 5811 N.W. 88th Avenue, Tamarac, Florida has been cancelled. The Meeting has been rescheduled to be held on Monday, November 21, 1983 at 9:30 A.M. in the West Conference Roam at City Hall. Carol A. Evans Assistant City Clerk "An Equal Opportunity Employer" CITY OF TAMARAC, FLORIDA RECONVENED CITY COUNCIL MEETING November 21, 1983 (from November 14, 1983) CALL TO ORDER: Mayor Falck called the Reconvened Council Meeting to order on Monday, November 21, 1983 at 9:30 A.M. in the West Conference Room. ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman David E. Krantz Councilman Jack Stelzer ABSENT AND EXCUSED ALSO PRESENT Councilman Philip B. Kravitz Laura Z. Stuurmans, City Manager Jon M. Henning, City Attorney Patricia Marcurio, Secretary Mayor Falck read the call into the record. 34. F & R Builders - Request for Meter - Discussion and possible action. SYNOPSIS OF ACTION: APPROVED as conditioned. Jon Henning said he and the Vice Mayor have been working with members of Lennar to clarify the Water and Sewer Agreement that is going along With their already approved site plan for Ashmont. Lennar is seeking meters for the non-residential portions of this development, which is the pool, cabana and the guardhouse. He said under the original agreement, F & R paid for 75 units @ 1 ERC per unit @ $1,000 per ERC = $75,000 minus the Marmon contributions and the net payment to the City was $34,350 made one year ago. He said Lennar is pro- posing to purchase all the ERCs needed for the area which they have delineated as Phase 1 on the map and Marty Riefs, representing Lennar Homes, submitted the following checks: 21-1/3 ERC x $1,530 = $32,640 less credit $17,344 = $15,296.00 10 ERC x $1,530 = $15,300 less credit $8,130 - 7,170.00 1 ERC = $1,530 less credit $542 (Guardhouse) = 988.00 2-1/2 ERCs (cabana and pool) - 2,470.00 TOTAL: $25,924.00 Mr. Henning said they will continue to pay interest on the remaining 168 units until they pay the contribution charge in full pursuant to the old agreement along with what will be in the amended agreement. He recommended they receive approval. V/M Massaro said the Finance Department is organizing their records to coincide with Council and the Engineering Department and she MOVED Lennar be allowed to receive one (1) commercial ERC for the guardhouse and two and one half (2-1/2) commercial ERCs for the pool and cabana. She said it will absolutely have no effect on the Water and Sewer Agreement as it is written and the amendment will not change the Water and Sewer Agreement as far as the guaranteed revenues and interest are concerned. She said they are now purchasing sufficient ERCs to allow them to do what they are asking and they will have a surplus. V/M Massaro said the meters to be issued are all subject to an agree- ment which will come to Council to be acted on at the 12/1/83 meeting. The MOTION was SECONDED by C/M Krantz. Mayor Falck asked Mr. Riefs since there will be only one meter for the two purposes, is there any possibility of this being changed in the future and Mr. Riefs said no. VOTE: ALL VOTED AYE 11/21/83 /pm 24. Ambassador Savings & Loan - Discussion and possible action on: b) Landscape Plan. SYNOPSIS OF ACTION: APPROVED as conditioned. V/M Massaro MOVED APPROVAL of the Landscape Plan as submitted, SECONDED by C/M Krantz. C/M Stelzer said there was some question about the irrigation being rust free and he asked where this was shown on the plan. V/M Massaro added to her MOTION that in the Plant Key, the number of trees should be indicated in all areas and that the irrigation will be rust free. VOTE: ALL VOTED AYE 37. Woodmont Tract 54 - Warrant Bond - Tem . Reso. #2922 - Dis- cussion and possible action on disposition of a warranty bond posted for public improvements. SYNOPSIS OF ACTION: APPROVED, then reconsidered. (See Below). Jon Henning read the Resolution by title and V/M Massaro said Council has received a memo from the Finance Department indicating that the payment due has been made and she MOVED APPROVAL of Temp. Reso. #2922, SECONDED by C/M Krantz. VnTF- ALL VOTED AYE 38. Fairways III - Warranty Bond - Temp. Reso. #2923 - Discussion and public improvements. on disposition of p p a warranty bond posted SYNOPSIS OF ACTION: (See Page 3). Jon Henning read the Resolution by title and V/M Massaro said they paid the amount that was in arrears and since then there is a small amount currently owed and she MOVED the warranty bond be released, APPROVING Temp. Reso._#2923 and the Finance Department is to follow this up. If this is not paid within the number of days allowed, a notice is to be sent, SECONDED by C/M Krantz. C/M Stelzer asked if these repairs have been completed since they have no notification of this. The City Engineer said his Department inspected the property on 11/18/83 and there was still outstanding work to be done on this. He said his continuing recommendation is that the bond be called if the work is not completed on or before 11/28/83. 37. Woodmont Tract 54 - Warrant. Bond - Temp-. Reso. #2922 - Dis- cussion and possible action on disposition of a warranty bond posted for public improvements. SYNOPSIS OF ACTION: Reconsidered and RESOLUTION NO. R-83-, /■2 PASSEp. APPROVED. See Above). C/M Stelzer MOVED to reconsider Woodmont Tract 54 warranty bond, SECONDED by C/M Krantz. VOTE: C/M Stelzer Aye C/M Krantz Aye V/M Massaro Absent Mayor Falck Aye - 2 - 11/21/83 /pm Larry Keating said he would recommend that the bond be released if the work is completed by 11/22/83 or the bond be called if an extension is not received by 11/22/83 or an adequate cash bond received in an amount acceptable to the City Engineer in lieu of the extension of the performance bond or completion of the work. C/M Stelzer so MOVED. Mr. Henning recommended Ted. Reso. #2922, Section 2, where it says "date" adding ", or if an adequate cash bond is not received subject to approval of the City Engineer". The Motion was SECONDED by C/M Krantz. VOTE: ALL, VOTED AYE 38. Fairways III - Warrant, Bond - Temp. ^Reso_ #2923 - Discussion and possible action on disposition of a warranty bond posted for public improvements. SYNOPSIS OF ACTION: (See Page 2). RESOLUTION NO. R-83-_-�; /3 PASSED. APPROVED Mr. Henning said if Council wishes to add an amendment to Section 2 of Temp. Reso. #2923 to add after "date, or if an adequate cash bond is not received subject to the approval of the City Engineer" Mr. Keating said he would rather not add that Section since the problem is an underground problem and it is very difficult to estimate the cost and he recommended the Resolution be passed as is. C/M Stelzer so MOVED, SECONDED by C/M Krantz. VOTE: ALL VOTED AYE Mayor Falck adjourned the meeting at 10:30 A.M. MAYOR ATTEST: A ISTANT CITY CLERK This public document was promulgated at a cost of $` a or $ /. ?9 per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. -3- CITY OF TAMAR C APPR VED AT MEETING QF City Clerk 11/21/83 /pm ATTACMENT #1 (Page 1) .N PTO: Council CC: City Manager City Attorney Steve Wood Judy Deutsch OFFICE COMMUNICATION RE: Pension Ordinance -- Temp. 1023 The purpose of this Ordinance is three -fold. I will discuss each by Section, as follows: SECTION 1 -- The "Plan Year" is being changed from June 1 through May 31 to Octobez 1 through September 30. This will tie in with the City's fiscal year and should enable more accurate budgeting and administration. THERE WILL BE'NO ADVERSE FINANCIAL EFFECT ON THE CITY BY MAKING THIS CHANGE. SECTION 2 -- The normal retirement date for Police and Fire is being changed from 60th birthday to 57th birthday for Police and from 60th birthday to 55th birthday for Fire. The additional cost of these changes will be paid for by refund payment, received from the State of Florida under Chapters 175 and 185. THERE WILL BE NO ADDITIONAL COST TO THE CITY FOR THESE CHANGES. SECTION 3 -- Contributions for Police and Fire are being increased from I per cent of regular pay to 5 per cent of regular pay. These additional contributions will provide the additional benefits as described under Section 4 below. THERE WILL BE NO ADDITIONAL COST TO THE CITY FOR THESE INCREASED BENEFITS. SECTION 4 -- The monthly retirement benefit for Police will be increased from 1� per cent of average monthly earnings to 1 3/4 per cent of average monthly earn- ings and for Fire the retirement benefits will be increased from 1� per cent of average monthly earnings to 21 per cent of average monthly earnings. The cost of these additional benefits will be paid for by the Police and Fire as discussed in Section 3 above. THERE WILL BE NO ADDITIONAL COST TO THE CITY AS A RESULT OF THESE INCREASES, SECTION 5 -- This is a housekeeping item and is eliminating the term "Medical Board". Former City Attorney, Arthur Birken, felt this provision should be cor- rected when the ordinance was revised. The second part of this Section is designed to offer employment to disabled employe anywhere in the City Administration rather than limiting these employment oppor- tunities to the department where the employee worked at the time of his disability. In my opinion this is a decided benefit to the plan. SECTION 6 -- This, in my opinion, is also a housekeeping item. Arthur Birken brought this to the attention of the Administrative Board. It was his feeling that without this amendment the Administrative Board would need to appoint a Medical Review Board to review all cases whereas the Administrative Board might want to establish a Medical Review Board only in certain special cases. SECTION 7 -- The same reasoning as described in Section 6 would prevail. Both of these sections, in my opinion, are "housekeeping" items and could be of definite benefit to the plan. SECTIONS 8 and 9 -- These are routine. 11/14/83 ATTACHME14T # 1 (Page 2 ) SHITION 10 -- I believe that increased contributions should be effective October , 1983 so that they will tie in with the "Plan Year" as described in Section 1. Finance should work out the details so that these contributions can be made up as quickly as possible and before year end. The benefits should be effictive January 1, 1983 which was the date originally pro posed. This will require a one-time contribution by the City of $1712.15. In addition, the Unfunded Liability which is payable over a period of O be increased by $38,647.88. In my opinion this amount of $ g 6 3 years would pletely paid off in a period of five years from the funds received8$romothe State of Florida under Chapters 175 and 185. Our contributions from Chapters 175 and 185 are exceeding our estimates by a con- siderable amount. Hence the lowering of the retirement ages for police and Fire as described earlier in this memorandum. As time goes by the City continues we will be able to fund these changes with plentynofgroomhtonspare. The City will not be required to increase its contributions to the plan as a result of these proposed modifications. In fact, our attention has been called by the State that the City has not been utilizing the 175 and 185 funds as pre- scribed by law. We have been working on these changes for the past two years and if the proposal is adopted as recommended we should be in full compliance. I would like to point out that the numbers regarding these changes have been developed by our Actuaries. Of course, should there be any deterioration in the funding or in the employee contributions at anytime in the future, Council has the right to review the Pension Plan and to make any further changes or modificatic as may then be required. Our Pension Plan is any changes in the future. and the changes implemented F. on a very good financial I strongly recommend that s quickly s possible. W Nov. 13K1983 or 9 3� basis and I do not anticipate the proposals be adopted 11/14/83