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HomeMy WebLinkAbout1982-09-22 - City Commission Special Meeting MinutesCITY OF TAMARAC, FLORIDA SPECIAL MEETING PUBLIC HEARING BUDGET - FY 1982/83 SEPTEMBER 22, 1982 CALL TO ORDER: Mayor Falck called the Special Meeting, Public Hearing to order on Wednesday, September 22, 1982 at 5:30 P.M. in the Council Chambers. 1' ROLL CALL: PRESENT: Mayor Walter W. Falck Vice Mayor Helen Massaro Councilman Irving M. Disraelly Councilman Philip B. Kravitz Councilman David E. Krantz ALSO PRESENT: Laura Z. Stuurmans, City Manager Jon M. Henning, City Attorney Steve Wood, Finance Director Carol A. Evans, Assistant City Clerk Mayor Falck read the Notice of the Public. Hearing. The purpose of this meeting is to establish a tentative General Fund Budget for Fiscal Year 1982/83. 1. Establish Tentative General Fund Budget - FY - 82/83 - Tem .Ord.#1000- Discussion and possible action. SYNOPSIS OF ACTION: APPROVED ORDINANCE NO. 0 - —,!j ,,`PASSED. Temp. Ord. #1000 on second and final reading as amended. Jon Henning read the Ordinance by title. C/M Kravitz said he was requested to send copies of the minutes of the Welcoming Committee to Council and he did so and he suggested that the budget be increased so that no outside funds would be necessary for that committee. He said there is a balance of approximately $180 which would go into the City funds at the end of this month and he requested an additional $700 for the full year. C/M Kravitz said he has received several communications with the Building Department and he is unsatisfied with the responses he has received. He requested more input on this item. He questioned the Chief Building Official's request for an additional $1,300 for funding educational purposes and the City Manager said she does not feel this amount is necessary. He suggested Council give consideration to the memo of 9/17/82 from the Chief Building Official on the education fund increase. The City Manager said that as of 8/31/82 in the Education Account, the Building Department expenditures out of the $1,000 that they received last year, an amount of $55 has been spent. She said the other account was Meetings and Seminars and they had almost expended that to the amount of $600 and this amount is proposed in the budget now. C/M Kravitz MOVED that the budget be increased on the Welcoming Committee from $200 to $700 for the year. C/M Kravitz added to the MOTION, to be taken out of Contingency Fund and to reduce the Contingency Fund to $199,500. SECONDED by C/M Krantz. VOTE: ALL VOTED AYE C/M Kravitz MOVED that the Building Department account be increased $1,000 and C/M Disraelly said this decision should be made by the City Manager. The Motion died for want of a SECOND. 1 _ 9/22/82 /pm Mayor Falck opened the Public Hearing. Ray Munitz said his concern was mainly with the Unappropriated Reserve. He said the source of the informa- fior` on the numbers that he will be using are the Auditor's Report of 9/30/82, the printout that all members of Council had received dated 7/31/82 and the printout of 8/31/82 and a memo which Mr.Wood gave him which projected through the end -of FY 9/30/82. Mr. Munitz said the Auditor's Report indicates an Unappropriated Reserve of $2,507,000 and the printout of 9/30/82 starts with $2,395.000.He asked Steve Wood to explain the difference of $112,000 and Steve Wood said there was a budget amendment made in November of last year which took the money from Appropriated Fund Balance and put it into the accounts for the encumbrances that were carried forward into this fiscal year. Steve Wood said the budget was amended by Council action in November and the total budget was increased by $112,000 from Fund Balance for the current year; as amended, the budget is $8,293,934 including the $112,000. Mr. Munitz said the next item is the amount of disbursements, according to the printout of 7/31/82, the total was $5,919,000 and, per the printout of 8/31/82, it was $6,487,000 or increased by $568,000 in disbursements for the month of August. He said he then went to Steve Wood's figure of $7,347,000, which is the projection of disbursements for the month of Sep- tember only. Steve Wood said one of the things that must be taken into account is the accrual of the payroll that will not be in the projection that the computer makes but will be accrued and become an expenditure this fiscal year. Steve Wood said this is in addition to the encumbrances and the payroll accrual for the end of this fiscal year. He said the accrual will be $185,000 for payroll and there are three payrolls for September as well as one that will be accrued which is about 90% of that $185,000. He said the money that was budgeted in the General Fund was not expensed since the last Council meeting and the Council, by Council action, transferred those funds to the Drainage Improvement Fund and this becomes an expenditure of the General Fund, a receipt of the Drainage Improvement Fund. Mr. Munitz said that after using $1,760,000 approximately for the current years budget, there will be a reserve of $600,000 unappropriated reserve. He asked Steve Wood for his definition of the word "encumbrance" which. amount was $186,000. Steve Wood said the encumbrances outstanding is primarily a term used in municipal accounting which means there has been an issuance of a Purchase Order but the goods or services have not been received. He said the $186,000 figure .is the outstanding encumbrance as of 8/31/82. Melanie Reynolds asked what the difference was between appropriated and unappropriated fund balances? Steve Wood said at the end of any fiscal period there is a number on the balance sheet called Fund Balance, of that amount the City can take from what is left there and use some of those funds to offset the cost of the next year's budget. Mr. Wood said Unappropriated Funds are what the City Council did not take of that original amount that was left to use for the ensuing year's expenditures. Mayor Falck closed the Public Hearing with no further response and C/M Disraelly MOVED the ADOPTION of Temp. OEd. #1000 adopting the annual Fund Budget with the line items as amended this date on second and final reading and the total is $8,625,639.83 adopting the millage rate of 3.303 per thousand dollars of assessed value which was adopted by Temp. Reso. #2446 at a Public Hearing held on 9/13/82. SECONDED by V/M Massaro. VOTE: ALL VOTED AYE 2 ` 9/22/82 /pm Mayor Falck adjourned the meeting at 6:15 P.M. MAYO ATTEST: ASSISTANT CITY CLERK ��; This public document was promulgated at a cost of $ �µ:.�_ , . ,..? �., or $ per copy, to inform the general public and public officers and employees about recent opinions and considerations by the City Council of the City of Tamarac. - 3 - 9/22/82 /Pm APPROVED B CITY COUNCIL ON dxle-tz'