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HomeMy WebLinkAbout2017-12-13 - City Commission NW Council of Elected Officials Meeting MinutesNW Council of Elected Officials October 9, 2017 Meeting Colony West Country Club 6800 NW 880' Avenue Tamarac, Florida Mayor Harry Dressler was delayed due to an earlier commitment and Lauderhill Mayor Richard Kaplan proceeded to call the meeting of the NW Council of Elected Officials to order at 12:30 p.m. on Monday, October 9, 2017, at Colony West Country Club, 6800 NW 881 Avenue, Tamarac, FL 33321. PRESENT: City of Tamarac: Mayor Harry Dressler (arrived at 12:44 p.m.), Vice Mayor Deborah Placko and Commissioner Julie Fishman. City of Coconut Creek: Commissioner Sandy Welch City of Coral Springs: Commissioner Joy Carter and Commissioner Lou Cimaglia City of Lauderdale Lakes: Mayor Hazelle Rogers, Vice Mayor Veronica Phillips and Commissioner Beverly Williams City of Lauderhill: Mayor Richard Kaplan and Commissioner Howard Berger City of Margate: Vice Mayor Arlene R. Schwartz, Commissioner Anthony Caggiano, Commissioner JoAnne Simone and Commissioner Lesa Peerman City of North Lauderdale: Mayor Jack Brady, Commissioner Jerry Graziose, Commissioner Samson Borgelin City of Parkland: Mayor Christine Hunschofsky, Commissioner Grace Solomon and Commissioner Bob Mayersohn ALSO PRESENT: City of Tamarac: City Clerk Patricia Teufel, Assistant City Clerk Lillian Pabon and Administrative Coordinator Mildred Velasquez The following meeting summary was courteously provided by Coral Springs Commissioner Joy Carter until City Clerk Teufel and Assistant City Clerk Pabon arrived to the meeting in progress at 12:44 p.m. 1. APPROVAL OF THE MINUTES Commissioner Lesa Peerman seconded by Commissioner Veronica Phillips moved for the approval of the minutes of the May 8, 2017 NW Council of Elected Officials meeting. There were no changes or corrections to the minutes. 2. OLD BUSINESS: There was no Old Business 3. NEW BUSINESS: Promotion of Other Cities Events City of Lauderdale Lakes Mayor Hazelle Rogers called for discussion on how Hurricane Irma was handled and how ALF's in Cities handled connections/contracts and operations for storm safety. Most Cities visited or called facilities. Request was made for an Agenda Item at the next meeting regarding "Generators" as a Resolution by NWCEO. What should be required or penalties for lack of enforcement. October 9, 2017 Revised 12/13/17 NW Council of Elected Officials Page 1 of 3 Discussion by City of Lauderhill Mayor Richard Kaplan regarding where power was not available (even with underground utilities) and what was or are consistent failures in cities to address with FPL, and on stopping future failures. City of Tamarac Mayor Harry Dressler arrived at 12:44 p.m. and resumed the meeting discussion regarding Hurricane Irma in relation to private communities and price gouging by Debris contractors. North Lauderdale Commissioner Jerry Graziose discussed FEMA Reimbursement Process Guidelines Manual, pages 55 — 56, that refers to private properties and things Cities can do if the debris is not picked up. Commissioner Graziose also mentioned gated communities, mobile home parks, golf courses and condominiums are not approved for reimbursement because those facilities are supposed to have a contract with agencies to pick up the debris. Commissioner Graziose continued discussion adding that the guidelines provide steps to follow, and if all necessary documentation is received will be reviewed and considered by the agency. Mayor Dressler said maybe the Broward League of Cities, the Florida League of Cities and the National League of Cities should consider this issue legislatively relieving the impact on the cities. Lauderdale Lakes Mayor Hazelle Rogers asked North Lauderdale Commissioner Graziose about the use of a consultant. Commissioner Graziose responded that after hurricane Wilma, FEMA has changed the rules for the next declared emergency to have consultant fees reimbursable. Mayor Rogers asked if any city, in addition to the main debris removal contractor, has a sub -contractor as part of the contract. Commissioner Graziose provided information on the daily reporting operations in his City. Mayor Harry Dressler provided an update of City of Tamarac's collection to date to be 50,000 cubic yards, amounting to a third of the total collection surveyed which may not include private communities and asked for feedback from other officials. North Lauderdale Commissioner Graziose said the City's initial survey was between 61,000 to 65,000 cubic yards, starting October 1, with trucks coming from Michigan, and that the City is divided into 25 zones. North Lauderdale Mayor Jack Brady added that as collection is done by zones, some debris collections are done on the outer side of the City and others on the center of the City. City of Lauderhill Mayor Richard Kaplan said the City's schedule is divided in two groups and noted the difference of the debris collected after hurricane Wilma was more construction debris than vegetation debris. Roofs were beyond their useful life while the debris collected after hurricane Irma has more vegetation debris than construction debris because roofs were repaired 10 years ago and have a life expectancy of at least another 15 years. City of Margate Vice Mayor Arlene Schwartz spoke about contract re -negotiations under duress and spoke about having the League of Cities hire one lawyer to defend anyone finding themselves in this predicament. Discussion ensued. City of Coconut Creek Commissioner Sandy Welch spoke about debris removal on City streets from North to South and on Private Streets East to West. She asked North Lauderdale Commissioner Jerry Graziose if having all necessary documents was not enough for _ reimbursement. Commissioner Graziose responded it is important for whoever handles complaints and documentation to have a consultant with FEMA experience and have a FEMA October 9, 2017 Revised 12/13/17 NW Council of Elected Officials Page 2 of 3 approved management plan. Commissioner Graziose continued discussion on debris cleanup coordination related to logging information, notices and Robo-Calls helps with FEMA reimbursement process approval. City of Margate Commissioner Anthony Caggiano discussed the issue of co -mingled debris collection. Discussion followed. City of Parkland Commissioner Bob Mayersohn said that at the next Broward League of Cities' meeting there will be a debriefing covering information discussed today and encouraged all cities to attend. City of Tamarac Mayor Harry Dressler spoke about debris bags stating the bags must be of recognizable contents or they will not be picked up. Lauderdale Lakes Mayor Hazelle Rogers noted the State House has convened a Hurricane Disaster Committee that is coming through Broward the first week of November and suggested Broward League of Cities knows this information. She also commented on the issue of working in zones by other municipalities, suggesting if using zone numbers, the process should be coordinated so that it does not always start at zone 1. City of Tamarac Mayor Dressler spoke about his experience regarding his home debris pickup. City of North Lauderdale Mayor Jack Brady said when he receives a -mails he then forwards the e-mail to City Staff. Additional discussion on debris pickup by contractors continued. City of Tamarac Vice Mayor Placko left the meeting at 1:14 p.m City of Tamarac Mayor Dressler said a majority of people in Tamarac feel the City has done a good job. He suggested brain -storming sessions should be held post hurricane period to discuss collected information and how it will help in the future. City of Coral Springs Commissioner Lou Cimaglia announced the City's Opioid Task Force next meeting is on Wednesday, October 11, 2017, at 6:30 p.m., at the City of Coral Springs Public Safety Building. He invited all to attend the meeting. OTHER NEW BUSINESS: There being no further business to come before the NW Council of Elected Officials, City of Tamarac Mayor Harry Dressler thanked all for their patience and for attending the meeting. Mayor Dressler adjourned the meeting at 1:20 p.m. Lillian Pabon, MBA, CMC Assistant City Clerk October 9, 2017 Revised 12/13/17 NW Council of Elected Officials Page 3 of 3 No Text o` t,➢OgtE uKEs NORTHWEST COUNCIL OF ELECTED OFFICIALS November 13, 2017 Lakes Ballroom and Restaurant — Conference Room 4326 N. State Road 7 Mayor Hazelle Rogers called the meeting of the Northwest Council of Elected Officials to order at 12:00 p.m. on Monday, November 13, 2017, at Lakes Ballroom and Restaurant, 4326 N. State Road 7, Lauderdale Lakes, FI 33319. Present: City of Coral Springs Commissioner Joy Carter City of Lauderdale Lakes Mayor Hazelle Rogers Vice Mayor Veronica Edwards Phillips City of Lauderhill Vice Mayor Ken Thurston City of Margate Vice Mayor Arlene Schwartz Commissioner Lesa Peerman Commissioner Anthony Caggiano City of North Lauderdale Mayor Jack Brady Commissioner Jerry Graziose Commissioner Samson Borgelin City of Parkland Mayor Christine Hunschofsky Deputy Vice Mayor Ken Cutler Commissioner Bob Mayersohn City Sunrise Commissioner Mark Douglas Also present: Phil Alleyne, City Manager Susan Gooding Liburd, Financial Services Director Gary Rogers, CRA Executive Director Celestine Dunmore, Economic Development Manager Sharon Houslin, City Clerk Lolita Codrington, Legislative Assistant Allison Stettner, FDOT Andrew Velasquez, FDOT Vice Mayor Veronica Edwards Phillips offered prayers prior to the commencement of the meeting. 1. Call to Order Mayor Hazelle Rogers welcomed all present and provided comments in regard to the November 11, 2017 Veterans Day Celebrations. 2. Self -Introductions Subsequent to the approval of minutes Mayor Rogers requested self -introductions. Mayor Rogers thanked everyone for coming. 3. Aporoval of Minutes Commissioner Less Peerman made a motion to approve the October 9, 2017 NWCEO Meeting Minutes. Commissioner Samson Borgelin seconded that motion. The minutes were approved after a correction of title and spelling of name by City of Parkland Commissioner Bob Mayersohn. (change "Mayor Bob Meyerson" to "Commissioner Bob Mayersohn"). 4. Speakers Mayor Rogers provided comments on the 3111 Avenue Corridor Improvement Project as follows: • Indicated that the issue at hand affected Cities such as Lauderhill, Oakland Park, Tamarac, Lauderdale Lakes and Unincorporated Broward County; • As a result of a meeting with Broward County, the County requested that the improvements include all the way south to Davie; • A tour was done on the 31" Avenue corridor, all the way down to 39'"; there are safety issues and other deficiencies; there are currently three schools and no sidewalks provided for children trying to use the roadway to get to schools, from Commercial Blvd all the way down to the corridor, Page 2 • Cities participating in the collaborative need to work with the county; believes more can be accomplished by using a regional approach. Mayor Rogers turned the floor over to Gary Rogers, Executive Director, City of Lauderdale Lakes Community Redevelopment Agency (CRA) An overview of the "NW 3111Avenue Collaborative" was provided and the following noted: • Planning for the N.W. 3111Avenue Collaborative began in 2015/6 based upon the City of Lauderdale Lakes leadership in the development of the SR7/US441 Corridor Planning Collaborative. • In 2001 the original CRA Plan was adopted for implementation. In 2004 the City completed the Charrette Master Plan and over the course of time, the CRA Plan has been updated three times, each time community preferences and projects were prioritized for budgeting and implementation. • Nearing the completion of her tenure as State Representative, in 2016, (now) Mayor Rogers secured funding in the amount of $1 million for the installation of sidewalks and other critically necessary pedestrian safety improvements on N.W. 3111 Avenue. The project is in design at this time for 2018 construction of traffic calming, public safety and features consistent with the Charrette model. • To get the N.W. 31"Avenue Corridor Collaborative underway in 2017, and at the behest of Mayor Rogers and in cooperation with other Mayors along the corridor, and members of those jurisdictions staff conducted a tour of the corridor; talked about the benefits of cities working together as a Collaborative. • Ultimately, the Cities of: Lauderhill, Ft. Lauderdale, Oakland Park, Lauderdale Lakes and Tamarac, joined Broward County staff, meeting throughout the Spring and Summer of 2017 with the support and participation of representatives from MPO, FDOT and other public and private entities, with the City of Lauderdale Lakes facilitating the collaborative corridor planning effort which continues on a regular basis, on -going at the MPO and through one-on-one work between each City and Broward County, to address the specific concerns of each city with the need for engineering and/or design interventions to improve the function and safety of N.W. 315' Avenue as a regional corridor of vital significance. City of North Lauderdale Commissioner Jerry Graziose, mentioned that as a result of the safety issues for children using the streets, the School Board of Broward County submitted a hazardous report to the State that outlines the number of children affected; the School Board now transports children using the schools on the 31"Avenue corridor until the issue is rectified. City of Parkland Mayor Christine Hunschofsky, referenced comments made at the end of last sessions by Gregg Stewart, MPO, regarding roadway funding requests that are taken to Tallahassee; "once approved, funding will be taken from your MPO budgets; if not approved but was already in the MPO budget, the funds still could not be used for at least one year". Page 3 Mayor Rogers responded, hence the reason Cities affected by the ongoing safety issues will collaborate and make it work. She thanked Gary Rogers for being the eyes, ears and voice in regard to the project. Allison Stettner, Turnpike Planning Manager — "Turnpike Interchange" provided a power point presentation on the Turnpike Interchange at Oakland Park Boulevard. Hard copies of the presentation were provided to attendees. Ms. Stettner provided a brief overview as follows: • Said the project has a long history; provided a brief history of all the previous studies dating as far back as 1999, with updates in 2001, 2006 and 2009; • Identified that one of the problems with this type of interchange is the number of signals which exasperate lots of traffic on Oakland park boulevard, resulting in a lot of local and regional concerns as to what it would mean to businesses; • Noted that Existing a.m. and p.m. traffic is very congested leading up to the turnpike; • Noted that FDOT met with the City of Lauderdale Lakes and City of Lauderhill since 2009, to talk about their interest in moving forward with the project; • Traffic will reach a balance, and shift as it flows along the new interchange; there will be a 5% reduction in traffic on State Road 7; • Now that the golf course on Rock Island Road is not being used there is a lot more opportunity for improvement in that area; FDOT is in the evaluation process with respect to the amount of property needed; • The conceptual study will go into procurement stage in February 2018, with notice to proceed in the spring of 2019; the projected time of completion is 20 years. In response to a question related to the Cypress interchange to include cities that are not within the Oakland Park jurisdiction such as North Lauderdale, Coral Springs and Coconut Creek, Ms. Stettner affirmed that work will also be done on that interchange; FDOT will come back and discuss the Cypress interchange at a separate meeting. In response to a question related to the acquisition of the Rock Island Golf Course as part of the Oakland Park interchange project, Ms. Stettner opined that this will assist with the evaluation process. In response to a question related to traffic issues on Sunrise heading north bound, Ms. Stettner indicated that discussion has moved up to Tallahassee; she will take comments back to FDOT Management. 5. Old Business Mayor Rogers said based on occurrences during Hurricane Irma in September, and regarding the administrative law issued by the State, she thought it necessary to acquire a lists of all nursing homes in Broward County; indicated that the State opined that all nursing homes must have generators; suggested the implementation of an incentive program to assist small business in purchasing generators in order to take care of seniors and persons in assisted living Page 4 facilities; said any questions or concerns regarding the Statewide law should be discussed at the next upcoming meeting that will be hosted by the City of Coral Springs. 6. New Business There being no further business, Mayor Hazelle Rogers thanked all for attending the meeting. Mayor Rogers adjourned the meeting at approximately 1:15 p.m. Lolita Codrington, Legislative Assistant Page 5 No Text