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HomeMy WebLinkAbout1984-09-25 - City Commission Special Budget Meeting Minutes5811 NORTHWEST 88TH AVENUE m TAMARAC, FLORIDA 33321 TELEPHONE (305) 722-5900 September 17, 1984 NOTICE OF BUDGET HEARINGS FISCAL YEAR 1984/85 Please be advised public hearings will be held by the City Council on Tuesday, September 25, 1984, at 7:30 P.M. in the Council Chambers of City Hall, 5811 Northwest 88 Avenue, Tamarac, Florida, on the following items: 1. Final Milla2e Rate - Temp. Reso. #3289 - Discussion and possible action to ratify Resolution 84-258 and confirming the final millage rate for the City of Tamarac for Fiscal Year 1984/85 at 2.48 malls ($2.48 per one thousand dollars ($1,000.00) assessed valuation). 2. Final General Fund Budget - Temp. Ord. 41132 - Discussion and possible action to adopt the final General Fund Budget not to exceed $9,950,695.00 for Fiscal Year 1984/85. Second Reading. 3. Tamarac Utilities East - Temp. Ord. #1130 - Discussion and possible action to adopt the Annual Tamarac Utilities East Fund Budget for Fiscal Year 1984/85. Second Reading. 4. Tamarac Utilities East - Temp. Reso. #3290 - Discussion and possible action to establish and otherwise modify utility rates and charges of customers east of State Road 7. 5. Tamarac Utilities West - Temp. Ord. #1.134 - Discussion and possible action to adopt the Annual Tamarac Utilities West Fund Budget for Fiscal Year 1984/85. Second Reading. 6. Special Funds - Temp. Ord. #1129 - Discussion and possible action to adopt the Police Education, Building Education, GOB 1975 Sinking, GOB 1984 Sinking, Drainage Improvement, Parks and Recreation, Street Resurfacing Phase II, Self -Insurance Collision, First Aid Claims, Capital Reserve, Central Data Processing Services, Central Purchasing/Stores, and Fleet Maintenance Fund Budgets for Fiscal Year 1984/85. Second Reading. 7. Federal Revenue Sharing Funds - Temp. Ord. #1131 - Discussion and possible action to adopt the Annual Federal Revenue Sharing Budget for the 16th Entitlement Period for Fiscal Year 1984/85. Second Reading. The City Council may consider and act upon such other business as may come before it. The public is invited to attend. Carol A. Evans Assistant City Clerk Pursuant to Section 286.0105, Flurda Statutes If a person decides to appeal any decision made by tl7e city Council with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings and for such purpose, he may need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is to be based, CITY OF TAMARAC, FLORIDA PUBLIC HEARING BUDGET HEARINGS September 25, 1984 Tape CALL TO ORDER: Mayor Kravitz called the Public Hearing to order 1 on Tuesday, September 25, 1984 at 7:30 P.M. in the Council Chambers of City Hall. ROLL CALL: PRESENT: Mayor Philip B. Kravitz Vice Mayor Sydney M. Stein Councilman Jack Stelzer Councilman Raymond J. Munitz Councilman John J. Dunne ALSO PRESENT: Mayor Kravitz called for the Pledge of Allegiance. Elly F. Johnson, City Manager Jon M. Henning, City Attorney Steve Wood, Finance Director Carol A. Evans, Assistant City Clerk Patricia Marcurio, Secretary a moment of Silent Meditation followed by 1. Final Millage Rate - Temp. Reso. #3289 - Discussion and pos- sible action to ratify Resolution 84-258 and confirming the final millage rate for the City of Tamarac for Fiscal Year 1984/85 at 2.48 mills ($2.48 per one thousand dollars ($1,000.00) assessed valuation). SYNOPSIS OF ACTION: APPROVED action to ratify Resolution 84-258 and confirming the final millage rate for Tamarac for FY 84/85 at 2.48 mills ($2.48 per $1,000 assessed valuation). RESOLUTION NO. PASSED. Mr. Henning read Temp. Reso. #3289 by title. Steve Wood said staff recommends Council adopt the millage at 2.48 mills which would provide the City with the greatest amount of flexibility in the ensuing year. C/M Munitz so MOVED, SECONDED by V/M Stein. VOTE: ALL VOTED AYE 2. Final General Fund Budget - Temp. Ord. #1132 - Discussion and possible action to adopt the final General Fund Budget not to exceed $9,950,695.00 for Fiscal Year 1984/85. Second Reading. SYNOPSIS OF ACTION: APPROVED ORDINANCE NO. - - PASSED. on second and final reading as amended not to exceed $10,095,495.00. Mr. Henning read Temp. Ord. #1132 by title. Mr. Wood said the Motions that were enacted at the last public hearing, as well as Motions that will be needed to be enacted tonight for contractual obligations will bring the new total for the General Fund Budget to $10,095,495.00. 1 - 9/25/84 /pm Mr. Wood said the first amendment is in the City Manager's Account #001-110-512-403 entitled "Automobile Allowance" and the increase required is $2,400. V/M Stein MOVED that the City Manager's account be increased by the sum of $2,400, SECONDED by C/M Munitz. Mayor Kravitz suggested that one Motion be made since this is all under Fund Budgets. V/M Stein said he would agree. Mr. Wood said the next amendment is in the Department known as "Sanitation Services", the Account is entitled "Waste Disposal" and the number is #001-373-534-341. He said this requires an increase of $115,000 to bring it to $965,000 for next year. He said the next amendment is the Social Services Board, Account is entitled "Area Council on Aging", #001-607-569-810 and the increase is for $5,000, bringing the total for the year to $15,000. C/M Munitz said the PIC Committee has decided without any prior approval from Council that they will hire a Public Relations person. He questioned with what authority they dial this. V/M Stein said it was reported at the last meeting that these sums are seed money and the PIC does not expect to expend any money that is not re- imbursable. He said they have received a ruling from the City Attorney this week that both publications could have paid ads and the PIC will solicit ads which will pay for all the necessary services. He said the amount on the line item is the amount the PIC needs to start but will be refunded so that at the end of the year they will have the same amount or more in their account. Mr. Henning said there are two issues here, first, the advertisement and he feels the PIC could solicit advertisements which would be used to fund an ad journal or for Public Relation services. He said this would be legal. He said the second question refers to the Purchasing Ordinances and when it involves hiring the Public Relations person and setting and paying the fee, the Council should be involved or the City Manager, depending on the dollar amount involved. Irving Fenichel, Chairman of the PIC, said in the past few months they decided to hire a Public Relations firm on a limited amount that was budgeted. He said they felt their committee needed a professional person to develop a newsletter for the City. He said they have only allocated a Public Relations firm to publish 2 news- letters with a cap of $150. He said they are not planning on having Public Relations on a budget basis. C/M Munitz said he is not comfortable with the precedent this could set, however, he would agree to it providing that any action on the part of the committee with regard to the Public Relations person would be subject to Council approval. C/M Stelzer asked why this committee does not show income on the budget. V/M Stein said they are waiting for a professional to tell them what is feasible. Mr. Fenichel said they are contemplating setting up rates and schedules for price structures for a magazine for the PIC. C/M Munitz said providing the action of the PIC is subject to Council's approval, he MOVED APPROVAL of Temp. Ord. #1132 as amended, with the amount of $10,095,495.00, SECONDED by V/M Stein. C/M Stelzer said the City Manager would not have an opportunity to review his budget and he questioned whether the City Manager might feel he needs an Assistant and whether this salary amount should be included. - 2 - 9/25/84 /pm C/M Munitz said the budgeted amount for Regular Salaries under the City Manager has not been changed in any way but remains as presented. Mr. Wood said the Report of Council Action for 9/11/84 was incorrect and reflects a Motion that did not pass at the last meeting and should be revised. Melanie Reynolds, Charter Board member, asked how they can get receipts from the City Hall renovation and V/M Stein said it is not there and shows a "0" balance. Mrs. Reynolds asked if the Lease/Escrow Fund is from 1971/72 and Mr. Woods said he does not know the date of the Fund but it is from the time the City main- tained some sections for the residents .of the City. Mr. Woods said this reflects the interest that. is earned on the money that is in escrow. Mrs. Reynolds asked why the approximate sum of $200,000 for Traffic Light income does not show on the budget. Mr. Woods said this is the Escrow Account for Traffic Signaliza- tion and is a General Ledger Account and is not a budgeted line item. Mrs. Reynolds said the PIC works at the pleasure of the Council and anything they suggest should be passed by Council. Morris Haber, resident, said last year they discussed the Area Agency on Aging and he asked C/M Munitz why he was requesting more money since this is a private agency. He said when the City gives them $1,000 they receive $9,000 from the State and Federal Governments. He said if Tamarac gives them $15,000, they are actually receiving $150,000. He asked if C/M Munitz ever investigated how this Agency spends their money. C/M Munitz read a letter from the Broward County Area Agency on Aging dated 9/19/84 addressed to Mayor Kravitz and Council members, which thanked the Council for the City's $15,000 contribution. He said he is proud to have made the Motion to approve this contri- bution since Tamarac has many needy older citizens. William Friedman, resident, said he was a member of the Advisory Council of the Area Agency on Aging for many years and he is well aware of the activities of the organization. He said their budget consists of millions of dollars and he suggested before any City gives money to this Agency their budget should be examined. He said a great deal of the money is for the staff. Doug Christy, resident, asked for clarification of the amounts of money being budgeted which would reflect in the salary of the City Manager's office. Mayor Kravitz said it is his understanding that the same dollar amount has been left in the City Manager's budget and the City Manager may do whatever he sees fit. Mr. Johnson said the City Manager recommends to the Council what salary will be paid to an Assistant City Manager and they approve or disapprove the salary. He said Council has set a cap on the position and has left the money in the budget. VOTE: ALL VOTED AYE 3. Tamarac Utilities East - Temp. Ord. #1130 - Discussion and possible action to adopt the Annual Tamarac Utilities East Fund. Budget for Fiscal Year 1984/85. Second Reading. SYNOPSIS OF ACTION: APPROVED on ORDINANCE NO. 0-84-.5,9 PASSED. second and final reading as amended. - 3 - 9/25/84 /pm Mr. Henning read Temp. Ord. #1130 by title. Mr. Wood said the Utility East Fund Budget has been reduced by $138,890 over the current year budget of $354,640. He said the next item on the agenda.is a reduction in rates for Utility East and they recommend approval as presented. V/M Stein MOVED APPROVAL of Temp. Ord. #1130 on second and final reading, SECONDED by C/M Dunne. Ralph Stolze,.resident, asked why there is a separate budget for Utility East and Mayor Kravitz explained that it is more economical to have a separate budget for Utility East than to be on one budget. Mr. Wood said the reason this is a separate fund is because this is an enterprise that is operated as a business and all the receipted monies come to that business as well as the expenditures that are incurred by it. Mr. Stolze asked why the residents of this area must pay Tamarac the water bills when they receive their water from Fort Lauderdale. Mr. Wood said if Fort Lauderdale did collect directly from the residents, there would be a 25% sur- charge per their Ordinance. He said this is charged because the residents are not in Fort Lauderdale. Mr. Stolze asked what it costs Tamarac to collect this money and Mr. Wood explained that the $200,000 budget is to provide the service, repair the lines and maintain the facilities there. Mr. Stolze asked if there has been any correlation between the amount of water that goes through the main meters compared to what Tamarac is charged for water. Mr. Wood said the City pays off two master meters and Fort Lauderdale bills the City for the meter readings and these are verified occasionally and the City pays the bills based on the meter readings. Bernard Campbell, Acting President of Tamarac Lakes North, said he has been before previous Councils for the last several years protesting the utility budget east of 441 for the increasing rates. He commended this Council for reducing the rates for the residents. He asked Mr. Wood., why there is approximately $40,000 in the Reserve Fund. He referred to a memo from Mr. Wood to Laura Stuurmans, City Manager, concerning the Utility East Budget for FY 84/85, which said, "The proposed rates will not require an appropriation from retained earnings and, therefore, with the proposed transfer of $20,000 to the Utility East General Reserve Fund, and the anticipated retained earnings of the East System, there will be between these two sources, $345,000 in this Reserve Fund. These reserves should protect the customers of the East Tape System from assessing a large rate". 2 Mr. Campbell said the East budget was increased last year to twice the amount and he questioned what will happen to the $345,000 in the Reserve Fund. He said it should be distributed back to the people in the East from whom it was taken. He said about three years ago, the City put through a bond issue to buy the utility system west of 441 amounting to 11 million dollars. He said if the City would increase the rates $100 per year for the people west of 441 for the past three years, this would have paid off the bond issue. C/M Dunne said he has been into City Hall with Bernie Campbell for several years protesting the rates and this year, because he is on the Council, someone listened. He said they were told in the past that when the meters were installed, their rates would be lowered, but, instead they were raised. He said the taxes for the east are not any cheaper than the west and they have paid more for water throughout the years. - 4 - 9/25/84 /pm C/M Munitz said the reason the rates remained high was because the past Council chose to build a surplus since they felt the money might be needed at some time in the future. He said they have now found that the money is not needed, therefore, they are reducing the rates. He said this is being done because the residents were overcharged in the past. VOTE: ALL VOTED AYE 4. Tamarac Utilities East - Temp Reso. #3290 - Discussion and possible action to establish and otherwise modify utility rates and charges of customers east of State Road 7. SYNOPSIS OF ACTION: APPROVED as amended. RESOLUTION NO.. R-84-,277 APPROVED. Mr. Henning read Temp. Reso. #3290 by title. Mr. Wood said the Resolution provides the rates that were expressed to the City Manager in Mr. Wood's memo of 7/2/84. He said they recommend the rates that are proposed will sufficiently meet the needs of the Utility East system for the ensuing year. He said this is a reduction of 67%. VIM Stein MOVED APPROVAL of Tem . Reso. #3290, SECONDED by C/M Dunne. Mr. Henning said there are two non -applicable areas in b) and e) of the Resolution referring to multi -family residential. He said it would be better to say "not provided" instead of "0" dollars as it now states. Mr.. Wood said there are no current multi -family residential dwellings there. Mr. Henning said this amendment would cover the situation if one should be built there. Mr. Wood and Council agreed. Mr. Henning said this would amend Line 17 and Line 30 to state "not provided" instead of the "0" dollar amount. VIM Stein accepted the amendment to his MOTION, as did C/M Dunne as the SECOND. VOTE: ALL VOTED AYE Sam Pizzarello, President of Tamarac Lakes South, commended the Council for their action in reducing the water rates for the eastern section of the City. 5. Tamarac Utilities West - Temp. Ord. #1134 - Discussion and possible action to adopt the Annual Tamarac Utilities West Fund Budget for Fiscal Year 1984/85. Second Reading. SYNOPSIS OF ACTION: APPROVED ORDINANCE NO. 0-84- s/ PASSED. on second and final reading. Mr. Henning read Temp. Ord. #1134 by title. Mr. Wood said the budgets of the Utility West funds as proposed meet the coverage requirement of the bond Resolution which is I.I. He said the Debt Service coverage of net revenues will be 1.244 which exceeds the requirement of the bond Resolution and they recommend the budgets of the Utility West system be adopted. VIM Stein so MOVED, SECONDED by C/M Dunne. VOTE: ALL VOTED AYE - 5 -- 9/25/84 /pm 6. S ecial Funds - Temp. Ord. #1129 -- Discussion and possible action to adopt the Police Education, Building Education, GOB 1975 Sinking, GOB 1984 Sinking, Drainage Improvement, Parks and Recreation, Street Resurfacing Phase IT, Self - Insurance Collision, First Aid Claims, Capital Reserve, Central Data Processing Services, Central Purchasing/Stores, and Fleet Maintenance Fund Budgets for Fiscal Year 1984/85. Second Reading. SYNOPSIS.OF ACTION: APPROVED on second and final reading. ORDINANCE NO. PASSED. Mr. Henning read Tem Ord_ #1129 by title. Mr. Wood said they encourage Council to adopt the budgets as proposed. V/M Stein MOVED APPROVAL of Tem . Ord. #1129, SECONDED by C/M Munitz. Sy Bower, resident, said part of this budget covers the Police Department and he asked if the Police Department should be taken over by the Broward Sheriff's office, what would happen to this money. Mayor Kravitz said a budget at its best is estimated income and estimated disbursements and if the money is not used it remains there and becomes a surplus. James Collier, resident, said he objects to the planned expansion of Caporella Park with a planned expenditure of $86,000. Sam Pizzarello, resident, said he lives across from the park and he knows of no one who uses this park. 1iL9➢Y9M ALL VOTED AYE 7. Federal Revenue Sharin2 Funds - Temp. Ord. #1131 - Discussion and possible action to adopt the Annual Federal Revenue Sharing Budget for the 16th Entitlement Period for Fiscal Year 1984/85. Second Reading. SYNOPSIS OF ACTION: APPROVED on second and final reading. ORDINANCE NO. n- 24-.<-_i PASSED. Mr. Henning read Temp. Ord. #1131 by title. Mr. Wood said the.proposed budget for Federal Revenue Sharing for the next fiscal year is $246,380 of which $214,380 is pro- vided from the Federal Government. He said staff encourages Council's adoption of the revenues and expenditures within the proposed budget. V/M Stein so MOVED, SECONDED by C/M Munitz. VOTE: ALL VOTED AYE The meeting was adjourned at 8:30 P.M. MAYOR A SISTANT CITY CLERK This public document was promulgated at a cost of $N Por $-Z.06 per copy, to inform the general public and public officers and employees about recent opinions and considerations of the City Council of the City of Tamarac, Florida. CITY OF TANIt`1. AC - 6 - 9//25/84 PPRGVEU AT MEETING OF ��G titi.,a�r,Ari City Clerk