HomeMy WebLinkAbout1984-09-25 - City Commission Special Budget Meeting Minutes5811 NORTHWEST 88TH AVENUE m TAMARAC, FLORIDA 33321
TELEPHONE (305) 722-5900
September 17, 1984
NOTICE OF BUDGET HEARINGS
FISCAL YEAR 1984/85
Please be advised public hearings will be held by the City Council
on Tuesday, September 25, 1984, at 7:30 P.M. in the Council
Chambers of City Hall, 5811 Northwest 88 Avenue, Tamarac, Florida,
on the following items:
1. Final Milla2e Rate - Temp. Reso. #3289 - Discussion and
possible action to ratify Resolution 84-258 and confirming
the final millage rate for the City of Tamarac for Fiscal
Year 1984/85 at 2.48 malls ($2.48 per one thousand dollars
($1,000.00) assessed valuation).
2. Final General Fund Budget - Temp. Ord. 41132 - Discussion
and possible action to adopt the final General Fund
Budget not to exceed $9,950,695.00 for Fiscal Year 1984/85.
Second Reading.
3. Tamarac Utilities East - Temp. Ord. #1130 - Discussion
and possible action to adopt the Annual Tamarac Utilities
East Fund Budget for Fiscal Year 1984/85. Second Reading.
4. Tamarac Utilities East - Temp. Reso. #3290 - Discussion
and possible action to establish and otherwise modify
utility rates and charges of customers east of State Road 7.
5. Tamarac Utilities West - Temp. Ord. #1.134 - Discussion
and possible action to adopt the Annual Tamarac Utilities
West Fund Budget for Fiscal Year 1984/85. Second Reading.
6. Special Funds - Temp. Ord. #1129 - Discussion and possible
action to adopt the Police Education, Building Education,
GOB 1975 Sinking, GOB 1984 Sinking, Drainage Improvement,
Parks and Recreation, Street Resurfacing Phase II,
Self -Insurance Collision, First Aid Claims, Capital Reserve,
Central Data Processing Services, Central Purchasing/Stores,
and Fleet Maintenance Fund Budgets for Fiscal Year 1984/85.
Second Reading.
7. Federal Revenue Sharing Funds - Temp. Ord. #1131 -
Discussion and possible action to adopt the Annual Federal
Revenue Sharing Budget for the 16th Entitlement Period
for Fiscal Year 1984/85. Second Reading.
The City Council may consider and act upon such other business as may
come before it.
The public is invited to attend.
Carol A. Evans
Assistant City Clerk
Pursuant to Section 286.0105, Flurda Statutes
If a person decides to appeal any decision made by tl7e city
Council with respect to any matter considered at such meeting or
hearing, he will need a record of the proceedings and for such
purpose, he may need to ensure that a verbatim record includes
the testimony and evidence upon which the appeal is to be based,
CITY OF TAMARAC, FLORIDA
PUBLIC HEARING
BUDGET HEARINGS
September 25, 1984
Tape CALL TO ORDER: Mayor Kravitz called the Public Hearing to order
1 on Tuesday, September 25, 1984 at 7:30 P.M. in the Council Chambers
of City Hall.
ROLL CALL: PRESENT: Mayor Philip B. Kravitz
Vice Mayor Sydney M. Stein
Councilman Jack Stelzer
Councilman Raymond J. Munitz
Councilman John J. Dunne
ALSO PRESENT:
Mayor Kravitz called for
the Pledge of Allegiance.
Elly F. Johnson, City Manager
Jon M. Henning, City Attorney
Steve Wood, Finance Director
Carol A. Evans, Assistant City Clerk
Patricia Marcurio, Secretary
a moment of Silent Meditation followed by
1. Final Millage Rate - Temp. Reso. #3289 - Discussion and pos-
sible action to ratify Resolution 84-258 and confirming the
final millage rate for the City of Tamarac for Fiscal Year
1984/85 at 2.48 mills ($2.48 per one thousand dollars
($1,000.00) assessed valuation).
SYNOPSIS OF ACTION: APPROVED action
to ratify Resolution 84-258 and
confirming the final millage rate
for Tamarac for FY 84/85 at 2.48
mills ($2.48 per $1,000 assessed
valuation).
RESOLUTION NO. PASSED.
Mr. Henning read Temp. Reso. #3289 by title.
Steve Wood said staff recommends Council adopt the millage at 2.48
mills which would provide the City with the greatest amount of
flexibility in the ensuing year.
C/M Munitz so MOVED, SECONDED by V/M Stein.
VOTE: ALL VOTED AYE
2. Final General Fund Budget - Temp. Ord. #1132 - Discussion and
possible action to adopt the final General Fund Budget not to
exceed $9,950,695.00 for Fiscal Year 1984/85. Second Reading.
SYNOPSIS OF ACTION: APPROVED ORDINANCE NO. - - PASSED.
on second and final reading
as amended not to exceed $10,095,495.00.
Mr. Henning read Temp. Ord. #1132 by title.
Mr. Wood said the Motions that were enacted at the last public
hearing, as well as Motions that will be needed to be enacted
tonight for contractual obligations will bring the new total for
the General Fund Budget to $10,095,495.00.
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/pm
Mr. Wood said the first amendment is in the City Manager's
Account #001-110-512-403 entitled "Automobile Allowance" and the
increase required is $2,400.
V/M Stein MOVED that the City Manager's account be increased by
the sum of $2,400, SECONDED by C/M Munitz.
Mayor Kravitz suggested that one Motion be made since this is all
under Fund Budgets. V/M Stein said he would agree.
Mr. Wood said the next amendment is in the Department known as
"Sanitation Services", the Account is entitled "Waste Disposal"
and the number is #001-373-534-341. He said this requires an
increase of $115,000 to bring it to $965,000 for next year. He
said the next amendment is the Social Services Board, Account
is entitled "Area Council on Aging", #001-607-569-810 and the
increase is for $5,000, bringing the total for the year to $15,000.
C/M Munitz said the PIC Committee has decided without any prior
approval from Council that they will hire a Public Relations person.
He questioned with what authority they dial this. V/M Stein said
it was reported at the last meeting that these sums are seed money
and the PIC does not expect to expend any money that is not re-
imbursable. He said they have received a ruling from the City
Attorney this week that both publications could have paid ads and
the PIC will solicit ads which will pay for all the necessary
services. He said the amount on the line item is the amount the
PIC needs to start but will be refunded so that at the end of the
year they will have the same amount or more in their account.
Mr. Henning said there are two issues here, first, the advertisement
and he feels the PIC could solicit advertisements which would be
used to fund an ad journal or for Public Relation services. He
said this would be legal. He said the second question
refers to the Purchasing Ordinances and when it involves hiring
the Public Relations person and setting and paying the fee, the
Council should be involved or the City Manager, depending on the
dollar amount involved.
Irving Fenichel, Chairman of the PIC, said in the past few months
they decided to hire a Public Relations firm on a limited amount
that was budgeted. He said they felt their committee needed a
professional person to develop a newsletter for the City. He said
they have only allocated a Public Relations firm to publish 2 news-
letters with a cap of $150. He said they are not planning on having
Public Relations on a budget basis. C/M Munitz said he is not
comfortable with the precedent this could set, however, he would
agree to it providing that any action on the part of the committee
with regard to the Public Relations person would be subject to
Council approval.
C/M Stelzer asked why this committee does not show income on the
budget. V/M Stein said they are waiting for a professional to
tell them what is feasible. Mr. Fenichel said they are contemplating
setting up rates and schedules for price structures for a magazine
for the PIC.
C/M Munitz said providing the action of the PIC is subject to
Council's approval, he MOVED APPROVAL of Temp. Ord. #1132 as amended,
with the amount of $10,095,495.00, SECONDED by V/M Stein.
C/M Stelzer said the City Manager would not have an opportunity to
review his budget and he questioned whether the City Manager might
feel he needs an Assistant and whether this salary amount should
be included.
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C/M Munitz said the budgeted amount for Regular Salaries under
the City Manager has not been changed in any way but remains
as presented. Mr. Wood said the Report of Council Action for
9/11/84 was incorrect and reflects a Motion that did not pass
at the last meeting and should be revised.
Melanie Reynolds, Charter Board member, asked how they can get
receipts from the City Hall renovation and V/M Stein said it is
not there and shows a "0" balance. Mrs. Reynolds asked if the
Lease/Escrow Fund is from 1971/72 and Mr. Woods said he does not
know the date of the Fund but it is from the time the City main-
tained some sections for the residents .of the City. Mr. Woods
said this reflects the interest that. is earned on the money that
is in escrow. Mrs. Reynolds asked why the approximate sum of
$200,000 for Traffic Light income does not show on the budget.
Mr. Woods said this is the Escrow Account for Traffic Signaliza-
tion and is a General Ledger Account and is not a budgeted line
item. Mrs. Reynolds said the PIC works at the pleasure of the
Council and anything they suggest should be passed by Council.
Morris Haber, resident, said last year they discussed the Area
Agency on Aging and he asked C/M Munitz why he was requesting
more money since this is a private agency. He said when the City
gives them $1,000 they receive $9,000 from the State and Federal
Governments. He said if Tamarac gives them $15,000, they are
actually receiving $150,000. He asked if C/M Munitz ever
investigated how this Agency spends their money. C/M Munitz
read a letter from the Broward County Area Agency on Aging dated
9/19/84 addressed to Mayor Kravitz and Council members, which
thanked the Council for the City's $15,000 contribution. He
said he is proud to have made the Motion to approve this contri-
bution since Tamarac has many needy older citizens.
William Friedman, resident, said he was a member of the Advisory
Council of the Area Agency on Aging for many years and he is
well aware of the activities of the organization. He said their
budget consists of millions of dollars and he suggested before
any City gives money to this Agency their budget should be
examined. He said a great deal of the money is for the staff.
Doug Christy, resident, asked for clarification of the amounts
of money being budgeted which would reflect in the salary of the
City Manager's office. Mayor Kravitz said it is his understanding
that the same dollar amount has been left in the City Manager's
budget and the City Manager may do whatever he sees fit.
Mr. Johnson said the City Manager recommends to the Council
what salary will be paid to an Assistant City Manager and they
approve or disapprove the salary. He said Council has set a cap
on the position and has left the money in the budget.
VOTE:
ALL VOTED AYE
3. Tamarac Utilities East - Temp. Ord. #1130 - Discussion and
possible action to adopt the Annual Tamarac Utilities East
Fund. Budget for Fiscal Year 1984/85. Second Reading.
SYNOPSIS OF ACTION: APPROVED on ORDINANCE NO. 0-84-.5,9 PASSED.
second and final reading as amended.
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/pm
Mr. Henning read Temp. Ord. #1130 by title.
Mr. Wood said the Utility East Fund Budget has been reduced by
$138,890 over the current year budget of $354,640. He said the
next item on the agenda.is a reduction in rates for Utility East
and they recommend approval as presented.
V/M Stein MOVED APPROVAL of Temp. Ord. #1130 on second and
final reading, SECONDED by C/M Dunne.
Ralph Stolze,.resident, asked why there is a separate budget for
Utility East and Mayor Kravitz explained that it is more economical
to have a separate budget for Utility East than to be on one budget.
Mr. Wood said the reason this is a separate fund is because this
is an enterprise that is operated as a business and all the
receipted monies come to that business as well as the expenditures
that are incurred by it. Mr. Stolze asked why the residents of
this area must pay Tamarac the water bills when they receive their
water from Fort Lauderdale. Mr. Wood said if Fort Lauderdale did
collect directly from the residents, there would be a 25% sur-
charge per their Ordinance. He said this is charged because the
residents are not in Fort Lauderdale. Mr. Stolze asked what it
costs Tamarac to collect this money and Mr. Wood explained that
the $200,000 budget is to provide the service, repair the lines
and maintain the facilities there. Mr. Stolze asked if there
has been any correlation between the amount of water that goes
through the main meters compared to what Tamarac is charged for
water. Mr. Wood said the City pays off two master meters and
Fort Lauderdale bills the City for the meter readings and these
are verified occasionally and the City pays the bills based on
the meter readings.
Bernard Campbell, Acting President of Tamarac Lakes North, said
he has been before previous Councils for the last several years
protesting the utility budget east of 441 for the increasing rates.
He commended this Council for reducing the rates for the residents.
He asked Mr. Wood., why there is approximately $40,000 in the
Reserve Fund. He referred to a memo from Mr. Wood to Laura
Stuurmans, City Manager, concerning the Utility East Budget for
FY 84/85, which said, "The proposed rates will not require an
appropriation from retained earnings and, therefore, with the
proposed transfer of $20,000 to the Utility East General Reserve
Fund, and the anticipated retained earnings of the East System,
there will be between these two sources, $345,000 in this Reserve
Fund. These reserves should protect the customers of the East
Tape System from assessing a large rate".
2
Mr. Campbell said the East budget was increased last year to
twice the amount and he questioned what will happen to the
$345,000 in the Reserve Fund. He said it should be distributed
back to the people in the East from whom it was taken. He said
about three years ago, the City put through a bond issue to
buy the utility system west of 441 amounting
to 11 million dollars. He said if the City would increase the
rates $100 per year for the people west of 441 for the past three
years, this would have paid off the bond issue. C/M Dunne said he
has been into City Hall with Bernie Campbell for several years
protesting the rates and this year, because he is on the Council,
someone listened. He said they were told in the past that when
the meters were installed, their rates would be lowered, but,
instead they were raised. He said the taxes for the east are not
any cheaper than the west and they have paid more for water
throughout the years.
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/pm
C/M Munitz said the reason the rates remained high was because
the past Council chose to build a surplus since they felt the
money might be needed at some time in the future. He said they
have now found that the money is not needed, therefore, they are
reducing the rates. He said this is being done because the
residents were overcharged in the past.
VOTE: ALL VOTED AYE
4. Tamarac Utilities East - Temp Reso. #3290 - Discussion and
possible action to establish and otherwise modify utility
rates and charges of customers east of State Road 7.
SYNOPSIS OF ACTION: APPROVED as
amended.
RESOLUTION NO.. R-84-,277 APPROVED.
Mr. Henning read Temp. Reso. #3290 by title.
Mr. Wood said the Resolution provides the rates that were
expressed to the City Manager in Mr. Wood's memo of 7/2/84.
He said they recommend the rates that are proposed will sufficiently
meet the needs of the Utility East system for the ensuing year.
He said this is a reduction of 67%.
VIM Stein MOVED APPROVAL of Tem . Reso. #3290, SECONDED by
C/M Dunne.
Mr. Henning said there are two non -applicable areas in b) and
e) of the Resolution referring to multi -family residential.
He said it would be better to say "not provided" instead of
"0" dollars as it now states. Mr.. Wood said there are no current
multi -family residential dwellings there. Mr. Henning said this
amendment would cover the situation if one should be built there.
Mr. Wood and Council agreed. Mr. Henning said this would amend
Line 17 and Line 30 to state "not provided" instead of the "0"
dollar amount. VIM Stein accepted the amendment to his MOTION,
as did C/M Dunne as the SECOND.
VOTE: ALL VOTED AYE
Sam Pizzarello, President of Tamarac Lakes South, commended the
Council for their action in reducing the water rates for the
eastern section of the City.
5. Tamarac Utilities West - Temp. Ord. #1134 - Discussion and
possible action to adopt the Annual Tamarac Utilities West
Fund Budget for Fiscal Year 1984/85. Second Reading.
SYNOPSIS OF ACTION: APPROVED ORDINANCE NO. 0-84- s/ PASSED.
on second and final reading.
Mr. Henning read Temp. Ord. #1134 by title.
Mr. Wood said the budgets of the Utility West funds as proposed
meet the coverage requirement of the bond Resolution which is
I.I. He said the Debt Service coverage of net revenues will be
1.244 which exceeds the requirement of the bond Resolution
and they recommend the budgets of the Utility West system be
adopted.
VIM Stein so MOVED, SECONDED by C/M Dunne.
VOTE: ALL VOTED AYE
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6. S ecial Funds - Temp. Ord. #1129 -- Discussion and possible
action to adopt the Police Education, Building Education,
GOB 1975 Sinking, GOB 1984 Sinking, Drainage Improvement,
Parks and Recreation, Street Resurfacing Phase IT, Self -
Insurance Collision, First Aid Claims, Capital Reserve,
Central Data Processing Services, Central Purchasing/Stores,
and Fleet Maintenance Fund Budgets for Fiscal Year 1984/85.
Second Reading.
SYNOPSIS.OF ACTION: APPROVED
on second and final reading.
ORDINANCE NO. PASSED.
Mr. Henning read Tem Ord_ #1129 by title.
Mr. Wood said they encourage Council to adopt the budgets as
proposed.
V/M Stein MOVED APPROVAL of Tem . Ord. #1129, SECONDED by
C/M Munitz.
Sy Bower, resident, said part of this budget covers the Police
Department and he asked if the Police Department should be
taken over by the Broward Sheriff's office, what would happen
to this money. Mayor Kravitz said a budget at its best is
estimated income and estimated disbursements and if the money
is not used it remains there and becomes a surplus.
James Collier, resident, said he objects to the planned expansion
of Caporella Park with a planned expenditure of $86,000.
Sam Pizzarello, resident, said he lives across from the park and
he knows of no one who uses this park.
1iL9➢Y9M
ALL VOTED AYE
7. Federal Revenue Sharin2 Funds - Temp. Ord. #1131 -
Discussion and possible action to adopt the Annual Federal
Revenue Sharing Budget for the 16th Entitlement Period
for Fiscal Year 1984/85. Second Reading.
SYNOPSIS OF ACTION: APPROVED
on second and final reading.
ORDINANCE NO. n- 24-.<-_i PASSED.
Mr. Henning read Temp. Ord. #1131 by title.
Mr. Wood said the.proposed budget for Federal Revenue Sharing
for the next fiscal year is $246,380 of which $214,380 is pro-
vided from the Federal Government. He said staff encourages
Council's adoption of the revenues and expenditures within the
proposed budget.
V/M Stein so MOVED, SECONDED by C/M Munitz.
VOTE: ALL VOTED AYE
The meeting was adjourned at 8:30 P.M.
MAYOR
A SISTANT CITY CLERK
This public document was promulgated at a cost of $N Por $-Z.06
per copy, to inform the general public and public officers and
employees about recent opinions and considerations of the City
Council of the City of Tamarac, Florida.
CITY OF TANIt`1. AC - 6 - 9//25/84
PPRGVEU AT MEETING OF ��G titi.,a�r,Ari
City Clerk