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Home My WebLink About2004-09-22 - City Commission Special Meeting AgendaJeffrey L. Miller City Manager City of Tamarac "Committed to Excellence... Always" August 23, 2004 The Honorable Mayor and Members of the City Commission 7525 N.W. 88th Avenue Tamarac, Florida 33321-2401 Mr. Mayor and Members of the Commission We will be holding the second budget public hearing on Wednesday evening, September 22nd, at 5:30 P.M. in the Commission Chambers. To assist you with the events of this meeting I have prepared this letter that highlights the agenda and the documents necessary for the hearing. The agenda for the hearing is as follows: after the call to order, the City Manager must announce the tentative operating and debt service millage rates and the percentage increase of the operating millage over the rolled -back millage rate. Following the announcement, public hearings must be held on the final millage rate and on the final budget. Upon completion of the public hearings, the Commission must adopt a final millage rate for Fiscal Year 2005. This will be done with the adoption on second reading of Temporary Ordinance #2055. The next action is the adoption on second reading of Temporary Ordinance #2056, which approves a final budget for the General Fund and Other Fund budgets for Fiscal Year 2005. After the adoption of the final budget, the final item will be Temporary Resolution #10502 which approves the Capital Improvement Program (CIP) for the five-year period beginning with Fiscal Year 2005. The meeting will then conclude with the approval of the CIP Resolution. Attached with this letter are the documents necessary for the hearing. The first document is the agenda, followed by an item -by -item agenda script that provides guidance for completing the meeting in a smooth manner. There are three motions to be made during the meeting. Traditionally a different member of the Commission has made each motion. If any member has a preference to make a certain motion, please let me know. Following the script is Temporary Ordinance #2055, which approves the millage rates on second reading; Temporary Ordinance #2056, which approves the final budget on second reading; and Temporary Resolution #10502, which approves the Five -Year Capital Improvement Program. 7525 N.W. 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724-1230 ■ Fax (954) 724-2454 ■ jeffm@tamarac.org Equal Opportunity Employer The Honorable Mayor and Members of the City Commission Page 2 August 23 2004 I am pleased to present this package of information for assisting you with the budget public hearing agenda. The staff and I are ready to respond to your questions and assist in the final steps of the annual budget process. Sincerely, �effrey"L. Miller City Manager CC: Mitch Kraft, City Attorney Marion Swenson, City Clerk attachments 7525 Northwest 88 Avenue Tamarac, FL 33321-2401 FIRST CLASS MAIL CITY OF TAMARAC SPECIAL CITY COMMISSION MEETING WEDNESDAY, SEPTEMBER 22, 2004 There will be a Special Meeting of the City Commission on Wednesday, September 22, 2004 at 5:30 p.m., in the Commission Chambers at Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, Florida, to hold public hearings on the proposed millage and tentative budget for Fiscal Year 2005. CALL TO ORDER: ROLL CALL: PLEDGE OF ALLEGIANCE: Commissioner Karen L. Roberts ANNOUNCEMENT of the percentage increase (decrease) in proposed millage rate over (under) the rolled -back rate necessary to fund the General Fund budget for FY 05 and the specific purposes for which ad valorem tax revenues are being increased. 2. PUBLIC HEARING on the final millage rate for FY 05. 3, PUBLIC HEARING on the final General Fund and other Fund budgets for FY 05, 4. ADOPTING THE MILLAGE FOR THE 2004 TAX ROLL: (T02055) Motion to adopt ordinance on second reading adopting the millage for the 2004 tax roll; levying a tax for general operations on all properties for the Fiscal Year 2005; levying a tax for the payment of principal and interest for bonded indebtedness; providing for conflicts; providing for severability; and providing for an effective date. APPROVED ON FIRST READING SEPTEMBER 8, 2004 Special Commission Meeting September 22, 2004 5. GENERAL FUND AND OTHER FUND BUDGETS: (T02056) Motion to adopt ordinance on second reading adopting the budget for the General Fund and each of the other Operating Funds and the Capital Improvements Fund for the fiscal year 2005; allocating, appropriating, and authorizing expenditures as presented in the budget; providing for the revenues necessary to fund the expenditures of each of the funds; authorizing budgetary control by department total for all appropriations. APPROVED ON FIRST READING SEPTEMBER 8, 2004 6. ADOPTING CAPITAL IMPROVEMENT PROGRAM (CIP): (TR10502) Motion to approve resolution adopting the Capital Improvement Program (CIP) for the five year period beginning with Fiscal Year 2005. Marion Swenson, CMC City Clerk The City Commission may consider and act upon such other business as may come before it. All meetings are open to the public. In the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. Pursuant to Chapter 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he may need to ensure that a verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is based. The City of Tamarac complies with the provisions of the Americans With Disabilities Act. If you are a disabled person requiring any accommodations or assistance, please notify the City of such need at least 72 hours (3 days) in advance. Special Commission Meeting September 22, 2004 2 Special Meeting CITY COMMISSION OF TAMARAC, FLORIDA WEDNESDAY, SEPTEMBER 22, 2004 ITEM WHOM TO SPEAK Call to Order Mayor This is a special meeting of the City Commission of the City of Tamarac for the public hearings on the final millage and budget for Fiscal Year 2005. Florida Statutes requires two public hearings, the first of which was held on September 8, 2004. Before the final public hearing be ins, the City Manager has a statement. 1. Announcement City In accordance with TRIM, I am required to Manager read the following statement: The tentative General Fund budget of $39,662,600 is more than the Fiscal Year 2004 adopted budget of $36,690,200. The City proposes to levy a millage rate of 5.9999 for General operating purposes, which is a 10.97% increase over the rolled -back rate of 5.4070 mills. The proposed Debt Service Millage rate of .4097 mills is a decrease over the current Debt Service millage rate of .4550 mills. This concludes the statutory requirement and we are now ready for the ublic hearings. 2. Public Hearing Mayor We are now ready for the public hearing on on the final millage the final millage rate for Fiscal Year 2005. Rate for Fiscal Year Anybody who wishes to speak may now 2005. raise their hand to be recognized. 3. Public Hearing Mayor We are now ready for the public hearing on on the final General the final General Fund and Other Fund Fund and Other budgets. Anybody who wishes to speak Fund budgets for may now raise their hand to be recognized. Fiscal Year 2005. Special Meeting CITY COMMISSION OF TAMARAC, FLORIDA kA1FnNF�nAY SFPTEMBFR 22.2004 ITEM WHOM TO SPEAK 4. Motion to Adopt City Attorney The City Attorney reads ordinance title. on second reading Temporary Ordinance #2055 adopting the millage rates for Commission Mr. Mayor, I make a motion to adopt Fiscal Year 2005 Member Temporary Ordinance #2055 adopting the millage rate of 5.9999 mills for Fiscal Year 2005. 5. Motion to Adopt City Attorney The City Attorney reads ordinance title. on second reading Temporary Ordinance #2056 adopting the General Fund and Mr. Mayor, I make a motion to adopt on Other Fund budgets Commission second reading Temporary Ordinance for Fiscal Year Member #2056 on adopting the General Fund and 2005. Other Fund budgets_ for Fiscal Year 2005. 6. Motion to Adopt Temporary City Attorney The City Attorney reads resolution title. Resolution #10502 adopting the Capital Improvement Program for the Commission Mr. Mayor, I make a motion to adopt five-year period Member Temporary Resolution #10502 adopting the beginning with Capital Improvement Program for the five - Fiscal Year 2005. year period beginning with Fiscal Year 2005.