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HomeMy WebLinkAbout2004-04-12 - City Commission Workshop Meeting Agenda"TI !:11T 111 AP9 8: 12 RECEIVED CITY OF TAMARAC c,, T Y OF T11 IARNtY COMMISSION WORKSHOP MEETING f MONDAY, APRIL 12, 2004 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, April 12, 2004, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Partner, Commissioner Beth Flansbaum-Talabisco, and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy City Manager Michael C. Cernech, and City Clerk Marion Swenson. PLEDGE OF ALLEGIANCE LED BY MAYOR SCHREIBER: 1. APRIL 14 2004 AGENDA ITEMS: a. Item No. 6(f). CHANGE - ORDER NO. 1 — PHASE IV-B MEDIAN BEAUTIFICATION: (TR10369) Executing Change Order Number 1 to the Seven Year Comprehensive Street Improvement Program Phase IV-B Contract with Vila & Son Landscaping, Inca for the addition of Greenbriar median beautification, the substitution of dwarf fire bush .for dwarf fakahatchee grass throughout the project and the cost of modifying the fittings used with mainline irrigation pipes; authorizing an additional expenditure in an amount not to exceed $101,038.11. Public Work_ s Director Strain gave a presentation and Mayor Schreiber questioned the small expanse of Greenbriar and said it seems like a lot of money for a short distance. Vice Mayor Sultanof asked if the money falls within the purview of the overall contract, and Public Works Director Strain said it is built into the contract. Commissioner Roberts confirmed that the fire bush attracts butterflies. Mayor Schreiber said when this project is completed the neighborhood will be greatly improved. Commissioner Portner asked if this has been budgeted and questioned the difference in fittings. Public Works Director Strain said the work was originally to be done in-house and explained the fittings. b. Item No. 6(c). TASK AUTHORIZATION — STORMWATER MASTER PLAN: (TR10370) Executing Task Authorization No. 04-13E with Craven Thompson and Associates, Inc. to develop a Stormwater Master Plan for the City, in accordance with the City's consulting engineering agreement as authorized by Resolution #R-2001-185; authorizing an expenditure for said purpose in an amount not to exceed $238,040.00; authorizing the appropriate city officials to administer the contract. Public Works Director Strain gave a presentation and explained there is no solicitation of engineering contractors; Craven Thompson has a lot of experience in this area and recently completed a project with the City of Sunrise's master plan. Much of the study done for Sunrise can be used for Tamarac and Craven Thompson has a good relationship with SFWMD. Commissioner Portner questioned the cost and Public Works Director Strain April 12, 2004 City Commission Workshop 1 said the price was lowered $60,000 - $100,000 and the City will assist with the work if necessary. C. Item No. 6(i). AMENDING THE INVESTMENT POLICY: (TR10381) Revising the Investment Policy of the City of Tamarac to clarify when securities losses to the City are appropriate; authorizing the utilization of certain investment instruments related to bond proceeds and debt service; permitting the City to enter into investment agreements with providers; providing for the addition of the term "Swap" to the glossary; deleting all references to Section 6-26 of City Code of Ordinances. Finance Director Newman gave a presentation and responded to questions from Commissioner Partner regarding the $10,000,000 bond issue and how much the City is going to borrow. d. Item No. 6(j), RECIPROCAL USE AGREEMENT — SCHOOL BOARD OF BROWARD COUNTY: (TR10398) Executing a Reciprocal Use Agreement between the City of Tamarac and the School Board of Broward County, Florida, to provide reciprocal use of City and School Board facilities. Parks and Recreation Director Margoles said the City has been pursuing this agreement for two years and thanked School Board Representative Stephanie Kraft, Assistant Director of Parks and Recreation Warner and Assistant City Attorney Steinerts and the City Attorney's office for their assistance in bringing this to fruition. Parks and Recreation Director Margoles gave a presentation and spoke about reciprocal use of the fields and buildings. 2. DISCUSSION OF DRAFT POLICY ON NAMING OF CITY FACILITIES: Community Development Director King gave a presentation on the draft policy. Commissioner Roberts questioned the number of properties owned by the City and Community Development Director King said about 12; however, rooms inside facilities could also be named. Parks and Recreation Director Margoles added that the Code states all facilities under Parks and Recreation's purview are essentially considered parks; all Parks and Recreation buildings would fall under the park naming policy. Vice Mayor Sultanof spoke of community input, and Community Development Director King said there would be public meetings for community input. Vice Mayor Sultanof asked if the Fire Station was a public building, as well as the Public Works facility, and asked if a suggestion for a name could come from the City Commission and confirmed that the policy addressed only those buildings owned by the City. Community Development Director King responded in the affirmative to all the above. Commissioner Roberts questioned whether a name suggested by the City Commission would still be brought before the public and Community Development Director King said a public hearing would still be held. Vice Mayor Sultanof asked for clarification of a public meeting and Community Development Director King said it could be an advertised meeting of the Planning Board or a meeting specifically for the purpose of discussing the name. Mayor Schreiber said he did not understand why a policy was drawn up and Commissioner Flansbaum-Talabisco said she had asked for it. Mayor Schreiber said he felt number 6 under criteria would open the door for a bombardment of names. Commissioner Flansbaum-Talabisco disagreed and said the policy sets guidelines for residents or the commission to come forward with requests to name facilities. Commissioner Flansbaum-Talabisco said she would like a provision for removal of a name added to April 12, 2004 City Commission Workshop 2 the policy. Commissioner Portner said he made a simple request to name Satellite City Hall after Commissioner Larry Mishkin and it has been blown out of proportion. Commissioner Portner added a policy is not needed as a decision can be made at the Commission level. Commissioner Flansbaum-Talabisco disagreed and said a City of 56,000 and still growing needs policies, and said furthermore guidelines can be our friends. City Manager Miller explained the policy was drafted in response to a directive from the Commission. Community Development Director King clarified that the word 'may' gives leverage to the Commission. City Attorney Kraft explained where no policy or guidelines are in place, the Commission has latitude to respond to a request brought before them. Commissioner Portner withdrew his request to name Satellite City Hall after Commissioner Larry Mishkin. Commissioner Roberts said she liked to have guidelines in place; however, she does not like this policy as it is too open, and she is not in favor of naming buildings after people, and used as an example a situation that arose with naming the gym. Vice Mayor Sultanof said he is in favor of guidelines, and this Commission has the right to do things that have to be done. Tamarac is a growing metropolis and what better way to honor someone than naming a facility after them. There is, however, a chink in naming Satellite City Hall, as we do not own the building. Larry Mishkin was a leader in economic growth in the City and perhaps naming the Fire Station after him would be better. Vice Mayor Sultanof said policies become too cumbersome. Mayor Schreiber r an asked for expression of interest for a_polic policy to name -------- City facilities and Commissioners Roberts and Portner and Mayor Schreiber said Vice Mayor Sultano)said he is in favor or guidelines and Commissioner Flansbaum- Talabisco said she is in favor of a policy. Commissioner Portner retracted his withdrawal of naming Satellite City Hall after Commissioner Larry Mishkin and asked that this be put on the upcoming Commission Workshop Agenda. 3. 'DISCUSSION RE: MURALS ON BUILDINGS: Community Development Director .King gave a presentation, and said in other communities these types of requests rarely go before the Commission; this type of request would fall under the sign code and be brought before the Planning Board for a decision. Commissioner Roberts said she is leery about the Planning Board making such a decision. Mayor Schreiber said they have the authority to do so now, and City Attorney Kraft explained that even though the procedure is in place, there are first amendment issues at stake and criteria needs to be developed. Commissioner Portner asked if the Mayor and City Commission can approve or disapprove a mural now, and City Attorney Kraft said where there is no basis in the Tamarac Code for the Commission to do something, the Commission must then go back to develop laws or rules. Commissioner Partner questioned the mural on Don Carter's Bowling Alley and Community Development Director King said it was approved by the Planning Board. There was discussion regarding the mural on the Bowling Alley and City Attorney Kraft explained requests for murals are rare and fraught with first amendment issues, and staff needed to research the matter before responding to the Commission. 4. DISCUSSION RE: POTENTIAL LOCATION .FOR DOG PARK IN TAMARAC. Parks and Recreation Director Margoles gave a presentation and introduced Hermi Zumbado, who proposed the dog park development. Mayor Schreiber said we can not April 12, 2004 City Commission Workshop 3 prevent people who are not Tamarac residents from using the dog park, and Parks and Recreation Director Margoles said dog parks in other cities are successful and are not limited to use by residents. Commissioner Roberts said over the last few years there has been talk about a dog park at Southgate and at the public hearings held for Southgate Park, residents said they did not want a dog park in the western section of Southgate. The section considered for the dog park is across from the golf course and there is less residential impact. Commissioner Roberts said she is concerned about how the noise from boats and people picnicking will affect the dogs. Parks and Recreation Director Margoles said she did not think it would adversely affect the dogs; park planning involves complementary functions. Many boaters have dogs, and Parks and Recreation Director Margoles said her concern would be for more parking. Commissioner Roberts said it was her understanding that dogs were not allowed in City parks and asked if this would be a problem. Parks and Recreation Director Margoles said the Code states that dogs are only allowed in certain areas, and currently the pathway at Southgate is used to walk dogs, mostly by people who do not like to go to dog parks. Mayor Schreiber questioned the cost should the City decide on a dog park at Southgate, and Parks and Recreation Director Margoles said it depends on what is included, e.g., parking and water; the cost could go up to about $100,000. Mayor Schreiber asked if a referendum is needed and Parks and Recreation Director Margoles said it is an attractive amenity and desirable to a certain population. Commissioner Portner questioned the naming rights, and Parks and Recreation Director Margoles said the park naming policy is specific. Commissioner Flansbaum-Talabisco commended Ms. Zumbado on the presentation booklet and added she is disappointed by the lack of backup from staff as well as lack of staff recommendation and cost figures. Commissioner Flansbaum-Talabisco added that a dog park is an amenity for the City and one does not need to be an animal lover to approve of it; however, she would like to know the down side of a dog park. Commissioner Flansbaum-Talabisco said both her veterinarian and dog groomer are against dog parks and there is no way to ensure owners follow guidelines. Parks and Recreation Director Margoles responded she was asked to provide information regarding what is needed as well as advantages and disadvantages for the two sites in question. Before expressing an opinion, she needs to know if the Commission wants to move forward with this. If potential safety issues are of great concern to the Commission, then the Friedes property should be eliminated from consideration and the Southgate property would then remain the only choice. Parks and Recreation Director Margoles said as a dog owner she personally does not like dog parks. The issue regarding people not controlling their dogs is not unlike parents not controlling their children at playgrounds. The public has expressed a desire for a dog park and the City should explore its options. Cost depends upon the site and level of what the Commission decides to develop; when direction is given from the Commission as to potential locations, costs can then be calculated. Mayor Schreiber questioned exposure to the City and Parks and Recreation Director Margoles said requirements of owners will be built into the Code. To her knowledge, there has been little litigation in connection with dog parks. City Attorney Kraft said there has not been a lot of action in that area, but he would look into insurance coverage. Mayor Schreiber questioned the expense to maintain the facility and Commissioner Roberts said it is no different than adding a new park. There is liability no matter what the City does and we April 12, 2004 City Commission Workshop 4 e can not always be blocked from doing something. Commissioner Roberts said she would like to see the Commission move forward with the project. Commissioner Flansbaum-Talabisco said she would like a recommendation from Parks and Recreation Director Margoles, to which Parks and Recreation Director Margoles responded there have been a significant number of residents who expressed a desire for a dog park and it is her recommendation to look at the Southgate site. Vice Mayor Sultanof said there are enough dog owners who are also philanthropists who may contribute to a fund for the dog park. Vice Mayor Sultanof also expressed concern about the distance between the Dog Park and Veterans Park because of encroachment on toilet facilities, etc. Mayor Schreiber asked for an expression of interest for a dog park and all were in favor. Commissioner Portner asked Parks and Recreation Director Margoles to calculate the cost for both locations. Commissioner Roberts asked if there is grant money available and Parks and Recreation Director Margoles said there is from the state under the FRDAP grants. 5. DISCUSSION RE:.TERM LIMITS AND DRAFT OF CHARTER AMENDMENT: Deputy City Manager Cernech said this is a follow-up to a discussion held at the February 13th retreat. Commissioner Portner said he is in favor of elimination of term limits to become effective in 2007. Mayor Schreiber said he is in favor of putting a referendum before the public as soon as possible, preferably in November. Vice Mayor Sultanof said he is in favor of putting it on a ballot at a later date as there are more than enough items to be considered in November. Commissioner Portner and Vice Mayor Sultanof were in favor of elimination of term limits effective 2007 and were also in favor of extending terms from three to four years. Mayor Schreiber asked for an expression of interest to eliminate term limits and Vice Mayor Sultanof and Commissioners Flansbaum-Talabisco and Roberts were in favor of keeping term limits; Mayor Schreiber and Commissioner Portner were in favor of eliminating term limits. Commissioner Flansbaum-Talabisco asked for an extension of terms from three to four years to be placed on an upcoming workshop. City Manager Miller said it would be put on the next workshop for discussion. 5. DISCUSSION RE: PROPOSAL TO CONSIDER AN ORDINANCE REQUIRING PROPER CARE__ OF THE AMERICAN FLAG: Commissioner Portner asked for an ordinance to enforce proper treatment of the flag. City Attorney Kraft said the City can codify some flag codes that are in existence in the Country, but this could become a first amendment issue: enforcement of flag regulations has met with freedom of speech litigation. If the Commission passes an ordinance regulating flags in the City, we must be careful with enforcement and not step on anybody's first amendment rights. Commissioner Portner asked if there is any way to enforce flying tattered flags on cars and BSO Chief Dugger said BSO has no authority under any ordinance from the City or state statues to cite cars for tattered flags, whether moving or stopped. City Attorney Kraft added that improper display of the flag is a first amendment issue. Federal rules are subjective and not heavily enforced. Vice Mayor Sultanof suggested that the president's council touch base with all communities and improper display of flags be addressed at that level. Commissioner Roberts said she is concerned with fining people, and if a flag is tattered there needs to be a proper way for residents to dispose April 12, 2004 City Commission Workshop 5 of the flag. Perhaps a Code Enforcement Officer can pick up the tattered flag and the Veterans could include it in their yearly ceremony whereby they dispose of tattered flags. Commissioner Roberts discussed the proper way to display flags on cars and said she did not think an ordinance was necessary, but education of the public was of utmost importance. Commissioner Flansbaum-Talabisco asked what would be included in the ordinance, and City Attorney Kraft said Coral Springs' Ordinance talks about tattered flags and added that other cities have taken the United States Code and incorporated that into a City Code. Vice Mayor Sultanof asked Commissioner Roberts to give Parks and Recreation Director Margoles a copy of the pamphlet she referred to (a copy of which is attached) in time for the Veterans' Assembly. Mayor Schreiber asked for an expression of interest for an ordinance addressing treatment of the flag and Commissioners Flansbaum-Talabisco and Roberts and Mayor Schreiber were not in favor of an ordinance; Commissioner Portner and Vice Mayor Sultanof were in favor of an ordinance. Parks and Recreation Director Margoles said McNab Park received a notice of substantial completion from Public Works and there was a soft opening this morning. The grand opening of the park would be held at a later date. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 11:35 a.m. (I Marion Swenson, City Clerk April 12, 2004 City Commission Workshop 6 Fi" ;+;` .-r) „ T- �CITY OF TAMARAC +� �- T'''� 1TY COMMISSION WORKSHOP MEETING = h MONDAY, JULY 12, 2004 CALL TO ORDER: Mayor Schreiber called the workshop meeting to order at 9.30 a.m. on Monday, July 12, 2004,.in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL 33321. PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Porter, nCommissioner Beth Flansbaum-Talabisco, and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy City Manager Michael C. Cernech, and City Clerk Marion Swenson. Mayor Schreiber led the pledge of allegiance. 1. DISCUSSION RE: POTENTIAL DONATION OF PUBLIC ART FOR FRONT OF TAMARAC COMMUNITY CENTER: Parks and Recreation Director Kathleen Margoles introduced art benefactor Paul Yelin, who had contacted the City regarding the display of art from International Artist Leonardo Nierman, in front of the Tamarac Community Center. Parks and Recreation Director Margoles said consultants Gladding Jackson prepared a mock-up of the art to be placed in front of the Tamarac Community Center and the cost to the City will be the preparation of the site. Mr. Yelin would like the art to be placed by September 24t", as that is when Mr. Nierman will be in the United States attending a dedication of his work at the University of Miami. Mayor Schreiber said this is an historic and most welcome occasion for Tamarac. Commissioner Portner commended Mr. Yelin on his offer to the City and suggested a proclamation or placing Mr. Yelin's name on a plaque in appreciation of this offer. Vice Mayor Sultanof commended Mr. Yelin. Commissioner Roberts thanked Mr. Yelin on behalf of the City. Mr. Yelin extended an invitation to everyone to view his private art collection. Mayor Schreiber asked for an expression of interest to move forward and the Commission was unanimous in their agreement. 2. UPDATE ON SCHOOL OVERCROWDING SOLUTIONS FOR TAMARAC: Deputy City Manager Michael. C. Cernech said he met with Deputy School Superintendent Garretson and staff and discussed several options regarding school overcrowding. The School Board staff recommended for Tamarac Elementary School a 24 classroom addition to the building on the southwest corner of the property, which will not affect any of the City's property. Commissioner Roberts clarified that this would be a two-story addition with 12 classrooms on each floor, and questioned grant money that was previously involved with the gazebo. Deputy City Manager Cernech said the School Board expressed no concern about the gazebo. Commissioner Roberts questioned the playground and cafeteria, and Deputy City Manager Cernech said we would give the school whatever access is necessary, and he will bring the infrastructure to the attention of the School Board. Vice Mayor Sultanof questioned whether the new July 12, 2004 City Commission Workshop 1 classrooms would be attached to the current building or freestanding and Deputy City Manager Cernech said it is up to the School Board how they incorporate the new classrooms. Commissioner Roberts questioned the time line and Deputy City Manager Cernech said it his understanding that there is consensus to add this to the School Board's CIP but he is not privy to the exact timing. The next option for Challenger Elementary and Millennium Middle School, is to bring 10 portables to Challenger Elementary and Millennium Middle Schools (two for Challenger the rest for Millennium); then add 24 classrooms to Millennium and use the portables assigned to Millennium for Challenger to relieve overcrowding. There was also discussion with the School Board to use City property for parking, which the School Board did not favor. Commissioner Roberts asked when the modules would be installed and Deputy City Manager Cernech replied in the next several weeks; they should be ready for the opening of the school year in August. Commissioner Flansbaum-Talabisco suggested inviting Mrs. Kraft to speak to the Mayor and City Commission in September after the Commission vacation, and Commissioner Flansbaum-Talabisco said she would like to see the modules. City Manager Miller said Mrs. Kraft was unable to attend today's meeting, but another meeting will be scheduled so Mrs. Kraft and school board staff can address the Mayor and City Commission. Deputy City Manager Cernech discussed a potential high school and spoke of a 15 acre tract on the northwest corner of Commercial and Nob Hill, which was previously owned by Messrs. Butters and then sold to a church. The property is not available at this time, as it is going through the site review process and there are some ingress/egress issues. If these issues can not be resolved, the property may go back on the market. There are only two other parcels of property available in western Broward County that would be considered for a high school, one in North Lauderdale and one in Sunrise. Neither of these cities desire a high school in their city limits, but it is the consensus of surrounding cities that another high school is needed. There was discussion about the Ferguson property. Deputy City Manager Cernech said he would like an expression of interest from the Mayor and City Commission authorizing Tamarac to discuss the site on Commercial and Nob Hill with neighboring communities, asking for their support that the School Board purchase the site for a high school. Mayor Schreiber suggested trading the site on Commercial and Nob Hill for the rarely used park on 80'" Avenue. Discussion ensued regarding the fact that the park is a preserve. Mayor Schreiber asked for an expression of interest for discussion with surrounding municipalities regarding purchasing property for a high school, and all were in agreement. 3. JULY 14,_2004 AGENDA ITEMS: a. Item No. 6(f). AGREEMENT WITH ILER PLANNING GROUP, INC. FOR MAIN STREET OVERLAY DISTRICT, PHASE II: (TR10478) Awarding LOI-04-04L and executing an agreement between the City of Tamarac and Iler Planning Group, Inc. for a sum not to exceed Seventy -Five Thousand Dollars ($75,000.00) for the Tamarac 571h Street/Main Street Overlay District Project (Case No. 13-MI-04). Community Development Director King gave a presentation and said when this agreement is approved a kick-off meeting will be scheduled, followed by the drafting of the ordinance. July 12, 2004 City Commission Workshop 2 Then meetings will be held with the stakeholders. Vice Mayor Sultanof asked whether the Economic Development Advisory Committee would be invited to solicit and bring in Tamarac property owners as well as outsiders, and Community Development Director King said by the time we get to that point the Economic Development Advisory Committee should be close to being a non-profit organization and able to move forward in that capacity. Commissioner Roberts confirmed that the $75,000 was previously budgeted and asked if a survey was conducted to find out if this is what the residents want. Community Development Director King said no survey had been conducted. Commissioner Partner questioned the timing of the first meeting and Community Development Director King said kickoff will be 15 days after the resolution is passed, and the first meeting would be held after the commission's vacation. Staff hopes to bring the ordinance forward to the Mayor and City Commission by the end of October or beginning of November. b. Item No. 6(n). MAINTENANCE MEMORANDUM OF AGREEMENT—FDOT: (TR10479) Executing a District Four Maintenance Memorandum of Agreement between the State of Florida Department of Transportation (FDOT) and the City of Tamarac for right-of-way landscaping on Commercial Boulevard between University Drive and Prospect Road. Public Works Director Strain said the new agreement allows for enhancement of landscaping at future dates and the agreement covers the entire length of Commercial Boulevard from University Drive to Prospect Road. Mayor Schreiber questioned whether we are relieving the State of the cost of maintenance for landscaping, if we are beautifying an area which will primarily benefit residents of Fort Lauderdale, and questioned the cost to Tamarac. Public Works Director Strain said we currently maintain the entire length of the median. Mayor Schreiber spoke of previous requests for a sign in the area of Prospect Road which we were unable to obtain, and Public Works Director Strain explained the right-of-way is owned by the State and anything done in the right-of-way must be done within their guidelines; perhaps there is not enough area in the median at that location for a sign, but he will revisit the matter. Regarding the cost, Public Works Director Strain said the improvements are being done at the State's request, but the State does not want taxpayers who do not live in the vicinity to pay for the upkeep. In some areas. the cost of maintenance may actually decrease due to the use of pavers. Commissioner Portner asked about the time frame and Public Works Director Strain responded the project will start in late winter/early spring. C. Item No. 6(p). SEVENTH EIGHTH AND NINTH AMENDMENTS TO INTERLOCAL AGREEMENT WITH BROWARD COUNTY — SOLID WASTE DISPOSAL; (TR10490) Executing the seventh, eighth, and ninth amendments to the Interlocal Agreement with Broward County for Solid Waste Disposal. Public Works Director Strain explained the seventh and ninth amendments are housekeeping, while the eighth amendment has to do with facilitating the refund of excess revenues collected for debt payback. The County can not keep a surplus over $55 million, and the City's share is $261,275. Vice Mayor Sultanof questioned the formula used to calculate the rebate and whether this will become a yearly refund. Project Manager (Solid Waste Recycling) D'Amato explained anything in excess of $55 million must be July 12, 2004 City Commission Workshop 3 distributed among the cities and the amendment gives them the ability to go back each year to look at the reserves. Mayor Schreiber called for a recess at 10:55 a.m. and reconvened the meeting at 11:05 a.m. with all present as before. d. Item No. 6(k). BID AWARD AND AGR_EEM_E__NT FOR 2 MILLION GALLON WATER . STORAGE TANK AND WATER TREATMENT PLANT IMPROVEMENTS: (TR10483) Awarding Bid No. 04-17B to Globetec Construction, LLC, and executing an agreement between the City of Tamarac and Globetec Construction, LLC, for an amount of $2,447,000.00 for the 2 MG Water Storage Tank and Water Treatment Plant Improvements Project; approving funding for this project from the appropriate 2004 Revenue Bond account; authorizing the appropriate City Officials to administer the contract. Utilities Director Gagnon, Assistant Utilities Director Moore and Purchasing/Contracts Manager Glatz appeared. Utilities Director Gagnon gave a presentation on the new water storage tank and spoke about water use planning through 2025, due to anticipated growth in water use that will exceed growth in population because of changing demographics. Vice Mayor Sultanof spoke of an article he recently read about South Florida running out of water and Utilities Director Gagnon explained the Everglades Restoration Act. Mayor Schreiber said the water storage tank is a very expensive item and should not be on the consent agenda. He would like this item talked about at the Commission meeting in case there are questions from the public. Commissioner Roberts confirmed with more residents moving into the area there is an increased demand for water. Commissioner Portner asked what Tamarac's anticipated population is for 2015 and Utilities Director Gagnon said it appears that it will be close to 75,000 due to the fact that condominiums and two bedroom -one bath homes currently housing one person will then house three people. Utilities Director Gagnon added that Tamarac's water is in outstanding shape. Commissioner Portner questioned wells being dug in Davie and the level of Lake Okeechobee.. Utilities Director Gagnon said the wells are mostly around Lake Okeechobee and the level of the lake this year is 127' compared to 8'39" in 2000. Utilities Director Gagnon said the storage tank would be completed in about one year. e. Item No. 6(q). SUPPORTING THE FLORIDA LEAGUE OF CITIES' _OPPOSITION_ TO PROPOSED AMENDMENT RE:. HOMESTEAD EXEMPTION_ (TR10497) Supporting the Florida League of Cities' opposition to a proposed amendment to the Florida Constitution that would raise Florida Homestead Exemption to $50,000; directing the City Clerk to send a copy of this Resolution to the Florida League of Cities. City Manager Miller said a petition for a constitutional amendment to provide an additional $25,000 homestead exemption is circulating. Should this amendment pass Tamarac would be affected to the tune of $2.8 million; Broward County $161 million; and the State of Florida $1.9 billion. An action has been filed with the Supreme Court of Florida to prevent this from being placed on the ballot. The League of Cities and a number of other organizations are opposed to the amendment. July 12, 2004 City Commission Workshop 4 f. Item 6(d). FIRE RESCUE ASSESSMENTS: (TR10488) Relating to the provision of fire rescue services, facilities and programs in the City of Tamarac, Florida; establishing the estimated assessment rate for fire rescue assessments for the fiscal year beginning October 1, 2004; directing the preparation of an assessment roll; authorizing a public hearing and directing the provision of notice thereof. Finance Director Newman, Chief Budzinski and Management and Budget Officer Sammartino appeared. Management and Budget Officer Sammartino gave a presentation. Mayor Schreiber questioned how much the additional $12.00 per year would raise and Management and Budget Officer Sammartino said $567,000. Mayor Schreiber spoke about the increased property values and the fact that he was informed that Tamarac would receive approximately $2 million in additional revenues. Mayor Schreiber said in light of this he questioned the necessity to increase Fire Rescue assessments. Finance Director Newman explained that last year when the Mayor and City Commission decided to bring the Fire Rescue Assessment to 100% a lot of feedback was received from citizens who said they would rather have small, incremental increases each year than one big jump. Last year was a catch up. This year will be a full year of funding the new unit; after this year costs will go up incrementally. If the City does not raise the assessment $12.00 this year, then next year the increase will be $15.00, which will be a bigger jump and not what the people want. Finance Director Newman explained that costs go up each year, and the negotiated contracts increase each year. Commissioner Roberts said she agreed with Mayor Schreiber, and she would rather hold the increase until next year. Chief Budzinski spoke of maximizing funding. Commissioner Roberts asked how fire rescue is distinguished in labor negotiations and Chief Budzinski said it is a complex calculation based on court decisions, and is calculated by our consultants. Commissioner Portner questioned why we do not just use '/2 million from the property tax, and City Manager Miller said we could, but the problem is what to do in succeeding years. At some point we will run out of fund balance; costs for Fire Rescue are escalating dramatically and we will find ourselves in a fix. Two -three years down the road we will have to raise fees significantly. Management and Budget Officer Sammartino said the latest information he received was that we would receive $1.6 million over last year, and of that amount, some of which has been budgeted, there will be $900,000 new revenue left. Commissioner Roberts questioned the cap and Chief Budzinski said it is 100% of the funds that go for fire services. Commissioner Roberts said she is not in favor of an increase this year and would like to hold off until the following year. Vice Mayor Sultanof said he does not believe in projecting what will happen next year and the people he spoke to said they would prefer small increases. Finance Director Newman said the dollar amount in the resolution will be advertised in August and Chief Budzinski said it can be reduced during the budget process. Commissioner Flansbaum-Talabisco said if we do not do this now it eventually catches up with us so the millage rate will be affected. Finance Director Newman said the less we make up with the Fire Rescue assessment the more that has to come from the general fund. A major source of the general fund is the ad valorem tax. If the Fire Rescue assessment fee slips below 100% eventually there will not be enough money at the current level; we must chose to raise either the Fire Rescue assessment or the ad valorem tax. July 12, 2004 City Commission Workshop 5 g. Item No. 7. AMENDING CHAPTER 14 OF THE TAMARAC CODE_- MOTOR VEHICLES AND TRAFFIC_ (T02053) Motion to adopt Ordinance on first reading amending Tamarac Code, Chapter 14, "Motor Vehicles and Traffic", by creating Article IV, "Commercial Vehicle Weight and Load Restrictions", in accordance with Chapter 316, Florida Statutes, by providing regulations on wheel and axle load and vehicle weights for certain vehicles operating on City Roadways; providing for enforcement, inspection, penalties and appeal; providing for codification. BSO Chief Dugger Sgt. Perez and Deputy Pianelli appeared. BSO Chief Dugger spoke of the growth of the trucking industry commensurate with Tamarac's growth, and the many accidents that occur on the roads due to faulty equipment and hazardous materials. BSO Chief Dugger explained that checkpoints require specially trained deputies. BSO Chief Dugger said Deputy Pianelli is certified, and officers from Delray and Weston helped Tamarac with its checkpoints. Sgt. Perez presented a DVD on Tamarac's checkpoint along Commercial and Nob Hill. BSO Chief Dugger said the results of the operation were the issuance of seven criminal citations, ten vehicles taken out of service, four drivers taken out of service, two vehicles towed, and the issuance of 159 citations in a three hour time frame. BSO Chief Dugger thanked City Attorney Kraft and Assistant City Attorney Steinerts for their assistance in researching and drafting the ordinance. Businesses were informed of the checkpoint before it was set up and City Furniture, which is housed in Tamarac Commerce Park, had no violations. Mayor Schreiber asked if additional deputies would be needed once the ordinance is in place and BSO Chief Dugger said funding for training and equipment would come from LETF funds; Sgt Perez added that he has five motormen on the road for traffic enforcement and each day one would do truck enforcement. No additional personnel would be needed. Commissioner Roberts asked when the inspections would be done and BSO Chief Dugger said about 2-3 times a month at all major arteries. h. Item No. 6(c). CAPITAL IMPROVEMENT PLAN POLICY: (TR10475) Adopting and implementing a Capital Improvement Plan Policy. Finance Director Newman and Management and Budget Officer Sammartino appeared. Finance Director Newman said at the June 14th workshop the CIP and concept for the plan was discussed. Mayor Schreiber questioned funding of projects and Finance Director Newman explained funding during the first year of the project as part of the budget. Finance Director Newman said the Capital Improvement Committee would look at the needs for the next five years and recommend funding. If the City Manager approves then it goes to the Mayor and City Commission. The first year it is incorporated into the budget and outer years approved in concept. Commissioner Roberts asked about changing priorities and Finance Director Newman said the plan can be changed or tweaked, but we want to try to foresee the upcoming needs as much as possible. It is not intended to inhibit us but to make sure we are not acting impulsively. Commissioner Portner questioned Item 6(h) on the consent agenda, in particular why the color white was not included. UPDATING COLOR PALETTE FOR WOODLANDS OVERLAY DISTRICT: (TR10491) Approving the addition of the color white (#OW21) to the Woodlands Color Palette, pursuant to Chapter 24 entitled "Zoning", Article X entitled "Woodlands Overlay Zoning District", Section 24-807 entitled "Exterior Colors For Single July 12, 2004 City Commission Workshop 6 Family Residences (base building colors, accent colors and trim colors)". Commissioner Flansbaum-Talabisco said it was an oversight. Mayor Schreiber questioned whether a problem is being created for the City by having a color palette for the Woodlands and not for the rest of the City. City Attorney Kraft explained the overlay zoning district required a color palette, and Commissioner Flansbaum-Talabisco added that the adoption of the overlay zoning district took on most of what the Woodlands had in effect in its previous deed restrictions. The color palette is not new. Mayor Schreiber questioned Item 6(I) on the consent agenda and said he felt the cost was excessive. PROSPECT ROAD LANDSCAPING IMPROVEMENT PROGRAM: (TR10495) Approving the Prospect Road Landscaping Improvement Program; awarding Bid No. 04-20B to Green Acres Ln Service, Inc.; authorizing the appropriate City officials to execute an agreement with Green Acres Ln Service, Inc.; authorizing an expenditure in an amount not to exceed $479,817.69, which represents a contract award of $436,197.90 and a project contingency of $43,619.79; authorizing the City Manager to make necessary additions, deletions, or revisions to the Prospect Road landscaping improvements pursuant to Section 6-156 of the Code of t' e City of Tamarac, Florida; authorizing budgetary transfers as necessary for proper accounting purposes. Mayor Schreiber questioned why the previous contractor was not hired to do the work, and Public Works Director Strain explained there is no irrigation in the portion of the median that will be worked on, which added to the cost. Additionally, the bid submitted by Vila and Sons was too high. Purchasing/Contracts Manager Glatz added this is a construction bid guided by Statute and there are specific procedures that must be followed. Due diligence has been done on the new firm. Commissioner Portner said he believed we received $269,000 from Broward County for the project and Commissioner Roberts said in the future the backup needs to be more specific, as the amount from Broward County was not explained clearly in the calculations. 4. CIP SCHEDULE REVIEW AND DISCUSSION OF TIMING FOR PROPOSED DOG PARK: Deputy City Manager Cernech said no decision has been made by the Mayor and City Commission regarding a dog park; however, Commissioner Roberts questioned the timing of the dog park which was included in the linear park for 2008- 2009, and Commissioner Roberts felt that was too far out. Deputy City Manager Cernech added that since the capital improvement plan has not yet been adopted, this would be a good time to talk about bringing something forward in the CIP. The CIP committee suggested bringing it forward in the plan for design in 2005 with construction in 2006 if this is the Mayor and City Commission's desire, and there are funding issues to work out. Mayor Schreiber questioned the wisdom of placing a dog park next to a brand new park, and said dog owners are in the minority in Tamarac, and questioned spending $300,000 of public funds for a dog park since the county has many parks for dogs. Mayor Schreiber suggested putting this to the public via referendum. Commissioner Roberts said if this is put to the public then Main Street and every other project should also be put to the public. Commissioner Roberts said many residents have come to her over the years requesting a dog park in Tamarac. The location next to Veterans Park was determined to be the best location. Phase 1 would include basic amenities such as fencing, sod, irrigation, dog wash, dog fountain, walkway, July 12, 2004 City Commission Workshop 7 landscaping and parking lot. Commissioner Roberts questioned the ability to use the Veterans' Park parking lot and Deputy City Manager Cernech said it is not possible because of the configuration. Vice Mayor Sultanof questioned the proximity of the dog park to Veterans Park, and said since this borders Coral Springs, we would have many people from Coral Springs using the dog park. Vice Mayor Sultanof questioned whether input has been gathered from the residents across from the intended location of the park or the Veterans. Vice Mayor Sultanof said originally there was talk of grant funding in the amount of $155,000, and Hermi Zumbato said some years ago Plantation received a grant in the amount of $175,000 for a dog park. Deputy City Manager Cernech spoke about infrastructure for the park and the fact that the restrooms at Veterans Park could be used for visitors to the dog park rather than moving the location of the dog park and having to come up with an additional $100,000 for restrooms. Vice Mayor Sultanof spoke about additional maintenance of Veterans Park and the dog park. Commissioner Flansbaum-Talabisco asked how we got from $155,000 to $300,000. Parks and Recreation Director Margoles spoke about the original site considerations (the Friedes property and Southgate) and the costs associated for a 5-acre park. At this point a 2.5 acre park is being considered, with just the basic amenities. The parking lot is the biggest cost and the fencing for a dog park is more involved than just a chain link fence, as a different gate system is necessary. There are costs for landscaping, grass, a water stop, and a pathway for the dog owners. Additional amenities for phase II would be an agility course for both large and small dogs and two shelters. Commissioner Flansbaum-Talabisco questioned the cost for the 2.5 acre park and Parks and Recreation Director Margoles said about $155,000. Parks and Recreation Director Margoles said the basic amenities need to be included in phase I. Mayor Schreiber asked if there is an ordinance in force requiring registration of dogs in Tamarac, and City Attorney Kraft said it is a county requirement. Mayor Schreiber questioned whether people outside of Tamarac utilizing the park would have to pay and Parks and Recreation Director Margoles said this could be instituted but we would then need personnel to man the park and enforce the ordinance. Commissioner Portner questioned possible Indian burial grounds on the site, and Parks and Recreation Director Margoles responded there is a mound on the site but it is unknown what is under it; it could be debris. Public Works Director Strain said we will know before the end of the week, however, he does not think it is a geographic anomaly. If there is a problem, the park will be shifted further west. Commissioner Portner questioned the necessity of a dog park and Parks and Recreation Director Margoles said the residents have expressed an interest in a dog park. Commissioner Roberts spoke about possible funding availability due to negotiations of contracts for other projects. Mayor Schreiber asked if the dog park is in this budget and Finance Director Newman said it is proposed for 2006, but we are looking into other sources of funding as well such as grants and private partnerships. Mayor Schreiber asked for an expression of interest and Commissioner Roberts, Vice Mayor Sultanof and Commissioner Portner said yes. Mayor Schreiber said he is concerned with the location and has reservations. There was discussion about the golf course across the street. Vice Mayor Sultanof said he also is concerned about the location and hidden costs, and requested more details. Commissioner Flansbaum-Talabisco asked if the dog park would be closed when an event is held in Veterans' Park, and Parks and Recreation Director Margoles said there July 12, 2004 City Commission Workshop 8 are two events held in Veterans Park each year, Veterans Day and Memorial Day. Most likely the dog park would be closed those days; but it would be helpful to use the additional 50 parking spots slated for the dog park. Mayor Schreiber said the majority of the Commission is in favor of the dog park, but there is the question of the location. Mayor Schreiber said before the final decision is made he would like to see a final determination of the location with the cost not to exceed $155,000. Commissioner Roberts agreed. Deputy City Manager Cernech said the location dictates the expense. If the park were to be located elsewhere than the current considered location, the cost would increase because of need for restrooms. As outlined in the backup there is time to make final decisions before we know if the $155,000 will be available. In the interim, staff will prepare a preliminary design and come back to the Mayor and City Commission with an update regarding the negotiations for other projects which may provide a savings that can be put to this project. Commissioner Flansbaum-Talabisco said if there is no savings then it becomes a moot point. Deputy City Manager Cernech said the proposal is predicated on the location and the ability to save money on other projects. If the location changes and we are unable to negotiate a savings we will have to find a location elsewhere. We will still look for grants to fund the project. Commissioner Roberts questioned the time frame in which this will be brought back to the Commission, and Deputy City Manager Cernech responded October. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 12:55 p.m. Marion Swenson, CMC City Clerk July 12, 2004 City Commission Workshop 9 mw