HomeMy WebLinkAbout2004-09-22 - City Commission Special Meeting Agenda (3)Jeffrey L. Miller
City Manager
City of Tamarac
"Committed to Excellence... Always"
August 23, 2004
The Honorable Mayor and Members of the City Commission
7525 N.W. 881h Avenue
Tamarac, Florida 33321-2401
Mr. Mayor and Members of the Commission:
We will be holding the second budget public hearing on Wednesday evening,
September 22" d, at 5:30 P.M. in the Commission Chambers. To assist you with the events
of this meeting I have prepared this letter that highlights the agenda and the documents
necessary for the hearing.
The agenda for the hearing is as follows: after the call to order, the City Manager
must announce the tentative operating and debt service millage rates and the percentage
increase of the operating millage over the rolled -back millage rate. Following the
announcement, public hearings must be held on the final millage rate and on the final
budget.
Upon completion of the public hearings, the Commission must adopt a final millage
rate for Fiscal Year 2005. This will be done with the adoption on second reading of
Temporary Ordinance #2055. The next action is the adoption on second reading of
Temporary Ordinance #2056, which approves a final budget for the General Fund and
Other Fund budgets for Fiscal Year 2005. After the adoption of the final budget, the final
item will be Temporary Resolution #10502 which approves the Capital Improvement
Program (CIP) for the five-year period beginning with Fiscal Year 2005. The meeting will
then conclude with the approval of the CIP Resolution.
Attached with this letter are the documents necessary for the hearing. The first
document is the agenda, followed by an item -by -item agenda script that provides guidance
for completing the meeting in a smooth manner. There are three motions to be made
during the meeting. Traditionally a different member of the Commission has made each
motion. If any member has a preference to make a certain motion, please let me know.
Following the script is Temporary Ordinance #2055, which approves the millage rates on
second reading; Temporary Ordinance #2056, which approves the final budget on second
reading; and Temporary Resolution #10502, which approves the Five -Year Capital
Improvement Program.
7525 N.W. 88th Avenue a Tamarac, Florida 33321-2401 a (954) 724-1230 ■ Fax (954) 724-2454 ■ jeffm@tamarac.org
Equal Opportunity Employer
The Honorable Mayor and Members of the City Commission
Page 2
August 23 2004
I am pleased to present this package of information for assisting you with the budget
public hearing agenda. The staff and I are ready to respond to your questions and assist in
the final steps of the annual budget process.
Sincerely,
X� �G1
Je . Miller
City Manager
CC: Mitch Kraft, City Attorney
Marion Swenson, City Clerk
attachments
FIRST CLASS MAIL
7525 Northwest 88 Avenue
Tamarac, FL 33321-2401
CITY OF TAMARAC
SPECIAL CITY COMMISSION MEETING
WEDNESDAY, SEPTEMBER 22, 2004
There will be a Special Meeting of the City Commission on Wednesday, September 22,
2004 at 5:30 p.m., in the Commission Chambers at Tamarac City Hall, 7525 NW 88
Avenue, Tamarac, Florida, to hold public hearings on the proposed millage and
tentative budget for Fiscal Year 2005.
CALL TO ORDER:
ROLL CALL -
PLEDGE OF ALLEGIANCE: Commissioner Karen L. Roberts
ANNOUNCEMENT of the percentage increase (decrease) in proposed millage
rate over (under) the rolled -back rate necessary to fund the General Fund budget
for FY 05 and the specific purposes for which ad valorem tax revenues are being
increased.
2. PUBLIC HEARING on the final millage rate for FY 05.
3. PUBLIC HEARING on the final General Fund and other Fund budgets for FY 05,
4. ADOPTING THE MILLAGE FOR THE 2004 TAX ROLL: (T02055) Motion to
adopt ordinance on second reading adopting the millage for the 2004 tax roll;
levying a tax for general operations on all properties for the Fiscal Year 2005;
levying a tax for the payment of principal and interest for bonded indebtedness;
providing for conflicts; providing for severability; and providing for an effective
date.
APPROVED ON FIRST READING SEPTEMBER 8, 2004
Special Commission Meeting
September 22, 2004
1
5. GENERAL FUND AND _OTHER FUND BUDGETS: (T02056) Motion to adopt
ordinance on second reading adopting the budget for the General Fund and
each of the other Operating Funds and the Capital Improvements Fund for the
fiscal year 2005; allocating, appropriating, and authorizing expenditures as
presented in the budget; providing for the revenues necessary to fund the
expenditures of each of the funds; authorizing budgetary control by department
total for all appropriations.
APPROVED ON FIRST READING SEPTEMBER 8, 2004
6. ADOPTING CAPITAL IMPROVEMENT_ PROGRAM (CIP): (TR10502) Motion to
approve resolution adopting the Capital Improvement Program (CIP) for the five
year period beginning with Fiscal Year 2005.
)K&
Marion Swenson, CIVIC
City Clerk
The City Commission may consider and act upon such other business as may come
before it. All meetings are open to the public. In the event this agenda must be revised,
such revised copies will be available to the public at the City Commission meeting.
Pursuant to Chapter 286.0105, Florida Statutes, if a person decides to appeal any
decision made by the City Commission with respect to any matter considered at such
meeting or hearing, he may need to ensure that a verbatim record of the proceedings is
made which record includes the testimony and evidence upon which the appeal is
based.
The City of Tamarac complies with the provisions of the Americans With Disabilities Act.
If you are a disabled person requiring any accommodations or assistance, please notify
the City of such need at least 72 hours (3 days) in advance.
Special Commission Meeting
September 22, 2004
2
Special Meeting
CITY COMMISSION OF TAMARAC, FLORIDA
WEDNESDAY, SEPTEMBER 22, 2004
ITEM
WHOM TO
SPEAK
Call to Order
Mayor
This is a special meeting of the City
Commission of the City of Tamarac for the
public hearings on the final millage and
budget for Fiscal Year 2005. Florida
Statutes requires two public hearings, the
first of which was held on September 8,
2004. Before the final public hearing
begins, the Ci r Manager has a statement.
1. Announcement
City
In accordance with TRIM, I am required to
Manager
read the following statement: The tentative
General Fund budget of $39,662,600 is
more than the Fiscal Year 2004 adopted
budget of $36,690,200. The City proposes
to levy a millage rate of 5.9999 for General
operating purposes, which is a 10.97%
increase over the rolled -back rate of 5.4070
mills. The proposed Debt Service Millage
rate of .4097 mills is a decrease over the
current Debt Service millage rate of .4550
mills. This concludes the statutory
requirement and we are now ready for the
ublic hearings.
2. Public Hearing
Mayor
We are now ready for the public hearing on
on the final millage
the final millage rate for Fiscal Year 2005.
Rate for Fiscal Year
Anybody who wishes to speak may now
2005.
raise their hand to be recognized.
3. Public Hearing
Mayor
We are now ready for the public hearing on
on the final General
the final General Fund and Other Fund
Fund and Other
budgets. Anybody who wishes to speak
Fund budgets for
may now raise their hand to be recognized.
Fiscal Year 2005.
Special Meeting
CITY COMMISSION OF TAMARAC, FLORIDA
IA/FnNF.RnAY RFPTFMRF_R 22. 2004
ITEM
WHOM TO
SPEAK
4. Motion to Adopt
City Attorney
The City Attorney reads ordinance title.
on second reading
Temporary
Ordinance #2055
adopting the
millage rates for
Commission
Mr. Mayor, I make a motion to adopt
Fiscal Year 2005
Member
Temporary Ordinance #2055 adopting the
millage rate of 5.9999 mills for Fiscal Year
2005.
5. Motion to Adopt
City Attorney
The City Attorney reads ordinance title.
on second reading
Temporary
Ordinance #2056
adopting the
General Fund and
Mr. Mayor, I make a motion to adopt on
Other Fund budgets
Commission
second reading Temporary Ordinance
for Fiscal Year
Member
#2066 on adopting the General Fund and
2005.
Other Fund budgets for Fiscal Year 2005.
6. Motion to Adopt
Temporary
City Attorney
The City Attorney reads resolution title.
Resolution #10502
adopting the Capital
Improvement
Program for the
Commission
Mr. Mayor, I make a motion to adopt
five-year period
Member
Temporary Resolution #10502 adopting the
beginning with
Capital Improvement Program for the five -
Fiscal Year 2005.
year period beginning with Fiscal Year
2005.