HomeMy WebLinkAboutCity of Tamarac Resolution R-2018-004Temp. Reso. # 13009
January 10, 2018
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2018 0/
00
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY STAFF TO SELECT, APPROVE, AND
AWARD THE PURCHASE OF TEMPORARY LABOR
SERVICES UTILIZING THE SOUTHEAST FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE (BID
NUMBER 13-D-140F), THROUGH THE CITY OF CORAL
SPRINGS INCLUDING TAMPA SERVICE CO., INC. D/B/A
PACESETTER PERSONNEL SERVICES, ALBION
STAFFING SOLUTIONS, AND ALPHA 1 STAFFING;
AUTHORIZING EXPENDITURES FOR TEMPORARY
LABOR SERVICES FOR CANAL MAINTENANCE
WORKERS, PRESSURE CLEANING, AND TEMPORARY
LABOR IN AN AMOUNT NOT TO EXCEED $210,000.00
ANNUALLY FROM THE APPROPRIATE ACCOUNTS;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Tamarac is responsible for the care, maintenance and
appearance of the canals, waterways, sidewalks, curbs, and medians within its
boundaries; and
WHEREAS, the Public Services Department utilizes temporary labor services that
were needed to provide for continuity of City services for short periods of time for a
seasonal project to provide removal of debris and excess aquatic vegetation from the
City's canals and drainage areas; and
WHEREAS, temporary labor is utilized to improve the appearance of City -owned
Temp. Reso. # 13009
January 10, 2018
Page 2
sidewalks and medians in the program to pressure wash these areas within the City; and
WHEREAS, temporary labor is utilized to fill budgeted positions during prolonged
absences and hiring processes to ensure provision of essential services; and
WHEREAS, the Southeast Florida Governmental Purchasing Cooperative
awarded Contract #13-D-140F for Temporary Employment Staffing Services to Tampa
Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and
Alpha 1 Staffing; a copy of the Bid No. 13-D-140F is incorporated herein by reference and
on file in the office of the City Clerk; and
WHEREAS, the Southeast Florida Governmental Purchasing Cooperative
executed the second of two (2) renewals of #13-D-140F effective October 15, 2017
through October 14, 2019; a copy of the Renewal of Bid No. 13-D-140F is attached hereto
as "Exhibit 1 ", incorporated herein and made a specific part of this Resolution; and
WHEREAS, City of Tamarac Code, §6-148(d) allows the Purchasing Officer the
authority to waive purchasing procedures and purchase goods and services by
participating contracts under a cooperative purchasing program with other governmental
agencies; and
WHEREAS, the Director of Public Services, Director of Financial Services, and
Purchasing and Contracts Manager have determined that it is in the City's best interest
11
Temp. Reso. # 13009
January 10, 2018
Page 3
to authorize the annual expenditure not to exceed $210,000.00 annually for temporary
labor and staffing services utilizing the Southeast Florida Governmental Purchasing
Cooperative (Bid Number 13-D-140F), through the City of Coral Springs including Tampa
Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and
Alpha 1 Staffing; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the City's
best interest to authorize the annual expenditure not to exceed $210,000.00 annually for
temporary labor and staffing services utilizing the Southeast Florida Governmental
Purchasing Cooperative (Bid Number 13-D-140F), through the City of Coral Springs
including Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing
Solutions, and Alpha 1 Staffing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof. All Exhibits attached hereto are incorporated herein and made a
specific part of this Resolution.
SECTION 2: The City Commission of the City of Tamarac hereby
authorizes the appropriate City Officials to select, approve, and award the purchase of
Temp. Reso. # 13009
January 10, 2018
Page 4
temporary labor services utilizing the Southeast Florida Governmental Purchasing
Cooperative (Bid Number 13-D-140F), through the City of Coral Springs including Tampa
Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and
Alpha 1 Staffing; and further authorizes expenditures for Temporary Labor Services for
canal maintenance workers, pressure cleaning, and temporary labor in an amount not to
exceed $210,000.00 annually from the appropriate accounts
SECTION 3: That the appropriate City Officials are hereby authorized to
extend or renew the Agreement with Tampa Service Co., Inc. d/b/a Pacesetter Personnel
Services for temporary labor services utilizing the Southeast Florida Governmental
Purchasing Cooperative (Bid Number 13-D-140F), through the City of Coral Springs
including Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing
Solutions, and Alpha 1 Staffing.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
1
Temp. Reso. # 13009
January10, 2018
Page 5
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this day,pf ,2018.
ATTEST:
PATRICIA TEUFEL, CMC
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
�"N
SAMUEL S. GOREN
CITY ATTORNEY
RY DRESSLER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER ( �'
DIST 1: COMM. BOLTON
DIST 2: V/M GOMEZ
DIST 3: COMM. FISHMAN
DIST 4: COMM. PLACKO
TR 13009 - Exhibit 1
Southeast Florida Governmental Purchasing
Cooperative Group
CONTRACT AWARD
BID/RFP NO.:
13-13-140F
DESCRIPTIONI TITLE:
Temporary Employment Services
INITIAL CONTRACT PERIOD:
1Oil 5/13—10/14/15
FIRST RENEWAL:
10-1545—10.14-17
SECOND RENEWAL:
10-15-17—10-14-19 Final Renewal
TERM OF CONTRACT:
2 year term
2 additional 2 year renewal options available
ifq»LLilYtlYH W ItLLfwnfllH»Ifwutltutwfuuwui44ffinq»fut»»t/YIu»Iflulufi»lout»»»!i»Yii»ngwnnewwetifiltlfnllMiiltuutifigiF/tligtugi»a»t»f W»uuwuwwullq�
SECTION #1 - VENDOR AWARD
Multiple vendors — see award letters, agenda memo and tabulation attached.
Field Staff: Albion Staffing Solutions, Tampa Service Co., Inc. d/b/a Pacesetter
Office Staff: Albion Staffing Solutions, Alpha 1 Staffing
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SECTION #2—AWARDIBACKGROUND INFORMATION
Initial Award Date: October 2, 2013
First Renewal Award Date: September 21, 2015
Second Renewal Award Date September 6, 2017
Resolution/Agenda {tom No.:
Insurance Required: X Yes No
Performance Bond Required: Yes X No
ltOAfN»ufNYfuf/utlWwu3glYIH7»ufflWltllltlfi/fBYlfMu�ilnfnWtnnnuug/lHllyflUlwiu»unnfl»»�IWinilYiflufYtiUf WlnlfinWf�befY»uwfiYffutininf»!llwwgtY
SECTION #3 - PROCURING AGENCY
Agency Name:
City of Coral Springs
Agency Address:
9551 W Sample Road
Coral Spring, FL 33065
Agency Contact:
Gail Dixon
Telephone:
954 344-1104
Facsimile:
954 344-1186
Email:
gdixon@coraisprings.org
TR 13009 - Exhibit 1
COE) AL SPRINGS
-- EVERYTHING UNDER THE SUN
September 6, 2017
Mr. Larry E. Kosta
Tampa Service Co., Inc.
d/b/a Pacesetter Personnel Services
129 Lismore St.
Hutto, TX 78634-5685
REFERENCE: Temporary Employment Services for Southeast Florida
Governmental Purchasing Cooperative Group, Bid 13-D-140F
Dear Mr. Kosta:
I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of
September 6, 2017, awarded the final two year renewal of the aforementioned Bid for Field Staff
to Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services. The term of this contract is for a
period of two years commencing from October 15, 2017 through October 14, 201.9.
Pursuant to the terms and conditions of this Bid. your certificate of Insurance must be forwarded
to this office, naming the City of Coral Springs as additional named insured, with coverage and
limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept
current and on file throughout the term of this contract.
The attached list of job positions and hourly rates are noted on the tab and are the only items
awarded to your firm under this contract. Any other positions or rates are outside of this contract.
The City looks forward to a successful business relationship in this regard. If you require
additional information, or have concerns in this matter, please do not hesitate to contact
Purchasing Agent Gail Dixon in this office.
Sin rely,
Ang to Salomone
Purchasing Administrator
AS:mlm
cc: D. Pazdra, Director of Human Resources
R. Engle, Director of Parks & Recreation
Southeast Florida Governmental Purchasing Cooperative Group
Participating Members
CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION
9551 W. Sample Road a Coral Springs, FL 33065 - CoralSprings.org
Phone 954-344-1 100 • Fax 954-344-1 ? 86
1
/ TR 13009 - Exhibit 1
COD
D L SPRINGS
— EVERYTHING UNDER THE SUN
September 6, 2017
Mr. Andrew Titley, Managing Director
Albion Staffing Solutions, Inc.
2520 N.W. 97th Avenue, #110
Doral, Florida 33172
REFERENCE: Temporary Employment Services for Southeast Florida
Governmental Purchasing Cooperative Group, Bid 13-D-140F
Dear Mr. Titley:
I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of
September 6, 2017, awarded the final two year renewal of the aforementioned Bid for Field Staff
& Office Personnel to Albion Staffing Solutions, Inc. The term of this contract is for a period of
two years commencing from October 15, 2017 through October 14, 2019.
Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded
to this office, naming the City of Coral Springs as additional named insured, with coverage and
limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept
current and on file throughout the term of this contract.
The attached list of job positions along with the hourly rates are noted on the tab and these are
the only items awarded to your firm under this contract. Any other positions or rates are outside
of this contract.
The City looks forward to a successful business relationship in this regard. If you require
additional information, or have concerns in this matter, please do not hesitate to contact
Purchasing Agent Gail Dixon in this office.
Sincerely,
Angelo Salomon
Purchasing Administrator
AS:mlm
cc: D. Pazdra, Director of Human Resources
Southeast Florida Governmental Purchasing Cooperative Group
Participating Members
CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION
9551 W. Sample Road • Cora! Sprngs, FL 33065 • CoralSprings.org
Phone 954-344-1100 • Fax 954-344-1 186
TR 13009 - Exhibit 1
Cu"R.AAL SPRINGS
EVERYTHING UNDER THE SUN --
September 6, 2017
Ms. Garrie Harris, President
Alpha 1 Staffinf Search Firm
3350 S.W. 148 Ave., Suite 220
Miramar, FL 33027
REFERENCE: Temporary Employment Services for Southeast Florida
Governmental Purchasing Cooperative Group, Bid 13-13-140F
Dear Ms. Harris:
I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of
September 6, 2017, awarded the final two year renewal of the aforementioned Bid for ice
Personnel to Alpha I Staffing/Search Firm. The term of this contract is for a period of two years
commencing from October 15, 2017 through October 14, 2019.
Pursuant to the terms and conditions of this Bid. your certificate of Insurance must be forwarded
to this office, naming the City of Coral Springs as additional named insured, with coverage and
limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept
current and on file throughout the term of this contract.
The attached list of job positions along with the hourly rates are noted on the tab and these are
the only items awarded to your firm under this contract. Any other positions or rates are outside
of this contract.
The City looks forward to a successful business relationship in this regard. If you require
additional information, or have concerns in this matter, please do not hesitate to contact
Purchasing Agent Gail Dixon in this office.
Sincerely,
A4--
Angelo Salomone
Purchasing Administrator
AS:mlm
cc: D. Pazdra, Director of Human Resources
Southeast Florida Governmental Purchasing Cooperative Group
Participating Members
CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION
9551 W. Sample Road • Coral Springs, FL 33065 - CoralSprings.org
Phone 954-344-1 100 • Fax 954-344-1 186
TR 13009 - Exhibit 1
Meeting: September 6, 2017
City of Coral Springs Department: Financial Services
City Commission Meeting Agenda Item Initiated By: Gall Dixon
Summary Sheet DOC ID: 5496
SUBJECT: Temporary Employment Services
PLACEMENT: Consent
REQUESTED ACTION: Request to renew the contract for Bid #13-D-140F for Temporary
(INCLUDE CONTRACT Employment Services for Blue Collar Positions to Albion Staffing
START/TERM DATES) Solutions of Miami, FL and Tampa Service Company Inc. of
Houston, TX and the contract for Temporary Employment
Services for White Collar Positions to Albion Staffing Solutions
of Miami, FL and Alpha 1 Staffing of Miramar, FL from October
15, 2017 through October 14, 2019. The City's estimated annual
expenditure is $250,000. (REQUEST TO RENEW)
PROJECT REVIEWED BY
OR INCLUDED IN:
ATTACHMENTS:
BACKGROUND I DESCRIPTION:
The Southeast Florida Governmental Purchasing Cooperative Group began approximately 25
years ago with a small group of Broward County cities_ The Co -Op has grown to 48 entities
from Broward, Miami -Dade, and Palm Beach Counties.
The Co -Op combines the buying power of the members on products or services purchased by
the members to achieve the best available pricing under a term contract. The Co -Op also
reduces staff time spent on bidding procedures. A lead agency completes the bidding for all
members that wish to participate in that procurement.
The City utilizes Temporary Employment Services in lieu of full-time staff or part-time personnel
on a regular basis. The hourly rates are low and staff time is saved processing applications and
hiring personnel for temporary assignments. The contract also affords the Departments the
opportunity to obtain personnel with only a 24 hour notice.
The City of Coral Springs is the lead agency for the Temporary Employment Services Contract,
which was utilized by Cooperative Agencies for the current two year contract term. Two vendors
are selected for both the White and Blue Collar position categories. Multiple vendors allow each
Co -Op agency a better opportunity to find appropriate Temporary personnel.
A four percent increase in the hourly rates was requested, and is being recommended by staff.
The recommended increase is due to the current more competitive labor market as well as
federally mandated health care expenses for insurance coverage provided by the vendors to
their temporary work staff have caused costs to rise.
Code Enforcement has been the main user of the White Collar positions along with Police, Fire,
Human Resources, and Community Development for office assistants and senior office
assistants. The Parks and Recreation Department has been the main user of the Blue Collar
positions for custodial personnel. The quality and dependability of the temporary staff provided
TR 13009 - Exhibit 1
City of Coral Springs
Commission Meeting Agenda Item
Summary Sheet
Meeting: September 6, 2017
Subject: Temporary Employment Services
has been satisfactory, the savings have been substantial, and several have gone on to obtain
full time employment with the City.
Examples of positions and hourly wages with the 4% increase are as follows:
Position Vendor Current Hourly Rate 4% Increase
Maintenance Worker
Albion
$10.92
$11.35
Lead Worker
Tampa
$14.91
$15.50
Senior Office Assistant
Alpha 1
$14.43
$15.00
Office Assistant
Albion
$12.13
$12.61
The Purchasing Division recommends the renewal of the Temporary Employment
Services contract to the listed vendors.
Copies to: M. Heller, Director of Financial Services
S. Grant, Deputy City Manager
S. Whitacre, Deputy City Attorney
J. Hearn, City Attorney
D. Pazdra, Director of Human Resources
Page 2
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