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HomeMy WebLinkAboutCity of Tamarac Resolution R-2018-052Temp. Reso. No. 13109 May 9, 2018 Page 1 of 6 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2018 - I � A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, RATIFYING THE CITY MANAGER'S EXECUTION OF THE AGREEMENT AND AMENDMENT NUMBER ONE (1) BETWEEN THE CITY OF TAMARAC AND TSC ASSOCIATES, INC AND APPROVING A SECOND AMENDMENT TO THE AGREEMENT TO PROVIDE HOME INSPECTOR, SPECIFICATION WRITER AND CONSTRUCTION LIAISON SERVICES IN THE AMOUNT OF $175,000 FROM NOVEMBER 21, 2016 THROUGH NOVEMBER 21, 2019 WHICH INCLUDES ALL POTENTIAL RENEWAL OPTIONS; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AMENDMENT NUMBER TWO (2) ATTACHED HERETO AS EXHIBIT 1" AND INCORPORATED HEREIN; PROVIDING FOR RENEWALS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Tamarac currently utilizes TSC Associates, Inc. as the City's Home Inspector, Specification Writer and Construction Liaison for the implementation of the City's various housing programs; and WHEREAS, the City issued Request for Quotation #17-02Q for a Home Inspector, Specification Writer, & Construction Liaison for the Community Development Housing Rehabilitation Programs on October 19, 2017; and WHEREAS, the City received three (3) responses to this Request for Quotation from TSC Associates, Inc., SOFI Corporation and Housing and Assistive Technology, Inc.; and WHEREAS, the quotation submitted by TSC Associates, Inc. was determined to be the lowest responsive and responsible quotation based on unit prices contained within the successful proposer's response; and Temp. Reso. No. 13109 May 9, 2018 Page 2 of 6 WHEREAS, on November 21, 2016, the City Manager entered into a one- year agreement with two one-year renewal options with TSC Associates, Inc. to provide Home Inspector, Specification Writer and Construction Liaison services ("Agreement") for the various housing programs administered by the Community Development Department for a contract amount not to exceed $65,000 annually consistent with Section 6-145 (b) (4) of the Tamarac Procurement Code; and WHEREAS, the City and TSC Associates, Inc. entered into Agreement Amendment #1 on November 22, 2017 to exercise the first renewal option for the period of November 22, 2017 through November 21, 2018; and WHEREAS, as a result of the programmatic changes under the Hurricane Loss Mitigation Program (HLMP), the number of homes inspected by TSC Associates, Inc. has increased, changing the value of the Agreement; and WHEREAS, the new not to exceed value of $175,000 for the entire term of the Agreement is above the City Manager's authorization and requires City Commission approval; and WHEREAS, a subsequent one-year renewal option beyond November 21, 2018 may be permitted under the Agreement at the option of the City subject to mutual agreement and subject to successful performance by TSA Associates Inc., and WHEREAS, there are funds available in the CDBG, HOME, SHIP and HLMP programs to cover all costs associated with the performance of the home inspector, specification writer and construction liaison services provided by TSC Associates, Inc; and Temp. Reso. No. 13109 May 9, 2018 Page 3 of 6 WHEREAS, it is the recommendation of the Community Development Director and the Purchasing and Contracts Manager to amend the Agreement to increase the contract value to cover the additional services under the housing programs for a contract price not to exceed $175,000-1 and WHEREAS, furthermore, it is the recommendation of the Community Development Director and the Purchasing and Contracts Manager that the City Manager be authorized to execute a subsequent renewal option for the period of November 21, 2018 through November 21, 2019 subject to mutual agreement and successful performance by TSC Associates, Inc.; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to ratify the City Manager's execution of the Agreement and Amendment #1 to the Agreement and approve Agreement Amendment #2, increasing the contract value for the entire term of the Agreement to a not to exceed $175,000.00, a copy of said Agreement Amendment #2 is included herein as Exhibit " 1 " (attached hereto, incorporated herein, and made a specific part thereof); and WHEREAS, the City Commission of the City of Tamarac, Florida further deems it to be in the best interest of the citizens and residents of the City of Tamarac to authorize the City Manager to execute a subsequent renewal option for the period of November 21, 2018 through November 21, 2019 subject to mutual agreement and successful performance by TSC Associates, Inc., NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Temp. Reso. No. 13109 May 9, 2018 Page 4 of 6 n SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. SECTION 2: The City Manager's execution of the Agreement between the City and TSC Associates, Inc, dated November 21, 2016 and the subsequent Agreement Amendment #1 dated November 22, 2017 is hereby ratified. SECTION 3: The appropriate City officials are hereby authorized to execute Agreement Amendment #2 with TSC Associates, Inc. to continue to serve as the City's Home Inspector, Specification Writer and Construction Liaison, a copy of said Agreement Amendment is attached hereto as Exhibit 1". SECTION 4: The City Commission ratifies and validates this Agreement, and authorized expenditures under the Agreement for an amount not to exceed $175,000 total. SECTION 5: The City Manager is authorized to execute a subsequent renewal option for the period of November 21, 2018 through November 21, 2019 subject to mutual agreement and successful performance by TSC Associates, Inc. Temp. Reso. No. 13109 May 9, 2018 Page 5of6 SECTION 6: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 8: This Resolution shall become effective immediately upon its passage and adoption. THIS PORTION OF THE PAGE HAS BEEN INTENTIONALLY LEFT BLANK. Temp. Reso. No. 13109 May 9, 2018 Page 6 of 6 PASSED, ADOPTED AND APPROVED this ; 3 day of / "l , 2018. ARR DRESSLER, MAYOR ATTEST: Y PATRICIA TEUFE , CMC CITY CLERK RECORD OF COMMISSION VOTE: MAYOR DRESSLER DIST 1: COMM. BOLTON DIST 2: V/M GOMEZ DIST 3: COMM. FISHMAN DIST 4: COMM. PLACKO I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM --� r YLSAMUEL S. GOREN CITY ATTORNEY City of Tamarac Purchasing and Contracts division AGREEMENT AMENDMENT #2 BETWEEN THE CITY OF TAMARAC AND TSC ASSOCIATES, INC. The City of Tamarac, a municipal corporation with principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and TSC ASSOCIATES, INC., a Florida corporation with principal offices located at PO Box 120487 Ft. Lauderdale, FL 33312 (the "Contractor') agree to amend the original Agreement for "Home Inspector, Specification Writer & Construction Liaison for Community Development Department Housing Rehabilitation Programs" as follows Amend Article 4 — CONTRACT SUM of the original Agreement to read as follows: 4) Contract Sum The Contract Pricing sheet shall be as shown in Exhibit A, and shall not exceed $65, 000 during any fiSGal YeaF Pe $175, 000 for the full term of the Agreement and anv subseauent renewal options throuah November. 2019. The Gi" figGal dear begins Oc-tabar 16 and ends on September 3014- 2. Amend Exhibit A of the Agreement to include the addition of the following tasks to accommodate FEMA required reports for hurricane mitigation: a. Pre -Hurricane Mitigation Report /1802 Report $110.00 Each b. Post -Hurricane Mitigation Report /1802 Report $ 65.00 Each 3. All other provisions of the original agreement remain in effect as written. Remainder of Page Intentionally Blank of Tamarac Purchasing and Contracts Division IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement Amendment #2 on the respective dates under each signature, the City of Tamarac as authorized by its Mayor and City Commission and signing through its City Manager, and TSC Associates, Inc., signing by and through its President, duly authorized to execute same. \\\\\►►►IIIII//// "LAMA h ATTEST: Patricia A. Teufel, CIVIC City Clerk SJ� �111 JC Date ATTEST: 4/4, �. Corpo a cretary William La'Marr Ruffin (CORPORATE SEAL) Michael C. Cernech, City Mafiager -16 Date op -- Approved as to form and legal sufficiency: §a—mueV S. Goren, City Attorney 51 Date TSC Associates, Inc. C omp �y,Harne Signaturk of Pjasi'dent William La'Marr Ruffin President — `5-111 /Z L) i E� Date of Tamarac Purchasing and Contracts Division CORPORATE ACKNOWLEDGEMENT STATE OF f-ic`(-ids. � 'SS COUNTY OF ►Jrd—(�v d I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared William La'Marr Ruffin, President of TSC Associates, Inc. a Florida Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this 1_ day of , 2i �. DONNA PA71orida llotary Public - Sta Commission r G055 M Comm. Expires Ju y n 6.202' BcrdedthrcuchNaticralNotar,Assr, . Signathre of Notary Public State of I 1-; c/at Large /� o N n/A ?7q Y/v- Print, Type or Stamp Name of Notary Public ❑ Personally known to me or Produced Identification 4(L Type of I.D. Produced ❑ DID take an oath, or ❑ DID NOT take an oath.