HomeMy WebLinkAboutCity of Tamarac Resolution R-2018-094E
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Temp. Reso. #13142
August 22, 2018
Page 1 of 4
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING TASK
AUTHORIZATION NO. 18-22D AND AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
AUTHORIZATION NO. 18-22D WITH MATHEWS
CONSULTING, INC., TO PROVIDE PROFESSIONAL
SERVICES TO PREPARE AN UPDATE OF THE WATER
MASTER PLAN IN ACCORDANCE WITH THE CITY'S
CONSULTING ENGINEERING AGREEMENT AS
AUTHORIZED BY RESOLUTION NO. R-2016-80, FOR AN
AMOUNT NOT TO EXCEED $153,188.00; APPROVING
FUNDING FROM THE APPROPRIATE BUDGETED
UTILITIES OPERATIONAL AND CIAC ACCOUNTS;
AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO
ADMINISTER THE CONTRACT; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac owns, operates and maintains the water supply,
treatment, and distribution systems, and
WHEREAS, it has been nine years since a Comprehensive Water System Study
of capital improvement needs within the City of Tamarac water system has been
conducted; and
WHEREAS, this Water System Master Plan will upgrade the City of Tamarac
hydraulic model and ultimately result in recommendations for future Capital Improvement
Projects that will satisfy the requirements of our outstanding bonds; and
WHEREAS, the City requires the services of a consulting firm knowledgeable in
this area and capable of providing professional services to prepare a Water System
Master Plan (Study) for the City of Tamarac; and
Temp. Reso. #13142
August 22, 2018
Page 2 of 4
WHEREAS, Mathews Consulting, Inc., possesses the required knowledge and
experience to provide professional services needed to prepare a Water System Master
Plan (Study) for the City of Tamarac; and
WHEREAS, Mathews Consulting, Inc., has been pre -qualified as an approved
consultant for engineering services by the City of Tamarac as authorized by Resolution
No. R-2016-80, incorporated herein by reference and on file at the Office of the City Clerk;
and
WHEREAS, it is the recommendation of the Director of Public Services that Task
Authorization No. 18-22D from Mathews Consulting, Inc., be approved, executed and
funded, attached hereto as "Exhibit 1" and incorporated herein and made a specific part
of this Resolution; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to accept and
execute Task Authorization No. 18-22D with Mathews Consulting, Inc., to provide
professional services to prepare a Water System Master Plan for the City of Tamarac for
an amount not to exceed $153,188.00 and to provide funding from the appropriate Utilities
operational accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof. All exhibits attached hereto are incorporated herein and made a
u
Temp. Reso. #13142
August 22, 2018
Page 3 of 4
specific part of this Resolution.
SECTION 2: The City Commission approves Task Authorization No. 18-
22D and authorizes the appropriate City Officials to execute Task Authorization No. 18-
22D with Mathews Consulting, Inc., to provide engineering services to prepare a Water
System Master Plan (Study) for the City of Tamarac, in accordance with the City's
Consulting Engineering Agreement as authorized by Resolution No. R-2016-80, for an
amount not to exceed $153,188.00; and
SECTION 3: The City Manager, or his designee, are hereby authorized to
make changes, issue change orders in accordance with section 6-156(b) of the City Code,
and close the contract award including, but not limited to making final payment within the
terms and conditions of the contract and within the contract price.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
"The remainder of this page is intentionally left blank."
Temp. Reso. #13142
August 22, 2018
Page 4 of 4
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED thisap( day of 1 2018.
HARAN DRESSLER
MAYOR
ATTEST:
CITY CLERK "
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER
DIST 1: COMM. BOLTON
DIST 2: V/M GOMEZ
DIST 3: COMM. FISHMAN
DIST 4: COMM. PLACKO
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
�--' 11 4 tl'�)
�-- - i w]
4 ° SA UEL S. GOREN
CITY ATTORNEY
"EXHIBIT 1"
SCOPE OF WORK AUTHORIZATION PURSUANT TO THE CONSULTANT
AGREEMENT WITH THE CITY OF TAMARAC
AND MATHEWS CONSULTING, A BAXTER & WOODMAN COMPANY
DATE: June 26, 2018
PROJECT NO.: 180490.10 (MC)
TITLE: City of Tamarac Water Master Plan Update
TASK A UTHORIZA TION NO.: 18-22D
The services rendered pursuant to this Scope of Work are in accordance with the terms and
conditions of the Consultant Agreement (Document No.16-23Q), including all conditions therein, with
the City of Tamarac for General Engineering Services.
PROJECT DESCRIPTION
The City of Tamarac ("City") has requested professional engineering services for the update of their Water
Master Plan. The purpose of the Water Master Plan update is to keep the City current with overall water
planning strategies and identify future water supply, treatment and distribution needs for the City's service
area.
SCOPE OF WORK
The services provided under this authorization will be divided into defined tasks in order to develop the
information required to be included in the Water Master Plan update. The following is the description of the
tasks to be completed by Mathews Consulting, a Baxter & Woodman Company ("Mathews"):
Task 1— Data Collection
The City shall provide and Mathews shall confirm receipt and review all available background and updates
on the City's water system, including:
• Water supply use annual allocation
• Most recent ten-year water supply facilities work plan update
• The consumptive use permit for the Water Treatment Plant (WTP)
• Two years of consumer billing data (with date, location and meter data)
• Any/all bulk sale agreements
• Five years of daily WTP flow data
o Raw water flow data
■ From meter entering the WTP
■ From raw water wells
o Finished water flow data
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• Five years of logs/data sheets of chemical use at WTP, including typical shipments to WTP, dates
and costs
• Five years of WTP electricity bills (including breakdown of electrical costs per system, if available)
• Five to ten years of water main break logs (with date and location)
• Five to ten years of City resident complaint logs (with date and location)
• Five years of chlorine testing through the system including testing sites
• Five years of fire flow testing information including pressure, flow and location of test
• Map with breakdown of distribution system with pipes/area age and pipe material or water atlas (if
available)
o Without this information, a workshop can be scheduled and/or as-builts can be uses
• Map with a breakdown of areas within the City's distribution system with currently available pressure
gauges
o Two weeks of continuous pressure data (most current) at two locations to be determined by
the Engineer
• All GIS files of system
• List of WTP projects completed since 2009
o WTP as-builts for initial WTP project and all improvements
• List of distribution system projects completed since 2009
o As-builts from City projects completed and new development
• List of City's current CIP project list
• List of City's future goals (programs, projects, other)
o Background on the City's water conservation program
• Distribution system as-builts for other/larger items (re -pump stations, storage tanks, other)
• Existing interconnection locations and agreement terms and conditions
Mathews will be responsible to review all provided information and available data. The data collected will be
the basis for updating the Water Master Plan including the water model, system analysis and
recommendations.
Task 2 — Project Management
Mathews shall provide overall project management which includes monitoring progress of work on a weekly
basis for billing and compliance with established schedules, budget and work quality requirements to ensure
timely project deliverables and budget management.
Mathews shall also provide attendance at general project meetings which shall include the following:
• One (1) project kick-off meeting to discuss overall project objectives, goals and tasks and to discuss
City water :system goals.
• One (1) meeting with City staff to review the data received, discuss existing system conditions and
to identify current issues with the raw water system, treatment unit processes and distribution
facilities,
• One (1) meeting with City staff to coordinate collection of calibration data (i.e. temporary pressure
records) for hydraulic model.
• One (1) meeting with City staff to discuss preliminary findings and draft report.
• One (1) meeting with City staff and/or City Council for approval (adoption) of Water Master Plan
Update.
• Attend two (2) other meetings/workshops with City staff, as needed, to ensure consistent
coordination and communication throughout the project.
Task 3 — Water Distribution System Evaluation
Task 3.1 Model Update
Mathews shall update the existing water model using WaterCAD vi8 software incorporating all projects and/or
system modifications constructed or implemented since the previous Water Master Plan. The model will be
used to evaluate the capacity of the existing system in order to access the impacts of the projected future
water demands. The City shall also provide information regarding any future developments and/or
modifications to the water system not yet reflected in the updates provided with the data collection task.
C-Factors shall be established based on estimated age of the pipelines and field verification data for system
pressures, both as provided by the City. Previous hydrant flow testing reports will also be used, as available.
Task 3.2 Calibrate Model
Mathews shall calibrate the model using calibration data provided by the City. Calibration data shall consist
of system pressure readings taken throughout the City and plant furnished water flow records. It is anticipated
that continuous pressure recording devices will be installed and data collected by the City staff for use to
calibrate the model. Mathews will coordinate with the City on the best locations for any new pressure
recording devices. Minimum, maximum and average readings shall be provided for each location and time
interval as determined by the Engineer. The model will be calibrated using the above listed data to within +l-
10% of field readings.
Task 3.3 Model Future Flow Scenarios
The model will include average daily flow, peak hour flow, fire flow and water age considerations. The model
shall be used to identify the nature and extent of necessary improvements to meet future demands and to
improve current system operating conditions. Up to five (5) system operating scenarios shall be run to identify
system deficiencies and recommended improvements. Up to four (4) fire flow scenarios shall be run based
on ISO and City's Fire Department minimum fire flow capacity requirements. Close coordination with the Fire
Department will be included in the scope to ensure all ISO goals are met. The model shall include an existing
case scenario (2018) and future scenarios (2025, 2030 and 2035).
The extended -period water quality model simulation shall be checked at future flows to identify needed
improvements to meet water quality goals.
3
Task 3.4 Asset Evaluation and Assessment of Existing Structures and Equipment
Mathews shall perform a workshop with City staff to evaluate and discuss the condition of the water
distribution storage and pumping facilities and shall confirm/update the existing list of all equipment and
structures, including volumes, power, and capacity along with age and assessment condition. The purpose
of the update is to confirm the inventory of existing facilities and identify improvements required to maintain
a healthy water distribution system into the future. The City's maintenance and replacement of existing
structures will be organized into the Master Plan's Capital Improvement Program (CIP) recommendations
and schedule.
Task 3.5 Evaluate Unaccounted for Water Loss in the Distribution System
Mathews shall review the water production and water billing data provided by the City. The water production
data shall include water produced at the water treatment plant as well as any flows obtained through
interconnects.
Mathews shall also review non -billed, accounted for water from the City and obtain the water meter reading
schedule for the City and meter calibration data for plant meters as well as for customer meters. Water
produced and water billed will be corrected for meter reading lag time and meter inaccuracies. Mathews shall
then calculate unaccounted for water based on the following equation:
The results of this task shall be presented in the master plan and be used as a basis for recommendations
to reduce unaccounted for water.
Task 3.6 Provide City Water to East Zone
The current water supplier for the City's east zone is the City of Fort Lauderdale with a water purchase
contract through 2024. As part of this scope, Mathews will review the existing conditions for the east zone,
essentially the entire corporate limits east of NW 31 st Avenue, and complete a concept analysis and summary
to provide the area City water. This will include potential pipe layout and sizing along the Commercial
Boulevard corridor along with related impacts and costs. The goal of this analysis will be to provide the City
with enough information to determine next steps in advance of any contract extension conversations with
Fort Lauderdale.
Task 3.7 Recommendations
Based on the model update and evaluations above, Mathews shall summarize the recommendations for
specific improvements and modifications to the water distribution system. Included with the recommendations
4
shall be estimated planning level construction costs and schedules for engineering, permitting, construction
and commissioning of the improvements.
Task 4 — Water Treatment Plant Evaluation
Mathews shall complete a review of the existing water treatment plant to evaluate the ability of the existing
plant to meet future demand and desired water quality goals for the next ten (10) years. This analysis, at a
minimum, shall include the following:
Asset evaluation and condition assessment of existing structures and equipment. The evaluation
shall include a listing of all equipment, structures, including volumes, power, capacity, age and
visual/audible assessment of condition.
2. Capacity analysis of existing raw water wells, treatment units, chemical systems, storage tanks, and
on -site distribution pumps, including:
a. Evaluation of capacity for each equipment/treatment unit in relation to current treatment
objectives and operating parameters.
b. Evaluation of auxiliary systems (electrical, I&C, chemical storage and feed systems, etc.)
3. Complete review of the existing sodium hypochlorite generation system including an evaluation of
the impacts which the conversion to bulk (12.5% solution) storage and feed system would have on
plant operations and treatment costs.
4. Review the opportunity for demolishing an outdated (no longer used) lime softening clarifier unit
excelerator and provide preliminary costs for demolition including potential sequencing.
5. Upon a full review of the plant operations and items above, provide the City a management report
with recommendations for the next ten years of plant operations.
Task 5 — Final Report (Water Master Plan Update)
Mathews shall prepare a Draft Report summarizing the tasks above. Five (5) hardcopies and electronic copy
(PDF) of the Draft Report shall be submitted to the City for review and at least two weeks will be provided for
input and comments. Upon receipt of City comments, Mathews shall prepare the Final Report and submit
five (5) hardcopies to the City and electronic copy (PDF).
ADDITIONAL SERVICES
Mathews may provide additional engineering services that are not covered under this Service Authority.
These additional services may be required due to uncertainties discovered during the implementation of
these scope of services.
Services performed under this task will be on an as -directed basis in accordance with a written Notice -to -
Proceed from the City Manager. The Notice -to -Proceed issued shall contain the following information and
requirements:
A detailed description of work to be undertaken.
A budget establishing the amount of the fee to be paid in accordance with the Agreement.
• A time established for the completion of the work.
ASSUMPTIONS
Work described herein is based upon the assumptions listed below. If conditions differ from those assumed
in a manner that will affect the schedule, Mathews shall advise the City in writing of the magnitude of the
required adjustments. Changes in completion schedule or compensation to Mathews will be negotiated with
the City.
1. All documents to be provided by the City, outlined further in Task 1, shall be delivered within three
(3) weeks of the issuance of the Notice -to -Proceed.
2. No site topographical and/or boundary survey services are included.
3. No Subsurface Utility Investigation (SUI) exploratory services (i.e.: soft digs) are included which
would confirm line sizes, pipe materials or other characteristics of buried facilities.
4. Flow demands for individual residential homes may be grouped into common "neighborhood"
demand nodes to optimize model components for pipes and nodes.
5. Any conversions of AutoCAD maps to GIS format shall be performed by City staff or be negotiated
as an Additional Service with Mathews.
The evaluation of the existing Water Treatment Plant will not consider wholesale changes to the
current treatment processes and methods unless specifically indicated elsewhere.
7. The Scope of Services does not include:
a. Providing a copy of the modeling software and associated license to the City.
b. Preparation of design plans, details or technical specifications.
c. Environmental investigations, title searches, real estate/property assessment or preparation
of easement sketch and descriptions.
Negotiations for new agreements.
Any permitting or associated fees.
0
CONTRACT PERFORMANCE
Proposed fees and schedule for completion of major work tasks are summarized below:
Completion Dates:
The completion dates for the work will be as follows (starting when Mathews receives NTP):
Engineering Services: Time per Task*:
Task 1 — Data Collection & Review 60 days
Task 2 — Project Management 180 days
Task 3 — Water Distribution System Evaluation 120 days
Task 4 — Water Treatment Plant Evaluation 120 days
Task 5 — Final Report 180 days
* Note: Time frames for each task overlap. Overall schedule for completion of the Scope of Services in 180
(calendar) days.
Summary of Proposed Fees:
Mathews shall invoice the City for services rendered under this Agreement on a lump sum basis in
accordance with the terms and conditions of the Agreement for General Engineering Services.
Fees for each task defined above shall be as follows and further detailed in Exhibit A.
Engineering Services:
Estimated Fees:
Task 1 — Data Collection & Review
$
9,270.00
Task 2 — Project Management
$
11,060.00
Task 3 — Water Distribution System Evaluation
$
71,710.00
Task 4 — Water Treatment Plant Evaluation
$
35,828.00
Task 5 — Final Report
$
21,820.00
Reimburseables (NTE)
$
3,500.00
TOTAL PROJECT COST
$153,188.00
Additional Services — the fee forAdditional Services shall be billed using the Hourly Rate Schedule contained
in the Contract, or as an agreed upon fixed lump sum fee.
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