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HomeMy WebLinkAboutCity of Tamarac Resolution R-2017-001Temp. Reso. # 12872 January 11, 2017 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2017_-� / A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY STAFF TO SELECT, APPROVE, AND AWARD THE PURCHASE OF TEMPORARY LABOR SERVICES UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE (BID NUMBER 13-D-140F), THROUGH THE CITY OF CORAL SPRINGS INCLUDING TAMPA SERVICE CO., INC. D/B/A PACESETTER PERSONNEL SERVICES, ALBION STAFFING SOLUTIONS, AND ALPHA 1 STAFFING, AUTHORIZING EXPENDITURES FOR TEMPORARY LABOR SERVICES FOR CANAL MAINTENANCE WORKERS, PRESSURE CLEANING, AND TEMPORARY LABOR IN AN AMOUNT NOT TO EXCEED $210,000.00 ANNUALLY FROM THE APPROPRIATE ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac is responsible for the care, maintenance and appearance of the canals, waterways, sidewalks, curbs, and medians within its boundaries; and WHEREAS, the Public Services Department utilizes temporary labor services that were needed to provide for continuity of City services for short periods of time for a seasonal project to provide removal of debris and excess aquatic vegetation from the City's canals and drainage areas; and WHEREAS, temporary labor is utilized to improve the appearance of City -owned Temp. Reso. # 12872 January 11, 2017 Page 2 sidewalks and medians in the program to pressure wash these areas within the City; and WHEREAS, temporary labor is utilized to fill budgeted positions during prolonged absences and hiring processes to ensure provision of essential services, and WHEREAS, the Southeast Florida Governmental Purchasing Cooperative awarded Contract #13-D-140F for Temporary Employment Staffing Services to Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and Alpha 1 Staffing; a copy of the Bid No. 13-D-140F is attached hereto as "Exhibit 1 ", incorporated herein and made a specific part of this Resolution; and WHEREAS, City of Tamarac Code, §6-148(d) allows the Purchasing Officer the authority to waive purchasing procedures and purchase goods and services by participating contracts under a cooperative purchasing program with other governmental agencies; and WHEREAS, the Director of Public Services, Director of Financial Services, and Purchasing and Contracts Manager have determined that it is in the City's best interest to authorize the annual expenditure not to exceed $210,000.00 annually for temporary labor and staffing services utilizing the Southeast Florida Governmental Purchasing Cooperative (Bid Number 13-D-140F), through the City of Coral Springs including Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, Temp. Reso. # 12872 January 11, 2017 Page 3 and Alpha 1 Staffing; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the City's best interest to authorize the annual expenditure not to exceed $210,000.00 annually for temporary labor and staffing services utilizing the Southeast Florida Governmental Purchasing Cooperative (Bid Number 13-D-140F), through the City of Coral Springs including Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and Alpha 1 Staffing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 2: The City Commission of the City of Tamarac hereby authorizes the appropriate City Officials to select, approve, and award the purchase of temporary labor services utilizing the Southeast Florida Governmental Purchasing Temp. Reso. # 12872 January 11, 2017 Page 4 Cooperative (Bid Number 13-D-140F), through the City of Coral Springs including Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and Alpha 1 Staffing; and further authorizes expenditures for Temporary Labor Services for canal maintenance workers, pressure cleaning, and temporary labor in an amount not to exceed $210,000.00 annually from the appropriate accounts SECTION 3: That the appropriate City Officials are hereby authorized to extend or renew the Agreement with Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services for temporary labor services utilizing the Southeast Florida Governmental Purchasing Cooperative (Bid Number 13-D-140F), through the City of Coral Springs including Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services, Albion Staffing Solutions, and Alpha 1 Staffing. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. F 1 Temp. Reso. # 12872 January 11, 2017 Page 5 SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of Q2017. HARRY DRESSLER MAYOR ATTEST: ATRICIA TEUFE C C CITY CLERK I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM V)ArA//�-- Ao�—t -. SAMUtL S.'GOREN CITY ATTORNEY RECORD OF COMMISSION VOTE: MAYOR DRESSLER DIST 1: COMM. BOLTON DIST 2: COMM. GOMEZ DIST 3: COMM. FISHMAN DIST 4: VICE MAYOR PLACKO TR 12872 - Exhibit 1 Southeast Florida Governmental Purchasin Cooperative Group I INDIRFP NO.: 13-0-14OF DESCRIPTIONITITLE: Temporary Employment Services INITIAL CONTRACT PERIOD: 10115/13-10114115 FIRST RENEWAL: 10-15-15-10-14-17 TERM OF CONTRACT: 2 year term 2 additional 2 year renewal option available SECTION #1 -VENDOR AWARD Multiple vendors- See award letters, agenda memo and tabulation attached. Field Staff: Albion Staffing Solutions, Tampa Service Co., Inc. d/b/a Pacesetter Office Staff: Albion Staffing Solutions, Alpha I Staffing SECTION #2 - AWARD/BACKGROUND INFORMATION Initial Award Date: October 2, 2013 Fi rat Renewal Award Date: September 21, 2015 Resolution/Agenda Item No,: Insurance Required: X Yes No Performance Bond Required: — Yes X No SECTION #3 - PROCURING AGENCY Agency Name: City of Coral Springs Agency Address: 9551 W Sample Road Coral Spring, FL 33065 Agency Contact: Gail Dixon Telephone: 9S4 3"-1104 Facsimile: 954 344-1186 Email: gdixoro@wralsprings.org TR 12872 - Exhibit 1 BID 13-D-140F TEMPORARY EMPLOYMENT SERVICES FOR S.E. FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP PARTICIPATING AGENCIES FOR RENEWAL PERIOD 10/15/15-10/14117 Coral Springs — Lead Agency Boynton Beach Coconut Creek Cooper City Dania Beach Davie Deerfield Beach Ft. Lauderdale Hallandale Beach Hollywood Lauderdale Lakes Miami Gardens Miramar N. Palm Beach Oakland Park Sunrise Tamarac West Palm Beach TR 12872 - Exhibit 1 Meeting: September 16, 2015 City of Coral Springs Department: Financial Services City Commission Meeting Agenda item Initiated By, Gap Dixon Summary Sheet 11-1 DOC ID: 4577 SUBJECT: Temporary Employment Services PLACEMENT: Consent REQUESTED ACTION: Request to renew the contract for Bid #13-D-140F for Temporary (INCLUDE CONTRACT Employment Services for Blue Collar Positions to Albion Staffing STARTITERM DATES) Solutions of Miami, FL. and Tampa Service Company Inc of Houston, TX and the contract for Temporary Employment Services for White Collar Positions to Albion Staffing Solutions of Miami, FL and Alpha I Staffing of Miramar, FL from October 15, 2015 through October 14, 2017. The estimated annual expenditure is $150,000. (REQUEST TO RENEW) PROJECT REVIEWED BY OR INCLUDED IN., ATTACHMENTS: BACKGROUND I DESCRIPTION: 1 Using Department: City -Wide 2. Justification for Award Recommendation: X Most responsive and responsible Bidders Highest ranked Proposer Other: 3. Is this item in the adopted budget? - X Yes No 4. Is this item in the CIP? Yes X No 5. Additional Information: The Southeast Florida Governmental Purchasing Cooperative Group began approximately 23 years ago with a small group of Broward County cities, The Co -Op has grown to 46 entities from Broward, Miami -Dade, and Palm Beach Counties. The Co -Op combines the buying power of the members on products or services purchased by most of the members to achieve the best available pricing under a term contract. The CO-OP also reduces time spend on bidding procedures and the quantity of bids that any individual Co -Op Agency would issue. A lead agency completes the bidding for all members that wish to participate in that product or service. The City utilizes Temporary Employment Services in lieu of full-time staff or part-time personnel on a regular basis. The hourly rates are low and staff time is saved TR 12872 - Exhibit 1 City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting: September 16, 2016 Subject: Temporary Employment Services processing applications and hiring personnel for temporary assignments. It also affords the opportunity to obtain personnel with only a 24 hour notice. The City of Coral Springs is the lead agency for the Temporary Employment Services Contract, which was utilized by 21 of the Cooperative Agencies. The first two year renewal term of the contract will be utilized by 16 returning agencies and 3 new agencies in the tri-county area. Three vendors are selected for the Temporary Services Contract awards, as the work force available from each vendor varies. Multiple vendors also allow each Co -Op agency a better opportunity to find appropriate personnel. A five percent increase in the hourly rates was requested, and is being recommended by staff. The recommended increase is due to the current more competitive labor market, two yearly increases in the Florida Minimum Wage and additional federally mandated health care expenses for insurance coverage provided by the vendors to their temporary work staff. The Parks and Recreation Department has been the main user of the Blue Collar positions for custodial personnel, irrigation, and ground crews with great success. Code Enforcement, City Attorneys, and Public Works have utilized the contract for office assistants, senior office assistants, and maintenance workers. The quality and dependability of the temporary staff has been quite good, the savings substantial, and several have gone on to obtain full time employment with the City. Examples of positions and hourly wages with the 5% increase is as follows: Position Vendor Current Hourly Rate 5% Increase Maintenance Worker Albion Staffing $10.40 $10.92 Lead Worker Tampa Service Co $14.20 $14.91 Office Assistant Albion Staffing $11.56 $12.13 Senior Office Assistant Alpha 1 Staffing $13;44 $14.11 The Purchasing Division recommends the renewal of the Temporary Employment Services contract to the listed vendors. Copies to: M. Heller, Director of Financial Services S. Grant, Deputy City Manager S. Whitacre, Deputy City Attorney J. Hearn, City Attorney Page 2 TR 12872 - Exhibit 1 CORAL SPRINGS —� EVERYTHING UNDER THE SUN September 21, 2015 Ms. Garrie Harris, President Alpha 1 StaffinISearch Firm 3350 S.W. 148` Ave., Suite 220 Miramar, FL 33027 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-14OF Dear Ms. Harris: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of September 16, 2015, awarded the first two year renewal of the aforementioned Bid for Qflice Personnel to Alpha I Staffing/Search Finn. The term of this contract is for a period of two years commencing from October 15, 2015through October 14, 2017 with one additional two-year renewal option available. Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The attached list of job positions along with the hourly rates are noted on the tab and these are the only items awarded to your firm under this contract. Any other positions or rates are outside of this contract, The City looks forward to a successful business relationship in this regard. If you require additional information, or have concems in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, Angelo Salomone Purchasing Administrator AS:mlm cc; D. Pazdra, Director of Human Resources Southeast Florida Governmental, Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA * FINANCIAL SERVICES DEPARTMENT * PURCHASING DIVISION 9551 W. Sample Road * Coral Springs, FL 33065 * Coralsprings.org Phone 954-344-1100 * Fox 954-344-1186 TR 12872 - Exhibit 1 C00 A rxr*%L SPRINGS EVERYTH)NG UNDER THE SUN — September 21, 2015 Mr. Larry E. Kosta Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services 129 Lismore St. Hutto, TX 78634-5685 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D- 140F Dear Mr. Kosta: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of September 21, 2015, awarded the first two year renewal of the aforementioned Bid for Field Staff to Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services. The term of this contract is for a period of two years commencing from October 15, 2015 through October 14, 2017 with one additional two-year renewal option available. Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The attached list of job positions and hourly rates are noted on the tab and are the only items awarded to your firm under this contract. Any other positions or rates are outside of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. ,Sincerely, Angelo Salomone Purchasing Administrator AS:mlm cc: D. Pazdra, Director of Human Resources R. Engle, Director of Parks & Recreation Southeast Florida Governrnental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA # FINANCIAL SERVICES DEPARTMENT - PURCHASING DIVISION 9551 W. Sample Road - Coral Springs, FL 33065 , Cora[Springs.org Phone 954-344-1100 # Fox 954-344-1186 TR 12872 - Exhibit 1 CO"NRAL S"RINGS EVERYTHING UNDER THE SUN -- September 21, 2015 Mr. Andrew Titley, Managing Director Albion Staffing Solutions, Inc. 2520N.W. 97th Avenue, #110 Doral, Florida 33172 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-140F Dear Mr. Titley: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of September 21, 2015, awarded the first two year renewal of the aforementioned Bid for Field Staff & Office Personnel to Albion Staffing Solutions, Inc. The term of this contract is for a period of two years commencing from October 15, 2015 through October 14, 2017 with one additional two-year renewal option available. Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The attached list of job positions along with the hourly rates are noted on the tab and these are the only items awarded to your firm under this contract. Any other positions or rates are outside of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, a I Ang o omone Purchasing Administrator AS:mIrn cc: D. Pazdra, Director of Human Resources Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA 9 FINANCIAL SERVICES DEPARTMENT * PURCHASING DIVISION 9551 W. Sample Road - Coral Sp(ings, FL 33065 - CoratSprings.org Phone 954-344-1100 * Fax 954-344-1186 TR 12872 - Exhibit 1 tiC 146 I Cii tJa l+ W N •-• +] ? U .;'+. W N --` W FJ O I p t O Oo O. O O r O 'Oa O O Q O C W g000sad C. W4 -�] _ a00000 N W OfTG '� i 3C . p on JC' p' n �i ...0 N C Fu +� fir Pr CA n a Jj r n .y C ^I � ram+ b? iN .�. 65 r.+ 69 69 ►+.N EA 60 4A 69 6H 64 69 fA 61* 69 4_9 69 69 to 69 � w 00 to t,n W A N N .P W W J N 4, O� MP A tc N cn Cn w W: N a I.A Vy N .. a W ►- .{� O C*. N a N W �p G A ZZ off. y Ch a.► O C �'w696frs N � Aja 't M n ro 6f+ Fsn 69 de 69 b9 I'll 69 69 t 69 b9 6A EA +"` W W th tr w J .C+ tT J w .fx ACT N 00 C-0 OWo 0 a0 CST W w P C x n, �x 'S• yi r ,a2-Exhibit , j\} / � 9ft� k� }n AD �k0 0 2®� 22 *� \ \ rt «.0� AI- /tto &$ }\° / V � q k� 0 rr f tv R 7 ' f 0 «!` km § , �2, f, 2 cr r2■ /a 2# �2 § / $k/ V$ � /� m ne w �rr / &2� § $tr o\ 0 X11 /k R/ 0 EO �t? ft TA 10» f m 2 # ¥. EJ 0 w� ■ _ � « � � TR 12872 - Exhibit 1 Southeast Florida Governmental Purchasing Cooperative Group BID/RFP NO.: 13-D-14OF DESCRIPTIONITITLE: Temporary Employment Services CONTRACT PERIOD: 10115/13—10/14115 TERM OF CONTRACT: 2 year term 2 additional 2 year renewal options available SECTION #1 -VENDOR AWARD Multiple vendors — see award letters, agenda memo and tabulation attached. Field Staff: A & Associates, Albion Staffing Solutions, Tampa Service Co., Inc. 41b/s Pacesetter Office Staff- A & Associates, Albion Staffing Solutions, Alpha I Staffing SECTION #2 — AWARDIBACKGROUND INFORMATION Award Date: October 2, 2013 Resolution/Agenda Item No.: Insurance Required, X Yes No Performance Bond Required: Yes X No SECTION #3 - PROCURING AGENCY Agency Name: City of Coral Springs Agency Address: 9651 W Sample Road Coral Spring, FL 33066 Agency Contact: Gall Dixon Telephone: 954 3444104 Facsimile: 954 344-1196 Email: gdixon@coraisprings.org TR 12872 - Exhibit 1 CO"RAL SPRINGS —� EVERYTHING ONDER THE SUN --- October 3, 2013 s. Garrie Harris, President Alpha 1 StaffinlSearch Firm 3350 S.W. 148` Ave., Suite 220 Miramar, FL 33027 REFERENCE. Temporary ;Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-140 T am pleased to inform you that the Coral Springs City t ornmiss on, at their regular meeting of October 2, 2013, awarded a portion of the aforementioned Bid for Office Personnel to Alpha- l Staffing/Search /Search Firm. The term of this contract is"-' for a aer pd of t�vo years commencing from October 15, 2013 through October 14, 201 . ~ 0 "t � 'orial two. -year renewal options available. Pursuant to the terms and conditions cif tft it, yc, e oahce must be forwarded to this office, naming the City of CoralSprings s additional named insured; with coverage and limits described in the bid's instructions to Bidders, Section 6. Your certificate must be kept current and on file 'throughout the term of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, Angelo Salomone Purchasing Administrator AS:mIrn cc D. Pa.zdra, Director of Human Resources Southeast Florida. Governmental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT + PURCHASING' DIVISION 9551 W.-Sample Road - Corral springs, FL 33065 • CorafSpr'ings,org Phone 954.3 -1 100 , fox 954-344-1186 TR 12872 - Exhibit 1 '00,41. SPRINGS -- EVERYTHING UNDER THE SUN October 3, 2013 Mr, Larry E. Kosta: Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services 120 Mountain Laurel Way Austin, Tx 78737 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-140F Dear Mr. Kosta I am pleased to inform, you that the Coral Springs' City'Commission, at their regular meeting of October 2, 2013, awarded a portion of the afDremet#jonW Bjd forfield Staff to Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services. 'Thee o thontragt. is for a period of the years commencing from October 15, 2013 through°'O tctber" 14, 015 with two additional two- year renewal options available. _ R Pursuant to the terms :and conchtiomb this Bit, your certificate of Insurance must tie rorwaraec to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid''s Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract, The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, l Angelo Salomone Purchasing Administrator AS..lm cc D. Pazdra, Director of Human Resources R. Engle, Director of Parks & Recreation Southeast Florida Governmental Purchasing Cooperative Group Participating Members !CITY of CORAL SPRINGS, FLORIDA * FINANCIAL SERVICES DEPARTMENT * PURCHASING DIVISION 9551 W. Sample Road * Coral Springs, FL 33065 * CoralSpIings.org Phone 954-344-1100 * Fox 954-344-1186 TR 12872 - Exhibit 1 CORAL SPRINGS - EVERYTHING UNDER THE SUN -- October 3, 2013 Mr. Andrew Titley, Managing Director Albion Staffing Solutions, Inc. 520 N.W. 97th Avenue, ##110 Doral, Florida 33172 REFERENCE: Temporary Employment' Services for Southeast Florida Governmental Purchasing CooperativeGroup, Bid 13-D-140F Dear Mr. Titley: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of October 2, 2013, awarded a portion of the aforementioned Bid for Field Staff & Office Personnel to Albion Staffing Solutions, Inc. The term of his eontact y.far a period of two years commencing from October 15, 2013 through+ct1 with two additional two-year; renewal options available. ; Pursuant to the terms and conditions of thi s yC�� to -0 s0 ance must be forwarded to this office, naming,the City of Coral Springs as add thin 'zlain insured, with coverage and limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The City looks forward to a successful business relationship in this regard, ,If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, Angelo Salomone Purchasing Administrator ASrnlm cc D. Fazdra, Director of Human. Resources Southeast Florida Governmental Purchasing Cooperative Group .Participating Members CITY OF CORM SPRINGS, FLORIDA * FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION 9551 W. Sample Road • Cdtal SPfings, Ft 33065 * CorolSprings.org Phone 954-344-I 100 * Fax 9 4-344-1186 TR 12872 - Exhibit 1 AL SPRINGS EVERYTHING UNDER THE SUN October 3, 2013 Ms. Evelyn Looney A & Associates, 8144 Okeechobee Blvd. West Palm Beach, FL 33411 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-14OF Dear Ms, Looney: The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, Angelo Salomone Purchasing Administrator AS:mlm cc: D. Pazdra, Director of Human Resources Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY Of CORAL SPRINGS, FLORIDA - FINANCIAL SERVICES DEPARTMENT - PURCHASING DIVISION 9551 W. Sample Road - Coral Springs, FL 33065 # CoralSpflngs.org Phone 954-3441100 - fox 954-344 11-86 TR 12872 - Exhibit 1 Meeting: October 2, 2013 City of Coral Springs Departrnent: Financial Services City Commission Meeting Agenda Item Initiated By., Gail Dixon Summary Sheet I= .... - DOC to: 3625 SUBJECT: Temporary Employment Services PRIORITY: Consent — Financial Health & Economic Development REQUESTED ACTION: Request to award the contract Bid #13-D-14OF for Temporary (INCLUDE CONTRACT Employment Services for Blue Collar Positions to A & Associates of West Palm Beach, FL, Albion Staffing Solutions of Miami, FL, STARTITERM DATES) and Tampa Service Company Inc. of Houston, TX and the contract for Temporary Employment Services for White Collar Positions to A & Associates of West Palm Beach, FL, to Albion Staffing Solutions of Miami, FL, and Alpha I Staffing of Miramar, FL from October 15, 2013 through October 14, 2015, The estimated annual expenditure is $45,000. (REQUEST TO AWARD) ATTACHMEkl" #1 — Bid Tabulation BACKGROUND / DESCRIPTION: 1. Using Departmea, City -Wide Z Justification for Award Recommendation: X Most responsive and responsible Bidders Highest ranked Proposer Other, 3. Is this item in the adopted budget? X Yes No 4a Is this item in the CIP? Yes X No 5, Insurance: X Approved N/A 6, Additional Information: The Southeast Florida Govemmental Purchasing Cooperative Group began approximately 21 years ago with a small group of Broward County cities. The Co-op has grown to 46 entities from Dade, Broward, <and Palm Beach Counties, TR 12872 - Exhibit 1 City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting: October 2, 2013 Subject: Temporary Employment Services The Co-op combines the buying power of the members on products or services purchased by most of the members to achieve the best available pricing under a term contract. The Co -Op also reduces time spent on bidding procedures and the quantity of bids that any individual Co -Op Agency would issue, A lead agency completes the bidding for all members that wish to participate in that product or service, The City utilizes Temporary Employment Services in lieu of full-time staff or part-time personnel on a regular basis. The hourly rates are low and staff time is saved processing applications and hiring personnel for Temporary Assignments, It also affords the opportunity to obtain personnel with 24 hour notice. The City of Coral Springs is the lead agency for the Temporary Employment Services Contract, which was utilized by 18 of the Cooperative agencies covering Palm Beach, Broward, and Miami -Dade counties. This new Temporary Employment Services bid will be utilized by 27 agencies in the tri-county area. Multiple vendors are selected for the Temporary Services Contract award, as the workforce available from each vendor will vary. Multiple vendors also allow each Co -Op agency a better opportunity to find appropriate personnel. The Parrs and Recreation Department has been the main user of the Field Staff Temporary Services Contract for janitorial personnel, irrigation, and ground crews with great success, The quality and dependability of the temporary staff has been quite good and the savings substantial. Other Departments utilizing the contract this year included the City Manager's Office, City Atto `ney's Office, Code Enforcement, Community Development, Public Works, and Utilities Division for positions such as receptionists, office assistants, and maintenance workers. The second low bidder, JAG Professional Resources was considered 'non -responsive, They have no staffed offices within the tr-county area as per the bid requirements. They also do not have any local references as per the bid requirements. Examples of positions and hourly wages are as follows: Position . Vendor Hourly Rate Vendor Hourly Rate Maintenance Worker A & Associates $10.25 Albion Staffing $10`.40' Lead Worker A & Associates $10.65 Albion Staffing $11.88 Office Assistant A & Associates $1 ,50, Albion Staffing $11,56 Legal Secretary A & Associates $16,00 Alpha 1 Staffing $1610 IS Technician Albion Staffing $13.75 Alpha 1 Staffing $12,75 The Purchasing Division recommends the award of the Temporary Employment Services contract to the above listed Bidders.. Page 2 TR 12872 - Exhibit 1 City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting; October 2, 2013 Subject: Temporary Employment Services o. M. Heller, director of Financial Services J. Hearn, City Attorney D. Pazdra, Human Resources Director Page 3 p O 3o O O Ao A N kA- W A W --a -J 0 c, i s 60 O 41 t7e C7 C 1= (D .A NJ "A C3 C7 C3 C7 N 4 O- C3 "f O O 4 O ,0 O C> 0 +-e cn .� > > S" tru . V U3 y V l C F ! •� y L i : YI ' �t RLC7. (> On 14 r. 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Qt cam} FJ OOO Cs GS G+ c) G O W ha Q tA' O : 3+ LA Cs tv # o C> C J QO C3CS QC' 00QC>C? Q _ 't1 Tt- to '00. to ao YJ ka as z z Zi :C Q G7. C> 4# t;7+ CS C7 C7 Q C3 i tz CI'1 i. W0, — LA 64Ci} N fA 4A � 6q N 1-1 r,M 64 Cri W t WT Qt +OVC.G�.�+ ag w-46 to �w pV}fW^SO�L-+• *— c3 C7 00 A to Ci TR 12872 - Exhibit 1 COOPERATIVE GROUP ATTACHMNT -A" I The City of Coral Springs is soliciting bids for a contract for the purchase �f temporary employment services. This is a cooperative invitation to bid issued by the City of Coral Springs on behalf of the participating agencies referenced within the specifications, for the purchase of their estimated annual requirements. Any reference in the bid doc=ents to asingle entity shall apply to all participating entities referenced, in the Invitation to Bid. The term and conditions of the individual contracts and/or purchase, orders including, but not limited to provisions regarding invoicing, individual delivery points, delivery instructions, and msuranw requirements shall be established individually by each participating governmental entity prior to award. Some of the co-op members may currently have a contract in place for the commodities listed herein. Those entities will participate in this bid. at the expiration of their current contracts. it. SCOPE OF The successful contractor(s) will fianish, all personnel necessary for the day-to-day operations of all agencies participating in this cooperative bid. Temporary employees must be available and report for work within twenty-four (24) Work hours of notification. Contractors who are not able to meet delivery -requirements will be considered non- responsive. The bidder will be bidding on a two (2) year contract commencing upon approval by the City Commission, This contract may be renewed for two (2) additional two (2) -year tenns, by mutual agreement of the parties. The City will issue a notification of intent to Page I of47 TR 12872 - Exhibit 1 renew by mail sixty (60) days prior to the expiration date of the contract. The Vendor shall be required to respond within thirty (30) days of receipt of notice. All terms and conditions of the original contract -%rill remain unchanged for any contract extension. The prices offered and accepted must remain firm for the first full year of the contract. Such costs for the second year are subject to an adjustment Ordy if an increase occurs throughout the local industry, but any such increase may not exceed 4% per year. Any such increase must be documented and submitted in writing to the city at least ninety (90) days prior to the contract anniversary date. The City, after examination, may refuge to accept the adjusted costs if they are not properly documented or if they are considered by the City to be excessive. In the event that the City determines that the costs as submitted are not properly documented or are excessive and the matter cannot be resolved> to the satisfaction of the City the contract can be cancelled by the City upon thirty (30) days written notice to the Contractor(s). EXFICPTION-. If the Federal government revues the minimum wage, the Contractor shall have an opportunity to request immediate price relief to the lead agency for this cooperative contract. There is also an allowance for implementation of Obama Care which vendors must provide full documentation. All requests must be in writing with full documentation explaining what increase covers for vendor and temporary staff. In addition, if vendor implements Obama cam providing medical insurance for their temporary staff, you place the request in writing and provide detailed information for the hourly rates to be increased. Should an opening for a permanent position within a co-op agency come available, the temporary worker may apply for this Position. The co-op agency reserves the right to hire this temporary worker without any financial obligation to the Contractor. V. VACATIONPAY If a temporary worker qualifies for a vacation under their employment contract with the Contractor, that employee will give the co-op agency two (2) weeks notice before the start of such vacation. The Contractor shall be responsible for any vacation pay due the, employee. Additionally, if the assignment is ongoing at the e of employees ly time vacation, the contractor will -provide a replacement employee. Should any assignment require the temporary employee to work more than forty (40) hours in any given week, the co-op agency shall pay an overtime rate equal to 1.1/2 times the hourly rate specified in the contractor's bid. Page 2 of 47 TR 12872 - Exhibit 1 VIL LOCATIONS Phase provide physical address, contact person, phone number, fax number and email of each location your firm has in Browar(4 Palm Beach and Miarni-Dade County. Mote; firms must have a minimum of 2 office locations in at least 2 of the above counties, VM, QUANTITIES o warranty or guarantee is given: or implied as to the total arnounts to be purchased resulting from, this contract. The quantities stated in this bid are estimates of annual usage, to be used for bid comparison purposes only.. All services will be ordered on an as needed basis. The minimum request will. be for one (1) day (eight (8) hours), The successful Cofitractor(s) shall be required to submit a report to the City of Coral springs detailing all contract usage by all participating co-op agencies on a quarterly basis. IX PARTICIPATING AGENCIES' Coral Springs Hallandale Beach. Boca. Raton Hollywood Broward MPO Lauderdale bakes Boynton Beach Miami Gardens Coconut Creek N. Lauderdale Cooper City N. Miami Dania Beach Oakland Park Davie Parkland Deerfield Beach Sunrise Ft~ Lauderdale Tamarac Green Acres A, complete list of Co -(.gyp members has been provided herein. Any member not specifically mentioned above may participate pursuant to the provisions of Section I of this specification. X. POSITION CLASSIIM'ICATIQNS . CUSTODIAN WORKOBJECTIVE: Under direction, performs responsible janitorial work involving the care and maintenance of various municipal buildings. Although the employee works independently and is Often Page 3 ot47 TR 12872 - Exhibit I Physically removed from supervision, duties are performed within the fi-amework of pre- established policies and procedures, ESSENTIAL FUNCTIONS: The list of essential functions, as outlined. herein, is intended to be representative of the tasks performed within this classification, It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if Such functions are a logical assignment to the position. # Vacuums and shampoos carpet. # Scrubs, mops, waxes, strips and polishes floors. * Dusts, cleans and polishes Rimiture and woodwork. a Cleans windows, doors, walls, tiles, air conditioning vents, etc. Cleans restroom facilities, e.g., toilets, sinks, sfloors; replaces paper supplies and soap retrooms. Maintains inventory of cleaning and paper supplies; prepares and maintains routine records and logs; requisitions supplies as needed. Sets up and takes down tables, chairs, platforms and podiums for meetings. • Moves office furniture and equipment; assists in making simple repairs to building equipment and fumitum. • Empties waste baskets; takes out trash for disposal. MINMUM QUALIFICATIONS; Education / Certifications / Experience — High school diploma or GED, some janitorial experience preferred; or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Knowledge of metho&, materials, chemicals and equipment used in commercial cleaning. Knowledge of special equipment such as electronics equipment and sound systems, etc. Ability to understand and follow written and oral instructions. Pop 4 of 47 TR 12872 - Exhibit 1 Ability to perform work requiring strength and dexterity, ability to perform work fir extended periods of time while standing. Ability to operate basic yard maintenance equipment and machinery. Ability to adhere to prescribed routines and practices.: Ability to read and write English. .Ability to prepare and maintain routine records and logs. Ability to operate basics office equipment. Ability to perform moderately physically demanding_ work, typically involving some combination of reaching, bending,, stooping, kneeling, or crouching;, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials, supplemented by a demonstrated ability to read and write English. pHySICAL REQUIREMENTS: Tasks involve the intermittent performance of moderately physically demanding, world, typically involving. some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lilting, carrying, pushing, and/or pulling; of moderately heavy objects and materials (20-50 pounds). May require occasional lifting, carrying, pushing, and/or pulling of heavier objects. ENVIRONl1+ ENTAL REQUIREMENTS: Tasks are performed in outdoor and indoor environments. Due to the nature and non- specific location of the work environment, tasks include potential for intermittent exposure to disagreeable elements, e.g., heat, .humidity, inclement weather. Some tasks include working in and around potentially hazardous environments and/or chemicals, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. Z: :AINTENANCE WCiRKER WOO QBJECTIEVE Under direct supervision, the purpose of the position is to provide organization, sanitation, and general maintenance in the assigned area of the assigned Department. Employees in this olassification perform general and preventative maintenance work.: Position is responsible for the cleanliness and maintenance of supplies in the assigned areas, ESSENTIALFUNCTIONS Page 5' of 4' TR 12872 - Exhibit 1 The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position, Organizes e break down for• break roomsand chwrooms throughout the building. +� Maintains fields and courts; sets up fields; paints facilities; mows grass, and inspects parks for repairs. * Relocates and organizes furniture, fixtures and equipment as required by departmental functions a Maintains a safe and clean waxwing environment and provides for the general upkeep for the assigned areas. • Organizes and restocks products and supplies through weekly inventories, s Performs cleaning tasks ;and preventive maintenance according to assigned schedules or as. directed Utilizes various cleaning agents, mixing such according to label instructions and product specifications, and using in accordance with prescribed safety precautions and directions. Utilizes various custodial and general maintenance equipmea • Performs various routine and miner facilities improvement tasks, e,g., painting, minor repairs. Performs routine grounds maintenance tasks, including, but not. limited to: lawn wowing, tree and hedge trimming, edging, blowing, installationofmulch and pulling of weeds. 11UNIMUM QUALIFICATIONS: Education I Certifications / Experience - High school diploma or GEED preferred; supplemented by demonstrated ability to fulfill the; physical requirements of the work, or an equivalent cobination of education, training, and: experience Knowledge, Skills, & Abilities Page 6 of47 TR 12872 - Exhibit 1 Ability to understand and follow written and oral instructions. Ability to perform routine maintenance and custodial tasks with limited supervision. Ability to read and write English. Ability to operate various basic tools and grounds keeping equipment, e.g., hammer, screwdriver, wrench, saw, lawn mower, edger., chainsaw, blower. Some positions may require the ability to operate City vehicles and some heavy equipment, e.g,, forklift, tractor, trucks, 1 Tasks involve the intermittent performance of physically demanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). Requires intermittent lifting, carrying, pushing, and/or pulling of heavier objects (80+ pounds), ENVIRONMENTAL REQUIREMENTS'-;, L Some work is performed in usual office conditions with some exposure to disagreeable environmental factors, e.g., cleaning,chemicals/fumes, mild temperature variations, dust, Almost all work is performed in outdoor environments. Due to the nature and location of the work environment, tasks include potential for intermittent exposure to disagreeable elements, e.g., heat, humidity, inclement weather. Some tasks include working in and around vehicle/equipment and lawn maintenance equipment where heightened awareness to surroundings and observance of established safiny precautions is essential in avoidance of injury or accidents. U11111M MMAN I WORK OBJECTIVE. Under general supervision, the purpose of the position is to coordinate all routine and preventative maintenance efforts to provide a clean, safe, working environment. Employees in this class are distinguished from that of the Maintenance Worker by the completion of additional training in a trade discipline relevant to facilities maintenance. Position is responsible for coordinating all repair, remodeling and relocation efforts. ESSENTIAL FUNCTIONS, The list of essential functions,, as outlined here -in, is intended to be representative of the tasks perfanned within this classification. It is not necessarily descriptive of any. one Page 7 of 47 TR 12872 - Exhibit 1 position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are, a logical assignment to the position. * Fissures a safe, clean working environment by maintaining the assigned area. Performs maintenance activities for athletic fields and courts. Sets up fields for sports leagues. Paints facilities as needed, maintains W and clay fields; mows grass as -needed. Coordinates and Organizes all, minor repair, remodeling, and relocation projects throughout the Division. Advises Maintenance Workers,varietyof tasks, of work to be accomplished in order to clarify and expedite projects and repairs. Oversees and participates in the Projects and repairs in progress, and - workreviews completed Recognizes and reports any detected deterioration, repair needs, and maintenance needs to Supervisor, Performs maintenance and general repairs On structures, facilities, equipment, and other property in one or more of the trade disciplines, e.g,, irrigation plumbing and repair, masonry, carpentry- • Performs cleaning tasks and Preventive maintenance according to assigned schedules or as directed. Utilizes various cleaning agents, mixing such according to label instructions and product specifications, and using in accordance with prescribed safiy precautions and directions Performs various routine to moderately complex farilltjes improvement tasks, e.g., irrigation repairs and maintena=, painting, minor facilities repairs. MINIMUM QUALIFICATIONS: Education I Certifications / Experience — High school diploma or GED; supplemented by two (2) Or more Years experience and/or training in one (1),or more of the trade disciplines outlined herein, and possess abilities in an additional trade discipline acquired through either internal or external vocational training resources; or an equivalent combination of education, training, and experience. Paso & of 47 TR 12872 - Exhibit 1 V,nowkdge, Skills, & Abilities — Ability to understand and follow written and oral instructions. Ability to perform routine to moderately complex maintenance and custodial tasks with limited supervision. Ability to read and write English. Ability to operate various basic tools and grounds keeping equipment, e.g., hammer, screwdriver, wrench, saw, lawn mower, edger, chainsaw, blower. Some positions may require the ability to operate City vehicles and some heavy equipment, e.g., -forklift, tractor, trucks. Ability to operate all equipment and tools in one or more of the trade disciplines. PHYSICAL REQUIREMENTS. - Tasks involve the intermittent performance of physically demanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). Requires intermittent lifting, carrying, pushing, and/or pulling of heavier objects (80+ pounds), F,NVIRONMIENTAL ]REQUIREMENTS: Some work is performed in usual office conditions with some exposure to disagreeable environmental factors, e.g., cleaning chemicals/fumes, mild temperature variations, dust. Most work is performed in outdoor environments, Due to the nature and location of the work environment, tasks include potential for intermittent exposure to disagreeable elements, e.g., heat, humidity, inclement weather. Some tasks include working in and around vehicle/equipment and lawn maintenance equipment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. WORK OBJECTIVE: Under general supervision, theptirpose of the position is to operate and regulate water flow and pressure in the City's Utilities Division. Employees in this classification are responsible for performing routine to complex inspection and maintenance duties to ensure efficient and effective operation of water fuilities and equipment. Objective is to ensure safe and clean drinking water is provided to the City. Page 9 of 47 TR 12872 - Exhibit 1 ESSENTIAL FUNCTIONS: The list of essential functions, as -outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management 'from assigning duties not listed herein if such functions are a logical assignment to the position. Performs skilled operational and regulatory work in the testing and treatment of City water in compliance with all applicable, City, State and Federal regulations and guidelines. • Perforins routine to complex maintenance and repair duties of water equipment and facilities, e.g., pumps, tanks, aerators, precipitators, fijters, motors, pulleys, drive belts, solids and chemicals handling. Performs and records chemical and pressure sampling and laboratory testing; calculates results/readings; ascertains treatment performance and quality; performs appropriate equipment adjustments and calibrations, • Monitors and sets chlorine machinery to obtain proper cheniical usage readings, • Operates and maintains pump stations; records daily pump readings, e.g-, pressure, flow, time, chemical usage, pump function/operation; perform corrective measures to purnp operations and settings as uecessaryx • Performs clerical duties, e,g., data entry; generates spreadsheets for process control; prepares various reports; perfortzis calculations, runs quantitative/qualitative analysis and interprets data for performance evaluation. • Performs various maintenance and purging duties, e.g., cleans algae from clarifier overflow weirs; cleans mechanical aerators and diffuser; cleans pumps, pipes and plumbing apertures- * Transfers treated and untreated water. 81INIMUM QUALIFICATIONS: Education / Certifications / Experience ffigh school diploma or GED; Florida Class "C' Water operator's License; supplemented by one (1) to two (2) years responsible, experience inutflitiesopmoons; or an equivalent combinatioti of education, training, and experience. Must possess and maintain avalid Florida Driver's License. Knowledge, Skills, & Abilities — Page 10 of47 TR 12872 - Exhibit 1 General knowledge of the methods, tools, equipment and necessary safety precautions used in water plant operator work. Considerable knowledge of all functions relevant to the operation of utility pumps. Ability to understand and follow written and oral instructions. Ability to inspect machinery and mechanical equipment and to detect and identify apparatus rnalfunctions. Ability to operate various hand held tools and repair equipment, e.g,, gas portable pumps, air -compressors. Ability to operate various heavy equipment and machinery, e.g., utility vehicles, dump truck, fork lift. Ability to operate various office equipment, e.g., computer terruinals telephone systems, calculator. PHYSICAL REQUIREMENTS: Tasks involve the intermittent performance of physically demanding worth, typically involving some: combination of reaching; bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulp of heavy objects and materials (20- 100 pounds). Some tasks involve the intermittent performance of extremely Physically demanding work, typically involving some combination pushing, and/or pulling of heavy objects (150 pounds). ENVIRONMENTAL REQUIREMENTS: Some tasks are performed in a shop environment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. Some tasks are performed in: an outdoor environment with potential for exposure to disagreeable elements, e.g., heat, humidity, toxic agents. Tasks include working ground moving parts, equipment, carts, and materials handling where ,physical risks are predictable/controllable by observance of standard safety precautions, 5. FACILITIES 'IECEMCIAN WORK OBJECTIVE: Under general supervision, the purpose of the position is to perform a wide variety of semi- skilled mnaintertance and repair work in one or more ref the trade disciplines, a ,, electrical, masonry, plumbing, carpentry, Performs all work according to established safety standards, building codes and regulations applicable to the work. Employees in this Page 11 of 47 TR 12872 - Exhibit 1 jolassification have previous experience in the trade, and can perform tasks independently, though work remains subject to review and inspection during and upon completion of assigned tasks. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such -functions are a logical assignment to the position. • Performs routine maintenance and repairs on structures, facilities, equipmerit, and other City property in one or more of the trade disciplines, e,g., electrical, plumbing, masonry, carpentry, locks, • Performs various semi -skilled carpentry tasks, i.e., bangs doors, installs shelving, installs drywall. • Performs general maintenance, replacement tasks and Minorplumbing repair$ to restrooms, drinking fountains and plumbing fixtures, • Performs minor electrical repair, replacement and installation tasks of various electrical components, e.g,,, ceiling fans, light fixtures, electrical switches. • Prepares and performs various special projects, e,g . ., painting, carpentry, plumbing, masonry, locks, office remodeling., • Prepares and submits, work estimates for work orders; locates vendors and contractors to supply materials or labor, schedules work with customers, • Performs preventive maintenance inspections on City buildings, • Assists with public safety emergency response. NUNEVIUM QUALIFICATIONS: Education / Certifications / Experience -- High. school diploma or GED; supplemented by two (2) years' experiewe in semi -skilled laboring or maintenance work*, or an equivalerit combination of educat ors, training, and experience. Must possess and maintain a valid Class D Florida Driver's License. Knowledge, Skills, & Abilities — Gen" knowledge of the methods, tools, equipment and necessary safety precautions used ingeneral maintenance and repair work. Page 12 of 47 TR 12872 - Exhibit 1 Knowledge of current codes and regulatory standards governing facilities construction, maintenance and repair. Ability to -understand and follow written and oral instructions. Ability to read and write English.. Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to operate basic manual and electric hand tools, e.g., han=er, screwdriver, skill saw, power drill, wrench, level, pliers. Ability to operate various City automobiles and pickup trucks. PHYSICAL REQUIREMENTS: Tasks involve the intermittent performance, of physically demanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (2090 pounds). Requires 'intermittent lifting, carrying, pushing, and/or pulling of heavier objects (200+ pounds). ENVIRONMENTAL REQUIREMENTS: Some work is performed in usual office conditions with rare exposure to disagreeable environmental factors, eg., dust, cleaning chemicals/fumes, mild temperature variations. Some tasks are performed in an outdoor environment with potential for exposure to disagreeable elements, e.g., heat, humidity, toxic agents. Some tasks are performed in a shop environment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. WORK OBJECTIVE-. Under direction, the purpose of the position is to perform skilled maintenance and construction work through the operation of heavy equipment and machinery. Employee possesses journeyman knowledge of various public services construction, repair and maintenance activities policies and procedures. Ernployee performs all work according to established safety standards, codes and regulations applicable to the work. Employee works with independence and limited supervision, and functions in a lead capacity in the absence of a supervisor. ESSENTIAL FUNCTIONS: Page 13 of47 TR 12872 - Exhibit 1 The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such fhnotions are a logical assignment to the position. • Operates complex and heavy mechanical equipment, • Performs routine safety inspections of: Operating equipment and mechanical systems; performs maintenance, makes moderately complex repairs, and assists in complex repairs of equipment and vehicles, • Operates a wide variety of construction equipment and tools; operates various standard hand-held manual, electrical, and gas powered tools and equipment; operates a variety of specialized specific tools and equiprnent, # Performs routine to complex maintenance and repairs on structures, facilities, equipment street signs, sidewalks bicycle paths and other city property, * Performs inspections, maintenance repairs and construction of public Works facilities, • Prepares and performs -various special projects, e.g., painting, carpentry, plumbing, masonry, underground utilities, paying, payment marking, road signs. Identifies and reports any detected deterioration, repair needs, and maintenance needs to -supervisor. * Acts as Crew Leader to subordinate personnel in the absence of a supervisor. MINIMUM QUALIFICATIONS: Education / Certifications / EM*rience— Ifigh school diploma or GED; supplemented by three (3) to four (4) years responsible experience in Public Works/construction, to include two (2) years, experience in the operation of heavy equipment; or an equivalent combination of education, training, and. experience. Must possess and maintain a valid Class "B" Florida Commercial Driver's License. Must possess and maintain Department of Transportation Zone intermediate Certificate. Knowledge, Skills, & Abilities — Knowledge of the hazards involved and of applicable safety precautions and established safety precautions essential in avoidance of injury or accidents. Pup 14 of 47 TR 12872 - Exhibit 1 Considerable knowledge and training of procedures, equipment and methods utilized in the heavy equipment trade. Ability to understand and follow written and oral instructions. Ability to read and write English. Abilityto operate basic office equipment, e.g., printers,, copy machines, telephone systems, facsimile machines, Ability to make minor adjustments of repairs to assigned equipment. Ability to perform physically demanding manual labor. Skill in inspecting, diagnosing and repairing complex mechanic problems of automotive motors and equipment Skill in operating various heavy construction equipment and machinery; Skill in operating various automobiles, light and heavy trucks, mechanical equipment and other gasoline and diesel driven Motors, e.g., service trucks, forklifts, back hoe, grader, bulldozer, dump trucks. PHYSICAL REQUIREMENTS: Tasks involve the performance, of physically demanding work, typically involving some combination of standing, walking, sitting, reaching, stooping, climbing or kneeling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). Requires intermittent lifting, carrying, pushing, and/or pulling of heavier objects (1 00+pounds). Work includes exposure to physically stressful conditions including extended period of shaking or jolting from machinery and equipment, ENVIRONMENTAL REQUIREMENTS: Tasks are performed in outdoor environments. Due to the nature and location of the work environment, tasks include potential for exposure to disagreeable elements, e.g., heat, humidity, inclement weather. Tasks include working lit and around moving vehicles and associated vehicle/equipment areas, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. 7. INSPECTOR. I Page 15 of 47' TR 12872 - Exhibit 1 WORK OBJECTIVE: Under general direction, the purpose of the position is to inspect structural, electrical, mechanical, or plumbing building/development to enforce compliance with the Florida Building Code. Employees in this classification perform at a technical level, and are responsible for reviewing development operations to verify conformity with the approved plans and specifications in their respective trades, Objective is to enforce all local, state and federal laws, ordinances and regulations to ensure the safety and welfare of the general public. 'ESSENTLAL FUNCTIONS-. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this -classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Performs systematic -site inspections of skilled trades work for new and existing construction within the city, to ensure compliance with all applicable City, state and Federal code and regulatory requirements in their respective trades, e.g., structural, electrical,;mechanical, plumbing. • Verifies compliance with approved building permits, plans and specifications; reviews and approves work of completed projects. • Collaborates with independent contractors and subcontractors, engineers architects, homeowners, and internal administrative support to ensure all required documentation is completed and submitted for approval of requested permits and licenses. • Reads and interprets blue prints and specifications for construction plans and designs. • identifies compliance problems and issues cod-, violations; meets with violators and general public to explain and interpret applicable codes and advises violator of expected time frame to correct infraction; performs re -inspection to determine if corrections have been made to achieve compliance. • Issues written violations of codes; makes're-inspection to determine if corrections have been made to achieve compliance. • Reviews, maintains and updates all files, documents, records and reports of inspections activities and findings. Communicates with Building Official on any structural problems, code issues or re&WatM requirements that have not been resolved. Page 16 of47 TR 12872 - Exhibit 1 Maintains current knowledge of trends and regulatory developments for application to functional areas under charge; attends annual continuing education courses for re -certification. W'41MUM QUALIFICATIONS: Education / Certifications / Experience High School Diploma or GED; supplemented by all appropriate certif cations at ca for the position in the, respective trade/discipline as designated under the provisions of the Florida Building Code (Broward County Administration); or an equivalent combination of education, training, and experience, Must possess a valid Florida Driver's License. Knowledge, SWIls, & Abilities — Knowledge of current codes and regulatory standards governing the state's building construction industry in the respective trade/discipline. Knowledge of all functions relevant to the prooming and approval of building construction projects in the respective -trade/discipline, e.g., plans review, licensing, permitting, inspections. Ability to understand and follow written and oral instructions, Ability to provide plans review oversight and recommend/develop modifications as necessary to ensure overall project compliance with applicable codes and regulatory standards. Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to read, update and maintain various records- and files. Ability to access, operate and maintain various software applications Ability to clearly communicate information both verbally and in writing Ability to establish and maintain efrective working relationships with City employees, departmental staff and management, contractors, engineers, architects and property owners. Skill in the review and interpretation of construction project plans, and the technical interpretation of applicable construction codes and regulatory standards. Skill in written communications fear the effective development and presentation of departmental reports and modifications to established codes and ordinances. Pag 17 of47 TR 12872 - Exhibit 1 PHYSICAL REQUIREMENTS - Tasks involve the ability to exert light physical effort in sedentary to light work typically involving some combination of typically involving ,some cornbination of reaching,_ bending, stooping, kneeling, or crouching, and that may involve some lifting, eying, climbing ladders, pushing and/or pulling of objects and materials of light weight (5-25 pounds). Tasks may involve extended periods of time at a keyboard or workstation, and walking on roofs. ENVIRONMENTAL REQUIREMENTS:" Tasks are performed in outdoor and indoor environments. Due to the nature and non- specific location of the work environment, tasks include potential for intermittent exposure to disagreeable elements, e.g., heat, humidity, inclement weather. Some tasks include working in and around moving vehicles and building equipment/machinery, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. VY QM 13BJL"CT V Ei- Performs routine duties as primary receptionist for City Hall and general clerical duties under the supervision of the Finance Department'. or clerical responsibilities under the Director or supervisor of Parks & Recreation. Employee in this class has the responsibility of answering all incoming calls on the main switchboard and greeting all persons coming into City Hall or parks and recreation facilities, and directing inquiries to proper individual or department Employee is also required to perform general clerical duties and work as assigned. Detailed instructions are ;given for new or difficult assignments and work is reviewed in progress or upon completion for accuracy. ESSENTIAL FUNCTIONS, • Receives all incoming calls on main switchboard, takes messages, routes to proper individualor department. • In Parks & Recreation, handles inputting and collecting registration fees for recreation classes and Bark permits. • Acts as receptionist for the public coming into City Hail or professional greeter to the public in parks and recreation facilities, handling routine inquiries, requests for, information or directs to proper department or individual. r Receives, sorts and distributes incoming mail to all departments, • Maintains bidders list for purchasing: • Performs other duties as assigned and/or required. Page 18 of47 TR 12872 - Exhibit 1 9 Punctuality and regular attendance are essential functions of this position. MINIMUM OUALIFICATIONS: Education / Certifications / Experience: Must be a high school graduate or have a GED, and prior experience of at least, one (1) year in a similar position. Knowledge, Skills and Abilities: Knowledge of office terminology, procedures, equipment business math and English. Skill in the operation of Word Perfect and ability to type from clear copy or rough draft at a reasonable speed. Ability to understand and follow simple oral and written directions. Ability to handle money when collecting fees, and be able to make correct change, log in money, and safeguard funds responsibly. Ability to write legibly and speak clearly. Ability to get along well with others and the general public. Clerical aptitude, mental alertness, tact and courtesy. Ability to type 20 WPM. PHYSICAL REQUIREMENTS/WORK qMRQNMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close, -vision and the ability to adjust focus. The noise 'level in the work environment is usually quiet. 2. OFFICE ASS I§T.A—NT WORKOBJECTIVE: Under general supervision, the purpose of the position is to provide routine administrative support to the assigned department or assigned supervisor. Employees in this classification Ruiction at a moderately difficult generalist level and are accountable for the accuracy of both routine and non -routine administrative support duties performed as dic.Wed by the nature of department. Position may be assigned to a large department and perform a broad army of generalized administrative support functions, or assignment may be to a smaller specialized department whatin incumbents receive instruction in departmental fluictions, Page 19 of 47 TR 12872 - Exhibit 1 This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks. ESSENTML FUN&ION : The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the -class. The omission of an essential function does not preclude management from assigning duties not Iisted herein if such functions are a logical assignment to the position, • Researches and ,generates correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials ,appropriate to the assigned department. Performs a variety of ! administrative !! reportsprocessing. * Compiles, prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, invoices, purchasing orders, and other relevant materials appropriate to the assigned unit. .Receives telephone inquiries and complaints, ascertaining the nature of the call, resolving, customer issues or directing to appropriate personnel for further assistance. • Performs a variety of essential record keeping duties, and maintains department record keeping and Ming systems relevant materials appropriate W assigned unit, e.g., payroll, accounts payable, departmental files, personnel records, accounting data, • Develops, receives and reviews various reports, plans, and applications for the purpose of verifAng accuracy, and ensures necessary copies ofpertinent, documents are made and distributed appropr atcly, e.g., statistical data,licenses, invoices, purchase orders: + Completes and processes various forms required of assigned department, i.e.; personnel fors, invoices, work orders, purchase orders; • Operates various office equipment, e.g., computer terminals, wprd processor, printers, copy machines, telephone systems:, facsimile machines, calculators. Assists other unit personnel in supporting efficient functioning of the department; MINIMUM QUALIFICATIONS. Education J Certification$ I Experience — Page 26 of47` TR 12872 - Exhibit 1 High school diploma or GE D; supplemented by one (1) to two (2) years, experience and/or training in inistrative/secretarial support functions, or an equivalent combination of education, training, and experience. Must successfully and accurately pass the entrance typing exam with 45 + Wards Per Minute, Knowledge, Skills, dl Abilities -- Knowledge of the functions and operations of the department's activities; Knowledge of governmental purchasing, personnel and accounting procedures. Knowledge of the organizational structure and functioning ofmunicipal government:. Knowledge of business -writing including spelling, punctuation, and grammar. Knowledge of mathematics. Ability to understand and fallow written and oral instructions. Ability to plan, organize, and coordinate schedules and meetings. .Ability to read, update and maintain various records and files. Ability to perform routine mathematical computations and tabulations accurately and efficiently. Ability to access, operate and maintain various software applications. Ability to operate basic office equipment e.g., computer terminals, printers, COPY machines, telephone systems, `facsimile machines, calculators. Ability to establish and maintain effective working relations with other employees, public officials, management, and the general public. Ability to make decisions in accordance with laws, ordinances regulations, departmental policies and procedures. Skill in routine administrative support functions, e.g., bookkeeping, data entry, byp ng, reports processing. Skill in business English., e.g., correspondence formats, spelling, punctuation and grammar. Skill in composing routine correspondence, summaries and reports in a clear and concise manner; ability to compose routine correspondence, summaries and reports. Skill acting as a liaison. Skill in typing 45 WPM. Skill in the principles and techniques of customer service skills; PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort: in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-1(l pounds). ENVIRONMENTAL REQUIREMENTS: Work is performed in usual office conditions with rare exposure to disagreeable; environmental factors, e.g., deist, cleaning chernio ls/fumes, mild temperature variations Mtge 21 of 47 TR 12872 - Exhibit 1 3. PRINCIPAL OFFICE ASSISTANT f a 1 # . • # ' � � : 1 ! ! " i! • f t t M # !i f ' ESSENTIAL FUNCTIONS. - The list of essential functions, as outlined herein, is intended; to be representative of the Wks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential furmtion does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Researches and generates routine to complex correspondence, articles, memos, agendas, orders, reports., forms, manuals, or other relevant materials appropriate to the assigned department, develops and generates material for supervisor's public speaking engagements and official correspondence. • Attends ,meetings, conferences and briefings to document subject matter concerning amendments and developments impacting the supervisor or assigned worts unit; occasionally takes and transcribes dictation or transcribes from dictating equipment. # Performs a variety of routine to complex administrative functions, e.g., data entry, typing, reports processing, documentation proofing. Compiles, prepares, and may be responsible for distributing; daily, weeMy, monthly or annual reports, invoices, and other relevant materials appropriate to the assigned wait. • Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally, di • it to the appropriate individual or department, or acting as liaison to the assigned senior level supervisor. • Performs a variety of essential record keeping, duties, and manages departnimt record" keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, personnel records, accounting data. • Develops, receives, and reviews variousreports, plans, and applications for the (ruse of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, e.g., statistical data, licenses, invoices, purchase orders. Completes and processes various.forms required ofassigned departmenu i.e., personnel fortes, invoices, work orders, purchase orders, Monitors unit's budget. Page 22 of 47 TR 12872 - Exhibit 1 • Coordinates logistics and travel arrangements for conferences, meetings and seminars, e g., location reservations, time, and directions; assembly subject matter, travel reservations. • Assists in the departmental preparation of operating budget requests documents, reviews budget documentation to ensure compliance with pre -established guidelines and requirements. • operates various office equipment, e.g., computer terminals, ward processor, printers, copy machines, telephone systems, facsimile machines, calculators: • Assists with training and monitoring of other :support staff :and/or volunteers; MINEWUM QUALIFICATIONS Education / Certifications / Experience ffigh school diploma or GE7; supplemented by up three (3) to four (4) years progressively responsible experience and/or training in administrative/,secretarial support functions; or an equivalent combination of education, training, and experience. Must successfully and accurately pass the entrance typing exam with 45 + Words Per Minute. Knowledge, Skills, & Abilities — Knowledge of the functions and operations of the department's activities, Knowledge of govemmenW purchasing, personnel and accounting procedures Knowledge of the organizational structure and functioning of municipal governmenl. Knowledge of business writing including spelling, punctuation, and grammar. Knowledge of mathematics. Ability to understand and follow written and oral .instructions.. Ability to plan, organize, and coordinate schedules and meetings. Ability to read., update and maintain various records and files, .Ability to perform routine mathematical computations and tabulations accurately and: efficiently. Ability to access, operate and maintain various software applications. Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone system, facsimile machines, calculators. Ability` to establish and maintain effective working relations with other employees, public officials, management, and the general public. Ability to make decisions in accordance with laws, ordinances, regulations, departmental policies and procedures: Skill in moderately complex administrative support functions, e.g., bookkeeping, data entry, typing, reports processing. Skill in business English, e.g., correspondence formats, spelling, punctuation' and grammar. Skill in composing routine correspondence, summaries and reports in a clear and concise manner, ability to compose moderately complex correspondence, summaries and. reports. Page 23 af47 TR 12872 - Exhibit 1 Skill acting as a liaison. Skill in typing 45 WPM. Skill in the principles and techniques of customer service skills. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical 0 eff rt in sedentary to light work, but which may involve some lifting, carrying, Pushing and/or Pulling of objects and materials of light weight (5-10 pounds), ENVIRONMENTAL REQUIREMENTS: Work is performed in usual office conditions with Tare exposure to disagreeable environmental factors, e.g., dust, cleaning chemicals/fames, mild temperature variations, WORK OBJECTIVE: 'Under general supervision, the purpose of the position is to provide highly responsible, complex administrative support to the assigned department or assigned supervisor. Employees in this classification, function at journey level and are accountable f r the accuracy of both routine and non -routine administrative support duties performed and analyzing administrative P?bblems and recommending solutions as dictated by the nature of department. Position performs essential duties for a large operating unit., a specialized unit, or as primary administrative support for an organization official. Position is distinguished fiom that of the Principal Office Assistant by the high degree of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a higher degree ofindeperidence. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. it is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Researches complex data and generates complex correspondence, articles, memos, agendas, orders, reports, forms, manuals, legal notices, or other relevant materials appropriate to the assigned department; develops and generates material for supervisor's public speaking engagements and official correspondence. Attends meetings, conferences and briefings to document subject matter concerning amendments and developments impacting the supervisor or assigned work unit ,, takes and transcribes dictation or transcribes from dictating equipment. Assists in the preparation of Commission agenda documents. Page 24 of 41 TR 12872 - Exhibit 1 • Performs a variety of complex administrative functions, e.g., data entry, typing, researching and developing complex reports, documentation proofing. Administers and oversees complex work unit programs involving diversified work regulated by complex requirements, laws, policies, and/or procedures. Researches and plans activities for program development and maintenance. Oversees office administration. Classifies complex information, develops detailed reports, interprets advisory data, and implements changes. Reconciles data and accounts for cash bands. Coordinates avariety of special events, services, projects, and activities, • Compiles, prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, invoices, and other relevant materials appropriate to the assigned unit • Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally= directing it to the appropriate individual or department, or acting as liaison to the assigned supervisor. • Per arms a variety of complm essential record management duties, and maintains department record keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, personnel records, accounting data- Develops and implements office systems, forms, and procedures; identifies procedures for process improvements, and recommends new methods and strategies to Improve work flow and customer service. • Receives and reviews various reports, plans, and applications for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, e.-&, statistical data, licenses, invoices, purchase orders. • Completes and processes 'various forms requiredof assigned department, i.e,, personnel forms, invoices, work orders, purchase orders. • Coordinates logistics and travel arrangements for conferences, meetings and seminars, e g., location reservations, time, and directions; assembly subject matter; travel reservations. • Assists in the departmental preparation of operating budget; requests documents; reviews budget documentation to ensure compliance with pre -established guidelines and requirements. • Operates variousofficeequipment, e.g., computer terminals, word processor, printers, copy machines, telephone systems, facsimile machines, calculators. • Assists with training and monitoring of units work flow. May assign and review work of other support staff. Expedite's the unit's work to take care of fluctuating workloads. Ensures office coverage daring normal. business hours. Coordinates office and business communications. MMMUM QUALIFICATIONS: Education / Certifications /Experience — High school diploma or GED; supplemented by four (4) to five (5) years responsible experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience. Must successfully and accurately pass the entrance typing exam with 45 + Words Per Minute. Page 23,of 47 TR 12872 - Exhibit 1 Knowledge,,Skills, & Abilities -- Considerable knowledge of the functions and operations of the department's activities. Considerable knowledge of governmental purchasing, personnel and accounting procedures, xzowledge of the organizational structure and functioning of municipal go ertiment. Considerable knowledge of business writing including sPe4l ng, punctuation, and grammar. Knowledge of mathematics. Ability to understand and fallow written and oral instructions. Ability to plan, organize, and coordinate schedules and meetings :Ability to transcribe dictation using notes or dictating equipment Ability to read, update and maintain various records and files. Ability to perform routine mathematical computations and tabulations accurately and efficiently. Ability to access, operate and maintain, various software applications: Ability to operate basic Office equipment e.g,, computer terminals, printers, copy machines, telephone systems, facsimile machines,, calculators. Ability to establish and maintain effective working relations with ether employees, public officials, management, and the general public, Ability to make decisions in accordance with laws, ordinances, regulations, departmental policies and procedures. Skill in :routine administrative support functions, e.g., bookkeeping, data entry, typing, reports processing. Skill in business English, e.g., correspondence formats, spelling, punctuation and grammar - Skill in composing routine correspondence, summaries and reports in a clear and concise manner; ability to compose moderately complex correspondence, summaries and reports. Skill acting as a liaison. Skill in typing 45 WPM. Skill in the principles and techniques of customer service skills. PHYSICAL REQUIREMENTS:. Tasks involve the ability to exert light physical effort, in sedentary to .light work, but which may involve some lifting, carrying, pushingand/or pulling of objects and materials of light weight (5-1 U pounds). ENVIRONMENTAL REQUIREMNTS-. Work is `performed in usual office conditions with rare exposure to disagreeable environmental factors,e.g., dust, cleaning chernicalsffurnes, mild temperature variations. Page 26 of 47 TR 12872 - Exhibit 1 3'4012AWAg ]pout 31 WORKOBJECTIVE' Under general supervision, the purpose of the position is to assist citizens and contractors with the processes of application, review and approval for building permits and inspections enforcing compliance with established State, County and City safety codes. F,mployee is responsible for administrative/clerical work in relation to regulatory standards, inspection activities, and permitting and licensing functions for building construction throughout the City Performs other essential duties in support of departmental objectives to ensure safety and welfare of the general public and business community. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed vvithin this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Answers inquiries and -requests from the general public and business community, through friendly, professional customer service skills, ascertaining the needs of -the customer and providing appropriate assistance- and information; responds to escalated customer service issues. Instruct customer on forms completion, advise regarding permit process, • Performs data entry tasks, and issues the appropriate documentation With compliance to established building codesand -regulations. • Coordinates all commercial and private inspection and permitting documentation to enforce compliance with South Florida Building Code of each respective trade, e,,g,, structural, electrical, mechanical, plumbing buildh*development. Receives permit paperwork; scrutbuizes, for completeness at time of receipt; logs document in and issues permit number. Homeowner requests, research open permits, investigate before issuing new permits • Maintain contractor listing and credentials verification * Performs both routine and non routine administrative duties, as dictated by the nature of the task, e.g., data entry, records keeping, filing, basic calculations, typing * Receives telephone inquiries ascertains the nature of the call, and resolves personally or directs it to the appropriate individual or department. Performs a variety of essential record keeping duties, and maintains depart lent record keeping and filing systems relevant to permittin& Page 27 of 47 TR 12872 - Exhibit 1 • Performs various fiscal/ cashiering tasks, e.g., receives fees and payments for permitting, logs payments, generates appropriate receipts. • Generates correspondence, memos, agendas, orders, reports, forms, permits or other relevant materials appropriate to the assigned department, • Assists in maintaining and updating all code revisions and c1ocumentation. • Receives and distributes 411 inward and outward office mail, MINIMUM QUALIFICATIONS. Education / Certifications / Experience High School Diploma or GED; supplemented by one (1) to two (2) years responsible secretarial/customer service experience; or an equivalent combination of education, training, and experience. Must possess Notary Public Certification. Knowledge, Skills, & Abilities — Knowledge of all functions relevant to the processing and approval of building construction permits, e.g,-, plans review, licensing, permitting, inspections. Knowledge of changes to building codes and city ordinances., as well as City/State changes related to contractor requirements Knowledge of the principles and techniques of custorner service skills, Ability to understand and follow written and oral instructions. Ability to perform routine administrative Support functions, eg-, bookkeeping, data entry, typing, reports proces, SM*9. Ability to compose routine correspondence, summaries and reports in a clear and concise manner. Ability to read, update and maintain various records and files. Ability to perform routine mathematical computations and tabulations accurately and efficiently. Ability to act as liaison. Ability to type 35 WPM;' Page 26 of 47 TR 12872 - Exhibit 1 Ability to access, operate and maintain various software applications. Ability to operate basic office equipment e g., computerterminals, printers, copy machines, telephone systems, facsimile machines. Ability to establish and maintain effective working relations with departmental personnel, Inspectors, and the general public.. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, ping and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. ENVi tt31',iMENTAL REQUIREMIENTS Work is performed in usual office conditions with rare exposure to disagreeable environmental factors, e,g., dust, cleaning chemicals/futmes, mild temperature variations.. 6. LEGAL SECRE�'�RY P ! P legal ;secretarial and staff' assistant work of more than ordinary difficulty and responsibility in the office of the City .Attor ey's Office of the City, An employee in this class performs moderately complex and varied clerical, staff assistant, legal secretarial duties and public contact work. Work is performed under general supervision and requires the application of knowledge of legal methods, requirements, and terminology in eeting,a variety of work problems with some independence of action exercised in the disposition of work matters, giving information, receiving complaints, and other public contact work. Assignments are usually provided in the form of general outlines of desired results with detailed instructions received as required. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position: * Provides clerical and secretarial support to legal staff: Sets and cancels hearings and trials, deals with judicial personnel « Files pleadings, obtains copies of court documents and recorded documents. Page 29 of 47 TR 12872 - Exhibit 1 Education I Certifications I Experience — High school diploma or GED prefmed; supplemented by four (4) to six (6) years of secretarial or clerical experience, or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Considerable knowledge of modem legal Office Practices, Procedures, and appliance,, and of Business English,, legal terminology and civil law Procedures, and of spelling and arithmetic. Ability to work from standard forms to draft legal documents for supervising attorneys review. Ability to analyze facts and exercise responsible judgment; understand and interpret complex rules and regulations; understand and f011Ow complex oral and written instructions; and express ideas clearly and concisely, orally, and in writing, Ability to establish and maintain effective working relationships with other employees and the public. Ability to operate a computer, knowledge of Word 6.0 or higher and Excel, PHYSICAL REQUUMMENTS: Tasks involve, the ability to exert light physical effort in sedentary to light Work, but which may involve some lifting, carrying, pushing =&or Pulling of objects and materials Page 30 of 47 TR 12872 - Exhibit 1 of light weight (5- 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. ENVIRONMENTAL REQUIREMENTS: Work is performed in usual office conditions with limited exposure to disagreeable environmental factors. 7. ACC _0UNT1NGCLERK I GENERAL PURPOSE Performs cashierin& clerical and accounting work of a routine nature. SUPERVISIQN RECEIVED.. Works under the general supervision of the Comptroller and/or Utility Billing Specialist.. SUPERVISIONT EXERCISED None. E,NTIAL DUTIES A�M RESPON_S$F -SIBILMES Serves as a cashier including reccipting of utility payments and various other payments, Responds to and works with customers and handles their inquiries. Enters payment data and performs account inquiry on point -of -sale cash register. opens mail and balances and totals money received by mail. Counts and rolls money received from mini -bus and parking meters. Assists in maintaining a daily cash balance and balancing cash on hand against receipts. Assists in preparing and balancing deposits. Prepares periodic utility, financial, statistical or operational reports as assigned. PERIPHERAL DUTIES Provides clerical and accounting support to the finance staff as required. Assists in utility billing operations as required. DESIRED MINlM.QM-Q_UAUFlCAT10NS Education and Experience,: (A) High school diploma or GED equivalent, and Page 51 of 47 TR 12872 - Exhibit 1 A Two (2) years of accounting or finance related experience, or (C) Any equivalent combination of education, training and experience, Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of the, principles and Practices of cashiering and business math; (B) Working knowledge of computers and electronic data processing; (C) Working knowledge of modem office practices and procedures; (D) Some knowledge of general bookkeeping procedures and practices. (E) Skill in operating listed tools and equipment; (F) Ability to perform arithmetic computations accurately and quickly, (G) Ability to communicate effectively verbally and in writing; (H) Ability to establish successful working relationships; (1) Ability to work under pressure and/or frequent interruptions; (J) Ability to receive cash and make change with accuracy andspecd; (K) Ability to deal effectively with the public. Certification, from the Federal Emergency Management Administration, National Incident Management System IS-700 Introduction to NIMS, IS-800 National Responseplan. Must be bondable. TOOLS AND EQUIPMENT USEfI Personal computer and computer terminal, including word processing, application and spreadsheet software; 10-key calculator, phone, fax, point -of -sale cash register and copy machine, PHYSICAL DEMAMS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk-, use hands to operate, finger, Handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focul The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable Page 32 Of47 TR 12872 - Exhibit 1 accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. SELECTION GUIDEUNE� Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended, only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or,a logical assignment to the position. The job description does not constitute an employment agreement between the, employer and employee and is subject to change by the employer as the needs of the employer and -requirements of the job change. & ACCOITMG— AaS-IS WORKOWCTIVE: Under direct supervision, the purpose of the job is to perform routine accounting and administrative support work according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Employees in this job elassification function at support staff level to accomplish assigned fivictions according to established schedules, calendars, projects, and programs of the assigned department. Work includes posting, data entry, maintenance and reconciliation tasks relevant to assigned functional areas, e.g,, billing, purchase orders, invoices, payroll, accounting records and reports. F,SSENTIAL FUNCTIONS The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in, the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such finictions are a logical assignment to the position. • Performs support level accounting work according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. • Maintains adherence to generally accepted accounting principles and auditing standards; ensures maintenance of proper audit traits and verification for all processed work. Page 33 of 47 TR 12872 - Exhibit 1 • Receives and performs data entry tasks for various billings and payments relevant to accounts payable and/or receivable functions, e.g., invoices, requisitions, purchase orders, check requests, billings, payroll, petty cash receipts, payments, stop payments, • Performs posting, data entry, and maintenance tasks releva rtt to assigned functional areas, e.g.,, purchase orders, billing, invoices, accounting records and reports. • Performs verification tasks for invoices/receipts/balances according to department checks and balances procedures: • Maintains, updates and reconciles various logs, reports, ledgers, files, databases, and spreadsheets. • Generates various system reports and receipts, and ensures accuracy, e.g., billing, payroll processing, personnel accounting processing, insurance billings. MIMMUM QUALIFICATIONS; Education / Certifieations / Experience High school diploma or GED; supplemented by one (l) to two () years responsible experience in accounting work, e;g., processing invoices and requisitions, budgeting, payroll processing, payments, stop payments, maintaining general ledger accounts, or an equivalent combination of education, training, and experience. Knowledge, Skills, &: Abilities }- Knowledge in the principles and techniques of customer service skills. Ability to understand and follow written and oral instructions.. Ability to perform routine administrative support functions, e.g., bookkeeping, data entry, typing, reports processing. Ability to read, update and maintain various records and files. Ability to type 35 WPM. Ability to access, operate aznd maintain various software applications. Ability to operate basic office equipment e.g., computer ternnitrais, printers, copy machines, telephone systems, facsimile machines Ability to establish and maintain effective working relations 'with others, Page 34 Df 47 TR 12872 - Exhibit I a Skill in performing routine mathematical computations and tabulations accurately and efficiently. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of lightweight (5-10 pounds). EM= Work is performed in usual office conditions with rare exposure to disagreeable environmental,factors, e.g., dust, cleaning chemicals/fumes, mild temperature variations. WORK OBJECTIVE: Under general, direction, the purpose of the job is to -perform routine to moderately complex accounting analysis according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Employees in this job classification function at professional staff level to accomplish assigned functions according to established schedules, calendars, projects, and programs of the assigned department, Work includes researching and collecting data, preparing clew and concise financial reports, and monitoring expenditures andievenues of assigned divisions and/or departments. ESSENTIAL FUNCTIONS; The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one - position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Develops, recommends, implements and conducts accounting audits and programs designed to accunately reflect finanicial conditions; prepares reports to identify deviations from accounting Vmdards, • Performs routine, accounting analysis according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work • Maintains adherence to generally accepted accounting standards and principles; ensures maintenance of proper audit trails and verification and reconciliation actions for all processed work. Page 35 of 47 TR 12872 - Exhibit 1 # Prepares and analyzes various investment and financial management programs. e.g., Return On Investment (ROI), City grants, audit reports; coordinates and implements the City's Cost Allocation Plan. Prepares, analyzes and reports monthly financial statements for all areas of accounting; assists in the preparation of various five year financial prograrns. Analyzes various billings and payments relevant to accounts payable and/or receivable functions, e.g., cash flow, invoices, requisitioms, work orders, check requests, payroll, billings, payments. Assists Financial Services Accounting Team in the completion of the Comprehensive Annual Financial Report (CAFR), e.g., Cash & Investments lead and footnote disclosures; Federal, State and Statistical Single Audit Reports. Assists staff and support employees with coordination and preparation of schedules and activities of year-end audits. Maintains, updates and reconciles various logs, reports, ledgers, files, databases, and spreadsheets, Generates various system -reports or audit calculations to verify accuracy. payroll processing, personnel accounting processing. , eg�, billing Edueation / Certifications / Experienve — Bachelor"s Degree in Accounting or related field; supplemented by two (2) to four (4) years progressively responsible experience in accounting or financial analysis, preferably within a similar government agency; or an equivalent combination of education, training, and experience, Must be a Certified Public Accountant in the State, of Florida. Knowledge, Skills, & Abilities — Knowledge of the principles and practices of govemmental accounting/budgeting management and analysis. Ability to understand and follow written and oral instructions. Ability to express ideas clearly and concisely,, both orally and in writing. Ability to read, update and maintain various records and files. Ability to type 3 5 WPM, Page 36,of 47 TR 12872 - Exhibit 1 Ability to access, operate and maintain various software applications, Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to establish and maintain effective working relations with others. - Skill in performing and analyzing routine to moderately complex a=ounting Work and financial analysis; ability to recognize and report deviations through audit programs. Skill in performing routine to moderately complex mathematical computations and tabulations accurately and efficiently. PHYSICAL REQUIEREMENCIS: Tasks 'involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5- 10 pounds). Work is performed in usual office conditions with rare exposure to disagreeable environmental factors, e.g., dust, cleaning chemicals/fumes, mild temperature, variations, UVORMATION SERVICES TECWGCMN— Performs technical and administrative work for Production Support Team, This position assists department in meeting service level agreements relative to: system availability, problem resolution, and demand request completion. Work is pefformed under general direction with some latitude for individual initiative and judgment and is reviewed via customer feedback -and tangible results. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude' management from assigning duties not fisted herein if such functions are a logical assigm-nerit to the position. • Staff service desk as assigned and provide 15'level support in accordance with service level agre=ents. • Perform Production Service Events and 'System Availability Checks as required. Pap 37 of 47 TR 12872 - Exhibit 1 • Update service requests to reflect current status and work corripleted based upon results reported by other teams. • Perform system backups as scheduled. • Perform quality control of completed work requests and update cause elide and sla ind cators> • Perform password resets on numeroussystems. • Assist with developing ,and delivering training Programs relative to software and procedures.. • Assist in system testing of new and/or upgraded applications and services prior to implementation. • Assist in testing of -new and/or revised production procedures as part of change management process. • Perform related tasks as assigned, MINIMUM QUALIFICATIONS: Education C Certifications 1 Experience — Associate's Degree in Computer Science or closely related fel ; supplemented by two (2) to four (4) years responsible experience in production support and/or service desk environments; or an -equivalent combination of education, training, and experience. Knowledge, Skills, &. Abilities - Knowledge of modern office practices, procedures and equipment, Ability to operate office information equipment and communicate accurately in written and verbal. form:. Ability to keep and monitor detailed' records, prepare reports, conduct tests, analyse test results and take proper corrective steps. Knowledge of computer operations and the concepts of operating systems, utilities, and application software. Ability to establish and maintain effective working relationships with co-workers, customers, outside contractors and vendors Ability to train users in technical .support procedures. Ability to troubleshoot and resolve basic software, hardware and network problems. Ability to make decisions recognizing per established guidelines, precedents and Practices. PHYSICAL REQUIREMENTS: Fagg 38 of 47 TR 12872 - Exhibit 1 Tasks involve the intermittent performance of physically denunding work., typically involving some combination of reaching, bending, stooping, kzieeling, or crouching, and that may involve the liming, carrying, pushing, and/or pulling of tnoderately heavy objects and materials (20-50 pounds). Some tasks include working aground moving parts, light to moderate weight motor equipment, and materials handling where physical risksarepredictable and/or controllable by observance of standard safety precautions. Position is responsible for work supporting the operation, installation and use of information processing software, applications and procedures. Ineumbent tests and resolves problems with production applications and services. Duties include data analysis, report generation, and execution of scheduled production service events. 11, IINI XOR IATION SERVICES SPECIALIST WORKOBJECTIVE: This is moderately complex technical work supporting the operation, maintenance and installation of information processing equipment, software, applications and procedures. An employee in this class tests and evaluates information processing equipment and procedures, resolves problems with equipment and provides basic training in procedures and techniques. Duties include data analysis, report. generation, and problem solving.. independent analysis and work decisions are arcade on technical matters. Leadership may be given to subordinate technicians regarding maintenance, equipment setup and repair. This class supports any or all departmental automation efforts, including LAN, WEB development; graphics software and GIS functions as related to departmental projects and requirements. Assignments are made orally or in writing and work is reviewed through observation of results obtained, conferences and periodic reports or evaluations. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks ;performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential fiction does not preclude management From assigning duties not listed herein if such functions are a logical assignment to the position.. Acts as user contact point for reporting problems, analyzes and makes preliminary determinations regarding network related problems, applications or software problems, and guides users through corrective action steps, Page 39 of 47 TR 12872 - Exhibit 1 • Prepares technical user documentation fora variety of applications. • Develops and provides training programs to user Personnel in the proper use of equipment, software and procedures. • Coordinates and assists in the installation and implementation of information processing systems, analyzes equipment and recommends Modification& • Prepares equipment for operation; initializes disks, configures systems -and loads software, performs specialized, operations suer as system recaveries, system back-up and assignment of passwords and other protection features. • Advises management on applications to assist department operations. ■ May supervise, lead or guide subordinate technical and clerical employees, Installs and configures operating systems on computers. Configures, maintains and troubleshoots telephone systems and other communication systems. MINIMUM QUALIFICATIONS: Education / Certifications I EWrience — Associate's Degree in Computer Science or closely rel ted field; s 'app em t d by three a � I en e, (3) to five (5) years responsible technical experience involving network installation, implementation, and administration, to include two (2) years in a supervisory capacity; or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Knowledge of business English, spelling and mathematics and modern Office practices, procedures and machines. Knowledge of'office automation, data, processing and word processing equipment, practices, and procedures, Knowledge of collection, inputting,:analysis and dispersal, of departmental data into or out of a computer. Knowledge of computer opemtions and the, concepts of operating systems, utilities, and application software. Knowledge of information network or operating systems troubleshooting and maintenance procedures. Knowledge of the principles, practices, techniques, and instrument$ associated with drafting, graphics and design work. Skill in hardware/software diagnostic procedures. Skill in verbal and written communication, personnel interaction, and interpretation of poorly defined information. Page 40 OW TR 12872 - Exhibit 1 Ability to train users in technical support procedures. Ability to organize and conduct basic training classes for non -technical users. Ability to utilize application software and utilities to perform analyses, generate reports, sort and categorize data, etc. which may include shill in the manipulation of automation equipment and software relative to application of graphics and Web sites,. Ability to troubleshoot and resolve routine software, hardware and network problems. PHYSICALREQUIREMENTS: Tasks involve the intermittent performance of physically dernanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of moderately, heavy objects and materials (20-50 pounds). 11616113M6131 some tasks include working mound moving parts, light to moderate weight motor: equipment, and materials handling where physical risks are predictable and/or controllable b observance of standard safety precautions. FORK OBJECTIVE; Provide Construction Engineering Services for Public 'forks Projects (stormwater, milling and resurfacing, sidewalk, new roach construction, landscaping, irrigation, lighting). ng). The candidate must possess the following Minimum requirements.. Have background experience in engineering, construction nmmgemcnt or related field. Be able to read design plans Perform technical and administrative work to deterrame compliance with contract plans and specifications. • beep accurate records with daily project items installed '(e.g. square fact, linear feet, ; tots etc.) • Produce daily, weekly, monthly reports related with project activities.; Review and approve quantities submitted by the Contractor for payment;. Inform residents, formal and informal about project' progress (phone, email, letters, farce to face conversations). + Respond to customer complaints. • Monitor project schedule. Page 41 of47 TR 12872 - Exhibit 1 13. PARK RANGER GENERAL STATEMENTOF JOB Under general supervision, performs a wide variety of tasks 7n the day-to-day operation, maintenance and patrol of the Town Parks and related facilities. Is responsible safety and: security of parks and patrons. Reports to Parks and Recreation Coordinator or designee. ILLI3STRAT E EXAMPLES QE WORK ESSENTIAL LOB F 2.NS Patrols the park and relatedfacilities to enforce regulations, maintain order, and assist the public in the use of the facilities; opens and classes parks and community buildings as necessary. Inspects parks and playgrounds to ascertain need for repair or maintenance and performs minor repair work or submit work orders for repair. Enforces rules and regulations with the public concerning matters of park usage, Radios for police help in emergencies such as serious injuries; disorderly conductor lost children. Performs a variety of duties associated with the daily custodial maintenance of park areas and facilities. i Performs minor maintenance duties to park equipment and facilities; processes work` orders for more complicated maintenance needs: Opens reserved park areas fbr use by a variety of clubs and organizations or the general public; prepares and ensures area or buildings are in working order and there is no damage prior to event and after usage. Secures area or facility, afterward. 'Participates in various feecollection, accounting and records maintenance activities. Promotes ,good public relations with citizens using the park and recreation facilities. ADi3ITI9N. AL 10B FUNCHQNS • Assists in the instruction of new employees on new or difficult job assignments. * Performs tither related work as required, MINLM—1 TM MgqNG I AND EXPE NCE Page 42 of47 TR 12872 - Exhibit 1 Graduation from high school and I to 2 years of experience in park operations and maintenance work preferred; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. SPECIAL REQUI Must possess a valid Class 'E" Florida driver's license Must be able to exert up to 100 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or 10 pounds of force constantly to move, objects. Physical demand requirements are those for Medium Work. Must be able to walk trails throughout the -various parks for extended period of time. Data Conception. Requires the ability to compare, and/or judge the readily observable, f=ctional, structural or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things, Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving instructions, assignments or directions from superiors, and giving instructions, assignments or directions to subordinates or assistants. I&n uage Ability: Requires the ability to read a variety of reports, letters and memos; work orders, diagrams, drawings, studies, eta, Requires the ability to prepare correspondence, reports, -forms, permits, records, purchase orders, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control and confidence. Intelligence. solve Requires the ability to apply principles Of rational Systems to Sol practical problems and deal with a variety of concrete variables in situations where only limitied standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form. Verbal Ant tude- Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able tocommunicateeffectively and efficiently in a variety of technical or professional languages including accounting, mechanical and natural science terminology. Numerical Avtitude, Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide, utilize decimals and percentages. Page 43 of TR 12872 - Exhibit 1 FortnlS ap tial Aptitude: Requires the ability to inspect items for proper length, width and shape, Motor Coordination: Requires the ability coordinate hands and eyes rapidly and accurately in using hand and power tools. Must be able to operate a vehicle safely. Manual Dexterity: Requires the ability to handle a variety of items such as hand and power tools. Must have minimal levels ofeyeA= foot coordination, Color Discrimination: Requires the ability to differentiate between colors and shades of color. Interpersonal Temperament. Requires the agility to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with emergency situations, Physical Communication. Requires the ability to talk and.. hear: (Talking. expressing or exchanging ideas by means of spoken wards. Hearing: perceiving nature of sounds by ear.) Must be able to communicate via a telephone and two-way radio. PERFORMANCE INDICATORS Knowledge of Job: Has general knowledge of the standard practices, materials, tools, and equipment employed in park operations and maintenance. Has some knowledge of Town provisions, law, ordinances and policies pertaining to care of park equipment and properties.. Has some knowledge of the occupational hazards and safety precautions related to the work. Is spilled. in the use and care of the tools, equipment and materials employed in the work.. Is able to prepare and: maintain routine work records and reports. Is able to communicate effectively bout orally and. in writing. Is able to exercise tact and courtesy in dealings with the public. Is able to establish and maintain effective working relationships as necessitated b work assignrpents. ()ualityof Work:=- Maintains ' high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial; action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all Town departments and divisions, co-workcrs and the general public. Quin --city of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Illustr4ve Examples of Work." Dependability: Assumes responsibility for doing assigned work and meeting deadlines, Completes assigned work on or before deadlines in accordance with directives, Town policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical., human and conceptual areas. Attendance: Attends work regularly and adheres to Town policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time- off requests.. Wage 44 of 47 TR 12872 - Exhibit 1 Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountability. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with -a minimum of supervision and instruction. h&Weny Exercises analytical judgment in areas of responsibility. identifies problems or situations as they occur and specifies decision objectives. identifies or assists in identifying alternative solutions to problems or situations. implements decisions in accordance with. prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment. Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or° consequences are justified, i.e., poor co municafions, "variance with Town policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff, persons and departments within the Town. Relationships with Others* Shares knowledge with supervisors and staff for mutual ,and Town benefit. Contributes to maintaining high morale among all Town ernployees. Develops and maintains cooperative and courteous relationships with department employees, suffers and managers in outer departments, representatives from organizations, and the general public so as to maintain goad will toward the Town and project a good Town image. Tactfully and effectively :handles requests, suggestions and complaints from other departments and persons in order To maintain good will within the Town. Interacts effectively with fellow employees,. supervisors, professionals and the general public. Coordination of Work: Flans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-rttarnageent methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends meetings, planning ;cessions and discussions on time. Implements work activity in accordance with priorities and estimated: schedules. Maintains a calendar for meetings, deadlines and events. "safety and Housekeeiins' Adheres to all safety and housekeeping standards established by the Town and, various regulatory agencies, Sees that the standards are not violated. Maintains a clean and orderly workplace. 14, P1RCMSINrG ASSISTANT' Under direct supervision, the purpose of the position is to assist: the adminisuauve fiinctions of purchasing and receiving cozmnodities and supplies for all departments. Employees in this job classification function at entry level to aid in maintaining vendor relationships for the continuous supply of quality products. Work includes maintaining basic Page 45 of47 TR 12872 - Exhibit 1 commodity buying, records and reports, weekly and montfily, product updates, and product inventory journals. ESSENTIAL EI&CTIONS: The list of essential functions, as outlined herein, is intended to he representative of the tasks performed within this classification. It is no necessarily descriptive f y 0 c any one position in the class. The omission of an essential furmfion does not preclude management from assigning duties not listed herein if such functions are, a logical assignment to the position, - Assists in the operational functions of purchasing, stocking and distributing commodities and supplies for the city. Conducts bids of basic commodity items for Central Stores, utilization of others, and existing government contracts. . Receives and prepares special shipments, UPS and Freight shipMents; notifies specific departments of delivery. . Prepares and submits purchase orders and reorder reports, . Aids in maintaining vendor relationships for the continuous supply of quality products. . Maintains records and reports, weekly and monthly product updates, and product inventory journals. Maintains active communication with Purchasing --Agents, and Purchasing Administrator to define required tasks that will support departmental administrative functions. Participates in current and new product review to determine appropriate product purchasing, distributionanddevelQpment. Performs administrative support duties, e.g., data entry, file and records maintenance. Ptviews information for productprocurement. . Operates a forklift to stock and retrieve products and supplies from warehouse, MINIMVM QUALMC&TIONS: Education I Certifications I Experience - Page 46 oNT TR 12872 - Exhibit 1 High School Diploina, or GED,- supplemented by six (6) to eleven (11) months experience in the administrative support functions of Purchasing, accounting or related field; or an equivalent combination ofeducation, training, and experience. Knowledge, Skills, & Abilities - Knowledge of generally accepted standard purchasing Principles, established procedures, departmental guidelines, and regulatory requirerrients applicable to the work. Ability to understand and follow written and oral, instructions. Ability to utilize vendor catalogues, commercial registers, directories, offim files and other recourses for the procurement of goods. Ability to perform routine mathematical computations and tabulations accurately and efficiently as they relate to purchasing. Ability to read, update and maintain various records and Piles. Ability to access,opetate and maintain various software applications. Ability to clearly communicate inforination both verbally and in writing. Ability to operate basic office equipment, c,g,cqmputer terminals, printers, copy macWaes, telephone systems, facsimile macbim. Ability to establish and maintain effective working relationships with all City personnel, departmental personnel and supervisors,and vendom Skill in operating pallet jack and forklift safely. PHYSICAL RfflUMhhAM5: Tasks involve the intermittent performance of physically demanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the liftingearrying, pushing, and/or pulling of heavy objects and materials (20-80 pounds). ENVIRONMENTAL REQUIREMENTS: Some tasks include working around moving Parts, light to moderate weight motor equipment, and materials handling where physical risks am predictable and/or controllable by observance of standard safety precautions. Page 47 of 47 TR 12872 - Exhibit 1 BID ♦ FOR TEMPORARY t i . D EMPLOYMENT FLORIDA °NMENTAL PURCHASING COOPERCOOPERATM ♦ r BID SUBMITTED TO: City of Coral Springs 9551 West Sample Road' Coral Springs, Florida 33065 1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with CITY to perform all work as specified in the Bid Documents for the price(s) and within the time indicated in this .Bid, and in accordance with the terms and conditions of the Bid Documents. 2. Bidder accepts and hereby incorporates by reference in this Bid Farris all of the terms and conditions of the Invitation to Bid and Instructions to Bidders. Bidder has become fully informed concerning the local conditions, and nature and extent of work. Bidder has examined the indemnification and insurance requirements of the bid, and accepts and agaves to abide by those terms and conditions without exception or limitation of any kind. 4. Bidder has given the Purchasing Administrator written notice of all conflicts, errors or discrepancies that it has discovered in the Bid anchor Contract documents and the written resolution thereof" by the Purchasing Administrator is acceptable to Bidder. 5. Bidder proposes to furnish all labor, materials, equipment, machinery, tools, transportation, supplies, services, and supervision for the work described as follows. s ° F ® Da A ♦ i Y D ♦ P ♦ ■ TR 12872 - Exhibit 1 6. Bidder will provide services for the following price(ss); Item No, Estimated Annual Usage (Hours) Description Unit Price (Per Hour) Total Price A. Blue Collar 1 6,000 Custodian $ 2 30,800 Maintenance Worker $ $ 3 2,200 Lead Worker $ 4 120 Water Plant U erator $ $ S 2,600 Facilities Technician $' $ 6 7,100 Equipment Qperator 11 $ 7-T 100 Inspector I $ Subtotal lie Collar B. White Collar 1 1,700 Receptionist $ $ 2 7,750 Office Assistant $ 3 4,320 Principal Office Assistant $ $ 4 5,440 Sr. Office Assistant $ $ S 300 Permit Services Representative $ $ 6 100 Legal Secre $ $ 7 Sot? Accounting Clerk 1 $ $ 200 Accounting Assistant $ $' 9 , 1,400 Accountant $ 10 880 inforrnation Services Technician $ $ 11 1,040 Information Services S cialist $ 12 3,040 Public Works Inspector $ 13 Soo Park Ran er $ $ 14 40 Purchasing Assistant Subtotal(White Collar: $ Total (Blue &White CollarIs Page, '2 of 5 TR 12872 - Exhibit 1 7. Acknowledgement is hereby made of the following Addenda. (identified by number) received since issuance of the Invitation to Bid. Addendum No. Date Addendum No. Date Addendum No. mate . PLEASE HAVE YOUR INSURANCE REPRESENTATIVE CAREFULLY REVIEW THE INSURANCE CO`iERAGE REQUIREMENTS CONTAR14ED IN THE INSTRUCTIONS TO BIDDERS PRIOR TO SUBMITTING YOUR BID TO ENSURE COMPLIANCE WITH ALL INSURANCE REQUIREMENTS, 9. The CITY reserves the right to award this contract on the basis of any combination;; of the above items, or all items, in which the CITY deems in its best interests. 1 t}. Communications concerning this Bid shall be addressed to: Name: Address; Telephone No. Fax No 11, The fallowing docurnents are attached to and shade as a condition to this Bid: (a.) Certificate(s) of insurance 13, The following documents are attached to and made as a condition to this Bid. (a) Bidder's certification: (b) Certified resolution (corporation, partnerships) (c) Certifscate(s) of insurance (d) Not -collusive affidavit (e) Bidder's qualification statement (f) Bidder's Foreign on -Florida) corporate statement (g) References Pace 3 of 5 TR 12872 - Exhibit 1 In witness whereof, the Bidder has executed this Bid Form this day of _, 201 _. By: Signature of-Individual/ritle Witness Printed Name of individual ACKNOWLEDGEMENT State of County of The foregoing instrment was acknowledged before ine, this -- day of 01 by who is personally known to me or who has produced as identification and who did (did not) tale an oath. WITNESS my hand and official seal. NOTARY PUBLIC (Narne of Notary Public, Print, Stmnp, or type as Commissioned) Page 4 of 5 TR 12872 - Exhibit 1 iD i In witness whereof, the Bidder has executed this Bid Form this day of 201 Witness Witness ACKNOWLEDGEMENT State of County of Signature of Owner Printed %ai.' 4 Corporation, Partnership, a° ° a 'a e Business Address City/State/zip L ) Business Phone Nuamber The foregoing instrument was acknowledged before me this day of 201 by (Name), (Title) of (Name of Company) who is personally known to me or who has produced as identification and who did (did not) take an oath. WITNESS my hand and official seal. NOTARY PUBLIC (Name of"Notary Public: Print, Stamp, or type as Commissioned) °+i TR 12872 - Exhibit I L""91 I PULA PUMA19- (Name), the duly elected Secretary of (Corporate Title), a corporation organized and existing under the laws of the State of do hereby certify that the following Resolution was unanimously adopted and passed by quorum of the Board of Directors of the Said corporation at a meeting held in accordance with law and. the by-laws of the said corporation. "IT IS HEREBY RESOLVED THAT .—(Name)" The duly elected (Title of Officer) of(Corp orate Tide) be and is hereby authorized to execute and submit a Bid and Bid Bond, if such bond is required, to the City of Coral Springs and such other instruments in writing as may be necessary on behalf ofthe said corporation; and that the Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon The said corporation as its own arts and deeds. The secretary shall certify the names and signatures of those authorized to act by the foregoing resolution. The City of Coral Springs shall be fully protected in relying upon such certification ofthc secretary and shall be indemnified and saved harniless from any and all claims, deniatidss expenses, loss or damage resulting from or growing out of honoring, the signature of any person so certified or for refusing to honor any signature not so certified. I finther certify that the above resolution is in force and effect and has not been revised, revoked or rescinded, I fiather certify that the following are the name, titles and official signatures of those persons authorized to act by the foregoing resolution. NAME 519N—ATURE Given under my hand and the Seal of the said corporation this day of 0201—. (SEAL) By: Secretary Corporate Title NOTE: The above is a suggested form of the type of Corporate Resolution desired, Such form need not be followed explicitly, but the Certified Resolution submitted must clearly stew to the Satisfaction ofthe- City ofCoral Springs that the person signing the Bid and Bid Bond ft the corporation has been properly empowered by the corporation to do so in its behalf Page I of I TR 12872 - Exhibit 1 NON -COLLUSIVE AF�iDAVIT State of )ss. County of being first duly sworn, deposes and says that: (1) HeIshe is the (Owner, Partner, Officer, Representative or Agent) of the Bidder that has submitted the attached Bid; (2) He/she is fully informed respecting the preparation andcontents of the attached Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and is not a collusive or sham Bid; (4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employces or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly,- with any other Bidder, firm, or person tosubmit -a collusive or sham Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such 'Work; or have in any manner, directly orindircetly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the -price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure trough any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work (5) The, price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the pan of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affiant., Page 1 of 2 TR 12872 - Exhibit 1 Signed, scaled and delivered in the presence of. By. State of _ County of (Printed blame) (Title) The foregoing instrument was a0mowledged before one this day of 201, -, by who is personally known to me or who has produced as identification and who did (did not) take an Grath. WITNESS my hand and official seal (Name of Notary Public: Print, Stamp, or Type as Commissioned.) Page 2 of 2 TR 12872 - Exhibit 1 QUALIFICATION STALEMEN � T The undersigned certifies under Oath the truth and correctness of all statements and of all answers to questions made hereinafter. SUBMITTED TO: City of Coral Springs (Purchasing Administrator) ADDRESS: 9551 West Sample Road Coral Springs, Florida 33065 CIRCLE ONE SUBMITTED BY: Corporation NAME Partnership Individual ADDRESS: Other TELEPHONE NO. FA NO E-MAIL ADDRESS: State the true, exact, correct -and Complete name Of the Partnership, corporation, trade or fictitious name under which you do business and the address of the place of business. The correct name ofthe Bidder is: ne address of the principal place of business is: 2. If Bidder is a corporation, answer the following: a. Date of Incorporation: b. State of Incorporation*- C. Presidents name: d, Vice President's name: e. Secretary's narne: f Treasurer's name: TR 12872 - Exhibit 1 9. Name and address of Resident Agent- 3, If Bidder is an individual or a partnership, answer the following: a. Datie • organization: b. Name, address and ownership units of all partners- C. State whether general or limited partnership: 4. If Bidder is • than an individuab corporation • partnership, describe the organization and give the name and address of principals: S. If Bidder is operating under a fictitious name, submit evidence of -compliance with the Florida Fictitious Name Statute. o How many years has your organization been in business under its present business name? a. Under what other former names has your organization operated? 7. indicate;registration, license numbers or certificate numbers for the businesses or professions that are the subject of this Bid. Please attach certificate of competency and/or state registration. TR 12872 - Exhibit 1 8. Do you have a complete set of documents, including drawings and addenda9 (Y) 9, Have you personally inspected the site of the, proposed work? — Yes no 10, Did you attend the pre -bid conference if such conference was held? (Y) (N) 11. Have you ever failed to complete any work awarded to you? if so, state when, where and why? 12. List the pertinent experience of the key individuals of your organization (continue on insert sheet, if necessary). 13. State the name of the individual who will have personal Supervision of the work., 14. Within the last five (5) years, has any officer or partner of your organization ever been an officer or partner of another organization when it failed to complete a contract? If so, explain fully. 15. State the name and address Ofattorney, if any, for the business of the offeror. Page 3 of 6 TR 12872 - Exhibit 1 16. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Bidder's business and indicate the percentage owned of each such business and/or individual: 17. State the names, addresses and the type of business of all firms that are partially or wholly owned by Bidder: BANK AaDRESS 19. Attach a financial statement (including bidder's latest balance sheet and income statement showing the following items: a. Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses). b. Net fixed assets C. Other assets d. Current liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes). e. Other, liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings)* 19.1 State the name of the firm preparing the financial statement and date thereof,. Page 4 of 6 TR 12872 - Exhibit 1 19.2 Is this financial statement for the identical organization named on page one? (Y) _ (N) _ 193 If not, explain the relationship and financial responsibility of the organization whose firtancial statement is provided (e.g,., parent -subsidiary). 19-4 Will this organization act as a guarantor of the contract? (Y) _ (N) _ MUM TR 12872 - Exhibit 1 e :orr � • r r � r �` ri r r ►• • r � � •. r �e � .... is : rr •: WIN rr • • • • r • 0 •< � r • •r • r Signature State of County of The foregoing instrument was acknowledged before me this day of .201_ by of is personally known to me or who has produced who as identification and who.. did (did not) take are oaths WJYNESS my hand and official seal... (Name of Notary Public: Print, Stamp, or type as Commissioned) Page 6 of 6 TR 12872 - Exhibit 1 EQ E10N (NONILORIDA) CORP[iRATIONS 191S_ T �. Q1VlpLETE THIS FOR vet DEPARTMENT OF STATE CORPORATE CHARTER No, Ifyour corporation is exempt from the requirements of Section 607.1501, Florida Statutes, )DU RLS- CHECK HELD the reason(s) for the exemption. Please contact -the, Department of State, .Division of Corpckrations at (850) 245-605I for assistance with corporate registration or exemptions. 607.1501 Authority of foreign corporation to transact business required. (I) A foreign corporation maynot transact business in this state until it obtains acerttificate ofauthority from the Department of State. (2) The following activities, among others, do not constitute transacting business Within the meaning of subsection (1); (a) Maintaining, defending, or senling any proceeding. (b) Holding meetings of the board ofdirectors or shareholders or carrying an other activities concerning internal corporate affairs_ (e) Maintaining bank accounts. (d) Maintaining officers or agencies for the transfet, exchange, and registration of the corporation's own securities or maintaining trustees or depositaries with respect to those securities; (e) Selling through independent contractors. (f) Soliciting or obtaining orders, whether by mail or through employees, agents, or otherwise, if the orders require acceptance outside this state before they become contracts. (g) Creating or acquiring indebtedness, mortgages, and security interests in real or personal property,. (h) Securing -or collecting debts or, enforcing mortgages and security interests in propertysecuring the debts. (i) Transacting business in interstate commerce. fi) Conducting an isolated transaction that is completed within 30 bays and that is not one in the course of repeated transactions ofa like nature, (k), Owning and controlling a subsidiary corporation incorporated in or transacting business within 1W state or voting the stock of any corporation which it has lawfully acquired. (1) Owning a limited partnership interest in a limited panic mhfp that is doing business within this state, unless such limited partnermanages or controls the partnership or exercises the powers and duties ofa general partner. —(in) Owning, without more, real or personal property: (3) The list of activities in subsection (2) is not exhaustive. (4) This section has no applicationto the question of whether any foreign corporation is subjeettoservice ofprocess and suit in this state under any taw of this state. Please check one of tine following if your fim is T a corporation: (I) Partnership, Joint Venture, Estate or Trust (II) Sole Proprietorship or Self -Employed WITE: This sheet I &TST be enclosed with your bid if you claim an exemption or have checked I or 11 above, If you do not check I or 11 above, your firm, will be-cousidered a corporation and subject to all requirements listed herein BIDDEWS CORRECT LEGAL NAME SIGNATURE OF AUTHORIZED AGENT OF BIDDER TR 12872 - Exhibit 1 U ERLNCI S In order to receive Bid Award consideration on the proposed bid, it is a Le�ent that the following "Information Sheet" be cormsleted and returned with your bid This information may be used in determining the Bid Award for this contract. Bidder (company name): Address: Telephone No: - ( 1 Contact. person:: Title` Number of years in business: Fears Address of nearest facility: List three (3) companies or governmental agencies where these products and services have been providers in the last year: 1. Company Name: Address: Telephone No } Contact Person: Title: Date Products Sold: 2. Company Name: Address: Telephone No: ( l Contract Person.: Title: Date Products Sold: 3. Company Name:: Address - Telephone No. ( . Contact Person. Title- .Bate Products Sold: