HomeMy WebLinkAboutCity of Tamarac Resolution R-2017-139Temp Reso. No. 13038
November 29, 2017
Page 1 of 4
CITY OF TAMARAC, FLORIDA
RESOLUTION NO R-2017- ` 3'
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA APPROVING THE
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER FY2016-2017) WHICH IS ATTACHED
HERETO AS EXHIBIT "A" FOR THE U.S. DEPARTMENT OF
HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR
HUD'S FISCAL YEAR 2016-2017; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as of October 1, 2016, the City of Tamarac has received funding from
the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year
(FY2016-2017) in the amount of Three Hundred Eighty Four Thousand Nine Hundred and
Thirty Two ($384,932.00) Dollars for its Community Development Block Grant (CDBG)
Program; and
WHEREAS, at the conclusion of each funded year, the City of Tamarac must
prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the
expenditures for its approved projects and programs undertaken during that fiscal year;
and
WHEREAS, the approved CAPER FY 2016-2017 document will be submitted to
HUD for approval by December 29, 2017; and
C
Temp Reso. No. 13038
November 29, 2017
Page 2 of 4
WHEREAS, the Director of Community Development recommends approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve the
Consolidated Annual Performance Evaluation Report (CAPER FY2016-2017) for submittal
to the U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
All Exhibits attached hereto are incorporated herein and made a specific part of this
resolution.
SECTION 2: That the City Commission approve the Consolidated Annual
Performance Evaluation Report (CAPER FY 2016-2017) (attached hereto as Exhibit "A") to
be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent
with Community Development Block Grant (CDBG) Program requirements.
1
Temp Reso. No. 13038
November 29, 2017
Page 3 of 4
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
Temp Reso. No. 13038
November 29, 2017
Page 4 of 4
13 �
PASSED, ADOPTED AND APPROVED this day of ,2017
ATTEST:
PATRICIA TEUF
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
L 9,
2 SA UEL S. GOREN,
CITY ATTORNEY
CITY OF TAMARAC, FLORIDA
ARRY DRESSLER,
MAYOR
H.
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CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White
108
Black or African American
30
Asian
2
American Indian or American Native
0
Native Hawaiian or Other Pacific Islander
1
Other
5
Total
146
Hispanic
26
Not Hispanic
120
Narrative
The racial/ethnic composition of those assisted through CDBG in FY 2016/2017 are as follows:
108 White, 30 Black 2 Asian, 1 Pacific Islander and 5 Other. Of the 146 household served, 26
Households were of Hispanic ethnicity, and 96 households were headed by females. 105 Elderly
household was assisted. The City assisted 12 disabled residents.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-15 - Resources and Investments 91.520(a)identify the resources made
available
Source of Funds
Source
Resources Made
Available
Amount Expended
During Program Year
CDBG
CDBG
384,932
305,215
HOME
HOME
70,974
70,974
Table 2 - Resources Made Available
Narrative
The CDBG resources available for the implementation of projects throughout for the FY2016/2017 is
$384, 932 the City has expended $305, 215.
The HOME resources available for the implementation of projects was $70, 974, the City has expended
$70, 974
Identify the geographic distribution and location of investments
Target Area
Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
City Wide Low -Mod
0
City -Wide Low Mod
Table 3 — Identify the geographic distribution and location of investments
Narrative
Narrative
The City of Tamarac allocated 100% of its owner -occupied residential rehabilitation allocation
to serve Low and Moderate Income Households -Citywide
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
9
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
Leveraging is utilized by the City as an excellent tool to better meet the needs of its low and
moderate income persons by increasing the total number of dollars available per person.
Broward County has been designated as a HOME Consortium by the U.S. Department of Housing
and Urban Development (HUD) and receives an annual allocation of HOME funds on behalf of
the thirteen (13) participating Consortium cities. These funds have enabled members of the
consortium to expand their initiatives and resources to provide safe, decent and affordable
housing to the residents of the participating cities. The City of Tamarac is a part of the
Consortium, with the leveraging of HOME funds, the City is able to increase the financial
resources available for specific housing needs.
As a SHIP grantee, the City of Tamarac has been successful in leveraging CDBG dollars with SHIP
dollars to not only increase the total dollars available to the applicant, but to assist certain
moderate income persons' not eligible under CDBG income criteria.
Although the grant funds fluctuate and have been limited over the past few years, the City
leveraged the following FY 2016/2017 funds to benefit low/moderate income households:
• CDBG funds in the amount of $384,932
• SHIP funds in the amount of: $393,753
• HOME funds in the amount of: $ 70,974 (FY15/16)
The City currently does not have any funding source that requires matching
The City has assessed its inventory of publicly owned land and a determination was made that
the City does not currently own land that is suitable for use as affordable housing. Should the
City purchase residential land in the future, the City will maintain a current list showing
locations and zoning.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
10
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle -income persons served.
One -Year Goal
Actual
Number of homeless households to be
provided affordable housing units
Number of non -homeless households
8
8 of which 3 are disabled
to be provided affordable housing
units
Number of special -needs households
to be provided affordable housing
units
Total
8
8
Table 4 — Number of Households
One -Year Goal
Actual
Number of households supported
through rental assistance
Number of households supported
through the production of new units
Number of households supported
8
8
through the rehab of existing units
Number of households supported
through the acquisition of existing
units
Total
8
8
Table 5 — Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
During FY 2016/2017, the City of Tamarac was successful in meeting the goals proposed in the
Annual Action Plan. The City will continue to monitor its programs to ensure that the priority
needs of increasing the supply of affordable housing units and preserving the current affordable
housing stock is continuously met. . The owner -occupied rehabilitation program targeted
current low and moderate income homeowners in an effort to improve the condition of their
dwelling units while maintaining their unit's affordability.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
11
Discuss how these outcomes will impact future annual action plans.
Based on the results obtained in FY 2016/2017, the City is on track to meeting the goals
stipulated in the 2015-2019 Consolidated Plan. The City will continue to evaluate its program
designs to ensure that the maximum number of households are assisted with the limited
funding received. The City will continue to work in partnership with the various private and no -
profit entities so as to promote affordable housing through the City. The City foresees that as
housing stock ages, the preservation of these homes become more important
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Households Served
CDBG Actual
Extremely Low-income
1
Low-income
1
Moderate -income
6
Total
8
Table 6 — Number of Households Served
Narrative Information
Of the households assisted with CDBG funding, six (6) were in the moderate -income (51-80%
AMI) category and one (1) were in the low-income (31-50% AMI) category and one (1) was in
the extremely low income (30% and below AMI).
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
12
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through: Reaching out to homeless persons (especially unsheltered persons)
and assessing their individual needs and addressing the emergency shelter and transitional
housing needs of homeless persons
The City is a member of the Broward County Homeless Partnership Initiative, which is the lead
agency for the regional (Broward County) Continuum of Care. The City supports the Initiative
and its efforts to end homelessness. Through regular meetings and reports provided by
Broward County, the City is kept up to date with Tamarac's homeless population. While the
City of Tamarac does not have an initiative in place for homelessness, the City continues to
work with Broward County's Continuum of Care (CoC) Homeless Program. The Continuum of
Care Program is a comprehensive management concept that requires a combination of services
to be brought together in a coordinated effort to help move a family or individual from
homelessness to self- sufficiency. The City works with non-profit organizations to provide
shelter and transitional housing to the County's homeless, including those who live in Tamarac.
In an effort to better serve the needs of the Continuum of Care for the Homeless and local
agencies participation, HOME Consortium meetings began incorporating Homeless activities
and topics of discussion into its monthly HOME meeting agenda. This allows for an ongoing
partnership with the cities and Broward County to address homelessness.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
As a member of the CoC, the City supports the County's Strategic Plan to End Homelessness.
As such, the City through its Public Service Social Services program assists low-income
individuals and families avoid becoming homeless through the information al and referral
services to other community partners. The City's Information and Referral program ensures
that persons who are Homeless or in jeopardy of becoming homeless are pointed in the right
direction of available resources and provided with appropriate linkages
Helping homeless persons (especially chronically homeless individuals and families, families
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
13
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Asa member of the CoC, the City supports the County's Strategic Plan to End Homelessness. As such,
the City through its Public Service Social Services program assists low-income individuals and families
avoid becoming homeless through the information al and referral services to other community partners.
The City's Information and Referral program ensures that persons who are
Homeless or,families in jeopardy of becoming homeless, are pointed in the right direction of available
resources and provided with appropriate linkages.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
14
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Tamarac does not have a PHA but continues to disseminate information regarding
public housing options to clients who inquire about Public Housing.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City of Tamarac funds a purchase assistance program, which provides zero interest
deferred loans to income eligible first-time homebuyers. The City also refers residents for
home ownership counseling and lender's program as a way to negate predatory lending.
Actions taken to provide assistance to troubled PHAs
Not Applicable
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
15
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The primary obstacle to meeting underserved needs of low to moderate -income persons
remains the lack of available funding from federal, state and local resources and the high cost
of housing. As such, the City continues to support affordable housing efforts by focusing on the
grants available through the CDBG, SHIP and HOME programs. The City funds programs such as
purchase assistance funds to foster new affordable housing units throughout the City. The City
also funds a residential rehabilitation program to address code violations, health and safety
related repairs, as well as energy efficiency improvements.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
The City's approach to Lead -Based Paint compliance is to identify the presence of hazards through
inspections as part of the Homeowner Rehabilitation. For homes built pre 1978 participating in CDBG
program, HOME program and SHIP program, the EPA's Protect Your Home pamphlets are provided to
the homeowner. Inspections by a certified professional are provided and inspection reports are
documented and kept in each client's file. Dependent upon the results of the lead base testing,
appropriate remediation and abatement required is performed.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j)
As established in the 2015-2019 Consolidated Plan, the City through its CDBG, HOME, SHIP
activities support initiatives that preserve the supply of decent housing that is affordable to
low- and moderate -income households; as well as initiatives that and expand the supply of
housing that is affordable to low- and moderate -income households Through its Public Service
programs, the City also support initiatives that benefit community's seniors, youth, families and
those with special needs. The City's established housing activities focused on reducing housing
cost burden for low income households within the City. Where City resources are unable to
assist, the City continues to utilize the referral process and coordination with area public and
private entities with available programs and resources.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
WE
All direct Housing Assistance Program funds are administered in-house by City staff. Since 2007
the City has provided the services necessary to carry out the intent of each funding source such
as: monitor the distributions, provide income certification, prepare reports and offer direct
assistance to the residents of Tamarac. Additionally, the City is a part of the HOME Consortium
through Broward County, the administering agency; however, all delivery of service is
completed by the City's Housing Division.
The Housing Division reports to the Director of Community Development. The Community
Development Department consists of four Divisions: Housing, Planning and Zoning, Code
Compliance, and Business Revenue
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City of Tamarac participates and attends several meetings coordinated between public,
private and social services agencies. These relationships assists the City in properly assessing
some of the needs of our special needs population. They also provide for better coordination
and cooperation in finding common grounds and opportunities to collaborate and bring the
necessary services to the community. Additionally, the City continue to work with the County,
and local non-profit social service and housing providers to fully support the countywide
Continuum of Care system to assist homeless families and individuals.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
During FY2016/2017, HOPE Inc, conducted educational outreach sessions benefitting, City of
Tamarac staff, funding recipients, and partner organizations. HOPE, Inc. also operates a
housing discrimination helpline which is available to City of Tamarac residents. The HOPE
Forum Newsletter was also distributed to various community outreach centers to include the
Tamarac Branch Library, City of Tamrac Community Development Department, City of Tamarac
Parks and Recreation Department and the City of Tamarac Building Department
The City also placed fair housing information on its website. This included contact information
for Broward County Civil Rights Division and the HUD -Miami office- Fair Housing and Equal
Opportunity for residents to utilize. The City also attended the Broward County's Fair Housing
Symposium and Reception in April 2017. The City also displayed Fair Housing posters in visible
public places through the City of Tamarac.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
17
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City of Tamarac CDBG program is subject to monitoring by the US Department of Housing and
Urban Development as well as Broward County Housing Finance and Community Development
Department. The City of Tamarac uses the HUD's monitoring guide as a standard for implementing and
monitoring the Housing programs. The City accomplishes its monitoring standard by performing
ongoing program reviews, on -site monitoring and financial reviews. These reviews include but are not
limited to the monitoring of actual performance versus proposed performance, ensure that proper
paperwork and documentation are retained, ensure timely use of funds, review of client files for
eligibility and continuous review of request for reimbursement packages. In addition, the City ensures
that all applicable regulation and policies from various Federal and State agencies such as labor
standards, environmental standards and fair housing, as applicable to the programs, are incorporated in
the monitoring of the Housing programs. The City also monitors timeliness of expenditures of program
funds as well as to ensure that accurate information is reported in the IDIS system. The City has
consistently met timeliness standards for expenditure of funds and, through monitoring, has been able
to reprogram funds where needs are greatest
Additional monitoring procedures and standards are outlined in the sub -recipient funding agreement
between the City of Tamarac and Broward County. These monitoring standards and procedures include
a timetable/schedule for projects, specific work tasks, a start-up date and a completion date. Sub -
recipients are also required to submit, Monthly Progress Reports, chronologically detailing the steps
taken to meet the quantifiable objectives enumerated. Monthly Progress Reports are intended to
provide an update on a sub -recipients progress in meeting agreed upon objectives; they should include
federally mandated reporting information.
The City also monitors its sub -recipient Parks and Recreation Department regarding their Information
and Referral Specialist and Counseling activities. In conjunction with desk audits, at a minimum, on a
quarterly basis when invoices and reports are submitted, Housing staff reviews the back-up
documentation to ensure compliance is being met.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
18
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
In accordance with the City's adopted Citizen Participation Plan, a public notice was published in the
Sun -Sentinel on November 24, 2017 notifying the public of the availability of the Consolidated Annual
Performance and Evaluation Report for a 19-day public review and comment period. A Public Hearing
for the CAPER took place on Wednesday, December 13, 2017 at 7:00 p.m. at the regular City
Commission meeting.
The CAPER was made available for public review and comments commencing November 24, 2017 and
ending December 12, 2017 at the following location:
Tamarac City Hall
Community Development Department
7525 NW 88th Avenue, Room 206
Tamarac, FL, 33321
No citizen comments have been received to date.
A copy of the public notices is included in Appendix A
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
19
CR-45 - CDBG 91.520(c)Specify the nature of, and reasons for, any changes in the
jurisdiction's program objectives and indications of how the jurisdiction would change its
programs as a result of its experiences.
There were no significant changes in the City's program objectives during FY2016/2017.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No, the City of Tamarac has no open Brownfields Economic Development Initiatives.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
There are no Brownfields Economic Development Initiatives undertaken by the City of Tamarac.
City of Tamarac FY16/17 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
20