HomeMy WebLinkAboutCity of Tamarac Resolution R-2017-096Temp. Reso. No. 12974
August 30, 2017
1st Revision 9/5/17
Page 1 of 5
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2017
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING A NET INCREASE
OF FIVE HUNDRED AND FIVE THOUSAND AND THIRTY
SEVEN ($505,037.00) DOLLARS IN THE CONTRACT
VALUE FOR BARON SIGN MANUFACTURING FOR THE
FABRICATION AND INSTALLATION OF SIGNS UNDER
THE COMPREHENSIVE SIGNAGE PROGRAM FOR A
TOTAL ESTIMATED EXPENDITURE OF TWO MILLION
TWO HUNDRED AND SIXTY FOUR THOUSAND TWO
HUNDRED AND THIRTEEN ($2,264,213.00) DOLLARS;
AUTHORIZING THE APPROVAL OF CHANGE ORDER
NUMBER 002 IN THE AMOUNT OF ONE HUNDRED AND
SEVENTY ONE THOUSAND EIGHTY SEVEN ($171,087)
DOLLARS, ATTACHED HERETO AS EXHIBIT "A"';
AUTHORIZING THE INCLUSION OF A CITY CONTROLLED
CONTINGENCY IN THE PROJECT BUDGET IN THE
AMOUNT OF TWO HUNDRED AND SIXTY ONE
THOUSAND FOUR HUNDRED AND ONE DOLLARS
($261,401); AUTHORIZING AN APPROPRIATION AND
EXPENDITURE OF FOUR HUNDRED AND SIXTY SIX
THOUSAND FOUR HUNDRED AND THIRTY EIGHT
($466,438.00) DOLLARS; AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO APPROVE LINE ITEM
CHANGE ORDERS WITHIN THE APPROVED BUDGET;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Tamarac desires to encourage and promote public
awareness and branding through signage; and
WHEREAS, attractive signage use throughout communities have proven to be an
effective tool for community awareness, communication, community image and branding;
and
WHEREAS, the City's Comprehensive Signage Program is a product of the City's
Strategic Planning process; and
Temp. Reso. No. 12974
August 30, 2017
1st Revision 9/5/17
Page 2 of 5
WHEREAS, the Comprehensive Signage Program includes a complete citywide
signage package comprising of neighborhood, gateway entry, directional/wayfinding,
facility and electronic message board signage; and
WHEREAS, on August 24, 2016, via R-2016-84, the City Commission of the City
of Tamarac approved the award of re -bid number 15-23BR to Baron Sign Manufacturing
for the fabrication and installation of the City's Comprehensive Signage Program for a
total estimated contract value of One Million Seven Hundred and Seventy -Nine Thousand
Seventy -Eight ($1,779,078.00) Dollars; and
WHEREAS, on June 21, 2017, the City Manager approved Change Order Number
001(Revised), reducing the Contract Value by Nineteen Thousand Nine Hundred and
Two Dollars and Eighty -Two Cents ($19,902.82), creating a new Contract Value of One
Million Seven Hundred and Fifty -Nine Thousand One Hundred and Seventy -Five Dollars
($1,759,175) for items as more specifically described in the Change Order, a copy of
which is hereto attached as Exhibit "B"; and
WHEREAS, on April 17, 2017, Baron Sign Manufacturing submitted Change Order
Number 002, in the amount of One Hundred Seventy -One Thousand and Eighty -Seven
($171,087.40) Dollars and Forty Cents, to add a new Electronic Message Center (EMC)
signage and to upgrade the EMCs at various locations throughout the City, a copy of the
Change Order is hereto attached as Exhibit "A", and
WHEREAS, an increase in the contract value is necessary to enhance the quality
and visibility of the EMCs by funding the Change Order and to further cover the cost for
the neighborhood signage and horizontal events banner components of the City's
Comprehensive Signage Program; and
Temp. Reso. No. 12974
August 30, 2017
1st Revision 9/5/17
Page 3 of 5
WHEREAS, it is the recommendation of the Directors of Community Development,
Financial Services and Public Services, to approve Change Order 002 and to authorize
the net increase in the contract value and to further authorize the appropriate City Officials
to execute future Change Orders; and
WHEREAS, the City Commission of the City of Tamarac, deems it to be in the best
interest of the citizens and residents of the City of Tamarac to approve Change Order
002, and to further authorize a total increase in the contract value of $505,037, authorize
the inclusion of a City controlled contingency in the amount of $261,401 representing
approximately 11.5% of the contract cost, and authorize the City Manager or designee to
approve future Change Orders within the approved budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof. All Exhibits attached hereto are hereby incorporated herein and
made a specific part of this resolution.
SECTION 2: A net increase in the contract with Baron Sign Manufacturing
in the amount of $505,037 for the fabrication and installation of signs under the
comprehensive signage program increasing the contract from $1,759,175 to $2,264,213
is hereby approved.
Temp. Reso. No. 12974
August 30, 2017
1st Revision 9/5/17
Page 4 of 5
SECTION 3: Change Order Number 002 ($171,087.40), attached hereto as
Exhibit "A" is hereby approved.
SECTION 4: A City controlled contingency in the amount of $261,401 is
hereby approved and included in the project budget.
SECTION 5: An appropriation in an amount not to exceed $466,438 is
hereby approved and will be included in a Budget Amendment, pursuant to F.S.
166.241(12).
SECTION 6: The City Manager or his designee is hereby authorized to
initiate and approve line item change orders in amounts not to exceed the approved
budget, which includes but is not limited to making final payment and releasing bonds per
Section 6-149 of the City Code, when the work has been successfully completed within
the terms, conditions and pricing of the contract.
SECTION 7: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 8: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
SECTION 9: This Resolution shall become effective immediately upon its
passage and adoption.
Temp. Reso. No. 12974
August 30, 2017
1st Revision 9/5/17
n
Page 5 of 5
PASSED ADOPTED AND APPROVED this 3 dayof 12017.
l
ATTEST:
( 'I 9;w
PAT ICIA TEUFEL, CM
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
Ca -
SAMUEL S. GOREN
CITY ATTORNEY
HARRY DRESSLER,
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER
DIST 1:
COMM. BOLTON
DIST 2:
COMM. GOMEZ
f
DIST 3:
COMM. FISHMAN
67
DIST 4:
VICE MAYOR PLACKO
6
r-* A
TO: Michael C. Cernech
City Manager
THRU: Jack Strain
D'r ublic Services ==am
FROM: DAibb O=achuca
Public Services
Project Manager*
RE: Comprehensive Sign Program
Change Ordetft. 2
Proposed Upgrades to Signage
Recommendation:
I recommend that the City Manager approve Change Order No. 2 for the Comprehensive Signage
Program Project, in the amount not to exceed $171,087.40.
Issue:
This request is necessary to add proposed upgrades, as identified in the Comprehensive Sign
Program Project.
Background:
The City has requested to add one (lea) new proposed Custom Full EMC Signage (location to
be determined), add upgrades on two (tea) type P signs (location 6 & 7a) to Custom Full EMC
signs, and provide upgrades on four (4ea) EMC board resolutions, from a 19mm pixel pitch to a
12mm pixel pitch as identified in the Comprehensive Sign Program Project. The additional
proposed upgrades were not included in the original bid; therefore, this additional scope of work
will require a Change Order in the amount not -to -exceed $171,087.40 (see attached vendor
RCO#03).
Fiscal Impact:
This Change Order will increase the original contract price, in the amount not -to -exceed
$171,087,40
Project /Account Number:
Project No. PW16B
Account No. 310-3010-515.63-10
Approved:
1!1 �' • . - •
cc: Mark Mason
Keith Glatz
Maxine Calloway
DATE OF ISSUANCE: June 22, 2017
OWNER: CITY OF TAMARAC
Public Works Dept.
6011 Nob Hill Road, 2na Floor
Tamarac, FL 33321- 2401
CONSULTANT: Baron Sign Manufacturing
900 1311 Street West
Riviera Beach, FL 33404
CHANGE ORDER NO.: 002
PROJECT NAME:
Comprehensive Sign Program
P,O. No.: 200362
Project No.: PW16B
IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR
AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING
CHANGES, ADDITIONS OR DELETIONS TO THE SCOPE OF WORK SPECIFIED IN THE PLANS AND
SPECIFICATIONS.
M « .
1. Upgrade the Tamarac Park Recreation Center Sign (location#6) from a type P2 to a Custom Full
EMC (e.g. City Hall sign) = $6,020
2. Upgrade the Tamarac Sports Complex Sign (location#7a) from a type P2 to a Custom Full EMC
(e.g, City Hall sign) = $6,020
3. Upgrade the EMC Board resolution from a 19mm pixel pitch to a 12mm pixel pitch for the following
signs: Tamarac City Hall, Tamarac Park Recreation Center, Tamarac Sports Complex & Tamarac
Community Center = $67,200
4. Provide a Custom Full EMC sign (location to be determined) with upgraded resolution (from 19mm
pixel pitch to 12mm pixel pitch), Including Permit, MOT & Engineering = $86,294
5. Overhead (5%) & Profit (5%) = $15,553.40
6. Time Extension due to Signage upgrades (EMC Board Resolutions) and added scope of work = 45
Days
PURPOSE OF CHANGE ORDER:
The purpose of this change order is to document the additional work listed in the above -mentioned
description regarding proposed upgrades as identified in the Comprehensive Sign Program Project and
per the attached Request for Change Order (RCO#03).
A total of forty-five (45) calendar days time extension granted to the Contractor is to document the
Contractor's loss of working days due to proposed Signage upgrades (EMC Board Resolutions) and
added Scope of work.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price
Original Contract Time (calendar days)
$1,779,078.00
240 Days
Previous Change Orders and/or Amendments
Net change from previous change orders
$-19,902.82
0 Days
Contract Price prior to this Change Order
Contract Time Prior to this Change Order
$ 1,759,175.18
240 Days
Net Increase of this Change Order not to exceed
Net (Increase) of this Change Order
$ 171,087.40
45 Days
Contract Price with all approved Change Orders
Contract Time with all approved h nge Orders
$ 1,930,262.58
285 Days
City Manager
Date 4 _r g�
Baron Sig Manu ctwing
Date
Baron Sign Mfg.
900 W 13th Street
Riviera Beach, FL 33404
561-863-7446
btaise@baronsign.com
„ ■i
M = • "' M
■
REQUEST for CHANGE ORDER
City of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321
Date
rojeet:
April 7, 2017
City of Taittarac
TO: City of Tamarac
7525 NW 88t:h Avenue
Tamarac, FL 33321
Tel: 954-597-3567
Email: Dibb.ivlachuo t, marac,orq
ATTENTION: Dibb hlachuca
R No.
Subject:
3
I Signage
An addition (deduction) to the scope of work in the Contract Documents is requested. Work on the requested change(s) cannot proceed without written approval in the
form of a Chance Order,
SUBMITTED BY: 3erry Foland
IS Tfit SCHEDULE IMPACTED?
CES rI
Per:
Delay of:
Dibb Machuca
NOTES:
ITEM I ITSUMPTIZ514T
QUANTt
utc
I ITEM 1 u/c IrWATERIALI
u/c I SPECIAL
1
2
3
4
Change the Tamarac Park Recreation
Center Sign (location # 6) from a Type P2
to a Custom Full EMC
Change the Tamarac Sports Complex
Sion!location # 7 At from Tvoe P2 to a
Custom Full EMC
upgrade the EMC Board resolution from a
19mm pixel pitch to a 12mm pixet pitch
East side Full EMC Sign (location TSD)
Upgrade resolution on EMC (12mm)
each
1
6,020.00
6,020.00
6,020.00
57,200.00
68,270.00
14,300.00
915.00
2,534.00
each
1
6,020,00
each
4 locations
14,300.00
57,200.00
each
1
Full EMC
68,270.00
Upgrade
14,300.00
Permit
915,00
MOT
2,534.00
Engineering
275.00
275.00
Sub Total
155,534.00
155,534.00
Sales Tax
0.0001
0.001
1
0.00
0,00
Payroll Tax
Contingency
Sub Total
H01
155,534.00
Cont 01P
0.000
115,553A01
1 0,00
15,553.40
Insurance
0.000
Bond
0.000
TotalCost: Proposed Change
171.087,40
Original Contract Amount
1,779,078.00
Cnniract Amount Inclu3ing Previous Change Orders
-1 ,
'New
ProposedContract Amount
1,930,262,58
Approved by: Date
CC:
Approved by:
CC:
�eT Daft
411012017
tax B
DATE OF ISSUANCE: June 21, 2017
OWNER: CITY OF TAMARAC
Public Works Dept.
6011 Nob Hill Road, 2nd Floor
Tamarac, FL 33321- 2401
CONSULTANT: Baron Sign Manufacturing
900 13'h Street West
Riviera Beach, FL 33404
CHANGE ORDER NO.: 001 (Revised)
PROJECT NAME:
Comprehensive Sign Program
P.O. No.: 200362
Project No.: PW16B
IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR
AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING
CHANGES, ADDITIONS OR DELETIONS TO THE SCOPE OF WORK SPECIFIED IN THE PLANS AND
SPECIFICATIONS.
DESCRIPTION:
1. Deduct for balance left on electrical contingency allowance from completed work at City Hall
(Location 5a). =-$12,000.16
2. Deduct for balance left on electrical contingency allowance from completed work at Community
Center (Location 5b). =-$11,752.66
3. Provide additional (horizontal) "Kurastone" embellishments to T-1 Signs at a cost not to exceed
$3,850.00 (11 signs @ $350.00 per sign).
PURPOSE OF CHANGE ORDER:
As part of the Comprehensive Signage Program, the contingency allowance for electrical scope of work
was broken out per each sign location. The purpose of this change order is to document signage locations
5a (City Hall) and 5b (Community Center) decrease of electrical contingency allowance resulting from
electrical work completed on these locations. The net resulting amount to be deducted is a total of
$23,752.82 (combined).
Additionally, it is necessary to add horizontal "Kurastone" embellishments to all T-1 Signs (aka Gateway
Sign), as identified in the Comprehensive Sign Program Project for a total cost addition of $3,850.00 (for
11 signs @ $350.00 per sign).
Total net change for all items in this Change Order = $-19,902.82
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price
Original Contract Time (calendar days)
$1,779,078.00
240 Days
Previous Change Orders and/or Amendments
Net change from previous change orders
$0.00
0 Days
Contract Price prior to this Change Order
Contract Time Prior to this Change Order
$ 1,779,078.00
240 Days
Net Increase of this Change Order not to exceed
Net (Increase) of this Change Order
$-19,902.82
0 Days
Contract Price with all approved Change Orders
Contract Time with all approv d (change Orders
$ 1,759,175.18
240 Days J
REME APV—^ `--- Y
P OdVED C/ �
BY B
Jack Michael Cernech rry Foland, President
Public Works Director City Manager Baron Sign Manufacturing
Date June 21, 2017 Dak�� Date June 21, 2017
900 West 13th Street
Riviera Beach, FL 33404
(561) 863-7446
www.baronsign.com
I Customer Name I
City of Tamarac.
7525 NW 88th Avenue
Tamarac, FL 33321
Proposal
Date Proposal #
7/17/2017 23560
I Installation Address I
Various locations
Rep
Contact
Phone Email
Terms
JF
Dibb Machuca
954-914 4207 dibb.machuca@tamarac.org
AIA
Cost
Total
1
Fabricate and install 58" x 72" x 1/8" aluminum panel painted gloss
2,450.00
2,450.00T
black with eight (8) holes for the installation of owner provided
banners. Attached of the banner(s) to be with threaded rod and acorn
nuts. Sign panels to be welded and fastened to two (2) 3" x 3" square
aluminum painted black posts.
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Pn �9t oni ry �n� R#ftlW al
, Y�k� si—P>�>ttm_a � :::. ( 11i"mil R � ..... .. ...
1 }(
�� I. �����II
_
1
Permit procurement
495.00
495.00T
EN r E i ��cl ll��i ... _lei RON
mhI
1
, ,
PERMIT FEE (Estimated. Actual cost will be added to final billing.)
175.00
175.00
Baron Sign Manufacturing proposes to furnish labor and material to the undersigned customer with the
specifications and conditions as indicated. For estimating purposes, drawings will take precedence over
Subtotal $3, 395.00
specifications. Please verify proposal accuracy prior to accepting this proposal.
Sales Tax (0.0%) $0.00
Baron Sign Manufacturing will bear NO financial responsibility where rock or other unforeseen
foundation and installation conditions, such as private unreported Utilties (ie Gas, Water & Electrical)
are encountered. Customer must provide code compliant electrical power installed within 3 ft of sign
location prior to installation date. If sign is notable to be connected to owner provided power a return
be Unforseen installation is financial Customer.
Total $3, 395.00
trip will charged. cost of the responsibility of the
If customer fails to pay any amount herein after same is due and payable, or is customer fails to observe,
keep or perform any other provisions ofthis contract, then Baron shall have the right to exercise any
one or more of the following remedies: (a) to sue for and recover from the customer an amount equal to
in
Deposit Due
the unpaid balance on the contract, as well as all attorney's fees and other expenses incurred by Baron
an attempt to enforce this provision; (b) to sue for and recover damages for the customers default; or (c)
to take possession of any or all items of this contract without demand or notice whereever same may be
located with out any court order or process of law. Landscaping required by code is the financial Our Payment Policy On All Work is as
responsibility of the Customer. Follows:
50% Due with Signed Agreement
The customer acknowledges that the items in this contract remain the property of Baron until they are 25% Due Prior to Installation
paid in full. In the event the local codes prohibit installation of the items described above, all deposits 25% Due at Completion
will be returned, less cost incurred which will be retained by Baron.
Customer Acceptance:
Title: Date:
Thank you for your business. We do appreciate it.