Loading...
HomeMy WebLinkAboutCity of Tamarac Resolution R-2017-096Temp. Reso. No. 12974 August 30, 2017 1st Revision 9/5/17 Page 1 of 5 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2017 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING A NET INCREASE OF FIVE HUNDRED AND FIVE THOUSAND AND THIRTY SEVEN ($505,037.00) DOLLARS IN THE CONTRACT VALUE FOR BARON SIGN MANUFACTURING FOR THE FABRICATION AND INSTALLATION OF SIGNS UNDER THE COMPREHENSIVE SIGNAGE PROGRAM FOR A TOTAL ESTIMATED EXPENDITURE OF TWO MILLION TWO HUNDRED AND SIXTY FOUR THOUSAND TWO HUNDRED AND THIRTEEN ($2,264,213.00) DOLLARS; AUTHORIZING THE APPROVAL OF CHANGE ORDER NUMBER 002 IN THE AMOUNT OF ONE HUNDRED AND SEVENTY ONE THOUSAND EIGHTY SEVEN ($171,087) DOLLARS, ATTACHED HERETO AS EXHIBIT "A"'; AUTHORIZING THE INCLUSION OF A CITY CONTROLLED CONTINGENCY IN THE PROJECT BUDGET IN THE AMOUNT OF TWO HUNDRED AND SIXTY ONE THOUSAND FOUR HUNDRED AND ONE DOLLARS ($261,401); AUTHORIZING AN APPROPRIATION AND EXPENDITURE OF FOUR HUNDRED AND SIXTY SIX THOUSAND FOUR HUNDRED AND THIRTY EIGHT ($466,438.00) DOLLARS; AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROVE LINE ITEM CHANGE ORDERS WITHIN THE APPROVED BUDGET; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires to encourage and promote public awareness and branding through signage; and WHEREAS, attractive signage use throughout communities have proven to be an effective tool for community awareness, communication, community image and branding; and WHEREAS, the City's Comprehensive Signage Program is a product of the City's Strategic Planning process; and Temp. Reso. No. 12974 August 30, 2017 1st Revision 9/5/17 Page 2 of 5 WHEREAS, the Comprehensive Signage Program includes a complete citywide signage package comprising of neighborhood, gateway entry, directional/wayfinding, facility and electronic message board signage; and WHEREAS, on August 24, 2016, via R-2016-84, the City Commission of the City of Tamarac approved the award of re -bid number 15-23BR to Baron Sign Manufacturing for the fabrication and installation of the City's Comprehensive Signage Program for a total estimated contract value of One Million Seven Hundred and Seventy -Nine Thousand Seventy -Eight ($1,779,078.00) Dollars; and WHEREAS, on June 21, 2017, the City Manager approved Change Order Number 001(Revised), reducing the Contract Value by Nineteen Thousand Nine Hundred and Two Dollars and Eighty -Two Cents ($19,902.82), creating a new Contract Value of One Million Seven Hundred and Fifty -Nine Thousand One Hundred and Seventy -Five Dollars ($1,759,175) for items as more specifically described in the Change Order, a copy of which is hereto attached as Exhibit "B"; and WHEREAS, on April 17, 2017, Baron Sign Manufacturing submitted Change Order Number 002, in the amount of One Hundred Seventy -One Thousand and Eighty -Seven ($171,087.40) Dollars and Forty Cents, to add a new Electronic Message Center (EMC) signage and to upgrade the EMCs at various locations throughout the City, a copy of the Change Order is hereto attached as Exhibit "A", and WHEREAS, an increase in the contract value is necessary to enhance the quality and visibility of the EMCs by funding the Change Order and to further cover the cost for the neighborhood signage and horizontal events banner components of the City's Comprehensive Signage Program; and Temp. Reso. No. 12974 August 30, 2017 1st Revision 9/5/17 Page 3 of 5 WHEREAS, it is the recommendation of the Directors of Community Development, Financial Services and Public Services, to approve Change Order 002 and to authorize the net increase in the contract value and to further authorize the appropriate City Officials to execute future Change Orders; and WHEREAS, the City Commission of the City of Tamarac, deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve Change Order 002, and to further authorize a total increase in the contract value of $505,037, authorize the inclusion of a City controlled contingency in the amount of $261,401 representing approximately 11.5% of the contract cost, and authorize the City Manager or designee to approve future Change Orders within the approved budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are hereby incorporated herein and made a specific part of this resolution. SECTION 2: A net increase in the contract with Baron Sign Manufacturing in the amount of $505,037 for the fabrication and installation of signs under the comprehensive signage program increasing the contract from $1,759,175 to $2,264,213 is hereby approved. Temp. Reso. No. 12974 August 30, 2017 1st Revision 9/5/17 Page 4 of 5 SECTION 3: Change Order Number 002 ($171,087.40), attached hereto as Exhibit "A" is hereby approved. SECTION 4: A City controlled contingency in the amount of $261,401 is hereby approved and included in the project budget. SECTION 5: An appropriation in an amount not to exceed $466,438 is hereby approved and will be included in a Budget Amendment, pursuant to F.S. 166.241(12). SECTION 6: The City Manager or his designee is hereby authorized to initiate and approve line item change orders in amounts not to exceed the approved budget, which includes but is not limited to making final payment and releasing bonds per Section 6-149 of the City Code, when the work has been successfully completed within the terms, conditions and pricing of the contract. SECTION 7: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 8: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 9: This Resolution shall become effective immediately upon its passage and adoption. Temp. Reso. No. 12974 August 30, 2017 1st Revision 9/5/17 n Page 5 of 5 PASSED ADOPTED AND APPROVED this 3 dayof 12017. l ATTEST: ( 'I 9;w PAT ICIA TEUFEL, CM CITY CLERK I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM Ca - SAMUEL S. GOREN CITY ATTORNEY HARRY DRESSLER, MAYOR RECORD OF COMMISSION VOTE: MAYOR DRESSLER DIST 1: COMM. BOLTON DIST 2: COMM. GOMEZ f DIST 3: COMM. FISHMAN 67 DIST 4: VICE MAYOR PLACKO 6 r-* A TO: Michael C. Cernech City Manager THRU: Jack Strain D'r ublic Services ==am FROM: DAibb O=achuca Public Services Project Manager* RE: Comprehensive Sign Program Change Ordetft. 2 Proposed Upgrades to Signage Recommendation: I recommend that the City Manager approve Change Order No. 2 for the Comprehensive Signage Program Project, in the amount not to exceed $171,087.40. Issue: This request is necessary to add proposed upgrades, as identified in the Comprehensive Sign Program Project. Background: The City has requested to add one (lea) new proposed Custom Full EMC Signage (location to be determined), add upgrades on two (tea) type P signs (location 6 & 7a) to Custom Full EMC signs, and provide upgrades on four (4ea) EMC board resolutions, from a 19mm pixel pitch to a 12mm pixel pitch as identified in the Comprehensive Sign Program Project. The additional proposed upgrades were not included in the original bid; therefore, this additional scope of work will require a Change Order in the amount not -to -exceed $171,087.40 (see attached vendor RCO#03). Fiscal Impact: This Change Order will increase the original contract price, in the amount not -to -exceed $171,087,40 Project /Account Number: Project No. PW16B Account No. 310-3010-515.63-10 Approved: 1!1 �' • . - • cc: Mark Mason Keith Glatz Maxine Calloway DATE OF ISSUANCE: June 22, 2017 OWNER: CITY OF TAMARAC Public Works Dept. 6011 Nob Hill Road, 2na Floor Tamarac, FL 33321- 2401 CONSULTANT: Baron Sign Manufacturing 900 1311 Street West Riviera Beach, FL 33404 CHANGE ORDER NO.: 002 PROJECT NAME: Comprehensive Sign Program P,O. No.: 200362 Project No.: PW16B IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE SCOPE OF WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS. M « . 1. Upgrade the Tamarac Park Recreation Center Sign (location#6) from a type P2 to a Custom Full EMC (e.g. City Hall sign) = $6,020 2. Upgrade the Tamarac Sports Complex Sign (location#7a) from a type P2 to a Custom Full EMC (e.g, City Hall sign) = $6,020 3. Upgrade the EMC Board resolution from a 19mm pixel pitch to a 12mm pixel pitch for the following signs: Tamarac City Hall, Tamarac Park Recreation Center, Tamarac Sports Complex & Tamarac Community Center = $67,200 4. Provide a Custom Full EMC sign (location to be determined) with upgraded resolution (from 19mm pixel pitch to 12mm pixel pitch), Including Permit, MOT & Engineering = $86,294 5. Overhead (5%) & Profit (5%) = $15,553.40 6. Time Extension due to Signage upgrades (EMC Board Resolutions) and added scope of work = 45 Days PURPOSE OF CHANGE ORDER: The purpose of this change order is to document the additional work listed in the above -mentioned description regarding proposed upgrades as identified in the Comprehensive Sign Program Project and per the attached Request for Change Order (RCO#03). A total of forty-five (45) calendar days time extension granted to the Contractor is to document the Contractor's loss of working days due to proposed Signage upgrades (EMC Board Resolutions) and added Scope of work. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Time (calendar days) $1,779,078.00 240 Days Previous Change Orders and/or Amendments Net change from previous change orders $-19,902.82 0 Days Contract Price prior to this Change Order Contract Time Prior to this Change Order $ 1,759,175.18 240 Days Net Increase of this Change Order not to exceed Net (Increase) of this Change Order $ 171,087.40 45 Days Contract Price with all approved Change Orders Contract Time with all approved h nge Orders $ 1,930,262.58 285 Days City Manager Date 4 _r g� Baron Sig Manu ctwing Date Baron Sign Mfg. 900 W 13th Street Riviera Beach, FL 33404 561-863-7446 btaise@baronsign.com „ ■i M = • "' M ■ REQUEST for CHANGE ORDER City of Tamarac 7525 NW 88th Avenue Tamarac, FL 33321 Date rojeet: April 7, 2017 City of Taittarac TO: City of Tamarac 7525 NW 88t:h Avenue Tamarac, FL 33321 Tel: 954-597-3567 Email: Dibb.ivlachuo t, marac,orq ATTENTION: Dibb hlachuca R No. Subject: 3 I Signage An addition (deduction) to the scope of work in the Contract Documents is requested. Work on the requested change(s) cannot proceed without written approval in the form of a Chance Order, SUBMITTED BY: 3erry Foland IS Tfit SCHEDULE IMPACTED? CES rI Per: Delay of: Dibb Machuca NOTES: ITEM I ITSUMPTIZ514T QUANTt utc I ITEM 1 u/c IrWATERIALI u/c I SPECIAL 1 2 3 4 Change the Tamarac Park Recreation Center Sign (location # 6) from a Type P2 to a Custom Full EMC Change the Tamarac Sports Complex Sion!location # 7 At from Tvoe P2 to a Custom Full EMC upgrade the EMC Board resolution from a 19mm pixel pitch to a 12mm pixet pitch East side Full EMC Sign (location TSD) Upgrade resolution on EMC (12mm) each 1 6,020.00 6,020.00 6,020.00 57,200.00 68,270.00 14,300.00 915.00 2,534.00 each 1 6,020,00 each 4 locations 14,300.00 57,200.00 each 1 Full EMC 68,270.00 Upgrade 14,300.00 Permit 915,00 MOT 2,534.00 Engineering 275.00 275.00 Sub Total 155,534.00 155,534.00 Sales Tax 0.0001 0.001 1 0.00 0,00 Payroll Tax Contingency Sub Total H01 155,534.00 Cont 01P 0.000 115,553A01 1 0,00 15,553.40 Insurance 0.000 Bond 0.000 TotalCost: Proposed Change 171.087,40 Original Contract Amount 1,779,078.00 Cnniract Amount Inclu3ing Previous Change Orders -1 , 'New ProposedContract Amount 1,930,262,58 Approved by: Date CC: Approved by: CC: �eT Daft 411012017 tax B DATE OF ISSUANCE: June 21, 2017 OWNER: CITY OF TAMARAC Public Works Dept. 6011 Nob Hill Road, 2nd Floor Tamarac, FL 33321- 2401 CONSULTANT: Baron Sign Manufacturing 900 13'h Street West Riviera Beach, FL 33404 CHANGE ORDER NO.: 001 (Revised) PROJECT NAME: Comprehensive Sign Program P.O. No.: 200362 Project No.: PW16B IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE SCOPE OF WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS. DESCRIPTION: 1. Deduct for balance left on electrical contingency allowance from completed work at City Hall (Location 5a). =-$12,000.16 2. Deduct for balance left on electrical contingency allowance from completed work at Community Center (Location 5b). =-$11,752.66 3. Provide additional (horizontal) "Kurastone" embellishments to T-1 Signs at a cost not to exceed $3,850.00 (11 signs @ $350.00 per sign). PURPOSE OF CHANGE ORDER: As part of the Comprehensive Signage Program, the contingency allowance for electrical scope of work was broken out per each sign location. The purpose of this change order is to document signage locations 5a (City Hall) and 5b (Community Center) decrease of electrical contingency allowance resulting from electrical work completed on these locations. The net resulting amount to be deducted is a total of $23,752.82 (combined). Additionally, it is necessary to add horizontal "Kurastone" embellishments to all T-1 Signs (aka Gateway Sign), as identified in the Comprehensive Sign Program Project for a total cost addition of $3,850.00 (for 11 signs @ $350.00 per sign). Total net change for all items in this Change Order = $-19,902.82 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Time (calendar days) $1,779,078.00 240 Days Previous Change Orders and/or Amendments Net change from previous change orders $0.00 0 Days Contract Price prior to this Change Order Contract Time Prior to this Change Order $ 1,779,078.00 240 Days Net Increase of this Change Order not to exceed Net (Increase) of this Change Order $-19,902.82 0 Days Contract Price with all approved Change Orders Contract Time with all approv d (change Orders $ 1,759,175.18 240 Days J REME APV—^ `--- Y P OdVED C/ � BY B Jack Michael Cernech rry Foland, President Public Works Director City Manager Baron Sign Manufacturing Date June 21, 2017 Dak�� Date June 21, 2017 900 West 13th Street Riviera Beach, FL 33404 (561) 863-7446 www.baronsign.com I Customer Name I City of Tamarac. 7525 NW 88th Avenue Tamarac, FL 33321 Proposal Date Proposal # 7/17/2017 23560 I Installation Address I Various locations Rep Contact Phone Email Terms JF Dibb Machuca 954-914 4207 dibb.machuca@tamarac.org AIA Cost Total 1 Fabricate and install 58" x 72" x 1/8" aluminum panel painted gloss 2,450.00 2,450.00T black with eight (8) holes for the installation of owner provided banners. Attached of the banner(s) to be with threaded rod and acorn nuts. Sign panels to be welded and fastened to two (2) 3" x 3" square aluminum painted black posts. �y. spy I .. y. Pn �9t oni ry �n� R#ftlW al , Y�k� si—P>�>ttm_a � :::. ( 11i"mil R � ..... .. ... 1 }( �� I. �����II _ 1 Permit procurement 495.00 495.00T EN r E i ��cl ll��i ... _lei RON mhI 1 , , PERMIT FEE (Estimated. Actual cost will be added to final billing.) 175.00 175.00 Baron Sign Manufacturing proposes to furnish labor and material to the undersigned customer with the specifications and conditions as indicated. For estimating purposes, drawings will take precedence over Subtotal $3, 395.00 specifications. Please verify proposal accuracy prior to accepting this proposal. Sales Tax (0.0%) $0.00 Baron Sign Manufacturing will bear NO financial responsibility where rock or other unforeseen foundation and installation conditions, such as private unreported Utilties (ie Gas, Water & Electrical) are encountered. Customer must provide code compliant electrical power installed within 3 ft of sign location prior to installation date. If sign is notable to be connected to owner provided power a return be Unforseen installation is financial Customer. Total $3, 395.00 trip will charged. cost of the responsibility of the If customer fails to pay any amount herein after same is due and payable, or is customer fails to observe, keep or perform any other provisions ofthis contract, then Baron shall have the right to exercise any one or more of the following remedies: (a) to sue for and recover from the customer an amount equal to in Deposit Due the unpaid balance on the contract, as well as all attorney's fees and other expenses incurred by Baron an attempt to enforce this provision; (b) to sue for and recover damages for the customers default; or (c) to take possession of any or all items of this contract without demand or notice whereever same may be located with out any court order or process of law. Landscaping required by code is the financial Our Payment Policy On All Work is as responsibility of the Customer. Follows: 50% Due with Signed Agreement The customer acknowledges that the items in this contract remain the property of Baron until they are 25% Due Prior to Installation paid in full. In the event the local codes prohibit installation of the items described above, all deposits 25% Due at Completion will be returned, less cost incurred which will be retained by Baron. Customer Acceptance: Title: Date: Thank you for your business. We do appreciate it.