HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-007Temp. Reso. # 12736
January 13, 2016
Page 1 of 6
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R- 2016 07
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, TO AUTHORIZE AND
APPROVE AMENDING TASK AUTHORIZATION NO. 16-
02E IN THE AMOUNT OF $19,870.00 TO PROVIDE
ADDITIONAL PROFESSIONAL ENGINEERING SERVICES
FOR THE DESIGN AND PERMITTING OF THE CITYWIDE
BUFFER WALL PROJECT, PHASE IIB EXPANDED
AREAS, WHICH IS GENERALLY LOCATED ALONG
COMMERCIAL BOULEVARD BETWEEN ROCK ISLAND
ROAD AND NW 64TH AVENUE, IN ACCORDANCE WITH
THE CITY'S CONTINUING SERVICE AGREEMENT AS
AUTHORIZED BY RESOLUTION R-2011-871
AUTHORIZING AN EXPENDITURE FOR SAID PURPOSE
IN AN AMOUNT NOT TO EXCEED $165,467.50;
PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, as part of the recently completed Major Arterial Corridor Study it was
determined that the City will move forward with the Buffer Wall component of the Study,
which includes the design and construction of neighborhood buffer wall treatments for
various parts of the City, and
WHEREAS, the Citywide Buffer Wall Project along Commercial Boulevard
between Rock Island Road and NW 64th Avenue is considered Phase 1113 of this
program; and
Temp. Reso. # 12736
January 13, 2016
Page 2 of 6
WHEREAS, the City of Tamarac desires to develop detailed engineering plans
for the Citywide Buffer Wall Project, Phase IIB which is generally located along
Commercial Boulevard between Rock Island Road and NW 64th Avenue -,and
WHEREAS, after City Commission has approved Citywide Buffer Wall, Phase
IIB Project on October 28, 2015 under Resolution No. R-2015-104, incorporated herein
by reference and on file in the office of the City Clerk; and
WHEREAS, the City has added approximately 1,100 Linear Feet of a precast
system buffer wall, together with associated landscaping and irrigation improvements,
and the revised location map attached hereto as Exhibit "1"; and
WHEREAS, the design element for Task Authorization No. 16-02E include;
concrete foundations, retaining walls, concrete columns and precast wall panels,
together with associated landscaping, hardscape and irrigation improvements; and
WHEREAS, the City requires the services of a consulting firm knowledgeable in
buffer wall and landscaping design and permitting; and
r�
Temp. Reso. # 12736
January 13, 2016
Page 3 of 6
WHEREAS, Stantec Consulting Services, Inc. has submitted a detailed proposal
in an amount not to exceed $19,870.00, attached hereto as Exhibit "2", incorporated
herein and made a specific part of this Resolution; and
WHEREAS, the proposal for this work describes all tasks to be performed in
accordance with Article I, "Scope of Work", of the City of Tamarac Continuing
Engineering Services Agreement as authorized by Resolution R-2011-87 dated August
24, 2011, incorporated herein by reference and on file in the office of the City Clerk; and
WHEREAS, Stantec Consulting Services, Inc. has been pre -qualified to provide
professional engineering services by the City of Tamarac as authorized by Resolution
R-2011-87 and the associated Continuing Engineering Services Agreement dated
August 24, 2011; and
WHEREAS, it is the recommendation of the Director of Public Services, the
Director of Financial Services and the Purchasing and Contracts Manager that the
Amendment to Task Authorization No. 16-02E from Stantec Consulting Services, Inc.
be authorized and approved; and
C
Temp. Reso. # 12736
January 13, 2016
Page 4 of 6
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to amend Task
Authorization No. 16-02E with Stantec Consulting Services, Inc. in the amount of
$19,870.00 to provide additional professional engineering services for the design and
permitting of the Citywide Buffer Wall Project, Phase 1113 expanded areas which
increases the Task Authorization No. 16-02E from $145,597.50 to $165,467.50.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA,
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified
and confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof and all exhibits referenced and attached hereto are
incorporated herein and made a specific part of this Resolution.
SECTION 2: The City Commission HEREBY authorizes City Staff to
amend Task Authorization 16-02E by $19,870.00 for a total Task Authorization No. 16-
02E not to exceed amount of $165,467.50 for additional engineering and permitting
services for the City Wide Buffer Wall Project, Phase IIB for expanded areas per the
Proposal attached hereto as Exhibit "2", incorporated herein and made a specific part of
1
1
Temp. Reso. # 12736
January 13, 2016
Page 5 of 6
this Resolution.
SECTION 3: All Resolutions or parts of Resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this
ATTEST:
Q
ATRICIA TEUF CMC
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. G REhC
CITY ATTORNEY
Temp. Reso. # 12736
January 13, 2016
Page 6 of 6
11
l day of Qd4uta,uj2016.
HARRY DRESSLER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3: VICE MAYOR GLASSER
DIST 4: COMM. PLACKO V�9�
1
Ll
m
F
a
TR 12736 Exhibit 2
Stantec
November 20, 2015
Stantec Consulting Services Inc.
21301 Powerline Road Suite 311, Boca Raton FL 33433-2305
Mr. John E. Doherty, P.E.
Assistant Director of Public Works/City Engineer
Public Services Department
6011 Nob Hill Road, Second Floor
Tamarac, FL 33321
Re: Commercial Boulevard Buffer Walls — Phase IIB Additional Services
City's Task Authorization Number: 16-02E
Dear John:
In accordance with the terms and conditions of the consulting agreement between the
City of Tamarac (hereinafter referred to as the "City" or `Client") and Stantec Consulting
Services, Inc., (hereinafter referred to as "Consultant", "We" or "Stantec"), dated August 24,
2011, we are pleased to provide this proposal in support of the Commercial Boulevard Buffer
Walls —Phase IIB Additional Services project.
I have attached a scope and fee for your review and approval. We look forward to the
opportunity of working with you on this important project.
Cordially,
Stantec Consulting Services, Inc.
Enclosures
Design with community in mind
Re: Commercial Boulevard Buffer Walls — Phase 1113 Additional Services
City's Task Authorization Number: 16-02E TR 12736 Exhibit 2
Page 2
Exhibit "A"
Commercial Boulevard Buffer Walls — Phase IIB Additional Services
Task Authorization No.16-02E
GENERAL DESCRIPTION OF PROJECT
Services are required for the design and construction of a buffer wall along the north and south
side of Commercial Blvd. On the North Side, the proposed wall will be located between NW 64th
Avenue and Rock Island Road. The initial phase of the wall was intended to be located on the
north side of Commercial Boulevard from Rock Island Road west to 300' west of Woodlands
Boulevard and on the south side from NW 64th Avenue east to just past Guava Drive. On the
south side of Commercial Boulevard, the wall will generally run along the separator between
Commercial Blvd and the frontage road with openings for the intersecting cross streets.
Due to public feedback, the City now desires to add some additional wall features at specific
locations along the north side of Commercial Blvd. and the west side of Rock island Road. The
following scope of services outlines these services.
SCOPE OF SERVICES
This Proposal provides for professional engineering services for the preparation of contract
documents for the additional segments of Precast Concrete Wall along the corridor. Those
additional segments include the following:
Commercial Blvd. North Side — one residence west of NW 581h Way
Commercial Blvd. North Side — NW 58 h Way to NW 571h Way
Commercial Blvd. North Side — one residence east of NW 57'h Way
Rock Island Road West Side — Commercial Blvd north approximately 600'
This proposal provides the outline of the Consultants scope of services as well as the fee structure
for providing services
The proposed scope of services and fees follow.
Task 1 — Data Collection
1. Same as previous but with minor additions
2. The Consultant will work with the additional surveys to establish base sheets for
roadway corridors.
3. The Consultant will Conduct Utility Sunshine Onecall design tickets for potential
utility conflicts for the new wall segments
4. The Consultant will provide site visits as necessary to verify existing conditions,
identify conflicting elements and potential layouts.
5. Geotechnical data shall be reviewed as supplied by the City
6. Traffic Data and existing geometry shall be reviewed for the frontage road
segment between NW 58�h Way and NW 57th Way. The intention is for that
frontage road to become a one way facility.
Re: Commercial Boulevard Buffer Walls — Phase IIB Additional Services
City's Task Authorization Number: 16-02E TR 12736 Exhibit 2
Page 3
Task 2 — Project Concept Design
A concept design will be developed for these wall segments that will be included in the overall
phase 213 buffer wall plans illustrating how and where the wall can be installed. Therefore, this
concept phase is intended to establish the geometry to allow the City to determine the best
schematic design to move forward with the project.
Task 3 — Project Design and Construction Documents
It is assumed that three new plan sheets shall be needed to contain the design data for the new
wall segments. Once the concept deign is completed, the Consultant will prepare construction
plans, calculations and specifications for the project consisting o£
1. Concrete foundations, retaining walls, precast wall columns, precast wall panels as
necessary for a complete wall design at the subject location.
2. Technical Specifications in Construction Specification Institute (CSI) Division through
16, S tfi" x 11" format as applicable.
3. Opinion of Probable Costs (OPQ organized by pay item.
The Consultant will submit documents for review to the City at the following stages:
• 60% plans and specification outline
« 90%plans, specifications and OPC
• Final plans,.. specifications and OPC
The consultant will meet once with City staff after each submittal to review and discuss City
comments The purpose of the meeting will be to review the comments, discuss revisions and
design decisions associated with the project concluding the meeting with an approved set of
percent complete deliverables for the project The Consultant will address comments and revise
the work as alicable to the following phase of development for the work. Any significant
redesign will be provided as an additional service.
The drawings will be developed in a 24" x 36" format and also printed in I x 17" format. Final
drawings and documents shall also be submitted in electronic format (PDF files).
Task 4 — Government Agency Approval Assistance Included in Original Scope
Task 5 — Bidding Assistance — Included in Original Scope
Task 6 - Construction Phase Services — Included in Original Scope
Task 7 — Reimbursable Expenses Not Anticipated
ADDITIONAL SERVICES
Any services not specifically provided for in the
services and can be performed at our then current
provide include, but are not limited to, the following:
1. Attendance at public hearings.
above scope will be considered additional
hourly rates. Additional services we can
Re: Commercial Boulevard Buffer Walls — Phase IIB Additional Services
City's Task Authorization Number: 16-02E TR 12736 Exhibit 2
Page 4
2. Permit applications, processing or expedition except as noted herein.
3. Services required by additional governmental regulations, which might be put into effect after
the date of this agreement.
4. Construction documents for elements outside of the identified project limits.
5. Structural design beyond those identified.
6. Environmental services beyond those identified.
7. Landscape and Irrigation Design
8. Responses to agency comments beyond those outlined in this scope.
9. Threatened or Endangered species coordination or specific protected species surveys.
10. Any services not specifically identified and described in the above Scope of Services.
11. Irrigation services for wells, meters or timer clocks if irrigation systems are not existing or
adequate.
TO BE PROVIDED BY CLIENT
The following items are to be provided to Stantec by the Client or the Client's Consultants:
1) As -built (record) drawings of all existing utilities within the project limits.
2) Underground utility location services to verify locations and depths of underground
utilities.
3) All required geotechnical reports and recommendations.
4) All survey work, easement work and title searches, etc. will be performed by the City's
Surveyors. Permit work other than that mentioned in the Scope of Services is not
included. Additional work to relocate utilities or miscellaneous structures is not included
in this proposal. This proposal assumes that a field survey will be provided to us in
AutoCad format to utilize as a base sheet for the construction documents.
5) Coordination with residents and approvals for property rights (ie easements) will be
handled by the City.
6) Authorization to represent the Client on permit applications.
7) Access to the site.
8) Proof of Ownership documentation needed for permitting.
9) Permit application fees and plan review fees.
10) Any other existing information related to the project that may influence the scope of
services noted above including but not limited to, budget, aesthetics and associated
modifications or revisions.
SCHEDULE
Stantec will provide its services in conjunction with the original schedule agreed upon for the
Phase 2B project
FEE AND BILLING
Stantec will accomplish the services outlined in Tasks 1 through 3 for the Total Project Not -To -
Exceed Budget of $19,870.00. Invoicing and payment will be in accordance with the terms and
conditions of the consulting agreement between the City of Tamarac and Stantec dated August
24, 2011 and shall govern this agreement as applicable.
When possible, all permitting, application, and similar project fees will be paid directly by the
Client. Reimbursable expenses shall only be used when needed to expedite processes as directed
by the Owner. Expenses are in addition to the labor amount.
Re: Commercial Boulevard Buffer Walls — Phase IIB Additional Services
City's Task Authorization Number: 16-02E
Page 5
TR 12736 Exhibit 2
Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services
completed and expenses incurred as of the invoice date. Payment will be due within 30 days of
the date on the Stantec invoice.
Fees and times stated in the agreement are valid for sixty (60) days after the date of this letter.
The following task items represent a breakdown of the lump sum amounts for Stantec for
reference:
NOT -TO -EXCEED FEES
Task
Description
Labor Fee
Sub -Consultant Fee
1
Data Collection
$
3,450.00
N/A
2
Project Concept Design
$
3,010.00
N/A
3
Project Design and Construction Documents
$
13,410.00
N/A
4
Government Agency Approval Assistance
$
0.00
N/A
5
Bidding Assistance
$
0.00
N/A
6
Construction Phase Services
$
0.00
N/A
Design, Permitting and CA Fees $ 19,870.00
REIMBURSABLE FEES
Reimbursable Fees, Permits, Etc.
TOTAL TASK AUTHORIZATION FEE $19,870.00
Re: Commercial Boulevard Buffer Walls — Phase IIB Additional Services
City's Task Authorization Numbtr: 16-02E TR 12736 Exhibit 2
Page 6
CLOSURE
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
services, please execute the enclosed copy of this letter agreement in the space provided and
return. Fees and time stated in this agreement are valid for sixty (60) days after the date of
agreement by Stantec Consulting Services, Inc.
Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter agreement.
Please contact Terrance Glunt at (561) 487-3379 x 231 if you have any questions.
Respectfully Submitted,
STANTEC CONSULTING SERVICES, INC.
e
Glunt, P.E.
Cc: file
Agreed to this day of 92015
CITY OF TAMARAC
A Municipality
By: , City Manager
Michael C. Cernech. City Manager
(Print or Type Name)
Attest: Witness
(Print or Type Name)
Official Seal:
V:\2156\business_development\Tamarac\Commercial Blvd WallsWommercial Blvd walls,doc
TR 12736 Exhibit 2
Slantec CdittultingSurvkcs, Inc.
(� } Stantec Englneatx-Arcititccts-Planners
21"1 Pgtieflinc Row
Boca Raton, Florida 33433
561) 487-3379 (Phone) - (561) 487-3466 (Fax)
M.ANHOUR ESTIMATES
ro ec o-: lanlcc
Names Tamarac Buffer Walls- Phase 1113 Addl Services
City of Tamnrnc, Florida - Task Authorization No, l(-n2E
Date 11/20/2015
Principal
in Charge
Mahttours
I Clicni
Manager
Manhours
Sr I
Manager
Mmlhouts
Prufw
Manager
Marabouts
Technician
Manlmurs
Clerical
M3nhours
TOTAL
Running
Total
Hours
Cost For
Activity
. Y
133,00
3 } INI
105.00
SU.M
S359D
$ 3,45U,00
1.1
Ld13a1 Merl}ry"
1.2
Dale Collection
1,2.1
Site Visits -Initial & Follow Up
1.2.2
Staff Mcctines - Initial & Follow U2
I,1:2
Review of As-Builts/Survey Data
2
2
4
S 480.00
13
Eleld Testinss/Utility Locotes
13.1.
aoteehnical Coordination
1.3,2
Surveying Coordination - Specific Purpose and Topographic Survey
2
4
6
$ 810,00
13.3
Utntty Locate Coordlnation
4
4
8
$ 1( 0.00
13.4
S ecific Purpose Survey - N/A
- -
13,5
Ocotechnical Investigation - N/A
IA
Anulvsis of Collected Data
1.4.1
Traffic Changcs between 57th and 58th
1 4
4
8
$ 1,080A
_
a
U
r=4
.
$ 6,46o.n0
3.2
Concept Design
2
2
8
8
8
S 3,010,00
=
2
8
N
8
b
U
S J,OiQW
lGfIiS.OMS"
Pro .., n`a`h1i;GU'd."...''�.,._,. .. .,_ . ...
...
-,
_
$ 14A7D.f10
3.t
w A DUM
3.1.1
Design Analysis
4
4
8
16
$ ],92000
3.1.2
Plan production
2
4
4
8
8
26
5 2.740,00
31
Reviewand Comment
33
Final Desi m
3,3,1
Ptao Production
2
4
4
4
4
18 1
$ 2.060,W
3,31
Technical S ciQcuttons
3.3.3Opinion
of Probable Cost
3A
Landsenpe andlrri anon• Notlncluded
3.4.1
Plan Production
3,4.2
Technical Specifications
14.3
O inion of Proboblc Cost
35
Quality Controlik'luafily Assurance
3.5.1
Final Staff Rcvncw
35.2
Modi(icah'nns
?
'2
2
6
$ 670,00
3.6
Submit Final Plans
14
2;
20
14
U
66
5 13.41U.UU
ril+YSB'3'A(f:'
Government"enc 'A _.-royal AsslsWfice
5 19,870,00�
4.1
P1111nat
4.1.1
Coordination with. FDOT
4.1.2
Broward County Tree and ERP permits, City En inccring De Le Peranit
In
.r
;W
4-f
Ji
r
Cnns[rucUnn Administrotlon
Bid Evaluationn
45;..1.2
n
ff
0(Ifift1d"fildriFl0hpAs4ft
6.1
lCtictilmellnAdodnWivitan
6.1.1
Shp Drnwin
6.1.2
RFPs
6.1-3
Sitpias rthirys
6.1.4
Pre aMea{rt'
6,1.5
Administrative Su ion
6.I.6
Fnnl. Canihcltion
f
i7
U
U
U
Lk:=�_T4Mh
1 13
1 44
1 56
1 M
1 44
0
I.ABO COST. TflT
SUBCONSULTANT FEES- SURVEYINGNONE Ste Ali—
SUBCONSU LTANT FEES (GEOTECHNICAL SERVICES NONE) - Sea Abnve $
REIMBURSABLE ALLOWANCE (permit fees)
TOTAL PROPOSED COMPENSATION $ 19,870.00