HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-131Temp. Reso. # 12875
October 18, 2016
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2016 � 3l
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO SELECT, APPROVE
AND AWARD THE ACQUISITION OF TEMPORARY
STAFFING SERVICES ON AN AS NEEDED BASIS TO
TEMPORARILY FILL BUDGETED EMPLOYEE
VACANCIES FOR ALL CITY DEPARTMENTS AND
PROVIDE FOR A METHOD TO STAFF TEMPORARY
POSITIONS AS A RESULT OF UNANTICIPATED OR
TEMPORARY DEPARTMENTAL WORKLOAD INCREASES
IN AN AMOUNT NOT TO EXCEED AN AGGREGATE
TOTAL OF $150,000.00, UTILIZING AGREEMENTS
AWARDED BY THE STATE OF FLORIDA DEPARTMENT
OF MANAGEMENT SERVICES, THE SOUTH FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE OR
OTHER FORMALLY COMPETED AGREEMENTS BY
OTHER FLORIDA GOVERNMENTAL UNITS, OR
NATIONAL PURCHASING COOPERATIVES, AND TO
ESTABLISH A PROCESS FOR ACQUIRING SPECIALIZED
TEMPORARY STAFFING NEEDS, AS WELL AS
ESTABLISHING QUOTATION PROCEDURES WHEN
THERE ARE NO AVAILABLE FIRMS WITH
COMPETITIVELY BID AGREEMENTS, IN THE BEST
INTEREST OF THE CITY; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on occasion, employees of the City of Tamarac leave City
employment for any number of reasons; and
WHEREAS, the recruitment of replacement employees is often a long and very
detailed process as a result of considerable competition in the labor market, especially
for some specialized positions; and is often necessary to employ temporary employees
to perform the work of departed budgeted employees until the City is able to conduct
Temp. Reso. # 12875
October 18, 2016
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and complete a recruitment effort to replace those positions; and
WHEREAS, temporary employees are utilized to provide temporary assistance
during the recruitment and selection process for budgeted vacant positions; and
WHEREAS, the City may encounter situations when a departmental workload is
temporarily increased due to unanticipated circumstances, or circumstances that are
anticipated to exist for only a short period of time, where it is not prudent to permanently
fund additional positions on a full-time basis; and
WHEREAS, there are several sources for temporary staffing which have been
developed and awarded as a result of a formal competitive public process, including but
not limited to agreements in place with the State of Florida Department of Management
Services, the Southeast Florida Governmental Purchasing Cooperative, as well as with
national purchasing cooperative programs, or other public agencies within the State of
Florida which permit other public entities to piggy -back off of their agreements; and
WHEREAS, City of Tamarac Code, §6-148(d) allows the Purchasing Officer the
authority to waive purchasing procedures and purchase goods and services by
participating agencies under a cooperative purchasing program with other
governmental agencies; and
WHEREAS, City of Tamarac Code, §6-148(f) allows the Purchasing Officer to
waive purchasing procedures and purchase goods and services from contracts awarded
by other Governmental units, including the United States Government or another
governmental or not -for -profit entity, when such contracts were awarded using a formal
competitive process; and,
WHEREAS, it has been proven in the marketplace that these bids provide the
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October 18, 2016
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lowest prices as well as the most efficient method for acquiring temporary staffing
services; and
WHEREAS, despite the availability of temporary staffing available through these
bids, under certain situations, the City has a need for specialized temporary personnel
due to specific knowledge or technical / specialized skill requirements of the budgeted
vacant position; and
WHEREAS, it is often necessary to use a sole temporary employment agency
that is uniquely capable of supplying specialized personnel with specific knowledge or
technical / specialized skill requirements, and whose services may be obtained through
a sole source determination in accordance with Section 6-148 (b) of the Tamarac
Procurement Code; and
WHEREAS, there may be specific situations where no firms holding competitively
bid agreements or who are considered to be a sole source have available temporary
office staff to meet the City's needs, and adequate competition exists for these required
temporary employees; and,
WHEREAS, in the event that no firms holding competitively bid agreements, or
who are eligible for a sole source procurement have available temporary staff capable
of meeting the City's needs, and adequate competition exists in the marketplace, the
using department shall be responsible to obtain competitive quotations in accordance
with the requirements of Section 6-147 of the Tamarac Procurement Code with the
covenant that any such requirements in excess of $65,000 shall be competitively bid;
and,
WHEREAS, the Director of Human Resources, Director of Financial Services,
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October 18, 2016
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and Purchasing and Contracts Manager have determined that it is in the City's best
interest to authorize the annual expenditure not to exceed $150,000.00 for temporary
staffing services to fill temporary budgeted employee vacancies for City Departments,
and,
WHEREAS, it is in the best interest of the City to authorize the appropriate City
officials to select, approve and award temporary staffing services up to an aggregate
limit of $150,000.00 to a contractor providing the most cost effective agreement, taking
into consideration any special need for specialized skills and knowledge, utilizing a
State of Florida Agreement, an Agreement issued through the Southeast Florida
Governmental Purchasing Cooperative, an Agreement issued by a national purchasing
cooperative group, or a competitively awarded agreement available for piggy -backing
from another Governmental entity or a not -for -profit agency when such agreements are
awarded pursuant to a formal competitive process by the United States Government, a
governmental agency in the State for Florida, or from a not -for -profit entity, or other
available contractors who do not hold any such agreement as necessary through the
use of written quotations conducted in accordance with Section 6-147 (e) of the
Tamarac Procurement Code, or through a sole source justification in accordance with
Section 6-148 (b) of the Tamarac Procurement Code, when appropriate, whichever is in
the best interest of City; and,
WHEREAS, the City Commission of the City of Tamarac deems it to be in the
City's best interest to authorize the appropriate City Officials to select, approve and
award temporary staffing services on an as needed basis in an aggregate amount not
to exceed $150,000 to a contractor(s) providing the most cost effective agreement,
Temp. Reso. # 12875
October 18, 2016
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taking into consideration any special need for specialized skills and knowledge, utilizing
a State of Florida Agreement, an Agreement issued through the Southeast Florida
Governmental Purchasing Cooperative, an Agreement issued by a national purchasing
cooperative group, or a competitively awarded agreement available for piggy -backing
from another Governmental entity or a not -for -profit agency when such agreements are
awarded pursuant to a formal competitive process by the United States Government, an
governmental agency in the State for Florida, or from a not -for -profit entity, or other
available contractors who do not hold any such agreement as necessary through the
use of written quotations conducted in accordance with Section 6-147 (e) of the
Tamarac Procurement Code, or through a sole source justification in accordance with
Section 6-148 (b) of the Tamarac Procurement Code, when appropriate, whichever is in
the best interest of City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT. -
SECTION 1:
The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof. All Exhibits attached hereto are incorporated herein
and made a specific part of this resolution.
SECTION 2: the appropriate City Officials are authorized to select,
approve and award temporary staffing services on an as needed basis to temporarily fill
Temp. Reso. # 12875
October 18, 2016
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vacant budgeted City positions, and to provide for temporary staffing in situations where
a departmental workload is increased due to temporary or unanticipated circumstances,
where it is not prudent to fund additional full-time staff, in an aggregate amount not to
exceed $150,000 to a contractor(s) providing the most cost effective agreement, taking
into consideration any special need for specialized skills and knowledge, utilizing a
State of Florida Agreement, an Agreement issued through the Southeast Florida
Governmental Purchasing Cooperative, an Agreement issued by a national purchasing
cooperative group, or a competitively awarded agreement available for piggy -backing
from another Governmental entity or a not -for -profit agency when such agreements are
awarded pursuant to a formal competitive process by the United States Government, an
governmental agency in the State for Florida, or from a not -for -profit entity, or other
available contractors who do not hold any such agreement as necessary through the
use of written quotations, or through a sole source justification when appropriate, or
other available contractors who do not hold any such agreement as necessary through
the use of written quotations conducted in accordance with Section 6-147 (e) of the
Tamarac Procurement Code, or through a sole source justification in accordance with
Section 6-148 (b) of the Tamarac Procurement Code, when appropriate, whichever is in
the best interest of City.
SECTION 3: All Resolutions or parts of Resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 4: If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other
1
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October 18, 2016
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provisions or applications of this Resolution that can be given effect without the invalid
provision or application, and to this end the provisions of this Resolution are declared to
be severable.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this el—A"dav of ,2016.
BY: - az
ATTEST: mgybR HARRY DRESSLER
RECORD OF COMMISSION VOTE: 1 ST Reading
PATRICIA TEUFE , CMC
CITY CLERK MAYOR DRESSLER ��
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3. V/M GLASSER
DIST 4: COMM. PLACKO
1 HEREBY CERTIFY that
I have approved this
ORDINANCE as to form:
SA EL rG-6qpN
CITY ATTORNE