HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-139Temp. Reso. #TR12893
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November 29, 2016
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2016
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO ACCEPT THE 2016 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) AWARD IN
THE AMOUNT OF $14,641.00 AND EXECUTE A MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF TAMARAC AND
THE BROWARD SHERIFF'S OFFICE PENDING LEGAL REVIEW,
AUTHORIZING THE BROWARD SHERIFF'S OFFICE TO
CONTINUE TO SERVE AS THE LEAD AGENCY PROVIDING
FOR THE ADMINISTRATION OF THE 2016 JAG GRANT
AWARD; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to enhance its crime
prevention and law enforcement programs; and
WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance provides
grants for local projects that reduce crime and improve public safety: and
WHEREAS, the U.S. Department of Justice requires that one party serve as the lead
agency for cities throughout Broward County for the purposes of filing the grant application
and administering the grant funds as indicated in the 2016 Edward Byrne Memorial Justice
Assistance Grant (JAG) Local Solicitation attached hereto as Exhibit A and incorporated
herein by this reference; and WHEREAS, the City of Tamarac authorizes and the Broward
Sheriff's Office agrees to continue to serve as the lead agency providing for the
administration of the 2016 JAG program funds; and
Temp. Reso. #TR12893
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November 29, 2016
WHEREAS, the Broward Sheriff's Office received notification that the City of
Tamarac is eligible to receive a $14,641.00 JAG award as indicated on the 2016 JAG Funds
Allocation list attached hereto as Exhibit B and incorporated herein by this reference; and
WHEREAS, up to 10% of the award may be used for costs associated with
administering JAG funds and BSO requests 7.23% or $1,0504 resulting in a net award of
$13,582.46; and
WHEREAS, the Director of Financial Services and Broward Sheriff's Office Tamarac
District Chief recommend acceptance of the 2016 JAG award and approval of a
Memorandum of Understanding (MOU) between the Broward Sheriff's Office and the City
of Tamarac attached hereto as Exhibit C and incorporated herein by this reference; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to authorize the
appropriate City Officials to accept the 2016 JAG award, and approve and execute an
MOU for the 2016 JAG program between the City of Tamarac and the Broward Sheriff's
Office pending legal review; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
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Temp. Reso. #TR12893
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November 29, 2016
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution. All exhibits attached hereto are incorporated herein and made a specific part of
this Resolution.
SECTION 2: The City Commission of the City of Tamarac HEREBY accepts the 2016
Edward Byrne Memorial Justice Assistance Grant (JAG) and approves the execution of a
Memorandum of Understanding (MOU) between the City of Tamarac and the Broward
Sheriff's Office (BSO) pending legal review.
SECTION 3: The Broward Sheriff's Office is hereby authorized to continue to serve
as lead agency and provide for the administration of the 2016 JAG program grant.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is held
by any court of competent jurisdiction to be unconstitutional or invalid, in part or application,
it shall not affect the validity of the remaining portions or applications of this Resolution.
SECTION 6: This Resolution shall become effective immediately upon its passage
and adoption.
Temp. Reso. #TR12893
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November 29, 2016
PASSED AND ADOPTED BY T CITY COMMISSION OF THE CITY OF TAMARAC,
FLORIDA THIS / `f DAY OF 6 -` 2016.
ATTEST.-
PATRICIA TEUFEL, CMC
CITY CLERK
CITY OF TAMARAC FLORIDA
a
.6vi-orl,
HA15,RY DRESSLER, MAYOR
RECORD OF COMMISSION VOTE:
APPROVED AS TO LEGAL FORM: MAYOR DRESSLER
DIST 1: COMM. BOLTON
DIST 2: COMM. GOMEZ
DIST 3: COMM. FISHMAN
S UEL . . GdR6N, CITY ATTORNEY DIST 4: V/M. PLACKO
C
E
EXHIBIT A
OMB No. 1121-0329
Approval Expires 12/31/2018
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) Bureau of Justice
Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Fiscal Year (FY) 2016 Local Solicitation
Applications Due: June 30, 2016
Eligibility
Eligible applicants are limited to units of local government appearing on the FY 2016 JAG
Allocations List. To view this list, go to www.bia.gov/programshaq/16iagallocations.html. For
JAG Program purposes, a unit of local government is a town, township, village, parish, city,
county, borough, or other general purpose political subdivision of a state; or, it may also be a
federally recognized Indian tribal government that perform law enforcement functions (as
determined by the Secretary of the Interior). Otherwise a unit of local government may be any
law enforcement district or judicial enforcement district established under applicable state law
with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local
government means a district attorney or parish sheriff.
Deadline
Applicants must register in the OJP Grants Management System (GMS) prior to submitting an
application for this funding opportunity. Registration is required for all applicants, even those
previously registered in GMS. Select the "Apply Online" button associated with the solicitation
title. All registrations and applications are due by due by 5:00 p.m. eastern time on June 30,
2016.
For additional information, see How to Apply in Section D. Application and Submission
Information.
Contact Information
For technical assistance with submitting an application, contact the Grants Management System
Support Hotline at 888-549-9901, option 3 or via email at GMS.HeIpDesk(cDusdoi.gov. The GMS
Support Hotline hours of operation are Monday — Friday from 6:00 a.m. to midnight eastern
time, except federal holidays.
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must email the contact identified below
within 24 hours after the application deadline and request approval to submit their
application. Additional information on reporting technical issues is found under "Experiencing
Unforeseen GMS Technical Issues" in the How to Apply section.
For assistance with any other requirement of this solicitation, contact the National Criminal
Justice Reference Service (NCJRS) Response Center: toll -free at 1-800-851-3420; via TTY at
301-240-6310 (hearing impaired only); email grants(d)-ncirs.gov; fax to 301-240-5830; or web
chat at https://webcontact.ncors.gov/ncochat/chat.osp. The NCJRS Response Center hours of
operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday. You may also
contact your State Policy Advisor.
Release date: May 16, 2016
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Contents
A. Program Description..............................................................................................................
4
Overview................................................................................................................................
4
Program -Specific Information.................................................................................................
4
Goals, Objectives, and Deliverables.......................................................................................
7
Evidence -Based Programs or Practices.................................................................................
7
B. Federal Award Information.....................................................................................................
8
Typeof Award........................................................................................................................
8
Financial Management and System of Internal Controls.........................................................
9
BudgetInformation................................................................................................................10
Cost Sharing or Matching Requirement.................................................................................11
Pre -Agreement Cost (also known as Pre -award Cost) Approvals..........................................11
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
...................11
Costs Associated with Language Assistance (if applicable)..................................................12
C. Eligibility Information.............................................................................................................14
Limit on Number of Application Submissions.........................................................................14
D. Application and Submission Information...............................................................................14
What an Application Should Include......................................................................................14
Howto Apply.........................................................................................................................22
E. Application Review Information.............................................................................................24
ReviewProcess....................................................................................................................24
F. Federal Award Administration Information............................................................................25
FederalAward Notices..........................................................................................................25
Administrative, National Policy, and other Legal Requirements., ..........................................
25
General Information about Post -Federal Award Reporting Requirements .............................26
G. Federal Awarding Agency Contact(s)...................................................................................26
H. Other Information..................................................................................................................26
ProvideFeedback to OJP.....................................................................................................26
ApplicationChecklist.............................................................................................................28
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BJA-2016-9020
Edward Byrne Memorial Justice Assistance Grant (JAG)
Program: FY 2016 Local Solicitation
(CFDA #16.738)
A. Program Description
Overview
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. § 3751(a)) is
the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement; prosecution and court programs;
prevention and education programs; corrections and community corrections; drug treatment and
enforcement; crime victim and witness initiatives; and planning, evaluation, and technology
improvement programs.
Program -Specific Information
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
• Law enforcement programs.
• Prosecution and court programs, including indigent defense.
• Prevention and education programs.
• Corrections, community corrections and reentry programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs.
• Crime victim and witness programs (other than compensation)
Additionally, BJA reminds applicants that the JAG program allows funding for
broadband deployment and adoption activities as they relate to criminal justice activities.
JAG Priority Areas
BJA recognizes that there are significant pressures on state and local criminal justice systems.
In these challenging times, shared priorities and leveraged resources can make a significant
impact. In light of this, it is important to make State Administering Agencies (SAAs) and local
JAG recipients aware of several areas of priority that may be of help in maximizing the
effectiveness of JAG funding at the state and local level. The following priorities represent key
areas where BJA will be focusing nationally and encourages each state and local JAG recipient
to join us in addressing these challenges as a part of our JAG partnership:
Reducing Gun Violence
Gun violence has touched nearly every state, local, and tribal government in America. BJA
continues to encourage states and localities to invest valuable JAG funds in programs to
combat gun violence, enforce existing firearms laws, and improve the process for ensuring that
persons prohibited from purchasing or owning guns are prevented from doing so by enhancing
reporting to the FBI's National Instant Criminal Background Check System (NICS).
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While our nation has made great strides in reducing violent crime, some municipalities and
regions continue to experience unacceptable levels of violent crime at rates far in excess of the
national average. In 2014, as part of BJA's longstanding commitment to support effective
strategies to reduce violent crime, BJA launched the Violence Reduction Network (VRN). By the
end of FY 2016, 10 VRN sites, working with a broad network of federal, state, and local
partners, will be implementing data -driven evidence -based strategies to reduce deeply
entrenched violent crime in their communities. States and localities can support VRN sites by
investing JAG funds in technology, crime analysis, training, and community -based crime
reduction programs in VRN communities. For information on VRN, see
www.bia.qov/Procirams/VRN.html.
Body -Worn Cameras, Storage, and Policies
Law enforcement agencies across the country are equipping their officers with body -worn
cameras (BWCs) to increase transparency and build community trust. The important benefits of
BWCs, and the challenges in implementing BWC programs, are highlighted in several recent
publications: see the Office of Justice Programs' Diagnostic Center report Police Officer Body -
Worn Cameras: Assessing the Evidence and the COPS Office and Police Executive Research
Forum paper, Implementing A Body-Wom Camera Program: Recommendations and Lessons
Learned.
JAG funding is an important potential source of funding for law enforcement agencies
implementing new BWC programs or enhancing existing programs. JAG funds may be used to
purchase BWCs and for costs associated with the BWC program, such as storage and policy
development. Similarly, SAAs are encouraged to use either their Variable Pass -Through (VPT)
or their "less than $10,000" funding that is added into the state award to set aside funds to
assist small departments in implementing BWC programs. Grantees who wish to use JAG funds
to purchase BWC equipment, or to implement or enhance BWC programs, must certify that they
or the law enforcement agency receiving the BWC funding have policies and procedures in
place related to equipment usage, data storage, privacy, victims, access, disclosure, training,
etc. A copy of the required BWC certification can be found at
www.b4a.gov/Funding/BodyWornCameraCert.pdf.
The BJA BWC Toolkit provides model BWC policies, resources, and best practices to
assist departments in implementing BWC programs.
National Incident -Based Reporting System (NIBRS)
The FBI has formally announced its intentions to establish NIBRS as the law enforcement (LE)
crime data reporting standard for the nation. The transition to NIBRS will provide a more
complete and accurate picture of crime at the national, state, and local level. Once this transition
is complete, the FBI will no longer collect summary data and will only accept data in the NIBRS
format and JAG awards will be based on submitted NIBRS data. Transitioning all law
enforcement agencies to NIBRS is the first step in gathering more comprehensive crime data.
State and local JAG grantees are encouraged to use JAG funds to expedite the transition to
NIBRS in their jurisdictions.
Justice System Reform and Reentry
There is growing bipartisan support for Justice Systems Reform and Reentry. A promising
approach to justice systems reform is the Justice Reinvestment Initiative (JRI), a public -private
partnership between BJA and the PEW Public Safety Performance Project. Currently, 30 states
have used the justice reinvestment process to control spiraling incarceration costs and reinvest
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BJA-2016-9020
in evidence -based criminal justice programs and strategies. Strategic investments of JAG funds
to implement JRI legislation and policy changes in JRI states can augment federal funds and
achieve greater cost savings and reinvestments in programs to promote public safety. For state -
by -state information on JRI, please visit the JRI Sites web page.
Over the past seven years, DOJ has partnered with state, local, and tribal agencies and national
organizations to support hundreds of reentry programs across the country to provide job
training, healthcare, housing, treatment, and other services to individuals returning to our
communities from prisons and jails. The demand for effective reentry services remains high.
More than 600,000 men and women leave our prisons every year and more than 11 million
people cycle through our jails. Investments of JAG funds to support reentry efforts at the state
and local level will pay dividends for returning citizens and for public safety in America. A
summary of research -based reentry strategies is available on the National Reentry Resource
Center's What Works in Reentry Clearinghouse along with a map identifying federally funded
Second Chance Act Reentry programs at the state and local level.
(See https://csgiusticecenter.org/nrrc).
Public Defense
Another key priority area is support for improving public defense delivery systems. To support
this priority in November 2015, BJA established the Right to Counsel National Consortium
(www.rtcnationalcampaign.org ) to spearhead a national conversation on how to ensure the
Sixth Amendment Right to Counsel for every individual. BJA continues to encourage states and
SAAs to use JAG funds to ensure that no person faces the loss of liberty without first having the
aid of a lawyer with the time, ability, and resources to present an effective defense. Currently,
across the nation public defense reform is being supported by governors, state legislators, chief
judges and local communities. Research shows that early appointment of counsel can decrease
jail and prison stays and produce better outcomes for defendants and communities. Many of
these successes are guided by the American Bar Association's Ten Principles of a Public
Defense Delivery System, which are recommendations for government officials and other
parties who are charged with improving public defense delivery systems
(http://www americanbar org/contenVdam/aba/administrative/legal aid indigent defendants/Is
sclaid def tenprinciplesbooklet.authcheckdam.pdf).
Improving Mental Health Services
Many people with mental illness enter the criminal justice system without a diagnosis or with
untreated mental illness. Screening and assessment is critical to identify and provide
appropriate referrals to treatment. This is an issue that impacts numerous facets of the criminal
justice system. BJA encourages states to utilize JAG funding in support of programs and policy
changes aimed at identifying and treating people with severe mental illness to divert when
appropriate, treat during incarceration, and engage in appropriate pre-release planning for the
provision of community treatment (see JMHCP Resources). BJA provides training and technical
assistance (TTA) to grantees and non -grantees (states, jurisdictions) to increase enrollment in
health care plans (increase linkages to health care providers) that can increase access to
treatment for improved mental health outcomes. Information can be found at
www.biatrainina.ora.
DOJ Universal Accreditation w/Forensic Service Providers
In 2015, the National Commission on Forensic Science (NCFS) announced recommendations
on strengthening the field of forensic science. There are a number of key principles, which
include promoting universal accreditation and finding ways to improve upon medical -legal
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BJA-2016-9020
investigative processes. For additional information on these recommendations, please review
the New Accreditation Policies to Advance Forensic Science. The JAG program provides broad -
based support to states and local jurisdictions across the nation in order to strengthen our
criminal justice system, including the forensic sciences. As such, BJA encourages investments
of JAG funds for programs and activities related to forensic work, including accreditation of
forensic labs.
Goals, Objectives, and Deliverables
The Chief Executive Officer (CEO) of an eligible unit of local government or other officer
designated by the CEO must submit the application for JAG funds. A unit of local government
receiving a JAG award will be responsible for the administration of the funds including:
distributing the funds; monitoring the award; submitting quarterly financial status (SF-425),
performance metrics reports, and semi-annual programmatic reports; and providing ongoing
oversight and assistance to any subrecipients of the funds.
Evidence -Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making, program development,
and program implementation in criminal justice, juvenile justice, and crime victim services. OJP
is committed to:
• Improving the quantity and quality of evidence OJP generates
• Integrating evidence into program, practice, and policy decisions within OJP and the field
• Improving the translation of evidence into practice
OJP considers programs and practices to be evidence -based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or
intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent
possible, alternative explanations for the documented change. The strength of causal evidence,
based on the factors described above, will influence the degree to which OJP considers a
program or practice to be evidence -based. The OJP CrimeSolutions.gov website is one
resource that applicants may use to find information about evidence -based programs in criminal
justice, juvenile justice, and crime victim services.
A useful matrix of evidence -based policing programs and strategies is available through
the Center for Evidence -Based Crime Policy at George Mason University. BJA offers a
number of program models designed to effectively implement promising and evidence -
based strategies through the BJA "Smart Suite" of programs including Smart Policing,
Smart Supervision, Smart Pretrial, Smart Defense, Smart Prosecution, Smart Reentry
and others (see https://www.b*a.gov/programs/crppe/smartsuite.htm). BJA encourages
states to use JAG funds to support these "smart on crime" strategies, including effective
partnerships with universities and research partners and with non-traditional criminal
justice partners.
BJA Success Stories
The BJA Success Story web page was designed to identify and highlight projects that have
demonstrated success or shown promise in reducing crime and positively impacting
communities. This web page will be a valuable resource for states, localities, territories, tribes,
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BJA-2016-9020
and criminal justice professionals who seek to identify and learn about JAG and other
successful BJA-funded projects linked to innovation, crime reduction, and evidence -based
practices. BJA strongly encourages the recipient to submit annual (or more frequent)
success stories.
If you have a Success Story you would like to submit, sign in to your My BJA account to access
the Success Story Submission form. If you do not have a My BJA account, please register.
Once you register, one of the available areas on your My BJA page will be "My Success
Stories." Within this box, you will see an option to add a Success Story. Once reviewed and
approved by BJA, all success stories will appear on the BJA Success Story web page.
B. Federal Award Information
BJA estimates that it will make up to 1,161 local awards totaling an estimated $86.4 million.
Awards of at least $25,000 are four years in length, and award periods will be from October 1,
2015 through September 30, 2019. Extensions beyond this period may be made on a case -by -
case basis at the discretion of BJA and must be requested via GMS no less than 30 days prior
to the grant end date.
Awards of less than $25,000 are two years in length, and award periods will be from October 1,
2015 through September 30, 2017. Extensions of up to two years can be requested for these
awards via GMS no less than 30 days prior to the grant end date, and will be automatically
granted upon request.
All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by law.
Eligible allocations under JAG are posted annually on BJA's JAG web page:
www.boa.gov/Program Details. aspx?Program ID=59.
Type of Award'
BJA expects that it will make any award from this solicitation in the form of a grant.
JAG awards are based on a statutory formula as described below:
Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the
Bureau of Justice Statistics (BJS) to begin a four -step grant award calculation process which
consists of:
1. Computing an initial JAG allocation for each state and territory, based on their share of
violent crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation
is less than the minimum ("de minimus") award amount defined in the JAG legislation
(0.25 percent of the total). If this is the case, the state or territory is funded at the
minimum level, and the funds required for this are deducted from the overall pool of JAG
' See generally 31 U.S.C. §§ 6301-6305 (defines and describes various forms of federal assistance
relationships, including grants and cooperative agreements [a type of grant]).
BJA-2016-9020
funds. Each of the remaining states receives the minimum award plus an additional
amount based on their share of violent crime and population.
3. Dividing each state's final award amount (except for the territories and District of
Columbia) between state and local governments at a rate of 60 and 40 percent,
respectively.
4. Determining local unit of government award allocations, which are based on their
proportion of the state's 3-year violent crime average. If a local eligible award amount is
less than $10,000, the funds are returned to the state to be awarded to these local units
of government through the state agency. If the eligible award amount is $10,000 or
more, then the local government is eligible to apply for a JAG award directly from BJA.
Financial Management and System of Internal Controls
Award recipients and subrecipients (including any recipient or subrecipient funded in response
to this solicitation that is a pass -through entity2) must, as described in the Part 200 Uniform
Requirements set out at 2 C.F.R. 200.303:
(a) Establish and maintain effective internal control over the Federal award that provides
reasonable assurance that the recipient (and any subrecipient) is managing the
Federal award in compliance with Federal statutes, regulations, and the terms and
conditions of the Federal award. These internal controls should be in compliance with
guidance in "Standards for Internal Control in the Federal Government" issued by the
Comptroller General of the United States and the "Internal Control Integrated
Framework," issued by the Committee of Sponsoring Organizations of the Treadway
Commission (COSO).
(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal
awards.
(c) Evaluate and monitor the recipient's (and any subrecipient's) compliance with statutes,
regulations, and the terms and conditions of Federal awards.
(d) Take prompt action when instances of noncompliance are identified including
noncompliance identified in audit findings.
(e) Take reasonable measures to safeguard protected personally identifiable information
and other information the Federal awarding agency or pass -through entity designates
as sensitive or the recipient (or any subrecipient) considers sensitive consistent with
applicable Federal, state, local, and tribal laws regarding privacy and obligations of
confidentiality.
In order to better understand administrative requirements and cost principles, applicants are
encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management
Online Training available here.
2 For purposes of this solicitation (or program announcement), "pass -through entity" includes any entity
eligible to receive funding as a recipient or subrecipient under this solicitation (or program announcement)
that, if funded, may make a subaward(s) to a subrecipient(s) to carry out part of the funded program.
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Budget Information
Administrative Funds — Grant recipients may use up to 10 percent of the JAG award, including
up to 10 percent of any earned interest, for costs associated with administering funds.
Administrative funds (when utilized) must be tracked separately and recipients must report on
SF-425s those expenditures that specifically relate to each grant number and established grant
period. Additionally, recipients and subrecipients are prohibited from commingling funds on a
program -by -program or project -by -project basis. More specifically, administrative funds under
JAG are utilized for the same purpose each year (i.e., the administration of JAG funding) and
therefore not considered separate programs/projects (commingling is not occurring) when
utilized across all active JAG awards.
Disparate Certification — A disparate allocation occurs when a city or municipality is allocated
one -and -one-half times (150 percent) more than the county, while the county bears more than
50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1
violent crimes. A disparate allocation also occurs when multiple cities or municipalities are
collectively allocated four times (400 percent) more than the county, and the county bears more
than 50 percent of the collective costs associated with prosecution or incarceration of each
municipality's Part 1 violent crimes.
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application
for the aggregate eligible allocation to all disparate municipalities. The joint application must
determine and specify the award distribution to each unit of local government and the purposes
for which the funds will be used. When beginning the JAG application process, a Memorandum
of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent
for joint funds must be completed and signed by the Authorized Representative for each
participating jurisdiction. The signed MOU should be attached to the application. For a sample
MOU, go to www.boa.gov/Funding/JAGMOU.pdf.
Supplanting — Supplanting is prohibited under JAG. Applicants cannot replace or supplant non-
federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's
JAG web page for examples of supplanting.
Leveraging of Grant Funds — Although supplanting is prohibited, the leveraging of federal
funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant
Program (HSGP) money to fund different portions of a fusion center project. In instances where
leveraging occurs, all federal grant funds must be tracked and reported separately and may not
be used to fund the same line items. Additionally, federal funds cannot be used as match for
other federal awards.
Trust Fund — Units of Local Government may draw down JAG funds in advance. To do so, a
trust fund must be established in which to deposit the funds. The trust fund may or may not be
an interest -bearing account. If subrecipients draw down JAG funds in advance, they also must
establish a trust fund in which to deposit funds. This trust fund requirement does not apply to
direct JAG award recipients or subrecipients that draw down on a reimbursement basis rather
than in advance.
BJA-2016-9020
Prohibited and Controlled Uses — The JAG Prohibited and Controlled Expenditures Guidance
represents a combination of BJA-controlled items and those controlled under the Executive
Order on "Federal Support for Local Law Enforcement Equipment Acquisition" that was signed
on January 16, 2015. The guidance contains:
1. Table of all prohibited expenditures (strictly unallowable expenditures under JAG).
2. Table of all controlled expenditures (expenditures which require prior written approval from
BJA under JAG; including UAV guidance checklist).
3. Controlled Expenditures Justification Template (must be completed and submitted for any
JAG controlled expenditures request to be considered for approval by BJA).
4. Overall Controlled Expenditure/Equipment Guidance (should be reviewed in conjunction
with the template prior to controlled expenditures request(s) being submitted to BJA).
5. Standards for State, Local and Tribal Law Enforcement Agencies for the Acquisition of
Controlled Equipment with Federal Resources.
Additional information on JAG controlled and prohibited expenditures, along with the process for
requesting prior approval from BJA to expend funds on controlled items, can be found within the
JAG FAQs.
Cost Sharing or Matching Requirement
This solicitation does not require a match. However, if a successful application proposes a
voluntary match amount, and OJP approves the budget, the total match amount incorporated
into the approved budget becomes mandatory and subject to audit.
Pre -Agreement Cost (also known as Pre -award Cost) Approvals
Pre -agreement costs are costs incurred by the applicant prior to the start date of the period of
performance of the grant award.
OJP does not typically approve pre -agreement costs; an applicant must request and obtain the
prior written approval of OJP for all such costs. If approved, pre -agreement costs could be paid
from grant funds consistent with a grantee's approved budget, and under applicable cost
standards. However, all such costs prior to award and prior to approval of the costs are incurred
at the sole risk of an applicant. Generally, no applicant should incur project costs before
submitting an application requesting federal funding for those costs. Should there be
extenuating circumstances that appear to be appropriate for OJP's consideration as pre -
agreement costs, the applicant should contact the point of contact listed on the title page of this
announcement for details on the requirements for submitting a written request for approval. See
the section on Costs Requiring Prior Approval in the Financial Guide, for more information.
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
OJP strongly encourages applicants that propose to use award funds for any conference-,
meeting-, or training -related activity to review carefully —before submitting an application —the
OJP policy and guidance on conference approval, planning, and reporting available at
www.oip.qov/financialquide/DOJ/PostawardReguirements/chapter3.10a.htm. OJP policy and
guidance (1) encourage minimization of conference, meeting, and training costs; (2) require
prior written approval (which may affect project timelines) of most conference, meeting, and
training costs for cooperative agreement recipients and of some conference, meeting, and
training costs for grant recipients; and (3) set cost limits, including a general prohibition of all
food and beverage costs.
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BJA-2016-9020
Costs Associated with Language Assistance (if applicable)
If an applicant proposes a program or activity that would deliver services or benefits to
individuals, the costs of taking reasonable steps to provide meaningful access to those services
or benefits for individuals with limited English proficiency may be allowable. Reasonable steps
to provide meaningful access to services or benefits may include interpretation or translation
services where appropriate.
For additional information, see the "Civil Rights Compliance" section under "Solicitation
Requirements" in OJP's Funding Resource Center.
Other JAG Requirements
Compliance with Applicable Federal Laws
Applicants for state and local JAG formula grants are required to certify compliance with all
applicable federal laws at the time of application. In that regard, Members of Congress have
asked the Department of Justice to examine whether jurisdictions with "sanctuary policies" (i.e.,
policies that either prevent law enforcement from releasing persons without lawful immigration
status into federal custody for deportation, or that prevent state or local law enforcement from
sharing certain information with Department of Homeland Security [DHS] officials), are in
violation of 8 U.S.C. section 1373.
All applicants should understand that if OJP receives information that indicates that an applicant
may be in violation of any applicable federal law, that applicant may be referred to the DOJ
Office of Inspector General (OIG) for investigation; if the applicant is found to be in violation of
an applicable federal law by the OIG, the applicant may be subject to criminal and civil
penalties, in addition to relevant OJP programmatic penalties, including suspension or
termination of funds, inclusion on the high risk list, repayment of funds, or suspension and
debarment.
Law Enforcement Agency Traininq Information
Any law enforcement agency receiving direct or subawarded JAG funding must submit quarterly
accountability metrics data related to training on use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public that officers have received.
Any grantees that fail to submit this data will have their grant funds frozen.
Accountability metrics reports must be submitted through BJA's PMT, available at
www.boaperformancetools.org. The accountability measures can be found at:
httr)://www.biar)erformancetools.ora/heID/iaadocs.html.
Body -Worn Camera (BWC) purchases
Grantees who wish to use JAG funds to purchase BWC equipment, or to implement or enhance
BWC programs, must certify that they or the law enforcement agency receiving the BWC
funding have policies and procedures in place related to equipment usage, data storage,
privacy, victims, access, disclosure, training, etc. A copy of the required BWC certification can
be found at www.bia.gov/Funding/BodyWornCameraCert.pdf.
Any grantees that wish to use JAG funds for BWC-related expenses who do not have BWC
policies and procedures in place will have funds withheld until a certification is submitted and
approved by BJA.
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BJA-2016-9020
The BJA BWC Toolkit provides model BWC policies, resources, and best practices to
assist departments in implementing BWC programs.
Body Armor
Ballistic -resistant and stab -resistant body armor can be funded through two BJA-administered
programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. The BVP
Program is designed to provide a critical resource to state and local law enforcement through
the purchase of ballistic -resistant and stab -resistant body armor. A jurisdiction is able to request
up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP
Program, including eligibility and application, refer to the BVP web page.
JAG funds may also be used to purchase vests for an agency, but they may not be used to pay
for that portion of the ballistic -resistant vest (50 percent) that is not covered by BVP funds.
Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. Vests
purchased with JAG funds may be purchased at any threat level, make, or model from any
distributor or manufacturer, as long as the vests have been tested and found to comply with the
latest applicable National Institute of Justice (NIJ) ballistic or stab standards. In addition, vests
purchased must be American -made. Information on the latest NIJ standards can be found at:
www. nii.gov/topics/technology/body-armor/safety-initiative. htm.
As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that
law enforcement agencies receiving vests have a written "mandatory wear" policy in effect.
FAQs related to the mandatory wear policy and certifications can be found at
www.bia.gov/Fundinq/JAGFAQ.Pdf. This policy must be in place for at least all uniformed
officers before any FY 2016 funding can be used by the agency for vests. There are no
requirements regarding the nature of the policy other than it being a mandatory wear policy for
all uniformed officers while on duty. The certification must be signed by the Authorized
Representative and must be attached to the application. If the grantee proposes to change
project activities to utilize JAG funds to purchase bulletproof vests after the application period
(during the project period), the grantee must submit the signed certification to BJA at that time.
A mandatory wear concept and issues paper and a model policy are available by contacting the
BVP Customer Support Center vestsa-usdoi.gov or toll free at 1-877-758-3787.
A copy of the certification related to the mandatory wear can be found at:
www.bia.aov/Fundina/BodvArmorMandatorvWearCert.r)df.
DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA
database operated by the FBI) by a government DNA lab with access to CODIS. No profiles
generated with JAG funding may be entered into any other non -governmental DNA database
without prior express written approval from BJA. For more information, refer to the NIJ DNA
Backlog Reduction Program, available at www.nim.gov/topics/forensics/lab-operations/evidence-
backlogs/Pages/backlog-reduction-program.aspx.
In addition, funds may not be used for purchase of DNA equipment and supplies when the
resulting DNA profiles from such technology are not accepted for entry into CODIS.
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BJA-2016-9020
Interoperable Communications
Grantees (including subgrantees) that are using FY 2016 JAG Program funds to support
emergency communications activities (including the purchase of interoperable communications
equipment and technologies such as voice-over-internet protocol bridging or gateway devices,
or equipment to support the build out of wireless broadband networks in the 700 MHz public
safety band under the Federal Communications Commission (FCC) Waiver Order) should
review FY 2016 SAFECOM Guidance. The SAFECOM Guidance is updated annually to provide
current information on emergency communications policies, eligible costs, best practices, and
technical standards for state, local, tribal, and territorial grantees investing federal funds in
emergency communications projects. Additionally, emergency communications projects should
support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the
full-time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central
coordination point for their state's interoperability effort, the SWIC plays a critical role, and can
serve as a valuable resource. SWICs are responsible for the implementation of the SCIP
through coordination and collaboration with the emergency response community. The U.S.
Department of Homeland Security Office of Emergency Communications maintains a list of
SWICs for each of the 56 states and territories. Contact OEC(a)_hci.dhs.gov. All communications
equipment purchased with grant award funding should be identified during quarterly
performance metrics reporting.
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative guidelines and recommendations for this particular
grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent
elements, where applicable, as described at: www.it.oip.gov/gsp grantcondition. Grantees shall
document planned approaches to information sharing and describe compliance to the GSP and
appropriate privacy policy that protects shared information, or provide detailed justification for
why an alternative approach is recommended.
C. Eligibility Information
For eligibility information, see the title page.
For additional information on cost sharing or matching requirements, see Section B. Federal
Award Information.
Limit on Number of Application Submissions
If an applicant submits multiple versions of the same application, BJA will review only the most
recent system -validated version submitted. For more information on system -validated versions,
see How to Apply.
D. Application and Submission Information
What an Application Should Include
Applicants should anticipate that if they fail to submit an application that contains all of the
specified elements, it may negatively affect the review of their application; and, should a
decision be made to make an award, it may result in the inclusion of special conditions that
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BJA-2016-9020
preclude the recipient from accessing or using award funds pending satisfaction of the
conditions.
Applicants may combine the Budget Narrative and the Budget Detail Worksheet in one
document. However, if an applicant submits only one budget document, it must contain both
narrative and detail information. Please review the "Note on File Names and File Types" under
How to Apply to be sure applications are submitted in permitted formats.
OJP strongly recommends that applicants use appropriately descriptive file names (e.g.,
"Program Narrative," "JAG Budget and Budget Narrative," "Timelines," "Memoranda of
Understanding," "Resumes") for all attachments. Also, OJP recommends that applicants include
resumes in a single file.
Failure to submit the required information will result in an application being returned in
the Grants Management System (GMS) for inclusion of the missing information OR the
attachment of a withholding of funds special condition at the time of award.
1. Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 is a required standard form used as a cover sheet for submission of pre -
applications, applications, and related information. GMS takes information from the applicant's
profile to populate the fields on this form.
Intergovernmental Review: This funding opportunity is subject to Executive Order 12372.
Applicants may find the names and addresses of their state's Single Point of Contact (SPOC) at
the following website: www.whitehouse.gov/omb/grants spoc/. Applicants whose state appears
on the SPOC list must contact their state's SPOC to find out about, and comply with, the state's
process under Executive Order 12372. In completing the SF-424, applicants whose state
appears on the SPOC list are to make the appropriate selection in response to question 19 once
the applicant has complied with their state's E.O. 12372 process. (Applicants whose state does
not appear on the SPOC list are to make the appropriate selection in response to question 19 to
indicate that the "Program is subject to E.O. 12372 but has not been selected by the State for
review.")
2. Project Abstract
Applications should include a high -quality project abstract that summarizes the proposed
project in 400 words or less. Project abstracts should be:
• Written for a general public audience and submitted as a separate attachment with
"Project Abstract" as part of its file name.
• Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins
• Include applicant name, title of the project, a brief description of the problem to be
addressed and the targeted area/population, project goals and objectives, a description
of the project strategy, any significant partnerships, and anticipated outcomes.
• Identify up to 5 project identifiers that would be associated with proposed project
activities. The list of identifiers can be found at www.bma.gov/funding/JAGIdentifiers.pdf.
As a separate attachment, the project abstract will not count against the page limit for the
program narrative.
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BJA-2016-9020
3. Program Narrative
Applicants must submit a program narrative that generally describes the proposed program
activities for the two or four year grant period. The narrative must outline the type of programs to
be funded by the JAG award and provide a brief analysis of the need for the programs.
Narratives must also identify anticipated coordination efforts involving JAG and related justice
funds. Certified disparate jurisdictions submitting a joint application must specify the funding
distribution to each disparate unit of local government and the purposes for which the funds will
be used.
A plan for collecting the data required for this solicitation's performance measures should also
be included. To demonstrate program progress and success, as well as to assist the
Department with fulfilling its responsibilities under the Government Performance and Results
Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law
111-352, applicants that receive funding under this solicitation must provide data that measure
the results of their work done under this solicitation. Quarterly accountability metrics reports
must be submitted through BJA's PMT, available at www.biaperformancetools.org. The
accountability measures can be found at:
http://www.bmaperformancetooIs.org/help/magdocs.htm1.
BJA does not require applicants to submit performance measures data with their application.
Performance measures are included as an alert that BJA will require successful applicants to
submit specific data as part of their reporting requirements. For the application, applicants
should indicate an understanding of these requirements and discuss how they will gather the
required data, should they receive funding.
Note on Project Evaluations
Applicants that propose to use funds awarded through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic investigations
designed to develop or contribute to generalizable knowledge) may constitute "research" for
purposes of applicable DOJ human subjects protection regulations. However, project
evaluations that are intended only to generate internal improvements to a program or service, or
are conducted only to meet OJP's performance measure data reporting requirements likely do
not constitute "research." Applicants should provide sufficient information for OJP to determine
whether the particular project they propose would either intentionally or unintentionally collect
and/or use information in such a way that it meets the DOJ regulatory definition of research.
Research, for the purposes of human subjects protections for OJP-funded programs, is defined
as, "a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.102(d). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree to assist applicants on the "Research and the Protection of Human
Subjects" section of the OJP's Funding Resource Center. Applicants whose proposals may
involve a research or statistical component also should review the "Data Privacy and
Confidentiality Requirements" section on that web page.
4. Budget Detail Worksheet and Budget Narrative
Applicants must submit a budget detail worksheet and budget narrative outlining how JAG
funds, including administrative funds (up to 10% of the grant award) if applicable, will be used to
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BJA-2016-9020
support and implement the program. Please note that if an applicant submits only one budget
document, it must contain both narrative and detail information.
a. Budget Detail Worksheet
A sample Budget Detail Worksheet can be found at
www.omp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf. Applicants that
submit their budget in a different format should include the budget categories listed in
the sample budget worksheet. The Budget Detail Worksheet should be broken down by
year.
b. Budget Narrative
The budget narrative should thoroughly and clearly describe every category of expense
listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete,
cost effective, and allowable (e.g., reasonable, allocable, and necessary for project
activities). This narrative should include a full description of all costs, including
administrative costs (if applicable) and how funds will be allocated across the
seven allowable JAG program areas (law enforcement, prosecution, indigent defense,
courts, crime prevention and education, corrections and community corrections, drug
treatment and enforcement, planning, evaluation, technology improvement, and crime
victim and witness initiatives).
Applicants should demonstrate in their budget narratives how they will maximize cost
effectiveness of grant expenditures. Budget narratives should generally describe cost
effectiveness in relation to potential alternatives and the goals of the project. For
example, a budget narrative should detail why planned in -person meetings are
necessary, or how technology and collaboration with outside organizations could be
used to reduce costs, without compromising quality.
The narrative should be mathematically sound and correspond with the information and
figures provided in the Budget Detail Worksheet. The narrative should explain how the
applicant estimated and calculated all costs, and how they are relevant to the completion
of the proposed project. The narrative may include tables for clarification purposes but
need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget
Narrative should be broken down by year.
For questions pertaining to budget and examples of allowable and unallowable costs,
see the DOJ Grants Financial Guide at www.00p.gov/financialquide/index.htm.
c. Non -Competitive Procurement Contracts In Excess of Simplified Acquisition
Threshold
If an applicant proposes to make one or more non-competitive procurements of products
or services, where the non-competitive procurement will exceed the simplified
acquisition threshold (also known as the small purchase threshold), which is currently
set at $150,000, the application should address the considerations outlined in the
Financial Guide.
d. Pre -Agreement Costs
For information on pre -agreement costs, see "Pre -Agreement Cost Approvals" under
Section B. Federal Award Information.
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BJA-2016-9020
5. Indirect Cost Rate Agreement (if applicable)
Indirect costs are allowed only under the following circumstances:
(a) The applicant has a current, federally approved indirect cost rate; or
(b) The applicant is eligible to use and elects to use the "de minimis" indirect cost rate
described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.414(f).
Attach a copy of the federally approved indirect cost rate agreement to the application.
Applicants that do not have an approved rate may request one through their cognizant
federal agency, which will review all documentation and approve a rate for the applicant
organization, or, if the applicant's accounting system permits, costs may be allocated in the
direct cost categories. For the definition of Cognizant Federal Agency, see the "Glossary of
Terms" in the Financial Guide. For assistance with identifying your cognizant agency, please
contact the Customer Service Center at 1-800-458-0786 or at ask. ocfo(a_usdoi.gov. If DOJ is
the cognizant federal agency, applicants may obtain information needed to submit an
indirect cost rate proposal at www.oip.gov/funding/Apply/Resources/IndirectCosts.pdf.
In order to use the "de minimis" indirect rate, attach written documentation to the application
that advises OJP of both the applicant's eligibility (to use the "de minimis" rate) and its
election. If the applicant elects the "de minimis" method, costs must be consistently charged
as either indirect or direct costs, but may not be double charged or inconsistently charged as
both. In addition, if this method is chosen then it must be used consistently for all federal
awards until such time as you choose to negotiate a federally approved indirect cost rate.3
6. Tribal Authorizing Resolution (if applicable)
Tribes, tribal organizations, or third parties proposing to provide direct services or assistance
to residents on tribal lands should include in their applications a resolution, a letter, affidavit,
or other documentation, as appropriate, that certifies that the applicant has the legal
authority from the tribe(s) to implement the proposed project on tribal lands. In those
instances when an organization or consortium of tribes applies for a grant on behalf of a
tribe or multiple specific tribes, the application should include appropriate legal
documentation, as described above, from all tribes that would receive services or assistance
under the grant. A consortium of tribes for which existing consortium bylaws allow action
without support from all tribes in the consortium (i.e., without an authorizing resolution or
comparable legal documentation from each tribal governing body) may submit, instead, a
copy of its consortium bylaws with the application.
Applicants unable to submit an application that includes a fully -executed (i.e., signed) copy
of appropriate legal documentation, as described above, consistent with the applicable
tribe's governance structure, should, at a minimum, submit an unsigned, draft version of
such legal documentation as part of its application (except for cases in which, with respect
to a tribal consortium applicant, consortium bylaws allow action without the support of all
consortium member tribes). If selected for funding, BJA will make use of and access to
funds contingent on receipt of the fully -executed legal documentation.
7. Applicant Disclosure of High Risk Status
Applicants that are currently designated high risk by another federal grant making agency
must disclose that status. This includes any status requiring additional oversight by the
federal agency due to past programmatic or financial concerns. If an applicant is designated
3 See 2 C.F.R. § 200.414(f).
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BJA-2016-9020
high risk by another federal grant making agency, the applicant must email the following
information to OJPComplianceReporting (a-)usdoi.gov at the time of application submission:
• The federal agency that currently designated the applicant as high risk
• Date the applicant was designated high risk
• The high risk point of contact name, phone number, and email address, from that
federal agency
• Reasons for the high risk status
OJP seeks this information to ensure appropriate federal oversight of any grant award.
Disclosing this high risk information does not disqualify any organization from receiving an OJP
award. However, additional grant oversight may be included, if necessary, in award
documentation.
8. Additional Attachments
a. Review Narrative
Applicants must submit information documenting that the date the JAG application was
made available for review by the governing body of the state, or to an organization
designated by that governing body, was not less than 30 days before the application was
submitted to BJA. If the 30 governing body requirement cannot be met before the
application deadline, a withholding special condition will be placed on the award until the
governing body requirement can be met. The attachment must also specify that an
opportunity to comment was provided to citizens prior to application submission to the
extent applicable law or established procedures make such opportunity available.
Below are notification language templates that can be utilized in completing this
section of the application.
The (provide name of State/Territory) made its Fiscal Year 2015 JAG application
available to the (provide name of governing body) for its review and comment on
(provide date); or intends to do so on (provide date).
The (provide name of State/Territory) made its Fiscal Year 2015 JAG application
available to citizens for comment prior to application submission by (provide means of
notification); or the application has not yet been made available for public
review/comment.
b. Memorandum of Understanding (if applicable)
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local
government and the purposes for which the funds will be used. When beginning the JAG
application process, a Memorandum of Understanding (MOU) that identifies which
jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and
signed by the Authorized Representative for each participating jurisdiction. The signed
MOU must be attached to the application. For a sample MOU, go to
www.bua.gov/Fundinq/JAGMOU.pdf.
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BJA-2016-9020
c. Applicant Disclosure of Pending Applications
Applicants are to disclose whether they have pending applications for federally funded
grants or subgrants (including cooperative agreements) that include requests for funding
to support the same project being proposed under this solicitation and will cover the
identical cost items outlined in the budget narrative and worksheet in the application
under this solicitation. The disclosure should include both direct applications for federal
funding (e.g., applications to federal agencies) and indirect applications for such funding
(e.g., applications to state agencies that will subaward federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding.
Leveraging multiple funding sources in a complementary manner to implement
comprehensive programs or projects is encouraged and is not seen as inappropriate
duplication.
Applicants that have pending applications as described above are to provide the
following information about pending applications submitted within the last 12 months:
The federal or state funding agency
The solicitation name/project name
The point of contact information at the applicable funding agency
Federal or
State Funding
Agency
Solicitation
Name/Project Name
Name/Phone/Email for Point of Contact at Funding
Agency
n 0- 00; ne.doe@usdoj.gov
DOJ/COPS
COPS Hiring
Program
HHS/
Drug Free
John Doe, 202/000-0000; john.doe@hhs.gov
Substance
Communities
Abuse &
Mentoring Program/
Mental Health
North County Youth
Services
Mentoring Program
Administration
Applicants should include the table as a separate attachment to their application. The file
should be named "Disclosure of Pending Applications."
Applicants that do not have pending applications as described above are to include a
statement to this effect in the separate attachment page (e.g., "[Applicant Name on SF-
424] does not have pending applications submitted within the last 12 months for
federally funded grants or subgrants (including cooperative agreements) that include
requests for funding to support the same project being proposed under this solicitation
and will cover the identical cost items outlined in the budget narrative and worksheet in
the application under this solicitation.").
d. Research and Evaluation Independence and Integrity
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BJA-2016-9020
If a proposal involves research and/or evaluation, regardless of the proposal's other
merits, in order to receive funds, the applicant must demonstrate research/evaluation
independence, including appropriate safeguards to ensure research/evaluation
objectivity and integrity, both in this proposal and as it may relate to the applicant's other
current or prior related projects. This documentation may be included as an attachment
to the application which addresses BOTH i. and ii. below.
i. For purposes of this solicitation, applicants must document research and evaluation
independence and integrity by including, at a minimum, one of the following two
items:
a. A specific assurance that the applicant has reviewed its proposal to identify
any research integrity issues (including all principal investigators and
subrecipients) and it has concluded that the design, conduct, or reporting of
research and evaluation funded by BJA grants, cooperative agreements, or
contracts will not be biased by any personal or financial conflict of interest on
the part of part of its staff, consultants, and/or subrecipients responsible for
the research and evaluation or on the part of the applicant organization;
No
b. A specific listing of actual or perceived conflicts of interest that the applicant
has identified in relation to this proposal. These conflicts could be either
personal (related to specific staff, consultants, and/or subrecipients) or
organizational (related to the applicant or any subgrantee organization).
Examples of potential investigator (or other personal) conflict situations may
include, but are not limited to, those in which an investigator would be in a
position to evaluate a spouse's work product (actual conflict), or an
investigator would be in a position to evaluate the work of a former or current
colleague (potential apparent conflict). With regard to potential organizational
conflicts of interest, as one example, generally an organization could not be
given a grant to evaluate a project if that organization had itself provided
substantial prior technical assistance to that specific project or a location
implementing the project (whether funded by OJP or other sources), as the
organization in such an instance would appear to be evaluating the
effectiveness of its own prior work. The key is whether a reasonable person
understanding all of the facts would be able to have confidence that the
results of any research or evaluation project are objective and reliable. Any
outside personal or financial interest that casts doubt on that objectivity and
reliability of an evaluation or research product is a problem and must be
disclosed.
ii. In addition, for purposes of this solicitation applicants must address the issue of
possible mitigation of research integrity concerns by including, at a minimum, one of
the following two items:
a. If an applicant reasonably believes that no potential personal or
organizational conflicts of interest exist, then the applicant should provide a
brief narrative explanation of how and why it reached that conclusion.
Applicants MUST also include an explanation of the specific processes and
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BJA-2016-9020
procedures that the applicant will put in place to identify and eliminate (or, at
the very least, mitigate) potential personal or financial conflicts of interest on
the part of its staff, consultants, and/or subrecipients for this particular project,
should that be necessary during the grant period. Documentation that may be
helpful in this regard could include organizational codes of ethics/conduct or
policies regarding organizational, personal, and financial conflicts of interest.
•C
b. If the applicant has identified specific personal or organizational conflicts of
interest in its proposal during this review, the applicant must propose a
specific and robust mitigation plan to address conflicts noted above. At a
minimum, the plan must include specific processes and procedures that the
applicant will put in place to eliminate (or, at the very least, mitigate) potential
personal or financial conflicts of interest on the part of its staff, consultants,
and/or subrecipients for this particular project, should that be necessary
during the grant period. Documentation that may be helpful in this regard
could include organizational codes of ethics/conduct or policies regarding
organizational, personal, and financial conflicts of interest. There is no
guarantee that the plan, if any, will be accepted as proposed.
Considerations in assessing research and evaluation independence and integrity will
include, but are not limited to, the adequacy of the applicant's efforts to identify factors that
could affect the objectivity or integrity of the proposed staff and/or the organization in
carrying out the research, development, or evaluation activity; and the adequacy of the
applicant's existing or proposed remedies to control any such factors.
9. Financial Management and System of Internal Controls Questionnaire
In accordance with the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.205,
federal agencies must have in place a framework for evaluating the risks posed by
applicants before they receive a federal award. To facilitate part of this risk evaluation, all
applicants (other than an individual) are to download, complete, and submit this form.
10. Disclosure of Lobbying Activities
Any applicant that expends any funds for lobbying activities is to provide the detailed
information requested on the form, Disclosure of Lobbying Activities S( F-LLL).
How to Apply
Applicants must submit applications through the Grants Management System (GMS), which
provides support for the application, award, and management of awards at OJP. Applicants
must register in GMS for each specific funding opportunity. Although the registration and
submission deadlines are the same, OJP urges applicants to register immediately, especially
if this is their first time using the system. Find complete instructions on how to register and
submit an application in GMS at www.omp.gov/gmscbt/. Applicants that experience technical
difficulties during this process should email GMS.HelpDesk(a)_usdoi.gov or call 888-549-9901
(option 3), Monday —Friday from 6:00 a.m. to midnight, Eastern Time, except federal holidays.
OJP recommends that applicants register promptly to prevent delays in submitting an
application package by the deadline.
22
BJA-2016-9020
Note on File Types: GMS does not accept executable file types as application
attachments. These disallowed file types include, but are not limited to, the following
extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," "Ab," ".dbf," "All," ".ini," ".log," ".ora," ".sys,"
and ".zip."
OJP may not make a federal award to an applicant organization until the applicant organization
has complied with all applicable DUNS and SAM requirements. Individual applicants must
comply with all Grants.gov requirements. If an applicant has not fully complied with the
requirements by the time the federal awarding agency is ready to make a federal award, the
federal awarding agency may determine that the applicant is not qualified to receive a federal
award and use that determination as a basis for making a federal award to another applicant.
All applicants should complete the following steps:
1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of
Management and Budget (OMB) requires that all applicants (other than individuals) for
federal funds include a DUNS number in their application for a new award or a supplement
to an existing award. A DUNS number is a unique nine -digit sequence recognized as the
universal standard for identifying and differentiating entities receiving Federal funds. The
identifier is used for tracking purposes and to validate address and point of contact
information for federal assistance applicants, recipients, and subrecipients. The DUNS
number will be used throughout the grant life cycle. Obtaining a DUNS number is a free,
one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or
apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days.
Acquire registration with the System for Award Management (SAM). SAM is the
repository for standard information about federal financial assistance applicants, recipients,
and subrecipients. OJP requires that all applicants (other than individuals) for federal
financial assistance maintain current registrations in the SAM database. Applicants must
update or renew their SAM registration annually to maintain an active status. SAM
registration and renewal can take as long as 10 business days to complete.
Information about SAM registration procedures can be accessed at www.sam.gov.
3. Acquire a GMS username and password. New users must create a GMS profile by
selecting the "First Time User" link under the sign -in box of the GMS home page. For more
information on how to register in GMS, go to www.oip.gov/qmscbt.
4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants
verify their SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on
the left side of the default screen. Click the submit button to verify the SAM (formerly CCR)
registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the "Funding Opportunities" link on the left
side of the page. Select BJA and the FY 16 Edward Byrne Memorial Local Justice
Assistance Grant (JAG) Program.
6. Register by selecting the "Apply Online" button associated with the funding
opportunity title. The search results from step 5 will display the funding opportunity title
23
BJA-2016-9020
along with the registration and application deadlines for this funding opportunity. Select the
"Apply Online" button in the "Action" column to register for this funding opportunity and
create an application in the system.
7. Follow the directions in GMS to submit an application consistent with this
solicitation. Once submitted, GMS will display a confirmation screen stating the submission
was successful. Important: In some instances, applicants must wait for GMS approval
before submitting an application. OJP urges applicants to submit the application at least 72
hours prior to the application due date.
Note: Duplicate Applications
If an applicant submits multiple versions of the same application, BJA will review only the most
recent system -validated version submitted. See Note on "File Names and File Types" under
How to Apply.
Experiencing Unforeseen GMS Technical Issues
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must contact the GMS Help Desk or the
SAM Help Desk (Federal Service Desk) to report the technical issue and receive a tracking
number. Then the applicant must email the BJA contact identified in the Contact Information
section on page 2 within 24 hours after the application deadline and request approval to
submit their application. The email must describe the technical difficulties and include a timeline
of the applicant's submission efforts, the complete grant application, the applicant's DUNS
number, and any GMS Help Desk or SAM tracking number(s). Note: BJA does not approve
requests automatically. After the program office reviews the submission, and contacts the
GMS Help Desk to validate the reported technical issues, OJP will inform the applicant whether
the request to submit a late application has been approved or denied. If OJP determines that
the applicant failed to follow all required procedures, which resulted in an untimely application
submission, OJP will deny the applicant's request to submit their application.
The following conditions are generally insufficient to justify late submissions
• Failure to register in SAM or GMS in sufficient time (SAM registration and renewal can
take as long as 10 business days to complete)
• Failure to follow GMS instructions on how to register and apply as posted on the GMS
website
• Failure to follow each instruction in the OJP solicitation
• Technical issues with the applicant's computer or information technology environment,
including firewalls, browser incompatibility, etc.
Notifications regarding known technical problems with GMS, if any, are posted at the top
of the OJP funding web page at http://oip.gov/funding/index.htm.
E. Application Review Information
Review Process
OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the
application to make sure that the information presented is reasonable, understandable,
24
BJA-2016-9020
measurable, and achievable, as well as consistent with the solicitation. BJA will also review
applications to ensure statutory requirements have been met.
OJP reviews applications for potential awards to evaluate the risks posed by applicants before
they receive an award. This review may include but is not limited to the following:
1. Financial stability and fiscal integrity
2. Quality of management systems and ability to meet the management standards
prescribed in the Financial Guide
3. History of performance
4. Reports and findings from audits
5. The applicant's ability to effectively implement statutory, regulatory, or other
requirements imposed on award recipients
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions.
F. Federal Award Administration Information
Federal Award Notices
OJP sends award notification by email through GMS to the individuals listed in the application
as the point of contact and the authorizing official. The email notification includes detailed
instructions on how to access and view the award documents, and how to accept the award in
GMS. GMS automatically issues the notifications at 9:00 p.m. eastern time on the award date
(by September 30, 2016). Recipients will be required to login; accept any outstanding
assurances and certifications on the award; designate a financial point of contact; and review,
sign, and accept the award. The award acceptance process involves physical signature of the
award document by the authorized representative and the scanning of the fully -executed award
document to OJP.
Administrative, National Policy, and other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the
agency -approved project proposal and budget, the recipient must comply with award terms and
conditions, and other legal requirements, including but not limited to OMB, DOJ, or other federal
regulations which will be included in the award, incorporated into the award by reference, or are
otherwise applicable to the award. OJP strongly encourages prospective applicants to review
the information pertaining to these requirements prior to submitting an application. To assist
applicants and recipients in accessing and reviewing this information, OJP has placed pertinent
information on its Solicitation Requirements page of OJP's Funding Resource Center website.
Please note in particular the following two forms, which applicants must accept in GMS prior to
the receipt of any award funds, as each details legal requirements with which applicants must
provide specific assurances and certifications of compliance. Applicants may view these forms
in the Apply section of OJP's Funding Resource Center and are strongly encouraged to review
and consider them carefully prior to making an application for OJP grant funds.
• Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug -Free Workplace Requirements
25
BJA-2016-9020
• Standard Assurances
Upon grant approval, OJP electronically transmits (via GMS) the award document to the
prospective award recipient. In addition to other award information, the award document
contains award terms and conditions that specify national policy requirements4 with which
recipients of federal funding must comply; uniform administrative requirements, cost principles,
and audit requirements; and program -specific terms and conditions required based on
applicable program (statutory) authority or requirements set forth in OJP solicitations and
program announcements, and other requirements which may be attached to appropriated
funding. For example, certain efforts may call for special requirements, terms, or conditions
relating to intellectual property, data/information-sharing or -access, or information security; or
audit requirements, expenditures and milestones; or publications and/or press releases. OJP
also may place additional terms and conditions on an award based on its risk assessment of the
applicant, or for other reasons it determines necessary to fulfill the goals and objectives of the
program.
Prospective applicants may access and review the text of mandatory conditions OJP includes in
all OJP awards, as well as the text of certain other conditions, such as administrative conditions,
via OJP's Mandatory Award Terms and Conditions page of OJP's Funding Resource Center.
General Information about Post -Federal Award Reporting Requirements
Recipients must submit quarterly financial reports, semi-annual progress reports, final financial
and progress reports, an annual audit report in accordance with the Part 200 Uniform
Requirements, if applicable, and Federal Funding Accountability and Transparency Act (FFATA)
reports through the FFATA Sub -award Reporting System (FSRS) as necessary. Future awards
and fund drawdowns may be withheld if reports are delinquent.
Special Reporting requirements may be required by OJP depending on the statutory, legislative
or administrative requirements of the recipient or the program.
G. Federal Awarding Agency Contact(s)
For Federal Awarding Agency Contact(s), see title page.
For contact information for GMS, see title page.
H. Other Information
Provide Feedback to OJP
To assist OJP in improving its application and award processes, we encourage applicants to
provide feedback on this solicitation, the application submission process, and/or the application
review process. Provide feedback to OJPSolicitationFeed back(abusdoi.gov.
4 See generally 2 C.F.R. 200.300 (provides a general description of national policy requirements typically
applicable to recipients of federal awards, including the Federal Funding Accountability and Transparency
Act of 2006 [FFATA]).
26
BJA-2016-9020
IMPORTANT: This email is for feedback and suggestions only. Replies are not sent from this
mailbox. If you have specific questions on any program or technical aspect of the solicitation,
you must directly contact the appropriate number or email listed on the front of this solicitation
document. These contacts are provided to help ensure that you can directly reach an individual
who can address your specific questions in a timely manner.
If you are interested in being a reviewer for other OJP grant applications, please email your
resume to oippeerreviewp_lmsolas.com. The OJP Solicitation Feedback email account will not
forward your resume. Note: Neither you nor anyone else from your organization can be a peer
reviewer in a competition in which you or your organization have submitted an application.
27
BJA-2016-9020
Application Checklist
Edward Byrne Memorial Justice Assistance Grant (JAG) Program:
FY 2016 Local Solicitation
This application checklist has been created to assist in developing an application.
What an Applicant Should Do:
Prior to Registering in GMS:
Acquire a DUNS Number (see page 23)
Acquire or renew registration with SAM (see page 23)
To Register with GMS:
For new users, acquire a GMS username and password* (see page 23)
For existing users, check GMS username and password* to ensure account access
(see page 23)
Verify SAM registration in GMS (see page 23)
Search for correct funding opportunity in GMS (see page 23)
Select correct funding opportunity in GMS (see page 23)
Register by selecting the "Apply Online" button associated with the funding opportunity
title (see page 23)
Read OJP policy and guidance on conference approval, planning, and reporting available
at Post Award Requirements (see page 11)
If experiencing technical difficulties in GMS, contact the NCJRS Response Center (see
page 24)
*Password Reset Notice — GMS users are reminded that while password reset capabilities exist,
this function is only associated with points of contacts designated within GMS at the time the
account was established. Neither OJP nor the GMS Help Desk will initiate a password reset
unless requested by the authorized official or a designated point of contact associated with an
award or application.
General Requirements:
Review Solicitation Requirements web page in the OJP Funding Resource Center.
Scope Requirement:
The federal amount requested is within the allowable limit(s) of the FY 2016 JAG
Allocations List as listed on BJA's JAG web page
Eligibility Requirement:
State/Territory listed as the legal name on the application corresponds with the eligible
State/Territory listed on BJA's JAG web page
28
BJA-2016-9020
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 15)
Intergovernmental Review (see page 15)
Project Abstract (see page 15)
Program Narrative (see page 16)
Budget (see page 17)
Budget Narrative (see page 17)
Indirect Cost Rate Agreement (if applicable) (see page 18)
Tribal Authorizing Resolution (if applicable) (see page 18)
Applicant Disclosure of High Risk Status (If applicable see page 18)
Additional Attachments (see page 19)
Review Narrative (see page 19)
Applicant Disclosure of Pending Applications (see page 20)
Research and Evaluation Independence and Integrity (see page 20)
Disclosure of Lobbying Activities (SF-LLL) (if applicable) (see page 22)
Financial Management and System of Internal Controls Questionnaire (see page 22)
29
BJA-2016-9020
EXHIBIT B
JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG
Program will be provided to BSO.
2. The BSO shall then disperse the funds to the parties in the amounts
determined by the JAG Program. For municipalities that currently contract
with BSO for law enforcement services, the BSO shall retain the funds for use
in the appropriate BSO Districts pursuant to the contracts for law enforcement
services.
3. Each party shall be responsible for submitting its own application for their
individual JAG Program to the Broward Sheriff's Office. The Broward Sheriff's
Office, Grants Management Office will prepare the single application to include
the Program Narrative and Budget Narrative, and shall submit the application
to the Department of Justice.
The grant award to each party is as follows:
Jurisdiction Name
Formula -Based Award
Less 7.23 % Indirect Cost
Allocation
Broward Sheriff's Office
$22,657.00
$21,018.90
City of Coral Springs
$17,244.00
$15,997.26
City of Dania Beach
$14,306.00
$13,271.68
Town of Davie
$24,024.00
$22,287.06
City of Deerfield Beach
$26,653.00
$24,725.99
City of Fort Lauderdale
$111,972.00
$103.876.42
City of Hallandale Beach
$20,776.00
$19,273.90
City of Holl ood
$53,976.00
$50,073.54
CitV of Lauderdale Lakes
$24,178.00
$22,429.93
City of Lauderhill
$38,845.00
$36,036.51
City of Margate
$10,130.00
$9,397.60
City of Miramar
$36,860.00
$34,195.02
City of North Lauderdale
$15,079.00
$13,988.79
City of Oakland Park
$22,116.00
$20,517.01
City of Pembroke Pines
$20,363.00
$18,890.76
City of Plantation
$23,224.00
$21,544.90
City of Pompano Beach
$70,833.00
$65,711.77
City of Sunrise
$19,899.00
$18,460.30
City of Tamarac
TOTAL
$14,641.00
$587,776.00
$13,582.46
Award Less Amount of
Indirect Cost
$545,279.80
2
2016 EDWARD BYRNE JUSTICE
ASSISTANCE LOCAL SOLICITATION GRANT
MEMORANDUM OF UNDERSTANDING (MOU)
This Memorandum of Understanding (MOU) is being executed by the following
listed participating agencies (hereinafter "participating agencies")":
Broward Sheriffs Office (BSO)
City of Coral Springs
City of Dania Beach
Town of Davie
City of Deerfield Beach
City of Fort Lauderdale
City of Hallandale Beach
City of Hollywood
City of Lauderdale Lakes
City of Lauderhill
City of Margate
City of Miramar
City of North Lauderdale
City of Oakland Park
City of Pembroke Pines
City of Plantation
City of Pompano Beach
City of Sunrise
City of Tamarac
Nothing in this MOU should be construed as limiting or impeding the basic spirit of
cooperation which exists between the participating agencies, listed above.
WHEREAS, Broward County has been identified as a "disparate" County; and
WHEREAS, the participating agencies have been identified as eligible jurisdictions
able to collectively implement the objectives and goals of the Edward Byrne Justice
Assistance Grant (hereinafter "JAG'); and
WHEREAS, the participating agencies have formed a working committee and
developed a course of action to achieve the goals and objectives of the JAG Program;
and
WHEREAS, the BSO has been selected as through this MOU, to administer the
program and serve as the fiscal agent for the disbursement of all funds received for
the JAG Program.
THEREFORE, in consideration of the mutual terms, conditions, promises, and
covenants hereinafter set forth, the participating agencies agree as follows:
Purpose
This MOU establishes the relationship between the parties for participation in the FY
2016 Edward Byrne Justice Assistance Grant (JAG) Local Solicitation Grant Program
(Award Number 2016-DJ-BX-0574).
Procedures
1. The Broward Sheriffs Office (BSO) will serve as the lead agency and grant
administrator for the agencies in Broward County, Florida participating in the
JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG
Program will be provided to BSO.
2. The BSO shall then disperse the funds to the parties in the amounts
determined by the JAG Program. For municipalities that currently contract
with BSO for law enforcement services, the BSO shall retain the funds for use
in the appropriate BSO Districts pursuant to the contracts for law enforcement
services.
3. Each party shall be responsible for submitting its own application for their
individual JAG Program to the Broward Sheriffs Office. The Broward Sheriff's
Office, Grants Management Office will prepare the single application to include
the Program Narrative and Budget Narrative, and shall submit the application
to the Department of Justice.
The grant award to each party is as follows:
Jurisdiction Name
Formula -Based Award
Less 7.23 % Indirect Cost
Allocation
Broward Sheriffs Office
$22,657.00
$21,018.90
City of Coral Springs
$17,244.00
$15,997.26
City of Dania Beach
$14,306.00
$ 13,271.68
Town of Davie
$24,024.00
$22,287.06
City of Deerfield Beach
$26,653.00
$24,725.99
City of Fort Lauderdale
$111,972.00
$103,876.42
City of Hallandale Beach
$20,776.00
$19,273.90
City of Hollywood
$53,976.00
$50,073.54
City of Lauderdale Lakes
$24,178.00
$22,429.93
City of Lauderhill
$38,845.00
$36,036.51
City of Margate
$10,130.00
$9,397.60
City of Miramar
$36,860.00
$34,195.02
City of North Lauderdale
$15,079.00
$13,988.79
City of Oakland Park
$22,116.00
$20,517.01
City of Pembroke Pines
$20,363.00
$18,890.76
City of Plantation
$23,224.00
$21,544.90
City of Pompano Beach
$70,833.00
$65,711.77
City of Sunrise
$19,899.00
$18,460.30
City of Tamarac
$14,641.00
$13,582.46
TOTAL
$587,776.00
Award Less Amount of
Indirect Cost
$545,279.80
2
Term and Termination
1. This MOU shall remain in effect from October 1, 2015 through September 30,
2019, and its continuation shall be subject to the availability of necessary
funding from the JAG Program.
2. A participating agency may withdraw from this agreement at any time by
providing thirty (30) days written notice of its intent to withdraw to all other
participating agencies.
3. This MOU may be terminated upon the written consent of all parties to this
MOU.
This MOU may be modified at any time upon the written agreement of all of
the participating agencies.
Insurance and Indemnification
1. Each party agrees to maintain its own comprehensive general liability
insurance, professional liability insurance, automobile liability insurance and
workers compensation insurance policy or maintain a self -insuring fund for
the term of the Agreement in the amounts determined by each party to
adequately insure said party's liability assumed herein, but in no event shall
such coverage be less than the amount of statutory waiver of sovereign
immunity. The participating agencies agree to provide BSO within thirty (30)
days of entering this Agreement with proof of insurance if requested.
2. Each party shall be responsible for the negligent acts or omissions of their
respective employees in accordance with Ch. 768.28, Fla. Stat. and nothing
herein shall be deemed a waiver of those protections.
Guidelines
In performing its duties, responsibilities and obligations pursuant to this
Agreement, each party agrees to adhere to the requirement standards set forth
in the Office of Justice Programs' Financial Guide, as amended and Federal
OMB Circular A-133, as applicable.
Re or
a. Each party understands that any and all records created as a result of
participating in this Program may be subject to public disclosure pursuant to
the Public Records Statute, Fla. Stat. Section 119.07 and shall be responsible
3
for compliance with any public records request served upon it and any
resultant award of attorney's fees for noncompliance.
b. Each party shall maintain its own respective records and documents
associated with MOU sufficient to demonstrate compliance with the terms of
this Agreement for a period of five (5) years from the date of execution of the
MOU and shall allow BSO access to such records upon request.
c. Each party, its employees or agents, shall allow access to its records
concerning this MOU at reasonable times to BSO, its employees, and agents.
The term "agents" shall include, but is not limited to, auditors retained or
employed by BSO. The term "reasonable" shall be construed according to the
individual party circumstances but ordinarily shall mean during normal
business hours of 8:00 am to 5:00 pm, local time, Monday through Friday.
d. Upon reasonable notice, the participating agency shall provide BSO with any
additional documentation, information, or reports as may be required by BSO.
Execution
This agreement may be executed in counterparts each of which shall be
deemed an original and all of which together shall be considered one and the
same agreement.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
9
2016 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
BROWARD COUNTY SHERIFF'S OFFICE
Date:
Scott J. Israel, Sheriff
Approved as to form and legal sufficiency
subject to the execution by the parties:
By: Date:
Ronald M. Gunzburger, General Counsel/Exec. Dir.
Office of the General Counsel
5
2016 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the date(s)
shown below.
CITY OF TAMARAC
Date:
*AuthorizedY—Represeinttiveta
Printed Name
L--`t y J vt
Title
Approved as to form and legal
sufficiency subject to execution
by the parties:
By; ADate:
ity Attorney � J