HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-143Temp Reso. No. 12886
December 14, 2016
Page 1 of 3
CITY OF TAMARAC, FLORID/ jA
RESOLUTION NO R-2016- / !
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA APPROVING THE
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER FY2015-2016) WHICH IS ATTACHED
HERETO AS EXHIBIT "A" FOR THE U.S. DEPARTMENT OF
HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR
HUD'S FISCAL YEAR 2015-2016; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as of October 1, 2015, the City of Tamarac has received funding from
the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year
(FY2015-2016) in the amount of Three Hundred Sixty Six Thousand Two Hundred and
Thirty Six ($366,236.00) Dollars for its Community Development Block Grant (CDBG)
Program; and
WHEREAS, at the conclusion of each funded year, the City of Tamarac must
prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the
expenditures for its approved projects and programs undertaken during that fiscal year;
and
WHEREAS, the approved CAPER FY 2015-2016 document will be submitted to
HUD for approval by December 30, 2016; and
WHEREAS, the Director of Community Development recommends approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve the
Consolidated Annual Performance Evaluation Report (CAPER FY2015-2016) for submittal
to the U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program.
Temp Reso. No. 12886
December 14, 2016
Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA-
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City Commission approve the Consolidated Annual
Performance Evaluation Report (CAPER FY 2015-2016) (attached hereto as Exhibit "A") to
be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent
with Community Development Block Grant (CDBG) Program requirements.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5:
passage and adoption.
This Resolution shall become effective immediately upon its
F1
1
Temp Reso. No. 12886
December 14, 2016
Page 3 of 3
F
PASSED, ADOPTED AND APPROVED this day ofP 12016
ATTEST:
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
1111A A. I !.-1 -)//4
SAMIJtL S. 65RN
CITY ATTORNEY
1
CITY OF TAMARAC, FLORIDA
� y - k1 ovu
HARRY DRESSLER,
MAYOR
H. DRESSLER
M.
BOLTON
9
M.
GOMEZ
J.
FISHMAN
D.
PLACKO
EXHIBIT "A"
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER)
FY 2015/2016
Prepared by:
City Of Tamarac
Community Development Department
Housing Division
7526 NW 88t" Avenue Room 206
Tamarac, FL 33321
Submitted to:
Department of Housing and Urban Development Miami Field Office
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
TABLE OF CONTENTS
EXECUTIVE SUMMARY
CR-05 - GOALS AND OUTCOMES
CR-10 - RACIAL AND ETHNIC COMPOSITION OF FAMILIES ASSISTED
CR-15 - RESOURCES AND INVESTMENTS
LEVERAGING
CR-20 -AFFORDABLE HOUSING
CR-25 - HOMELESS AND OTHER SPECIAL NEEDS.
CR-30 - PUBLIC HOUSING
CR-35 - OTHER ACTIONS
CR-40 - MONITORING
CITIZEN PARTICIPATION PLAN
CR-45 - CDBG
City of Tamarac-FY15/16 CAPER Z
OMB Control No: 2506-0117 (exp. 07/31/2015)
3
5
8
9
10
11
13
15
16
18
19
20
EXHIBIT "A"
Executive Summary
The City of Tamarac receives Community Development Block Grant (CDBG) funds each year from the U.S. Department of Housing
and Urban Development (HUD). In addition to CDBG funds, the City of Tamarac is an entitlement agency of the State Housing
Initiative Partnership Program (SHIP), and is a member of the Broward County Consortium of Home Investment Partnership
Program (HOME). The Consolidated Annual Performance Evaluation Report (CAPER) details the City's past year performance relative
to the expenditure of Community Development Block Grant (CDBG) funds to accomplish those goals stated in the Five -Year
Consolidated Plan and its corresponding Annual Action Plan.
The October 1, 2015 thru September 30, 2016 funding period covered by this CAPER, reflects the progress made in achieving the
annual funding goals and priorities established by the City of Tamarac. The Sixteenth Year grant allocation, totaling $366,236.00 and
federal compliance actions associated with the receipt of HUD funds is the primary focus of the CAPER. The activities conducted
with CDBG funds consist of affordable housing and public/social services. The CAPER also addressed other public and private
resources used in accomplishing affordable housing and social services activities. Of note, Expended amounts are actual costs that
the City has been reimbursed for and is reflected on the Integrated Disbursement Information System (IDIS) system. Encumbered
amounts are amounts that are not yet reimbursed to the City and/or amounts awarded for work in progress
In summary, the City of Tamarac accomplished the following:
Annual Action Plan Goal for Affordable Housing: The City of Tamarac proposed to provide assistance to eight (8) Households with
rehabilitation of owner occupied housing
Goal Outcome for Affordable Housing: Eight (8) families received assistance during the 2015/2016 program year thereby meeting
100% of the goal.
*Toilet Rebate-Asissted 178 residents during the 2015/2016 program year.
Expenditures: $210,823.26
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
Annual Action Plan Goal for Public/Social Services: The City of Tamarac proposed to provide public/social service assistance to 100
Households through its social service program
Goal Outcome for Public/Social Services: 64 households received public/social service assistance during the 2015/2016 program year
thereby meeting 64% of the goal. The City did not meet its annual goal because the position was vacant from December 2015 until
February 2016
Expenditures: $27,984
Annual Action Plan Goal for Public/Social Services: The City of Tamarac proposed to provide public/social service assistance to 30
unduplicated Households through its social service -counseling program
Goal Outcome for Public/Social Services: 45 unduplicated Households received public/social service assistance during the 2015/2016
program year thereby exceeding its goal at 150%.
Expenditures: $7,430
Program Admin and Audit: $64, 431.77
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
The City of Tamarac has prepared the 2015-2016 Consolidated Annual Performance and Evaluation Report (CAPER) as required by
the U.S. Department of Housing and Urban Development (HUD) which describes the use of CDBG funds during the first program year
of the 2015-2019
Consolidated Plan period. All activities undertaken by the City will benefit very low (below 30% AMI), low (below 50% AMI), and
moderate (below 80%) income persons.
The 2015-2019 Five (5) Year Consolidated Plan addressed the City's needs via the following goals and related corresponding
priorities summarized below:
• Provide funding assistance to maintain the supply of affordable housing through rehabilitation of older units especially that
available to low- and moderate income persons within the City.
• Preserve existing housing stock through assistance by the Code Enforcement Division and Building Department.
• Encourage the construction of high quality affordable rental and owner -occupied housing.
• Provide first-time homeownership opportunities, which include includes down payment and or closing costs for low and
moderate income residents.
• On -going coordination for services and housing for the homeless.
• Provide public services based on the demand and needs of the residents.
The City's Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan
and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Comparison of Proposed and Actual Accomplishment
For FY 2015/2016 the City of Tamarac proposed to serve 100 unduplicated residents under IDIS Activity #111 - Public Service - Full -
Time Information & Referral Specialist. The City did not meet the expected number of serving 100 unduplicated residents for the
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 )exp. 07/31/2015)
EXHIBIT "A"
fiscal year, instead, the City assisted 64 unduplicated residents. The City's inability to meet this performance measure is due to the
vacancy of the Full -Time Information & Referral Specialist position, this position was vacant from December 2015 until February
2016.
For FY 2015/2016 the City of Tamarac proposed to serve 30 unduplicated residents under IDIS Activity #112 - Public Service -
Counseling Services. The City provided services for 45 unduplicated residents, 150% of the goal.
For FY 2015/2016 the City of Tamarac proposed to assist 8 households under IDIS Activity #109- Home Rehabilitation. The City met
its goal by assisting a total of 8 households.
*Of note, due to reprogrammed funds to the Toilete Rebate program the City assisted 178 residents during FY2015/2016
The information provided in this CAPER provides a review of the uses and accomplishments associated with FY 2015/2016. Below is
a brief summary of the accomplishments in FY 2015/2016.
Goal
Category
Source /Amount
Indicator
Unit of
Expected
Actual -
Percent
Expected
Actual -
Percent
Measure
-
Strategic
Complete
-
Program
Complete
Strategic
Plan
Program
Year
Plan
Year
Affordable
CDBG/
Homeowner
Household
Housing
Housing
$187,979.17
Housing
Housing
40
8
20%
8
8
Rehabilitated
Unit
100%
Affordable
State Housing
Direct Financial
Housin g
Housing
Initiative Program
Assistance to
Households
10
5
50%
5
5
100%
(SHIP): $177,900
Homebuyers
Assisted
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
Homeowner
Household
HousingAffordable
CDBG/$22,845.09
Housing
Housing
225
178
79.11%
113
178
157%
Housing
Rehabilitated
Unit
Non-
Public service
Homeless
activities other
Public/Social
Special
CDBG/$27,984:
than
Persons
400
64
16%
100
64
64%
Services
Needs
Low / Moderate
Assisted
Public
Income Housing
Services
Benefit
Non-
Public service
Homeless
activities other
Public/Social
Special
CDBG/$7,430
than
Persons
120
45
37.5%
30
45
150%
Services
Needs
Low/Moderate
Assisted
Public
Income Housing
Services
IBenefit
Table I - Accomplishments — Program rear & 3LUdLeg1L -011 tea —
Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
The City of Tamarac continues to promote high quality housing development, as well as quality maintenance of the City's existing
housing stock by residents. Table 1 details the progress made by the City towards achieving and addressing all priority objectives as
identified in the 2015-2019 five (5) year Consolidated Plan. Both the City's homeowner housing rehabilitation program and the
Purchase Assistance program repair programs are designed to address these needs, increasing the affordability of safe and decent
housing, while maintaining the City's affordable housing stock.
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White
239
Black or African American
42
Asian
2
American Indian or American Native
0
Native Hawaiian or Other Pacific Islander
0
Other
12
Total
295
Hispanic
24
Not Hispanic
271
Table 2 — Table of assistance to racial and ethnic populations by source of funds
Narrative
The racial/ethnic composition of those assisted through CDBG in FY 2015/2016 are as follows:
(239) White, (42) Black 2 Asian and (12) Other. Of the 295 household served, (12) Households
were of Hispanic ethnicity, and (102) households were headed by females. (210) Elderly
household was assisted. Through both Social Service programs the City assisted 25 disabled
residents.
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
CR-15 - Resources and Investments 91.520(a)
1....+4f..+hn rncnnrrpc marlB available
.ucn�. y-
Source of Funds
Resources Made
Amount Expended
Available
During Program Year
CDBG
$1,464,944
$310,670.04
HOME
$283,896
$22,534.60
Table 3 — Resources Made Available
Narrative
The estimated CDBG resources available for the implementation of projects throughout the 2015-2019
five (5) year Consolidated Plan is $1, 464,944, the City has expended $310,670.04 during FY15/16.
The estimated HOME resources available for the implementation of projects throughout the 2015-2019
five (5) year Consolidated Plan is $283,896. Of the $70,974 allocated for FY 2015/2016, the City has
expended $22, 534.60 and encumbered $31, 746.95
._._-_,.ea_. �L_ g._
...L.:.. A. +Ak.v+inn pnrl Inrntinn of investments
rp
Iuenti-ty Ule eoMill, %AIS..INM�.V.• �...M •�" ^_•_•• - -
Target Area Planned Percentage of Actual Percentage of Narrative Description
Allocation Allocation
City Wide Low -Mod 100% 100% City -Wide Low Mod
Table 4 — Identify the geographic distribution and location oT InvesunerILS
Narrative
The City of Tamarac allocated 100% of its owner -occupied residential rehabilitation allocation
to serve Low and Moderate Income Households -Citywide
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp.07/31/2015)
I:]
Table 4 — Identify the geographic distribution and location oT InvesunerILS
Narrative
The City of Tamarac allocated 100% of its owner -occupied residential rehabilitation allocation
to serve Low and Moderate Income Households -Citywide
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp.07/31/2015)
I:]
EXHIBIT "A"
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
Leveraging is utilized by the City as an excellent tool to better meet the needs of its low and
moderate income persons by increasing the total number of dollars available per person.
Broward County has been designated as a HOME Consortium by the U.S. Department of
Housing and Urban Development (HUD) and receives an annual allocation of HOME funds on
behalf of the thirteen (13) participating Consortium cities. These funds have enabled members
of the consortium to expand their initiatives and resources to provide safe, decent and
affordable housing to the residents of the participating cities. The City of Tamarac is a part of
the Consortium, and received $70,974 for fiscal year 2015/2016. With HOME funds, the City
will increase the financial resources available for specific housing needs.
As a SHIP grantee, the City of Tamarac has been successful in leveraging CDBG dollars against
SHIP dollars to not only increase the total dollars available to the applicant, but to assist
certain moderate income persons' not eligible under CDBG income criteria.
Although the grant funds fluctuate and have been limited over the past few years, the City
leveraged the following FY 2015/2016 funds to benefit low/moderate income households:
• CDBG funds in the amount of
$366,236
• SHIP funds in the amount of:
$298,557
• HOME funds in the amount of:
$ 70,974
• RCMP funds in the amount of:
$194,000
The City currently does not have any funding source that requires matching
The City has assessed its inventory of publicly owned land and a determination was made that
the City does not currently own land that is suitable for use as affordable housing. Should the
City purchase residential land in the future, the City will maintain a current list showing
locations and zoning.
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
10
EXHIBIT "A"
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle -income persons served.
Number of homeless households to be
affordable housing units
Number of non -homeless households to
One -Year Goal Actual
0 0
8 18
be provided affordable housing units
Number of special -needs households to 0 0
be provided affordable housing units
Total 8 8
Table 5- Number of Households
One -Year Goal
Actual
Number of households supported
0
0
through rental assistance
Number of households supported
0
0
through the production of new units
Number of households supported
8
8
through the rehab of existing units
Number of households supported
0
0
through the acquisition of existing units
Total
8
8
cable 6 - Number or nouseFlows JuNNO
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
During FY 2015/2016, the City of Tamarac was successful in meeting the goals proposed in the
Annual Action Plan. The City will continue to monito its programs to ensure that the priority
needs of increasing the supply of affordable housing units and preserving the current affordable
housing stock is continuously met. . The owner -occupied rehabilitation program targeted
current low and moderate income homeowners in an effort to improve the condition of their
dwelling units while maintaining their unit's affordability.
Discuss how these outcomes will impact future annual action plans.
Based on the results obtained in FY 2015/2016, the City is on track to meeting the goals
stipulated in the 2015-2019 Consolidated Plan. The City will continue to evaluate its program
designs to ensure that the maximum number of households are assisted with the limited
funding received. The City will continue to work in partnership with the various private and no -
City of Tamarac-FY15/16 CAPER 11
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
profit entities so as to promote affordable housing through the City. The City foresees that as
housing stock ages, the preservation of these homes become more important
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
CDBG Actual
Extremely Low-income
1
Low-income
2
Moderate -income
5
Total
8
Table 7 — Number of Persons Served
Narrative Information
Of the households assisted with CDBG funding, five (5) were in the moderate -income (51-80%
AMI) category and two (2) were in the low-income (31-50% AMI) category and one (1) was in the
extremely low income (30% and below AMI).
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
12
EXHIBIT "A"
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City is a member of the Broward County Homeless Partnership Initiative, which is the lead
agency for the regional (Broward County) Continuum of Care. The City supports the Initiative
and its efforts to end homelessness. Through regular meetings and reports provided by
Broward County, the City is kept up to date with Tamarac's homeless population. While the
City of Tamarac does not have an initiative in place for homelessness, the City continues to
work with Broward County's Continuum of Care (CoC) Homeless Program. The Continuum of
Care Program is a comprehensive management concept that requires a combination of
services to be brought together in a coordinated effort to help move a family or individual
from homelessness to self- sufficiency. The City work with non-profit organizations to provide
shelter and transitional housing to the County's homeless, including those who live in
Tamarac. In an effort to better serve the needs of the Continuum of Care for the Homeless
and local agencies participation, HOME Consortium meetings began incorporating Homeless
activities and topics of discussion into its monthly HOME meeting agenda. This allows for an
ongoing partnership with the cities and Broward County to address homelessness.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
As a member of the CoC, the City supports the County's Strategic Plan to End Homelessness.
As such, the City through its Public Service Social Services program assists low-income
individuals and families avoid becoming homeless through the information al and referral
services to other community partners. The City's Information and Referral program ensures
that persons who are
Homeless or in jeopardy of becoming homeless are pointed in the right direction of available
resources and provided with appropriate linkages.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
City of Tamarac-FY15/16 CAPER
13
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
As a member of the CoC, the City supports the County's Strategic Plan to End Homelessness.
As such, the City through its Public Service Social Services program assists low-income
individuals and families avoid becoming homeless through the information al and referral
services to other community partners. The City's Information and Referral program ensures
that persons who are
Homeless or in jeopardy of becoming homeless are pointed in the right direction of available
resources and provided with appropriate linkages.
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
14
EXHIBIT "A"
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Tamarac does not have a PHA but continues to disseminate information regarding
public housing options to clients who inquire about Public Housing.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City of Tamarac funds a purchase assistance program, which provides zero interest
deferred loans to income eligible first-time homebuyers. The City also refers residents for
home ownership counseling and lender's program as a way to negate predatory lending.
Actions taken to provide assistance to troubled PHAs
Not Applicable
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
15
EXHIBIT "A"
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
The City through its Affordable Housing Advisory Committee (AHAC) addressed regulatory incentives
which serves as public sector tools to facilitate private sector development of affordable housing. The
committee is charged with reviewing established procedures, ordinances, land development regulations
and adopted local government comprehensive plans of the City of Tamarac.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The primary obstacle to meeting underserved needs of low to moderate -income persons
remains the lack of available funding from federal, state and local resources and the high cost
of housing. As such, the City continues to support affordable housing efforts by focusing on
the grants available through the CDBG, SHIP and HOME programs. The City funds programs
such as purchase assistance funds to foster new affordable housing units throughout the City.
The City also funds a residential rehabilitation program to address code violations, health and
safety related repairs, as well as energy efficiency improvements.
Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j)
The City's approach to Lead -Based Paint compliance is to identify the presence of hazards through
inspections as part of the Homeowner Rehabilitation. For homes built pre 1978 participating in CDBG
program, the EPA's Protect Your Home pamphlets are provided to the homeowner. Inspections by a
certified professional are provided and inspection reports are documented and kept in each client's file.
Dependent upon the results of the lead base testing, appropriate remediation and abatement id
required is performed.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j)
As established in the 2015-2019 Consolidated Plan, the City through its CDBG, HOME, SHIP
activities support initiatives that preserve the supply of decent housing that is affordable to
low- and moderate -income households; as well as initiatives that and expand the supply of
housing that is affordable to low- and moderate -income households Through its Public Service
programs, the City also support initiatives that benefit community's seniors, youth, families and
those with special needs. The City's established housing activities focused on reducing housing
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
16
EXHIBIT "A"
cost burden for low income households within the City. Where city resources are unable to
assist, the City continues to utilize the referral process and coordination with area public and
private entities with available programs and resources.
Actions taken to develop institutional structure. 91.220(k); 91.3200)
All direct Housing Assistance Program funds are administered in-house by City staff. Since
2007 the City has provided the services necessary to carry out the intent of each funding
source such as: monitor the distributions, provide income certification, prepare reports and
offer direct assistance to the residents of Tamarac. Additionally, the City is a part of the HOME
Consortium through Broward County, the administering agency; however, all delivery of
service is completed by the City's Housing Division.
The Housing Division reports to the Director of Community Development. The Community
Development Department consists of four Divisions: Housing, Planning and Zoning, Code
Compliance, and Business Revenue
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City of Tamarac participates and attends several meetings coordinated between public,
private and social services agencies. These relationships assists the City in properly assessing
some of the needs of our special needs population. They also provide for better coordination
and cooperation in finding common grounds and opportunities to collaborate and bring the
necessary services to the community. Additionally, the City continue to work with the County,
and local non-profit social service and housing providers to fully support the countywide
Continuum of Care system to assist homeless families and individuals..
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
During FY2015/2016, the City placed fair housing information on its website. This included contact
information for Broward County Civil Rights Division and the HUD -Miami office- Fair Housing and Equal
Opportunity for residents to utilize. The City also attended the Broward County's Fair Housing
Symposium and Reception in April 2016. The City also displayed Fair Housing posters in visible public
places through the City of Tamarac.
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
17
EXHIBIT "A"
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City of Tamarac CDBG program is subject to monitoring by the US Department of Housing
and Urban Development as well as Broward County Housing Finance and Community
Development Department. The City of Tamarac uses the HUD's monitoring guide as a standard
for implementing and monitoring the Housing programs. The City accomplishes its monitoring
standard by performing ongoing program reviews, on -site monitoring and financial reviews.
These reviews include but are not limited to the monitoring of actual performance versus
proposed performance, ensure that proper paperwork and documentation are retained, ensure
timely use of funds, review of client files for eligibility and continuous review of request for
reimbursement packages. In addition, the City ensures that all applicable regulation and
policies from various Federal and State agencies such as labor standards, environmental
standards and fair housing, as applicable to the programs, are incorporated in the monitoring of
the Housing programs. The City also monitors timeliness of expenditures of program funds as
well as to ensure that accurate information is reported in the IDIS system. The City has
consistently met timeliness standards for expenditure of funds and, through monitoring,
has been able to reprogram funds where needs are greatest
Additional monitoring procedures and standards are outlined in the sub -recipient funding
agreement between the City of Tamarac and Broward County. These monitoring standards and
procedures include a timetable/schedule for projects, specific work tasks, a start-up date and a
completion date. Sub -recipients are also required to submit, Monthly Progress Reports,
chronologically detailing the steps taken to meet the quantifiable objectives enumerated.
Monthly Progress Reports are intended to provide an update on a sub -recipients progress in
meeting agreed upon objectives; they should include federally mandated reporting
information.
The City also monitors its sub -recipient Parks and Recreation Department regarding
their Information and Referral Specialist and Counseling activities. In conjunction
with desk audits, at a minimum, on a monthly basis when invoices are submitted,
Housing staff reviews the back-up documentation to ensure compliance is
being met.
City of Tamarac-FY15/16 CAPER 18
OMB Control No: 2506-0117 (exp. 07/31/2015)
EXHIBIT "A"
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
In accordance with the City's adopted Citizen Participation Plan, a public notice was published
in the Sun -Sentinel on November 14, 2016 notifying the public of the availability of the
Consolidated Annual Performance and Evaluation Report for a 30-day public review and
comment period. A Public Hearing for the CAPER took place on Wednesday, December 14, 2016
at 7:00 p.m. at the regular City Commission meeting.
The CAPER was made available for public review and comments commencing November 14,
2016 and ending December 14, 2016 at the following location:
Tamarac City Hall
Community Development Department
7525 NW 88th Avenue, Room 206
Tamarac, FL, 33321
No citizen comments have been received to date.
A copy of the public notices is included in Appendix A
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
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EXHIBIT "A"
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no significant changes in the City's program objectives during FY2015/2016.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No, the City of Tamarac has no open Brownfields Economic Development Initiatives.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
There are no Brownfields Economic Development Initiatives undertaken by the City of Tamarac.
City of Tamarac-FY15/16 CAPER
OMB Control No: 2506-0117 (exp. 07/31/2015)
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