HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-054Temp. Reso. # 12787
June 8, 2016
Page 1 of 5
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R- 201651zl
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, APPROVING EXECUTION
OF TASK AUTHORIZATION NO. 16-21 D WITH STANTEC
CONSULTING SERVICES INC. TO PROVIDE
PROFESSIONAL ENGINEERING SERVICES FOR THE
DESIGN AND PERMITTING OF THE CITYWIDE BUFFER
WALL PROJECT, PHASE III, WHICH IS GENERALLY
LOCATED ON THE NORTH SIDE OF McNAB ROAD
BETWEEN NW 108T" TERRACE AND NORTH PINE
ISLAND ROAD, IN ACCORDANCE WITH THE CITY'S
CONTINUING SERVICE AGREEMENT AS AUTHORIZED
BY RESOLUTION R-2011-87; AUTHORIZING AN
EXPENDITURE FOR SAID PURPOSE IN AN AMOUNT
NOT TO EXCEED $179,307.50; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as part of the recently completed Major Arterial Corridor Study it was
determined that the City will move forward with the Buffer Wall component of the Study,
which includes the design and construction of neighborhood buffer wall treatments for
various parts of the City; and
WHEREAS, the Citywide Buffer Wall Project on the North side of McNab Road
between NW 108th Terrace and North Pine Island Road is considered Phase III of this
program; and
WHEREAS, the City of Tamarac desires to develop detailed engineering plans
for the Citywide Buffer Wall Project, Phase III which is generally located on the North
side of McNab Road between NW 108th Terrace and North Pine Island Road; and
Temp. Reso. # 12787
June 8, 2016
Page 2 of 5
WHEREAS, the Citywide Buffer Wall Project, Phase III consists of approximately
7,000 Linear Feet of a precast system buffer wall; and
WHEREAS, the design element for Task Authorization No. 16-21 D include;
concrete foundations, retaining walls, concrete columns and precast wall panels; and
WHEREAS, the City requires the services of a consulting firm knowledgeable in
buffer wall design and permitting; and
WHEREAS, Stantec Consulting Services, Inc. has submitted a detailed proposal
in an amount not to exceed $179,307.50, attached hereto as Exhibit "1", incorporated
herein and made a specific part of this Resolution; and
WHEREAS, the proposal for this work describes all tasks to be performed in
accordance with Article I, "Scope of Work", of the City of Tamarac Continuing
Engineering Services Agreement as authorized by Resolution R-2011-87 dated August
24, 2011, incorporated herein by reference and on file in the office of the City Clerk; and
WHEREAS, Stantec Consulting Services, Inc. has been pre -qualified to provide
professional engineering services by the City of Tamarac as authorized by Resolution
R-2011-87 and the associated Continuing Engineering Services Agreement dated
August 24, 2011; and
1
Temp. Reso. # 12787
June 8, 2016
Page 3 of 5
WHEREAS, available funds for the balance of said buffer wall installation exist in
the Corridor Improvement Fund; and
WHEREAS, it is the recommendation of the Director of Public Services, the
Director of Financial Services and the Purchasing and Contracts Manager that Task
Authorization No. 16-21 D from Stantec Consulting Services, Inc. be approved, executed
and funded; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to accept and
execute Task Authorization No. 16-21 D with Stantec Consulting Services, Inc. to
provide professional engineering services for the design and permitting of the Citywide
Buffer Wall Project, Phase III in an amount not to exceed $179,307.50 and to provide
funding from the appropriate budgeted accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA,
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof. All Exhibits attached hereto are incorporated herein
and made a specific part hereof.
Temp. Reso. # 12787
June 8, 2016
Page 4 of 5
SECTION 2: The City Commission HEREBY approves execution of Task
Authorization No. 16-21 D with Stantec Consulting Services, Inc. in an amount not to
exceed $179,307.50, and the appropriate City Officials are hereby authorized to
execute Task Authorization No. 16-21 D per the proposal, attached hereto as Exhibit "1 ",
incorporated herein and made a specific part of this Resolution.
SECTION 3: Funding for Task Authorization No. 16-21 D in an amount not
to exceed $179,307.50 is available in Project Number GP16B in the Corridor
Improvement Fund.
SECTION 4: An expenditure in an amount not to exceed $179,307.50 for
said purpose is hereby approved.
SECTION 5: The City Manager or his designee is hereby authorized to
approve and initiate Change Orders in amounts not to exceed $65,000.00 per Section
6-147 of the City Code, and close the contract award, which includes, but is not limited
to, making final payment and releasing bonds per Section 6-149 of the City Code, when
the work has been successfully completed within the terms, conditions and pricing of
the agreement.
SECTION 6: All Resolutions or parts of Resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 7: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or
Temp. Reso. # 12787
June 8, 2016
Page 5 of 5
applications of this Resolution.
SECTION 8: This Resolution shall become effective immediately upon its
passage and adoption.
�
PASSED, ADOPTED AND APPROVED this Pday of , 2016.
HARRY DRESSLER
MAYOR
ATTEST:
PATRICIA TEUFE , CMC
CITY CLERK
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER 4
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3: VICE MAYOR GLASSER
DIST 4: COMM. PLACKO
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
"�4'
n
y j"1,, 6 i �.
SAMOEL S. GORE
CITY ATTORNEY
C
TR 12787 Exhibit 1
Stantec Consulting Services Inc.
Sta nt@C 800 Fairway Drive Suite 195, Deerfield Beach FL 33441-1828
May 18, 2016
File: Buffer Wall Phase 3 Proposal
Attention: Mr. John E. Doherty, P.E.
Assistant Director of Public Works/City Engineer
Public Services Department
6011 Nob Hill Road, Second Floor
Tamarac FL
33321
United States of America
Dear John,
Reference: McNab Road Boulevard Buffer Walls - Phase III
City's Task Authorization Number. 16-21 D
In accordance with the terms and conditions of the consulting agreement between the
City of Tamarac (hereinafter referred to as the `,'City" or 'Client") and Stantec Consulting
Services, Inc., (hereinafter referred to as "Consultant", "We" or "Stantec"), dated August
24, 2011, we are pleased to provide this proposal in support of the Commercial Boulevard
Buffer Walls - Phase III project.
I have attached a scope and fee for your review and approval. We look forward to the
opportunity of working with you on this important project.
Cordially,
STANTEC CONSULTING SERVICES INC.
fa AI-Bassam, P.E.
P oject Manager
Phone: (954) 481-2812
Fax: (954) 841-2818
Mustafa.Al-Bassam@stantec.com
Design with community In mind
Glunt, P.E.
P ne: (561) 487-3379
F : (561) 487-3466
tery.gluni@stantec.com
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E.
Page 2 of 11
Reference: McNab Road Buffer Walls - Phase III
Exhibit "A"
McNab Road Buffer Walls - Phase III
Task Authorization No. 16-21 D
GENERAL DESCRIPTION OF PROJECT
Services are required for the design and construction of a buffer wall along the north side
of West McNab Road. The proposed wall will be located between NW 108th Terrance
and North Pine Island Road.
The City has indicated that the selected wall design will be a PRECAST SYSTEM with THRU-
COLOR DESIGN as shown in the "Major Arterial Corridor Study report" dated December
loth 2013. Due to the limitations of precast designs and the need for retaining wall
functionality, the design may vary slightly from that shown in the original corridor study.
SCOPE OF SERVICES
This Proposal provides for professional engineering services for the preparation of
contract documents for various segments of Precast Concrete Wall along the corridor.
This proposal provides the outline of the Consultants scope of services as well as the fee
structure for providing services
The proposed scope of services and fees follow.
Task 1 - Data Collection
1. The Consultant will coordinate with the City to provide survey parameters and
scope for the City to hire surveying services under separate contract.
2. The Consultant will work with provided surveys or electronic plans to establish base
sheets for roadway corridors.
3. The Consultant will Conduct Utility Sunshine Onecall design tickets for potential
utility conflicts. No underground utility locates utilizing softdig or GPR techniques
are included in this scope. Should it be determined that these services be
required, they can supplied as additional services.
4. The Consultant will provide site visits as necessary to verify existing conditions,
identify conflicting elements and potential layouts.
5. GEOTECHNICAL services are too be provided by the City and shall include at a
minimum three (3) standard penetration test boring to a depth of 15 feet
Design with community in mind
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E. :
Page 3 of 11
Reference: McNab Road Buffer Walls - Phase III
throughout the length of the corridor. An engineering report will be provided and
will include the results of testing with recommendations for wall foundations and
supporting structural elements.
Task 2 - Project Concept Design
1. The Consultant shall follow the Major Arterial Corridor Study report and develop a
concept design that will illustrate how and where the wall can be installed.
2. Attend as many as two (2) Neighborhood HOA meetings to present project
conceptual design.
Task 3 - Project Design and Construction Documents
Once the concept deign is completed, the Consultant will prepare construction plans,
and specifications for the project consisting of:
1. Concrete foundations, retaining walls, precast wall columns, precast wall panels
as necessary for a complete wall design at the subject location.
2. Technical Specifications in Construction Specification Institute (CSI)Division 2
through 16, 8'/2" x 11 " format as applicable.
3. Opinion of Probable Costs OPC organized by pay item.
The Consultant will submit documents for review to the City at the following stages:
• 60% plans and sl2ecification outline
# M plans, specifications and OPC
• Final plans, specifications and OPC
The consultant will meet once with City staff after each submittal to review and discuss
City comments. The purpose of the meeting will be to review the comments, discuss
revisions and design decisions associated with the project, concluding the meeting with
an approved set of percent complete deliverables for the project. The Consultant will
address comments and revise the work as applicable to the following phase of
development for the work. Any significant redesign will be provided as an additional
service.
The drawings will be developed in a 24" x 36" format and also printed in I I" x 17" format.
Final drawings and documents shall also be submitted in electronic format (PDF files).
Design with community in mind
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E.
Page 4 of 1 i
Reference: McNab Road Buffer Walls - Phase III
Task 4 - Government Agency Approval Assistance
The Consultant shall prepare and process permit applications, plans and any associated
documentation in accordance with all permitting agency requirements, including, but
not limited to, electronic permitting when applicable. These shall include but not be
limited to the following agencies:
City of Tamarac Building and/or Engineering Department
• Broward County work (Tree Removal and/or Pav't Markings - as required)
The consultant will respond to as many as three (3) rounds of reasonable requests for
additional information from each of the above referenced agencies regarding the
application submittal packages.
Any significant plan revisions caused by changing agency criteria after our initial design is
reviewed with each appropriate agency and similar factors outside the Consultant's
control, additional meetings or coordination will be considered as Additional Services.
Task 5 - Bidding Assistance
The consultant will attend one (1) pre -bid meeting and issue as many as three (31
addendums in response to contractor questions. Once bids are received, The consultant
will review the bids, prepare a bid tabulation sheet and check references of the three (3)
lowest bidders to determine the most responsive and responsible bidder. The consultant
will provide the City with a letter of recommendation based upon its findings.
Task 6 - Construction Phase Services
During the construction phase of the site improvements, we will provide the scope of
services outlined below as required to certify the project's completion. We believe this
level of service to be the minimum necessary to obtain the necessary information to
prepare certifications.
Design with community In mind
TR 12787 Exhibit 1
C
May 18, 2016
Mr. John E. Doherty, P.E.
Page 5 of 11
Reference: McNab Road Buffer Walls - Phase III
A. Building & Engineering Permit Assistance
The Consultant will provide up to five (5) signed and sealed sets of the
construction documents per agency, as developed in Tasks listed above for
the Client's designated contractor to submit for agency permits.
2. The Consultant will make minor revisions to the construction documents and
respond to as many as three (3) rounds of reasonable requests for information
based on the comments received from Broward County and the City's
Engineering and Building Departments. Plans shall be revised as necessary to
obtain permits. Minor revisions shall include correction of typos, clarification of
dimensions, ancillary notes and details sufficient for permitting and incidental
structural design to the original design elements.
B. Construction Administration Assistance
1. Shop drawing review: The Consultant shall review and approve (or take other
appropriate action in respect of) Shop Drawings (as that term is defined in the
General Conditions of each construction contract) and samples and other
data that each Contractor is required to submit but only for conformance with
the design concept of the Project and compliance with the information given
in the Contract Documents (such review and approval, or other action, shall
not extend to means, methods, sequences, techniques or procedures of
construction, or safety precautions and programs incident hereto).
2. Response to Requests for Information (RFI) by the Contractor: The Consultant
will provide interpretations (up to four engineering person hours) of the plans
and specifications developed in Tasks listed above and provide responses to
the requests for information from the contractor during construction. The
Consultant will advise the Client if a response to the RFI cannot be made
based on a reasonable interpretation of the plans and specifications. The
Consultant shall consult with and advise the Client as to the acceptability of
substitute materials and equipment that are proposed by the contractor(s).
C. Construction Observations
1. Site Civil Periodic Site Visits: The Consultant will conduct ten 10 site visits (4 hour
per visit) during the construction phase of the project to observe the work for
general conformance to the plans, specifications and permit conditions. The
Consultant shall not be responsible for the means, methods, techniques,
Design with community in mind
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E.
Page 6 of 11
Reference: McNab Road Buffer Walls - Phase III
sequences, or procedures of construction selected by Contractor(s) or the
safety precautions and programs incident to the work of Contractor(s). The
Consultant's efforts will be directed toward providing the Client with a greater
degree of confidence that the completed work of Contractor(s) will conform
to the Contract Documents. During such visits and on the basis of on -site
observations, the Consultant shall keep the Client informed of the progress of
the work, shall endeavor to protect the Client against defects and deficiencies
in such work, and may disapprove or reject work if it fails to conform to the
Contract Documents. The Consultant will provide a bullet format field report
for each project visit. The report will summarize project observations as they
relate to general conformance with the construction documents.
2. The Consultant will attend as many as four (4) bi-weekly construction progress
meetings at the request of the Client for the successful administration,
management, and technical execution of the Scope of Services. The agenda
for each progress meeting will be determined by the Client. Meetings will be
planned to last approximately one (1) hour.
3. Substantial Completion: Upon request of the Client, the Consultant will provide
one (1) site visit (in addition to those described above) to review the
construction site work for substantial completion and general compliance with
the plans specifications and permit conditions. Based on the substantial
completion site visit the Consultant will prepare one "punch list" listing any
additional work to be completed for the site work.
D. Final Project Close Out
1. Final Completion: Upon request of the Client, and confirmation by the
contractor that the "punch list" items have been completed, the Consultant
will provide one (1) site visit (in addition to those described above) to review
the construction site work for final completion and general compliance with
the plans specifications and permit conditions (subject to any conditions
therein expressed). The Consultant will prepare a memo notifying the Client
that the work has been completed. The Consultant shall not be responsible for
the acts or omissions of any Contractor or subcontractor, any of the
Contractor(s)' or subcontractor(s)' agents or employees, or any other persons
(except the Consultant's own employees and agents) at the site or otherwise
performing any of the Contractor(s)' work.
2. Construction Certification of Completeness to Permitting Agencies: Upon
satisfactory completion of the work and submittal of satisfactory as -built
Design with community in mind
TR 12787 Exhibit 1
`J J
May 18, 2016
Mr. John E. Doherty, P.E.
Page 7 of 11
Reference: McNab Road Buffer Walls - Phase III
drawings, inspection reports, tests, approvals, shop drawing, and other data by
the contractor the Consultant will notify the permitting Agencies that the
project has been completed and that based on our periodic site observations
and information provided by the contractor that the project has been
constructed in general compliance with the plans, specifications and permit
conditions. The Consultant will note any significant deviations from the plans,
specifications and permit conditions.
Task 6 - Reimbursable Expenses
Direct reimbursable expenses such as express delivery services, travel, outside
reproduction and duplication are included in this task. Mass reproduction for submittals
and construction are not included. Out of state travel is not included. All permitting,
application, and similar project fees will be paid directly by the Client. The fee for this
task is meant to be an allowance. Backup documentation will be submitted with each
invoice. The Client will be notified if additional fee is required to accommodate
additional expenses above and beyond the fee specified in this task.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered
additional services and can be performed at our then current hourly rates. Additional
services we can provide include, but are not limited to, the following:
1. Underground utility location services to verify locations and depths of underground
utilities.
2. Attendance at public hearings.
3. Permit applications, processing or expedition except as noted herein.
4. Services required by additional governmental regulations, which might be put into
effect after the date of this agreement.
5. Construction documents for elements outside of the identified project limits.
6. Structural design beyond those identified.
7. Environmental services beyond those identified.
8. Landscape and Irrigation Design
9. Responses to agency comments beyond those outlined in this scope.
Design with community in mind
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E.
Page 8 of 11
Reference: McNab Road Buffer Walls - Phase III
10. Threatened or Endangered species coordination or specific protected species
surveys.
11. Any services not specifically identified and described in the above Scope of Services.
12. Irrigation services for wells, meters or timer clocks if irrigation systems are not existing or
adequate.
TO BE PROVIDED BY CLIENT
The following items are to be provided to Stantec by the Client or the Client's
Consultants:
1) Available As -built (record) drawings and GIS Schematics of all existing utilities
within the project limits.
2) All required geotechnical reports and recommendations.
3) All survey work, easement work and title searches, etc. will be performed by the
City's Surveyors. Permit work other than that mentioned in the Scope of Services is
not included. Additional work to relocate utilities or miscellaneous structures is not
included in this proposal. This proposal assumes that a field survey will be provided
to us in AutoCad format to utilize as a base sheet for the construction documents.
4) Coordination with residents and approvals for property rights (ie easements) will be
handled by the City.
5) Authorization to represent the Client on permit applications.
6) Access to the site.
7) Proof of Ownership documentation needed for permitting.
8) Permit application fees and plan review fees.
9) Any other existing information related to the project that may influence the scope
of services noted above including but not limited to, budget, aesthetics and
associated modifications or revisions.
SCHEDULE
Stantec will provide its services in an expeditious and orderly manner to meet the formal
written schedule mutually agreed to by the Client and the Consultant for the various
elements of the project. An anticipated schedule of deliverables is included herein.
Design with community in mind
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E.
Page 9 of 11
Reference: McNab Road Buffer Walls — Phase III
FEE AND BILLING
Stantec will accomplish the services outlined in Tasks 1 through 6 for the Total Project Not -
To -Exceed Budget of $177,807.50. Additionally, a reimbursable task for permit fees, etc.
shall be established with a budget not to exceed of $1,500.00. None of the reimbursable
fees shall be invoiced without prior consent of use and proper substantiating backup.
Invoicing and payment will be in accordance with the terms and conditions of the
consulting agreement between the City of Tamarac and Stantec dated August 24, 2011
and shall govern this agreement as applicable.
When possible, all permitting, application, and similar project fees will be paid directly by the Client.
Reimbursable expenses shall only be used when needed to expedite processes as directed by the Owner.
Expenses are in addition to the labor amount.
Fees and expenses will be invoiced monthly based, as applicable, upon the percentage
of services completed and expenses incurred as of the invoice date. Payment will be
due within 30 days of the date on the Stantec invoice.
Fees and times stated in the agreement are valid for sixty (60) days after the date of this
letter. The following task items represent a breakdown of the lump sum amounts for
Stantec for reference:
Design with community in mind
TR 12787 Exhibit 1
May 18, 2016
Mr. John E. Doherty, P.E.
Page 10 of 11
Reference: McNab Road Buffer Walls - Phase III
NOT -TO -EXCEED FEES
Sub -Consultant
Task
Description
Labor Fee
Fee
1
Data Collection
$
16,005.00
N/A
2
Project Concept Design
$
16,100.00
N/A
3
Project Design and Construction
$
103,050
N/A
Documents
4
Government Agency Approval
$
8,940.00
N/A
Assistance
5
Bidding Assistance
$
5,602.50
N/A
6
Construction Phase Services
$
28,110.00
N/A
Design, Permitting and CA Fees
$177,807.50
REIMBURSABLE FEES
6 Reimbursable Fees, Permits, Etc. $ 1,500.00
TOTAL TASK AUTHORIZATION FEE S179,307.50
Design with community in mind
TR 12787 Exhibit 1
(3
May 18, 2016
Mr. John E. Doherty, P.E. :
Page 11 of 11
Reference: McNab Road Buffer Walls - Phase III
CLOSURE
If you concur with the foregoing and wish to direct us to proceed with the
aforementioned services, please execute the enclosed copy of this letter agreement in
the space provided and return. Fees and time stated in this agreement are valid for sixty
(60) days after the date of agreement by Stantec Consulting Services, Inc.
Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter
agreement. Please contact Terrance Glunt at (561) 487-3379 x 231 if you have any
questions.
Respectfully Submitted,
STANTEC CONSULTING SERVICES, INC.
rrance N. Glunt, P.E.
Principal
Cc: file
Agreed to this day of .2016
CITY OF TAMARAC
A Municipality
By: , City Manager
Michael C. Cernech, City Manager
(Print or Type Name)
Attest: , Witness
(Print or Type Name)
Official Seal:
Design with community in mind
TR 12787 Exhibit 1
Slaotce Conwhing Sctvicm, Inc.
Stu hteC F'�°�-Architcets-Planners
31J0115tie0incRoad
Boca Raton, Florida 33433
561) 487-3379 (Phone) - (561) 487-3466 (Fax)
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REIMBURSABLE ALLOWANCE (permit lees) 5 1,500,00
TOTAL PROPOSED COMPENSATION S. 179.307S0