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HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-057Temp. Reso. # 12800 June 22, 2016 Page 1 CITY OF TAMARAC, FLORIDA ,--- RESOLUTION NO. R-2016 J� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, TO APPROVE AMENDMENT NUMBER 1 TO THE AGREEMENT WITH TETRA TECH, INC. FOR DISASTER DEBRIS MONITORING SERVICES; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AMENDMENT NUMBER 1 TO SAID AGREEMENT; AUTHORIZING THE RENEWAL OF THE EXISTING AGREEMENT EFFECTIVE JUNE 26, 2016 THROUGH JUNE 30, 2017; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac is vulnerable to a variety of natural disasters including hurricanes and tornadoes; and WHEREAS, the impact of a major disaster would exceed the ability of City emergency response resources; and WHEREAS, in the event of a major disaster supplemental resources would be required in order to rapidly restore the City to pre -disaster conditions; and WHEREAS, disaster debris monitoring following a debris generating event, such as a hurricane, is necessary to assure debris removal contractors operate in compliance with contracts and in accordance with state and federal reimbursement programs, including but not limited to FEMA, FHWA, and NCRS; and WHEREAS, independent disaster debris monitoring is a critical component in successful debris removal operations; and WHEREAS, disaster debris monitoring is essential to the justification and documentation of any application for state and federal reimbursement programs; and Temp. Reso. # 12800 June 22, 2016 Page 2 WHEREAS, a disaster debris monitoring services agreement with a private sector service provider places a vast array of specialized equipment, personnel and material at the City's disposal in the event of a disaster; and WHEREAS, the City Commission approved award of Bid Number 13-11 R to and execution of an Agreement with SCIENCE APPLICATIONS INTERNATIONAL CORPORATION (SAIC) for Disaster Debris Monitoring Services, via Resolution R- 2013-59, dated June 26, 2013, incorporated herein by reference and on file in the office of the City Clerk; and WHEREAS, effective September 27, 2013, SAIC announced the decision to change the name from "SCIENCE APPLICATIONS INTERNATIONAL CORPORATION" to "Leidos, Inc.", and remained part of the original corporate entity, a copy of the name change notification is attached hereto as Exhibit 1"; and WHEREAS, effective August 24, 2014, Tetra Tech, Inc. purchased Leidos, Inc.; and WHEREAS, Tetra Tech succeeded all of the assets of Leidos, Inc., including performance obligations under the Contract with the City of Tamarac, a copy of the Acquisition Letter and Agreement of Assets is attached hereto as Exhibit "2"; WHEREAS, Bid No. 13-11 R was issued and awarded prior to December 26, 2014, in accordance with the federal regulations in place at the time of award; and WHEREAS, the Federal Office of Management and Budget ("OMB") recently replaced many federal grant procedures with the new "Super Circular", which is now found in 2 C.F.R Part 200; and WHEREAS, the new regulations effectively standardize the procurement Temp. Reso. # 12800 June 22, 2016 Page 3 requirements for any public agency receiving federal reimbursement; and WHEREAS, these procurement standards include, in part, the necessary affirmative steps to assure use of minority firms, women's business enterprises, and labor surplus area firms when possible; and WHEREAS, the OMB established a grace period for compliance with new regulations through September 30, 2017; and WHEREAS, City staff recommend approval and execution of Amendment #1 to the Agreement with TETRA TECH, INC. for Disaster Debris Monitoring Services, authorizing a renewal and extension of said Agreement through June 30, 2017, a copy of said Amendment to the Agreement with TETRA TECH, INC. for Disaster Debris Monitoring Services is hereto attached as Exhibit "3"; and WHEREAS, the Director of Public Services, the Director of Financial Services, and the Purchasing and Contracts Manager recommend that the City Commission of the City of Tamarac approve Amendment #1 to the Agreement with TETRA TECH, INC. for Disaster Debris Monitoring Services; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve and execute Amendment No. 1 to the Agreement with TETRA TECH, INC. for Disaster Debris Monitoring Services, authorizing a renewal and extension of said Agreement through June 30, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: Temp. Reso. # 12800 June 22, 2016 Page 4 SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. All exhibits attached hereto and referenced herein are incorporated and made a specific part of this Resolution. SECTION 2: The approval and execution of Amendment No. 1 to the Agreement with TETRA TECH, INC., authorizing the renewal and extension of said Agreement through June 30, 2017, is HEREBY approved. SECTION 3: The appropriate City Officials are HEREBY authorized to execute Amendment No. 1 to the Agreement with TETRA TECH, INC. for Disaster Debris Monitoring Services, for Agreements which were competitively solicited and awarded prior to December 26, 2014 in accordance with Office of Management and Budget (OMB) requirements in effect prior to that date for which a two (2) year grace period has been extended, and hereto attached as Exhibit " 3". SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. 1 r� C 1 11 u C SECTION 6 passage and adoption. Temp. Reso. # 12800 June 22, 2016 Page 5 This Resolution shall become effective immediately upon its PASSED, ADOPTED AND APPROVED this day of `. 44 � 2016. 04 ATTEST: � �jjo ACT RICIA TEUFE CMC CITY CLERK I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM r SA EL S. GORE CITY ATTORNEY HARRY DRESSLER MAYOR RECORD OF COMMISSION VOTE: MAYOR DRESSLER L DIST 1: COMM. BUSHNELL_�.� DIST 2: COMM. GOMEZ DIST 3: VICE MAYOR GLASSER DIST 4: COMM. PLACKO V Betty Kamara "leidos Contracts Administrator City of Tamarac, Florida 7525 NW 88th Avenue Tamarac, Florida 33321 Subject: Notification of Change of Name Attention: Keith K. Glatz, Purchasing and Contracts Manager Dear Mr. Glatz, Relative to the Disaster Debris Monitoring Services Agreement (RFP #13-11R), I would like to bring you current on the latest developments concerning separation of our corporation into two (2) legal entities, which you may have read or heard about in various media accounts during the past year, and provide notice of a change of name as part of this separation. On 30 August 2012, SAIC announced its decision to pursue the separation of Science Applications International Corporation (SAIL) into two independent, publicly traded companies. Recently, SAIC's Board of Directors approved this separation, which has occurred on 27 September 2013. As a result of this separation, a portion of SAIC business has spun off to form a new independent, publically traded technical, engineering and enterprise information technology services company to be named Science Applications International Corporation. The remaining portion of SAIC, which contains the people and assets who will perform the Disaster Management Recovery and Consulting Services contract, will remain as part of the original corporate entity. That original corporate entity will change its name from "Science Applications International Corporation" to "Leidos, Inc". Should you have any questions and/or require additional clarification concerning this notification, please contact me directly at (321) 441-8518 or betty.v.kamara@leidos.com. Sincerely, Le*dos, Inc. Kamara Contracts Administrator BDR Division 2301 Lucien Way, Suite 120 / Maitland, FL 32751 / t 321.441.8518 / f 321.441.8501 leidos.com/emergency-management TR 12800 - EXHIBIT 2 1* TETRATECH August 26, 2014 Troy Gies Public Services Department — Public Works City of Tamarac 6011 Nob Hill Road Tamarac, FL 33321 Subject: Acquisition of Assets of the BDR Division of Leidos, Inc. Dear Mr. Gies: As you are aware, as of August 23, 2014, Tetra Tech, Inc. (Tetra Tech) acquired the assets of the BDR Division of Leidos, Inc. Tetra Tech will continue to provide the same level of services and support with little or no operational impact. Tetra Tech c a leading provider ith expertise consulting, of sc engineering, science, r research, ch, engineering,lcal ands information technology (see ldwide. it is a diverse company, including individual p more at www.tetratech.com). While we may have taken on a new name, you can expect to see the same team and the same focus and commitment to helping you meet your goals. As many of ti ur ued to provide best -in -class long-term clients can s seavi erte to our cour lienrtleri preparing for transitions over the last few years, we have oon and recovering from disasters• We are, fire ands commitment to you remainsforemost, a business tunchangednships...and yours is very valuable to us. Therefore, our level of servic For your records, I have enclosed a completed W-9. As certain contract of BDR may technically followrequire contra t you conhavnection with this transaction, we also request that you indicate your consent pursuant to the g Contract for Disaster Debris Monitoring Services, RFP 13-11R Note that Tetra Tech has succeeded to all of the BDR Division of Leidos, I c.'s assre ets ano nd l aesente , including performance obligations under the contract with the City of Tamarac fenses or avoidances to the performance of same as of August 24, 2014 and that Tetra Tech will perform on said contracts when requested. Please contact me directly should you have any further FL. questions regarding this matter, and we look forward to providing outstanding services to the City of Tamarac Sincerely, Tetra Tech, Inc. Jaymara Contracts Administrator Tetra Tech, Inc. 2301 Lucien Way, Suite 120, Maitland, FL 32751 Tel 321.441.8500 Fax 321.441.8501 www.tetratech.com flnrrhasins; Division AGREEMENT AMENDMENT #1 BETWEEN THE CITY OF TAMARAC AND TETRA TECH, INC. ea—yo THISAGREEMENT is made and entered into this � f 20�by and between the City of Tama rac, a municipal co oration wit h principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and Tetra Tech, Inc., the successor in interest to Leidos Inc., formerly known as Scienc e Applications International Corporation (SAIC), a Delaware corporation, duly registered as a F lorida Foreign Corporation, with principal offic es located at 2301 Lucien Way , Suite 120, Maitland, FL 32751 (the "Cont ractor") agree to amend the origina I Agreement dated June 26, 2013 to provide fo r Disaster Debris Monitoring Services for the City of Tamarac, Florida as follows: Please amend Contract Section 2, "Contract Term" of the Agreement dated June 26, 2013 as follows: 112) Contract Term The successful contractor shall be awarded a contract for three (3) years with the option to renew the c ontract for one additional one (1) yar periods through June 30 2017. mutual WFitt IR agreement (Unit prices will remain firm for the first year and may be adjusted according to the Consumer Price Index (CPI) for each subsequent year." All other provisions of the original agreement remain in effect as written. REMAINDER OF PAGE INTENTIONALLY BLANK Purchasing hasing Dic i.�ioil IN WITNESS WHEREOF, the parties hereby have made and exec uted this Amendment to Agreement on the re spective dates under each signature, the City of Tamarac signing through its City Manager and its City Commission signing by and through its Mayor and it s City Manager, and CO NTRACTOR signing by and through its Vice President / Operations Manager, duly authorized to execute same. �`\\\\ \ 11M'4 I /j//// i r� ro : 0 - CITY O MARAC Har Dr ssler, Mayor .�'•. S��` ` Date 00 �► ATT T: k� nau� �`Michael C. Cernech, City Manager &Jj�, � , ",&f - Patricia A. Teufel, CMC/I City Clerk %, % Date ATTEST: May 20, 2016 Ana s Administrator/Date Betty Kamara (CORPORATE SEIYI) FEB 4 1988 r-4-V2 Date Anroved as/to form and legal sufficiency: Saafuel V Goreri, 04ty Attorney Date TETRA TECH, INC. Company "e Signature Jonathan Burgiel Vice President / Operations Manager May 20, 2016 Date CORPORATE ACKNOWLEDGEMENT STATE OF Florida :SS COUNTY OF Orange Division I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to to ke acknowledgments, personally appeared Jonathan Burgiel, Vice President / Operations Manager of Tetra Tech, Inc., a Delaware Corporation, duly registered as a Florida F oreign Corporation, to me known to be the person(s) described in and who executed t he foregoing instrument and ack nowledged before me that he/she executed the same. WITNESS my hand and official seal this 20th day of May , 2016. Kdkd Fft NOTARY PUBLIC STATE OF FLORIDA Comm# FF154450 - Expires 11/18/2018 ignature of Notary Public State of Florida at Large Kalindi Fitch Print, Type or Stamp Name of Notary Public X❑ Personally known to me or ❑ Produced Identification Type of I.D. Produced X❑ DID take an oath, or ❑ DID NOT take an oath.