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HomeMy WebLinkAboutCity of Tamarac Resolution R-2016-096Temp. Reso. # 12850 August 29, 2016 Page 1 A CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2016� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE ANTICIPATED EXPENDITURES FOR TEMPORARY STAFFING SERVICES USED BY VARIOUS CITY DEPARTMENTS IN AN AMOUNT NOT TO EXCEED $67,000.00 ANNUALLY WITH ALBION STAFFING, INC. THROUGH AN AGREEMENT AVAILABLE THROUGH THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE (CO-OP); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City of Tamarac is committed to maintaining a high level of service at all times to the City's stakeholders; and WHEREAS, new employment opportunities for existing staff, coupled with staff retirements and have resulted in temporary staff vacancies for many critical positions in the City which are currently budgeted, and WHEREAS, the recruitment of replacement employees is often a long and very detailed process as a result of considerable competition in the labor market, especially for some specialized positions; and is often necessary to employ temporary employees to perform the work of departed budgeted employees until the City is able to conduct and complete a recruitment effort to replace those positions, and WHEREAS, temporary employees are utilized to provide temporary assistance during the recruitment and selection process for budgeted vacant positions; and WHEREAS, the City may encounter situations when a departmental workload is Temp. Reso. # 12850 August 29, 2016 Page 2 temporarily increased due to unanticipated circumstances, or circumstances that are anticipated to exist for only a short period of time, where it is not prudent to permanently fund additional positions on a full-time basis, and WHEREAS, the Southeast Florida Governmental Purchasing Cooperative, (Co- op) through the City of Coral Springs, serving as lead agency, has developed a competitively bid term agreement for white collar temporary staffing services with the primary provider being Albion Staffing, Inc., a copy of said Notice and Agreement attached hereto as Exhibit "'I"; and WHEREAS, City of Tamarac Code, §6-148(d) allows the Purchasing Officer the authority to waive purchasing procedures and purchase goods and services by participating agencies under a cooperative purchasing program with other governmental agencies; and WHEREAS, due to a large need for temporary staffing requirements during FY16, which were best served by temporary staff available through the Co-op Agreement awarded to Albion Staffing, Inc., aggregate purchases from Albion Staffing, Inc. are anticipated to exceed the $65,000 City Commission approval pursuant to Section 6-145 (b) (5) of the Tamarac Procurement Code prior to the close of FY16; and WHEREAS, the Director of Human Resources, Director of Financial Services, and Purchasing and Contracts Manager have determined that it is in the City's best interest to authorize an annual expenditure not to exceed $67,000.00 for temporary staffing services to fill temporary budgeted employee vacancies for City Departments during FY16; and, WHEREAS, it is in the best interest of the City to authorize the appropriate City 1 n Temp. Reso. # 12850 August 29, 2016 Page 3 officials to approve aggregate expenditures not to exceed $67,000.00 utilizing the Co-op Agreement for white collar temporary services awarded by the Co-op to Albion Staffing, Inc. for FY16, and WHEREAS, the City Commission of the City of Tamarac deems it to be in the City's best interest to authorize the appropriate City Officials to approve aggregate expenditures not to exceed $67,000.00 utilizing the Co-op Agreement for white collar temporary services awarded to Albion Staffing, Inc. in accordance with Section 6-148 (d) of the Tamarac Procurement Code for FY16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are incorporated herein and made a specific part of this resolution. SECTION 2: the appropriate City Officials are authorized to approve aggregate expenditures not to exceed $67,000.00 utilizing the Co-op Agreement for white collar temporary services awarded to Albion Staffing, Inc. in accordance with Section 6-148 (d) of the Tamarac Procurement Code for FY16. SECTION 3: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Temp. Reso. # 12850 August 29, 2016 Page 4 SECTION 4: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of �G ,2016. BY: ATTEST: MOOR HARRY DRESSLER -_ RECORD OF COMMISSION VOTE: PATRICIA TEUFEL, CMC CITY CLERK MAYOR DRESSLER DIST 1: COMM. BUSHNELL DIST 2: COMM. GOMEZ DIST 3: V/M GLASSER DIST 4: 4: COMM. PLACKO I HEREBY CERTIFY that I have approved this ORDINANCE as to form: �,2 SA UEL S. OREN CITY ATTORNEY Southeast Florida Governmental Purchasing Cooperative Group BIDIRFP NO.: 13-D-140F DESCRIPTIONITITLE: Temporary Employment Services INITIAL CONTRACT PERIOD: 10/15/13-10/14/15 FIRST RENEWAL: 10-15-15-10-14-17 TERM OF CONTRACT: 2 year term 2 additional 2 year renewal option available wu•.•.•.uw••w•r....r..u•.ur•u.•w»r.»»mrw..uw.rwwr.uun....wruru«r».....wr».rwwr.....•..wu..r•.u•rr...r•...w....•w»u•.w.»u.•.u.».»uu SECTION #1 - VENDOR AWARD Multiple vendors - see award letters, agenda memo and tabulation attached. Field Staff: Albion Staffing Solutions, Tampa Service Co., Inc. dlb/a Pacesetter Office Staff: Albion Staffing Solutions, Alpha 1 Staffing SECTION 02 - AWARDIBACKGROUND INFORMATION Initial Award Date: October 2, 2013 First Renewal Award Date: September 21, 2015 Resolution/Agenda Item No.: Insurance Required: X Yes No Performance Bond Required: Yes ""X No M•rrMw.w,�M.r..rr•r..wNrrar•N.rrrww•wNr•ruNrxtlrrWrrr•wMMrMW Wrrrrur.r»wrY•r W.uNr.+wrr•w•Nrrr•w.wrr•w.�•M•ww.»ww SECTION #3 - PROCURING AGENCY Agency Name: City of Coral Springs Agency Address: 9551 W Sample Road Coral Spring, FL 33066 Agency Contact: Gail Dixon Telephone: 954 3"-1104 Facsimile- 954 3"-1186 Emall. gdixon@coraisprings.org E BID 13•D-14OF TEMPORARY EMPLOYMENT_SERVICES FOR S.E. FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP PARTICIPATING AGENCIES FOR RENEWAL PERIOD 10115/15 — 10/14/17 Coral Spriings — Lead Agency Boynton Beach Coconut Creek Cooper City Dania Beach Davie Deerfield Beach Ft. Lauderdale Hallandale, Beach Hollywood Lauderdale Lakes Miami Gardens 'Miramar N, Palm Beach Oakland Park $unrise Tamarac West Palm Beach Ming: September 16, 2015 City of Coral Springs Cepariment: Financial Sentices City Commission Meeting Agenda item initiated By: Gaft3Vixon Summary Sheet DOC 1D: 4577 SUB__,_JECT: Temporary Employment Services PLACEMENT: Consent REQUESTED ACTION; Request to renew the contract for Bid #93-D-14UF for Temporary f1NCLUDF=CQNMCT Employment Services for Blue Collar Positions to Albion Staffing STARTiTERM DATES) Solutions of Miami, FL. and Tampa Service Company lnc of Houston. TX and the contract for Temporary Employment Services for White Collar Positions to Albion Staffing Solutions of Miami FL and Alpha 1 Staffing of Miramar, FL from October 15, 2015 through October 14, 2017, The estimated; annual expenditure is $1.50,000. (REQUEST TO RENEW) PROJECT REVIEWED 13Y OR_ 1NCLUM IN: ATTACHMENTS: BACKGROUNp I DESCRIPTIiJN 1 Using, Department: City - Wide 1 Justification for ;Award Recommendation: X Most responsive and responsible Bidders Highest ranked Proposer Other: 3. Is this item in the adopted` budget? X Yes" No 4. is this item in the C!P? . Additional Information Yes X No.: The Southeast Florida Governmental Purchasing Cooperative Group began approximately 23 years ago with a small group of Broward County cities. The co -Op has grown to 46 entities from Broward, Miami -Made, and Palm Beach` Counties. The Co -Op combines the buying power of the members on products or services Purchased by most of the members to achieve the best available pricing under a term contract. The Co-op also reduces time spend on bidding procedures and the quantity of bids that any individual Co -Op Agency would issue. A lead agency completes the bidding for all members that wish to participateinthat product or service, The City utilizes Temporary Employment Services in lieu of full -tune staff or part-time personnel on a regular basis The hourly rates are low and staff time is saved City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting: September 16, 2015 Subject: Temporary Employment Services processing applications and hiring personnel for temporary assignments. It also affords the opportunity to obtain personnel with,onlya 24 hour notice_ The City of Coral Springs is the lead agency for the Temporary Employment Services Contract, which was utilized by 21 of the Cooperative Agencies. The first two year renewal term of the contract will be utilized by 16 returning agencies and 3 new agencies in the tri-county area. Three vendors are selected for the Temporary Services Contract awards, as the work force available from each vendor varies. Multiple vendors also allow each Co -Op agency a letter opportunity to find appropriate personnel. A five percent increase in the hourly rates was requested, and is being recommended by staff`; The recommended increase is due to the current more competitive labor market, two yearly increases in the Florida Minimum Wage and additional federally mandated health care expenses for insurance coverage provided by the vendors to their temporary work staff. The Parks and Recreation Department has been the main user of the Blue Collar positions for custodial personnel, irrigation, and ground crews with great success. Code Enforcement, City Attormey's, and Public Works have utilized the contract for office assistants; senior office assistants, and maintenance workers. The quality and dependability of the temporary staff has been quite good, the savings substantial, and several have gone on to obtain full time employment with the City. Examples of positions and hourly wages with the 5% increase is as follows: Position Vendor Current Hourly Rate 5% increase Maintenance Worker Albion Staffing $10.40 $10,92 Lead Worker Tampa Service Co $14.20 $14.91 Office Assistant Albion Staffing $11.56 $12.13 Senior Office Assistant Alpha 1 Staffing $13.44 $14.11 The Purchasing Division recommends the renewal of the Temporary Employment Services contract to the fisted vendors. M, Heller, Director of Financial Services S. Orant, Deputy City Manager S, Whitacre, Deputy City Attorney J. Heam, City Attorney Page 2 CORAL SPRINGS EVERYTHING UNDER THE -SUN --- September 21, 2015 Ms. Gwrie Harris, President Alpha I Staffing/Search Firm 3350 S.W, 148h Ave., Suite 220 Miramar-, Fl, 33027 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13 -D- 1 40F Dear Ms. Harris - I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of September 16, 2015, awarded the first two year renewal of the aforementioned Bid for Office Personnel to Alpha I Staffing/Search Firm. The term of this contract is for a period of two years commencing from October 15, 2015 through October 14, 2017 with one additional two -yew renewal option available, Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid's Instructions to Bidders, Section 6. - Your -certificate must be kept current and on file throughout the term of this contract The attached list of job positions along with the hourly rates are noted on the tab and these are the only items awarded to your firm under this contract. Any other positions or rates are outside of this contract. The City looks forward to a successful business relationship in this -regard. If yourequire additional information, or have, concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, AngeloSalonione Purchasing Administrator AS,x,dm cc: D. Pudra, Director of Human Resources Southeast FloridaGovernmental Purchasing Cooperative Group Participating Members CITY Of CORAL SPRINGS. IFLORIDA, FINANCIAL SERVICES DEPARTMENT , PURCHASING DIVISION 9s51 W. Sample Road * C0fd SpringS, I'L 33065, - C=1Sp6rvgs.or() Phone 954-344-1100 a fax 954-344-1186 CORAL SPRINGS EVERYTHING UNDER THE SUN -- September 21, 2015 Mr, Larry E. Kosta Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services 129 Lismore St. Hutto, TX 78634-5685 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 1 3 )-D- 140F Dear Mr. Kosta: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of September 21, 2015, awarded the first two year renewal of the aforementioned Bid for Field Staff to Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services. The term of this contract is for a period of two years commencing from October 15, 2015 through October 14, 2017 with one additional two-year renewal option available. Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The attached list of job positions and hourly rates are noted on the tab and are the only items awarded to your firm under this contract. Any other positions or rates are outside of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gait Dixon in this office. Angelo Salornone Purchasing Administrator AS:mhn cc:, D. Pazdra, Director of Human Resources R. Engle, Director of Parks & Recreation Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA - FINANCIAL SERVICES DEPARTMENT - PURCHASING DIVISION 9551 W. Sample Road # Coral Spdngs, FL 33065 a CorolSpfings.otg Phone 954-344-1100 - Fox 954-344-1186 CORAL SPRINGS EVERYTHING UNDER THE SUN September 21, 2015 Mr. Andrew Titley,.Managing Director Albion Staffing Solutions, Inc. 2520N.W. 97thAvenue, #110 Doral, Florida 33172 REFERENCE: Tempormy Employment Services for Southeast Florida, Governmental Purchasing Cooperative Group, Bid 13-D- I OF Dear Mr. Titley: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of September 21, 2015, awarded the first two year renmal of the aforementioned Bid for Field Staff & Office Personnel to Albion Staffing Solutions, Inc. The term of this contract is for a period of two years commencing from October 15, 2015 through October 14, 2017 with one additionaltwoyear renewal option available. Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded to this office, naming the City of Coral Springs as additional named insured, with coverage and limits described in the bid's Instructions to Bidden, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The attached list of job positions along with the hourly rates are noted on the tab and these are the only items awarded to your firm under this contract Any other positions or rates are outside of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, Angao oone Purchasing Administrator AS:mlrn cc: D. Pazdra, Director of Human Resources Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL-SERVICES DEPARTMENT * PURCHASING DIVISION 9551 W. Sample Rood - Corot Springs, FL 33065 - CorolSpringsorg Phone 954-344-1100 # Fox 954-344-1186 to -4 is � 00 oa to tv cn w A. s a 4 p c,00 C oo o 4a G c>oo o, o0000 oocod � 3 � (�U..n y+� ol 4 �.► .•' NtA -a. :a :c> w :i. w GR n� i.+ tu�tA ^a -+3 rs-raw► �• :p, «-• 00 C7 JL, 00 G ;,r a warrw .Js, Sp 4b. :t 1 t,J UJ =° to z cs'ca ua a*cn x rD '"' t* ol A' 0 a* Ch CT .A .t+ oo W 00 0 «- C 4f9- 00 CT. .P S.t -t- ko © , yy,yy fo too n �o K'nACO am m n �W 0 0 ro m +n1' m pr 0 0 A m K }' tf 0 L° cr ►�� N O �V n O A h} Oo �r�rq r•m m N C pp t rt tmi � K 10 w p rt! to m Lt is rr m IV m K ,+ t, H. veeo 0a 11 w0M `.°M o ft aN amp �t�s m na m �$4 m n as IE H• d n rm :T Southeast Florida Governmental Purchasing Cooperative Group BID/RFP NO.: 13-D-140F DESCRIPTIONITITLE* Temporary Employment Services CONTRACT PERIOD: 10115113-10114115 TERM OF CONTRACT: 2 year term 2 additional 2 year renewal options available SECTION #1 - VENDOR AWARD Multiple vendors — see award letters, agenda memo and tabulation attached. Field Staff: A & Associates, Albion Staffing Solutions, Tampa Service Co,, Inc. d/b/a Pacesetter Office Staff* A & Associates, Albion Staffing Solutions, Alpha I Staffing SECTION #2 — AWARDIBACKGROUND INFORMATION Award Date. October 2, 2013 Resolution/Agenda Item No.: Insurance Required: X Yes No Performance Bond Required: — Yes X No SECTION #3 - PROCURING AGENCY Agency Name: Agency Address, Agency Contact: Telephone, Facsimile: Email: City of Coral Springs 9651 W Sample Road Coral Spring, FL 33065 Gail Dixon 954 344-1104 W 344-1186 gdixon@coraisprings.org CORAL SPRINGS -� EVERYTHING UNDER THE 5t1N October 3, 2013 Ms. Garre Harris, President Alpha 1 StaffnlSearch Firm 3350 S.W. 148 Ave., Suite220 Miramar, FL 33027 REFERENCE: Temporary Employment Services for Southeast. Florida Governmental Purchasing Cooperative Group, Bid 13-D-140F Dear Ms. Harris: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of October 2, 2013, awarded a portion of the aforementioned Bid for Office Personnel to Alpha 1 Staffing/Search Firm. The term of this contract is or 4 pe ' _ of two years commencing from October 15, 2013 through October 14, 201 i t additional two-year renewal options available. Pursuant to the terms and conditions of thi l U sate it I tsnrance must be forwarded to this office, naming the City of Coral Airings as additi�inal riam insure; with coverage and limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office: Sincerely, Angelo Salornone Purchasing Administrator AS`tnl cc: I)_ Pazdra, Director of Human. Resources Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA + FINANCIAL'SERVICES DEPARTMENT • PURCHASING DIVISION 9551 W. Sample Road a Coral Springs, FL 33065 * CoralSprirlgs.org Phone 954-344A 100 - Fax 954-344-1186 CORAL SPRINGS EVERYTHING UNDER THE SUN -- October 3, 2013 Mr, Larry E. losta Tampa Service Co., Inc. dlbla Pacesetter Personnel Services 120 Mountain Laurel Way Austin, TX 78737 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-140F :Dear Mr. Kosta I am pleased to inform you that the Coral Springs City ommissiong at their regular meeting of October 2, 2013, awarded a portion of the aftninei4iontO Bid for Peld Staff to Tampa Service Co., Inc. ' d/bIa Pacesetter Personnel Services ' e'f� fi ritraet is for a period of two years commencing from October 15, 2013 throQi Oquiber .2Q1 `with two sadditional two- year renewal options available, Pursuant. to the terms and ccynditio ofthis Bid;''your cerEiMate of Insurance must be forwarded' to this office, naming the City of Coral Springs as additional gamed insured, with coverage and limits described in the bids Instructions to .bidders, Section 6. Your certificate must be kept current and on file throughout the term of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office, Sincerely, Angelo Salomone Purchasing Administrator AS-ml cc D. Pazdra, Director of Human Resources R. Engle, Director of Parks & Recreation Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY Of CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION 9551 W. sample Road • Coral Springs, FL33065 •CoralSprings.org Phone 954-344-1100 � Fox 954-344-1186 CORAL SPRINGS -^ EVERYTHING UNDER THE SUN October 3, 2013 r. Andrew Tetley, Managing Director Albion Staffing Solutions, Inc. 2520 N. . 97t Avenue, ##110 Doral, Florida 3172 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-140F .rear Mr. Titley: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of October 2, 2013, awarded a portion of the aforementioned Bid for Field Staff & Office Personnel to Albion Staffing Solutions, Inc. The term of Ais' ntr ct is for a period of two years commencing from October 15, 2013 through t i4:fII with two additional two-year renewal options available. n Pursuant to the terms and conditions of this l�*' yn Otte of ance must be forwarded to this office, naming, the City, of Cored Springs as additional ziamed insured, with coverage and limits described in the bids Instructions to Bidders, Section b, Your certificate must be kept current and on file throughout the term of this contract. The City looks forward to a successful business relationship in this regard. If you require additional information, or have concerns in this matter, please tits not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely, Angelo Salomone Purchasing Administrator ASmIm cc D. Pazdra, Director of Human Resources Southeast. Florida Governmental. Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION 9551 W. Sample Road - Carol Springs, FL 33065 « CoralS rings.org phone 954-344-1 100 - Fax 954-344-1 186 CORALSPRINGS EVERYTHING UNDER THE SUN - October 3, 2013 Ms. Evelyn Looney A & Associates, 8144 Okeechobee Blvd. West Palm Beach, FL 33411 REFERENCE: Temporary Employment Services for Southeast Florida Governmental Purchasing Cooperative Group, Bid 13-D-140F Dear Ms, Looney. I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of October 2, 2013, awarded a portion of theaforementionedBid for Field Sta, f & Office Personnel to A a& Associates. The term of t is contract is for a 'period of two years commencing from October 15, 2013 through October 14, 2015 with t additional,two-year renewal options available. Pursuant to the terms and conditions of tl is� Bid; your ert't z iteof isuranee must be forwarded to this office, naming the City of Coral Spr�ii � as add rit�nal named insured witia coverage an limits described in e bid's l cstrz iiort f , �r � Sects 6 " t 'certificate must be kept current and on file throughout the term of '! 'co tract. _ The City looks forward to -a successful business relationship in this regard. If you require additional_ information, or have concerns in this matter, please do not hesitate to contact Purchasing Agent Gail Dixon in this office. Sincerely,, Angelo Salomone Purchasing Administrator cc U. Pazdra, Director of Human Resources Southeast Florida Governmental Purchasing Cooperative Group Participating Members CITY OF CORAL SPRINGS, FLORIDA * FINANCIAL SERVICES DEPARTMENT' • PURCHASING DIVISION 9551 W. Sample Road - Cotol Spriggs, FL 3 }65 • CoralSpdngs.org Phone 954-344-1100 • Fax 954-344-1'186 Meeting: October 2, 2013 City of Coral Springs Department: Financial Services City Commission Meeting Agenda Item Initiated By: Gail Dixon Summary Sheet DOD ID: 3625 SUBJECT: Temporary Employment Services PRIORITY: Consent — Financial Health & Economic Development REQUESTED ACTION: Request to award the contract Bid #13,D-14OF for Temporary (INCLUDE CONTRACT Employment Services for Blue Collar Positions to A & Associates of West Palm Beach, FL, Albion Staffing Solutions of Miami, FL, START/TERM DATES) and Tampa Service Company Inc. of Houston, TX and the contract for Temporary Employment Services for White Collar Positions to A & Associates of West Palm Beach, FL, to Albion Staffing Solutions of Miami, FL, and Alpha 1 Staffing of Miramar, FL from October 15, 2013 through October 14, 2015, The estimated annual expenditure is $45,000, (REQUEST TO AWARD) -• : I a : W3190 1111111104 • 0� ATTACHMENTS: #1 — Bid Tabulation BACKGROUND I DESCRIPTION: 1, Using Department: City -Wide 2, Justification for Award Recommendation., X Most responsive and responsible Bidders Highest ranked Proposer Other., 3. Is this item in the adopted budget? X Yes No 4. Is this item in the CIP? Yes X No 5. Insurance: X Approved N/A 6, Additional Information: The Southeast Florida Governmental Purchasing Cooperative Group began approximately 21 years ago with a small group of Broward County cities. The Co-op has grown to 46 entities from,Dade, Broward, and Palm Beach Counties. City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting: October 2, 2013 Subject: Temporary Employment Services The Co-op combines the buying power of the members on products or services purchased by most of the members to achieve the best available pricing under a term contract. TheCo-Op also reduces time spent on bidding procedures and the quantity of bids that any individual Co -Op Agency would issue. A lead agency completes the bidding for all members that wish to participate in that product or service. The City utilizes Temporary Employment Services in lieu of full-time staff or part-time personnel on a regular basis. The hourly rates are low and staff time is saved processing applications and hiring personnel for Temporary Assignments.. It also affords the opportunity to obtain personnel with 24 hour notice. The City of Coral Springs is the lead agency for the Temporary Employment Services Contract, which was utilized by 18 of the Cooperative agencies covering Palm Beach, Broward, and Miami -Dade counties. This new Temporary Employment Services bid will be utilized by 27 agencies in the tri-county area. Multiple vendors are selected for the Temporary Services Contract award, as the workforce available from each vendor will vary. Multiple vendors also allow each Co -Op agencya better opportunity to find appropriate personnel: The Parks and Recreation Department has been the main user of the Field Staff Temporary Services Contract for janitorial personnel, irrigation, and ground crews with great success. The quality and dependability of the temporary staff has been quite good and the savings substantial. Other Departments utilizing the contract this year included the City Manager's Office, City Attorney's Office, Code Enforcement, Community Development, Public Works, and Utilities Division for positions such as receptionists, office assistants, and maintenance workers. The second low bidder, JAG Professional Resources was ,considered non -responsive They have no staffed offices within the tri-county area as per the bid requirements. They also do not have any local references as per the bid requirements: Examples of positions and hourly wages are as follows: Position Vendor Hourly Rate Vendor Hourly'Rate Maintenance Worker A & Associates $10 25' Albion Staffing $10.40 Lead Worker A & Associates; $10.65 Albion Staffing $11.88' Office Assistant A & Associates $12.50 Albion Staffing $11. 6 .Legal Secretary A & Associates $16.00 Alpha 1-Staffing $16.20 IS Technician Albion Staffing $13.75 Alpha 1 Staffing $12.75 The Purchasing Division recommends the award of the Temporary Employment Services contract to the above listed Bidders. City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting: October 2, 2013 Subject: Temporary Employment Services ..- M. Heller, Director of Financial Services: J. Hearn; City Attorney D. 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Y> d C3 d C9 d O W C7 C,0 C7 C) d t> d C3., d C? C5 d: BED 13-D440F TEMPORARY EMPLOYMENT SERVICES FOR It i . R IG COOPERATIVE f t •, GROUP ATTACHMENT "A" i f a The City of Corm Springs is soliciting bids for a contract for the purchase of temporary employment services. This is a cooperative invitation to bid issued by the City of Corm Springs, on behalf of the participating agencies referenced) within the specifications, for the purchase of their estimated annual requirements. Any reference in the bid documents to a single entity shall apply to all participating entities referenced in the Invitation to Bid. The terms and conditions of the individual contracts and/or purchase orders including, but not .limited to provisions regarding invoicing, individual delivery ports, delivery instructions, and insurance requirements shall be established individually by each participating governmental entity prior to award. a f • a a#J, i 1 •. f f g i i i i , t i 4• f i a i. � ., f• � i f•a i • ,f. Some of the co-op members may currently have a contract in 'place for the commodities listed herein. Those entities will participate in this bid at the expiration of their current contracts. The successful contractor(s) will furnish all personnel necessary for the day-to-day operations of all agencies participating in this cooperative bid. Temporary employees must be available and report for work within. twenty-four (24) work hours of notification, Contractors who are not able to Meet delivery requirements will be considered non. responsive. The bidder will be bidding on a two (2) year contract commencing upon approval by the City Commission. This contract may be renewed for two (2) additional two (2) year -terms by mutual agreement of the parties. The City will issue a notification of intent to Page T of47 renew by mail sixty (60) days prior to the expiration date of the contract. The vendor shall be required to respond within thirty (30) days of receipt of notice. All terms and conditions of the original contract will remain unchanged for any contract extension. The prices offered and accepted must remain firm for the first full year of the contract. Such costs for the second year are subject to an adjustment Oirily if an increase occurs throughout the local industry, but any such increase may not exceed 4% per year. Any such increase must be documented and submitted in writing to the city at least ninety (90) days prior to the contract anniversary date. The City, after examination, may refuse to accept the adjusted costs if they are not properly documented or if they are considered by the City to be excessive. In the event that the City determines that the costs as submitted are not properly documented or are -excessive and the matter cannot be resolved to the satisfaction of the City the contract = be cancelled by the City upon thirty (30) days written notice to the Contractor(s). FXECPTION: If the Fed" government revises the minimum wage, the Contractor shall have an Opportunity to request immediate price relief to the lead agency for this cooperative contract There is also an allowance for implementation of Obama Care which vendors must provide full documentation. All requests must be in writing with full documentation explaining what increase covers for vendor and temporary staff. In addition, if vendor implements Obama care providing medical insurance for their temporary staff, you place the request in writing and provide detailed information for the hourly rates to be incre-ued. Should an opening for a Permanent position within a co-op agency come available, the temporary worker may apply for this position. The co-op agency reserves the right to hire this temporary worker without any financial obligation to the Contractor. V, VACATION PA If a temporary worker qualifies for 0, vacation under their employment contract with the Contractor, that, employee will give the co-op agency two (2) weeks notice before the start of such vacation. The Contractor shall be responsible for any vacation pay due the employee. Additionally, if the assignment is ongoing at the time of employee's vacation, the contractor will provide areplacement employee. OEM= Should any assignment require the temporary employee to work more than forty (40) hours in any given week, the co-op agency shall pay .an Overtime rate equal to 1-1 /2 times the hourly rate specified in the contractor's bid. Page 2 of47 VII. LOCATIONS Please provide physical address, contact person, phone number, fax number and email of each location your firm has in Froward, Palen Beach and Miami -Dade County. Note: firms trust have a minimum of 2 office locations in at least 2 of the above counties; No warranty,or guarantee is given or implied as to the total amounts to be purchased resulting from this contract, The quantities stated in this bid are estimates of annual. usage, to be used for bid comparison purposes only. All services will be ordered on an as needed basis. The minimum request will be for one (I) day (eight (8) hours) The successful Contractor(s) shall be required to submit a report to the City of Coral springs detailing all contract usage by all participating co-op agencies on a quarterly basis. Coral Springs Hallandale Beach, Boca Raton. Hollvwood Broward MPC Lauderdale Lakes Boynton Beach Miami Cardenas Coconut Creek N. Lauderdale Cooper City N. Miami Dania. Beach Oakland Park Davie Parkland Deerfield .Beach Sunrise; Ft. Lauderdale Tamarac Careen Acres' ;A complete list of Co -Op members has been provided herein. Any member not specifically mentioned above may participate pursuant to the provisions of ,Section I of this specification. X. POSITION CLASSIFICATIONS A. BLUE COLLAR' 1. CUSTODIAN WORK OBJECTIVE. Under direction, performs responsible janitorial work involving the care and ;maintenance of various municipal. buildings. Although the employee works independently and is often Page 3 of 47 physically removed from supervision, duties are performed within the framework of pre. established policies and procedures. ESSENTIAL FUNCTIONS The list of essential functions, as outlined herein, is intended to be representative, of the tasks performed within this classification, It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Vacuums + shampoos carpet. Scrubs,• rf strips t polishesf andpolisbes Rimiture and woodwork • Cleans windows, doors, walls, tiles, air conditioning vents, etc. • Cleans restroom facilities, e.g., toilets, sinks, floors; replaces paper supplies and soap. in restroom.s. • Maintains inventory of cleaning and paper supplies; prepares and maintains routine records and logs; requisitions supplies as needed:. • Seas up and takes down tables, chairs, platforms and podiums for meetings, • Moves office furniture and equipment; assists in making simple repairs to building equipment and furniture. • Empties waste baskets; takes out mash for disposal. NUNIMUM QUALIFICATIONS: Education / Certifications / Experience.,` Nigh school diploma or GED, some janitorial experience preferred; or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Knowledge of methods, materials, chemicals and equipment used in commercialcleaning. .Knowledge of special equipment such as electronics equipment and sound systems, ctc. Ability to understand and follow written and oral instructions, Page 4 Of 47 Ability to perform work requiring strength and dexterity; ability to perform work for extended period& of time while standing. Ability to operate basic yard maintenance equipment and machinexy, Ability to adhere to prescribed routines and practices. Ability to read and write English. Ability to prepare and maintain routine records and logs. Ability to operate basic office equipment. Ability to perform moderately physically demanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing,and/or pulling of moderately heavy objects and materials, supplemented by a demonstrated ability to read and write English. PHYSICAL REQUIREMENTS: Tasks involve the intermittent perfbnnance of moderately physically demanding work, typically involving, some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). May require occasional lifting, carrying, pushing, and/or pulling of heavier objects. ENVIRONMF,NTAL REQUIREMENTS: Tasks are performed in outdoor and indoor environments. Due to the nature and non_ specific location of the, work environment, tasks include potential for intermittent exposure to disagreeable elements, e.g.,heat, humidity, inclement weather, Some Wks include working in and around potentially hazardous environments and/or chemical.-, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. MAREMNANCE WO WORKOBJF,CTIVE:• Under direct supervision, the purpose of the position is to provide organizatiOn, sanitatIOT4 ,and general maintenance in the assigned area of the assigned Department Employees in this classification perform general and preventative maintenance work, Position is responsible for the cleanliness and maintenance of supplies in the assigned areas, ESSENTIAL FUNC13ONS: Page 5 of 47 The Est of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The ornission of an essential furxetion does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Organizes the set up and break down for work areas, break moms and classrooms throughout the building. • Maintains fields and courts; sets up fields; paints facilities; rnows, grass, and inspects parks for repairs. • Relocates and organizes Rirniture, fixtures and equipment as required bydepartmental functions. Maintains a safe and clean working environment and provider, for the general upkeep for the assigned areas. Organizes and restocks products and Supplies through weekly inventories. Performs cleaning tasks and preventive maintenance according to assigned schedules or as directed.. • Utilizes various cleaning agents, mixing such according to label instructions and product specifications, and using in accordance with prescribed safety precautions and directions. • Utilizes various custodial, and generaj maintenance equipment • Performs various routine and minor facilities improvement tasks, eg,, painting, minor repairs- • Performs routine grounds maintenance tasks, including, but not Urnited to: . lawn mowing, tree and hedge trimming, edging, blowing, installation of mulch and pulling of weeds. NUND4UM QUALIFICATIONS: Edutation / Certifleations /Experien" — High school diploma or GED preferred; supplemented by demonstrated ability to fulfill the physical requirements of the work; or an equivalent combination of education, training, and experience. Knowledge, Skills, & AbilMes — Page 6 of 47 Ability to understand and follow written and oral instructions. Ability to perform routine maintenance and custodial tasks with limited supervision, Ability to read and write English. Ability to operate various basic tools and grounds keeping equipment, e.g., hammer, screwdriver, wrench, saw, lawn mower, edger, chainsaw, blower. Some positions may require the ability to operate city Vehicles, and some heavy equipment, e.g, forklift, tractor, trucks. Tasks involve the intermittent performance of physically dernanding work, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of rnodi=tcly heavy objects and materials (20-50 pounds). Requires intermittent lifting, carrying, pushing, and/or pulling of heavier objects (80+ pounds), Some work is performed in usual office conditions with some exposure to disagreeable environmental factors, e.g.,,cleaning chemicals/furies, mild temperature -variations, dust. Almost all work is performed in outdoor environments, Due to the nature and location of the work environment, tasks include potential for intermittent exposure to disagreeable elements, e.g., heat humidity, inclement 'weather. Some tasks include working in and around vehicle/equipment and lawn maintenance equipment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. 3. LEAD WORKER WORK OWCTIVE-. UnAer general supervision, the purpose of the position is to coordinate all routine and preventative maintenance effbrts to provide aclean, safe, working environment. Employees in this class are distinguished from that of the Maintenance Worker by the completion of additional training in a trade discipline relevant to facilities maintenance. Position is responsible for coordinating all repair, remodeling, and relocation efforts. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one Page 7 of 47 position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Ensures a safe, clean working mvironnient by maintaining the assigned area, Performs maintenance activities for athletic fields and courts. sets up fields for sports leagues. Paints facilities as needed, maintains turf and clay fields; mows grass as needed. Coordinates and organizes all minor repair, remodeling, and relocation projects throughout the Divisiom Advises Maintenance Workers, in a variety of tasks, of work to be accomplished in order to clarify and expedite projects and repairs. Oversees and participates in the projects and, repairs in progress, and reviews completed work. • Recognizes and reports any detected deterioration, repair needs, and maintenance needs to Supervisor, • Performs maintenance and general repairs on structures, facilities, equipment, and other property in one or more of the trade disciplines, e.g., irrigation plumbing and repair, masonry, carpentry. • Performs cleaning tasks and preventive maintenance according to assigned schedules or as directed. • Utilizes various cleaning agents, mixing such according to label instructions and product specifications, and using in accordance with prescribed safety precautions and directions e Performs various routine to moderately complex facilities improvement tasks, e.g., irrigation repairs and maintenance, painting, minor fkcifitiesrepairs. MINIMUM QUALIFICATIONS: Education I Certifications / Experience — High school diploma or GED; supplemented by two (2) or more years experience and/or training in one (1) or more of the trade disciplines outlined herein, and possess abilities in an additional trade discipline acquired through either internal or external vocational training resources; or an equivalent combination, of education, training, and experience. Page 8 of 47 Knowledge, Skills, & Abilities — Ability to understand and follow written and oral instructions. Ability to perform routine to moderately complex maintenance and custodial tasks with limited supervision. Ability to read and write EnglisIL Ability to operate various basic tools and grounds keeping equipment, e.g., hammer, screwdriver, wrench, saw, lawn mower, edger, chainsaw, blower. Some positions may require the ability to operate City vehicles and some heavy equipment, e.g.jorklift, tractor, trucks. Ability to operate all equipment and tools in one or more of the trade disciplines, PHYSICAL REQUIREMENTS: Tasks involve the intermittent performance of physically demanding work, typically involving nVolviniz some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the. liffing, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). requires intermittent lifting, Carrying, pushing, and/or pulling of heavier objects (80+ pounds). J- Some work is performed in usual office conditions with some exposure to disagreeable environmental factors, e.g., cleaning chemicals/fumes, mild temperature variations, dust. Most work is performed in outdoor environments. Due to the nature and location of the work cnvironrncnt, tasks include potential for intermittent exposure to disagreeable elements, e.g., heat, humidity, -inclement weather. Some tasks include working in and around vehicle/equipment and lawn maintenance equipment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. UMM WORK OBJECTIVE: Under general supervision, the purpose of the position is to operate and regulate water flow and pressure in the City's Utilities Division. Employees in this classification are responsible for performing routine to complex inspection and maintenance duties to ensure efficient and effective operation of water facilities and equipment. Objective is to ensure safe and clean drinking water is provided to the City. Page 9 of 47 ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential ftmetion does not preclude management from assigning duties not listed herein if such fitrictions are a logical assignment to the position. Performs skilled operational and regulatory work in the testing and treatment of City water in compliance with all applicable City, State and federal regulations and guidelines. • Perform routine to complex maintenance and repair duties of water equipment and facilities, e.g., pumps, tanks, aerators, precipitators, filters, motors, pulleys, drive belts, solids and chemicals handling. « Performs and records chemical and pressure sampling and laboratory testing; calculates results/readings; ascertains treatment performance and quality; performs appropriate equipment adjustments and calibrations, • Monitors and sets chlorine machinery to obtain proper chemical usage readings, • Operates and maintains pump stations; records daily pump readings, e.g., pressure, flow, time, chemical usage, purnp function/operation; perform corrective measures to pump operations and settings as necessary, • -Performs clerical duties, e.g., data entry; genemtes Spreadsheets for process control; prepares various reports; performs calculations, runs quantitative/qualitativc analysis and interprets data for performance evaluation. • Performs various maintenance and purging duties, eg., cleans algae from clarifier overflow weirs; cleans mechanical aerators and diffuser; -cleans pumps, pipes and plumbing apcft=s. • Transfers treated and untreated water. XIINEWUM QUALIFICATIONS: Education I Certifications / Experience — ffigh school diploma or GED; Florida Class "C" Water Operator's License, supplemented by one (1) to two (2) Years responsible experience in -utilities operations; or an equivalent combination of education, training, and experience. Must possess and maintain a valid Floridariver's License. Knowledge, SWIls, & Abilities — Page 10 of 47 General knowledge of the methods, tools, equipment and neces a ry safety precautions used in water plant operator work. Considerable knowledge of all functions relevant to the operation of utility pumps. Ability to understand and follow written and oral instructions Ability to inspect machinery and mechanical equipment and to detect and identify apparatus malfunctions. Ability to operate various hand held tools and repair equipment, e.g, gas portable pumps, air -compressors. Ability to operate various heavy equipment and machinery;, e.g., utility vehicles, dump truck, fork lift. Ability to operate various office equipment, e.g., computer terminals, telephone systems, calculator. PHYSICAL REQ EMENTS. Tasks involve the intermittent perfnrmanance of physically demanding work, typically involving some combination of reaching; bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of heavy objects and materials ( fl-l00 pounds). Some tasks involve the internniitent performance of extremely physically demanding work, typically involving some combination pushing, and/or pulling of heavy objects (150 pounds). ENVIRONMENTAL REQUIREMENTS: Some tasks are performed in a shop environment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents, Some tasks are performed in an outdoor environment with potential for exposure to disagreeable elements, e.g., heat, hurnidity, toxic agents. Tasks include working around moving parts, equipment, carts, and materials handling where physical risks are predictable/controllable by observance of standard safety precautions. FACILITIES TECHNICIAN 'WORIK OBJECTIVE Under general supervision, the purpose of the -position is to perform a wide variety of semi- skilled maintenance and repair work in one or more of the trade diseipi'rr , e,g., electrical, masonry, plumbing, carpentry, Performs all work according to established safety standards, building cedes and regulations applicable to the work. Employees in this Page t t of 47 classification have previous experience in the trade, and can Perform tasks independently, though work remains subject to review and inspection during and upon completion of assigned Wks, ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class, The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Performs routine maintenance and repairs on structures, facilities, equipment, and other City property in one or more of the trade disciplines, e.g,, electrical, plumbing, masonry, carpentry, locks, • Performs various semi -skilled carpentry tasks, i.e., bangs doors, installs shelving, installs drywall. • Performs general maintenance, replacement tasks and minor plumbing repairs to restrooms, drinking fountains and plumbing fixtures. • Performs minor electrical repair, replacement and installation tasks of various electrical components, eg,, ceiling fans, light fixtures, electrical switches, • Prepares and performs various special projects, e.g., painting, carpentry, plumbing, masonry, locks, office remodeling, • Prepares and submits 'work estimates for work orders; locates vendors and contractors to supply materials or labor, schedules work with customers. • Performs preventive maintenance inspections on City buildings, • Assists with public safety emergency response. NUNMUM QUALIFICATIONS: Education / Certifications I Experience — High school diploma or GED; Supplemented by two (2) Years' experience in semi -skilled laboring or maintenance work; or an equivalent combination of education, training, and experience. Must possess and maintain a valid Class D Florida Driver's License. Knowledge, Skills, & Abilities — General knowledge of the methods, lools,, equipment and necessary safety precautions used in general maintenance,- and repair work. Page 12 of 47 Knowledge of current codes and regulatory standards governing facilities construction, maintenance and repair. Ability to understand and follow written and oral instructions. Ability to read and write English. Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines; telephone systems, facsimile machines. Ability to operate basic manual and electric hand tools, e.g., hammer, screwdriver, skill saw, power chill, wrench, level, pliers. Ability to operate various City automobiles and pickup trucks. PHYSICAL REQUIREMENTS: Tasks involve the intermittent performance, of physically demanding worts, typically involving some combination of reaching, bending, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, anchor palling of moderately heavy objects and materials (20-90 pounds). Requires intermittent lifting,, carrying, pushing and/or pulling of heavier objects (2 0+ pounds). ENVIRONMENTAL REQUIREMENTS: Some work is performed in usual office conditions with rare exposure to disagreeable environmental factors, e,g., dust, cleaning chemicals/fumes, mild temperature variations. Some tasks are performed in an outdoor environment with potential for exposure to disagreeable elements, e.g., Beat, humidity, toxic agents. Some tasks are performed in a shop environment, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents; «, r, 1« WORK OB. ECTIVE; Under direction, the purpose of the position is to perform skilled maintenance and construction work through the operation of heavy equipment and machinery. Employee possesses journeyman knowledge of various public services construction, repair and maintenance activities policies and procedures. Employee performs all work according to established safety standards, codes and regulations applicable to the work. Employee works with independence and limited supervision, and firnetions in a lead capacity in the absence of a supervisor. ESSENTIAL FUNCTION Page 13 of 7 The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The ornission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. * Operates complex and heavy mechanical equipment. * Performs routine safety inspections Of Operating equipment and mechanical systems; performs maintenance, makes moderately complex repairs, and assists in complex repairs of equipment and vehicles, # Operates a wide variety of construction equipment and tools, operates various standard hand-held manual, electrical, and gas powered tools and equipment; operates a variety of specialized specific tools and equipynent. • Performs routine to complex maintenance and repairs On structures, facilities, equipment, street signs, sidewalks, bicycle paths and other City property, • Performs inspections, maintenance repairs and construction of public Works facilities. • Prepares and performs various special projects, e.g., painting, carpentry, plumbing, masonry, underground utilities, paving, pavement marking, -road signs, • Mentifies and reports any detected deterioration, repair needs, and maintenance needs to supervisor. # Acts as Crew Leader to subordinate personnel in the absence of a supervisor. MINEWUM QUALIFICATIONS; Education / Certifications / Experience High school diploma or GED; Supplemented by three (3) to four (4) years responsible experience in Public Works/construction, to include two (2) years' experience in the operation of heavy equipment; or an -equivalent combination of education, training, and experience. Must possess and maintain a valid Class "B" Florida Commercial Driver's Licenm Must Possess and maintain Department of Transportation Zone Intertnediate Certificate. Knowledge, Skills, & Abilities — Knowledge of the hazards involved and of applicable safety precautions and established safety precautions essential in avoidance,of iqjury or accidents. Pago 14 of Considerable knowledge and training of Procedures, equiPmerit and methods utilized in the heavy equipment trade. Ability to understand and follow written and oral instructions. Ability to read and write English. Ability to operate basic office equipment, e.g., printers, copy machines, telephone systems, facsimile machines. Ability to make -minor adjustments of repairs to assigned equiprnent. Ability to perform physically demanding manual labor. Skill in inspecting, diagnosing and repairing complex mechanic problems of automotive motors and equipment. Skill in operating various heavy construction equipment and machinery. Skill in operating various automobiles, light and heavy trucks, mechanical equipment and other gasoline and diesel driven motors, e.g., service trucks, forklifts, back hoe, -grader, bulldozer, dump trucks. PHYSICAL REQUIREMENTS: Tasks involve the performance of physically demanding work, typically involving some combination of standing, walking, sitting, reaching, stooping, climbing or kneeling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). Requires intermittent lifting, carrying, pushing, and/or pulling of heavier objects (100+ pounds), Work includes exposure to physically stressful conditions including extended periods of shaking or jolting from machinery and equipment ENVIRONMENTALREQUIRFAMNTS: Tasks arc performed in outdoor environments. Due to the nature and location of the work environment, tasks include potential for exposure to disagreeable elements, e.g., heat, humidity, inclement weather. Tasks include working in and around moving vehicles and associated vehicle/equipment areas, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents. 7. INSP.ECTOR Page -15 of 47 WORK OBJECTIVE: Under general direction, the purpose of the position is to inspect structural, electrical, mechanical, or plumbing building/development to enforce compliance with the Florida Building Code. Employees in this classification perform at a technical level, and are responsible far reviewing development operations to verify conformity with the approved Mans and specifications in their respective trades, Objective is to enforce all local, state and federal laws, ordinances and regulations to ensure the safety and welfare of the general public, ESSENTIAL FUNCTIONS:. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions area logical assignment to the position.: Performs systematic site inspections of skilled trades work for new and existing construction within the city, to ensure compliance with all applicable City, state and federal code and regulatory requirements in their respective trades; e,g., structural, electrical, mechanical, plumbing. • Verifies compliance with approved building permits, plans and specifications; reviews and approves work of completed projects, * Collaborates with ;independent contractors and subcontractors, engineers, architects, homeowners, and internal administrative support to ensure all required documentation is completed and submitted for approval of requested permits and licenses. * Reads and interprets: blue prints and specifications for construction plans and designs. +� Identifies compliance problems and issues code violations, meets with violators and general public to explain and interpret applicable codes and advises violator Of expected time frame to correct infraction; performs re -inspection to determine if corrections have been made to achieve compliance. • Issues written violations of codes; snakes re -inspection to determine if corrections have been made to achieve compliance, • Reviews, maintains and updates all files, documents, records and reports of inspections activities and findings. • Communicates with. Building Official on any structural problems, code issues or regulatory requirements that have not been resolved.. Fagg 15 of47 Maintains current knowledge of trends and regulatory developments for application to functional areas under charge; attends annual continuing education courses for re -certification. MINMUM QUALIFICATIONS: Education I Certifications / Experience — High School Diploma or GED; supplemented by all appropriate certifications for the position in the respective trade/discipline as designated under the provisions of the Florida Building Code (Broward County Administration); or an equivalent combination of ,education, training, and experience. Must possess a valid Florida- Driver's License. Knowledge, Skills, & Abilities — Knowledge of current codes and regulatory standards governing the state's building construction industry in the respective tradeldiscipline. Knowledge of all functions relevant to the processing and approval of building construction projects in the respective trade/discipline, e.g., plaris review, licensing, permitting, inspections. Ability to understarid and follow written and oral instructions, Ability to provide plans review oversight and recomtrtend/dewelop modifications as necessary to, ensure overall project compliance with applicable, codes and regulatory standards. Ability to operate basic office equipment e.g., computer terminals, printers, copy macbines, telephone systems, facsimile machines. Ability to road, update and main various records and files. Ability to access, operate and maintain various software applications. Ability to clearly communicate information both verbally and in writing. Ability to establish and maintain effective working relationships with City employees, departmental, staff and managetnent, 'contractors, engineers, architects and property owners. Skill in the review and interpretation of construction project plans, and the technical interpretation of applicable construction codes and regulatory standards. Skill in written communications for the effective development and 'presentation of departmental reports and modifications to established codes and ordinances. Pagc 17 of 47 PHYSICAL REQUIREMENTS - Tasks involve the ability to exert light physical effort in sedentary to light work typically involving some combination of typically involving some cornbination of reaching, bending, stooping, kneeling, or crouching, and that may involve some lifting, carrying, climbing ladders, pushing and/or pulling of objects and materials of light weight (5-25 pounds). Tasks may involve extended periods of time at a keyboard or workstation, and walking on roofs. ENVIRONMENTAL REQUIREMENTS - Tasks are performed in outdoor and indoor environments. Due to the nature and non- specific location of the work environment, tasks include Potential for intermittent exposure to disagreeable elements, e.g., heat, humidity, inclement weather. Some tasks include working in and around moving vehicles and building equipment/machinery, where heightened awareness to surroundings and observance of established safety precautions is essential in avoidance of injury or accidents: I fuel 3 NO Performs routine duties as, primary receptionist for City Hall and general clerical duties under the supervision of the Finance Department, or clerical responsibilities under the Director or supervisor of Parks & Recitation. Employee in this class Has the responsibility of answering all incoming calls on the main switchboard); greeting all persons coming into City Hall or parks and recreation facilities, and directing inquiries to proper indiyidual or department Employee is also required to perform general clerical duties and work as assigned. Detailed instructions are given for new or difficult assignments and work is reviewed) inprogress or upon completion for accuracy. ESSENTL&L F_LYNCT-IONS.- • Receives all incoming calls on main switchboard, takes messages, routes to proper individual or department, • In Parks & Recreation, handles inputting and collecting registration fees for recreation classes and park permits. Acts as receptionist for the public coming into City Hall or professional greeter to the public in parks and recreation facilities, handling routine inquiries, requests for information or directs to proper department or individual. • Receives, sorts and distributes incoming mail to all, departments. Maintains bidden Est for purchasing. • Performs other duties as assigned and/or required, Page 18 of 47 • Punctuality and regular attendance are essential functions of this position. MINT ffiIM QUALIFICATIONS_: Education f Certifications / Experience: Must be a high school graduate or have a GEp and prior experience of at least one (1) year in a similar position:. Knowledge, Skills and Abilities. Knowledge of office terminology, procedures, equipment; business math and English. Skill in the operation of Word Perfect and ability to type from clear copy or rough draft at a reasonable speed. Ability to understand and follow simple oral and written directions. Ability to handle money when collecting fees, and be -able to snake correct change, log in money, and safeguard funds responsibly. Ability to write legibly and speak clearly. Ability to get along well with others and the general public. Clerical aptitude, mental alertness, tact and courtesy. Ability to type 20 WPM. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential :functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, anal reach with hands and antis. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close 'vision and the ability to adjust ;focus. The noise level in the work environment is usually quiet. 2, OFFICE ASSIiSIA WORK OBJECTIVE: Under general ;supervision, the purpose of the position is to provide routine administrative support to the assigned department or assigned supervisor. Employees in this classification function at a moderately difficult generalist level and are accountable for the accuracy of both routine and .non -routine administrative support duties performed as dictated by the nature of department. Position may be assigned to a lame department and perform abroad array of generalized administrative support functions, or assignment may be to a smaller specialized department wherein incumbents receive instruction in ,departmental hinctions Page 19 .of 47 This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks perfoxined within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential f4netion does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Researches and generates correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate W the assigned department • Performs a variety of routine adninistrative functions, e.g., data, entry, typing, reports processing. • Compjles, prepares, and may be responsible for distributing daily, weekly, monthly or annual 'reports, invoices, purchasing orders, and other relevant materials appropriate to the assigned unit, • Receives telephone inquiries, and complaints, ascertaining the nature of the call, resolving customer issues or directing to appropriate personnel for finther assistance. • Performs a variety of essential record keeping duties, and maintains department record keeping and filing systems relevant materials aPpropriate to assigned unit, e,g.. , payroll, accounts payable, departmental files, personnel records, accounting data. • Develops, receives and reviews various reports, Plans, and applications for the purpose of verif .4ng accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, e.g., statistical data, licenses, invoices, purchase orders. • Completes and processes various forms required - of assigned department, i.e., personnel fbrrns, invoices, work orders, purchase orders. • Operates various office equipment, e.g., computer terminals, word processor, printers, copy machines, telephone systems, facsimile machines, calculators. • Assists other unit personnel in supporting efficient fimetioniog of the department. MINIMUM QUALIFICATIONS: Education / CertificAtions I Experience -- Paps 20 of 47 High school diploma or GED; supplemented by one (1) to two (2) years' experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience. Must successfully and =urately pass the entrance typing exam with 45 + Words Per Minute, Koowledge, Skills, & Abilities — Knowledge of the functions and operations of the departtrient's activities. Knowledge of governmental purchasing, personnel and accounting procedures. Knowledge of the organizational structure and functioning of municipal government. Knowledge of business writing including spelling, punctuation, and grammar. Knowledge of mathematics. Ability to understand and follow written and oral instructions. Ability to plan, organize, and coordinate schedules and meetings. Ability to read, update and maintain various records and files. Ability to perform routine mathematical computations and tabulations accurately and efficiently. Ability to access, operate and maintain various software applications. Ability to operate basic office equipment eg., computer terminals, printers, copy machines, telephone systems,facsimilemachines, calculators. Ability to establish and maintain effective working relations with other employees, public officials, management, and the general public. Ability to make decisions in accordance with laws, ordinances, regulations, departmental policies and procedures. Skill in routine administrative support Ai actions, e.g., bookkeeping, data entry, typing, reports processing. Skill in business English, e.g., correspondence formats, spelling, punctuation and grammar. Skill in composing routine, correspondence, summaries and reports in a clear and concise manner; ability to compose routine correspondence, summaries and reports. Skill acting as liaison. Skill in typing 45 WPM. Skill in the principles and techniques of customer service skills, PHYSICAL REQUIREM[ENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). ENVIRONMENTAL REQUIREMENTS.* Work is performed in usual office conditions with rare exposure to disagreeable environmental factors, e.g., dust, cleaning chemicaWfumes, mild teniperaturevariations. Page 21 of 47 3. PRINCIPAL OFFICE ASSISTANT WORK OBJECTIVE:. Under limited supervision, the purpose of the position is to provide responsible, complex administrative support to the assigned department or assigned supervisor. Employees in this classification function, in a lead capacity and are accountable for the accuracy of both routine and non -routine administrative support duties performed as -dictated by the nature of department. Position performs essential duties for a large operating unit, a specialized unit, or as primary administrative support for an organization official. Position is distinguished from that of the Office Assistant by the degree of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a,higher degree of independence. Only projects with entail technical or highly complex matters are given close attention by the immediate:supervisor. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Researches and generates routine to complex correspondence; articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for supervisor`s public speaking engagements and official correspondence. a Attends meetings, conferences and briefings to document subject matter concerning amendments and developments impacting the supervisor or assigned work unit:. occasionally takes and transcribes dictation or transcribes from dictating equipment. Performs a variety of routine to complex administrative functions, e.g., data entry, typing, reports processing, documentation proofm . Compiles, prepares, and may be responsible for distributing daily, weekkly, monthly or annual reports, invoices, and other relevant materials appropriate to the assigned unit. • Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally, directing it to the appropriate individual or department, or acting as liaison to the assigned senior level supervisor. Performs a variety of essential record keeping duties, and manages department record keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, personnel records, accounting data, Develops, receives, .and reviews various reports, plans, and applications for the purpose of verifying accuracy, and ensures necessary copies of pertinerit documents are made and distributed appropriately, e.g.; statistical data, licenses, invoices, purchase orders. Completes and processes various fbrrns required of assigned department, i,e., personnel . forms, invoices, work orders, purchase orders. Monitors unit"s budget, :Page 22 of 47' • Coordinates logistics and travel arrangements for conferences, t eetings and seminars, e g., location reservations, time, and directions, assembly subject matter, travel reservations. • Assists in the departmental preparation of operating budges requests documents reviews budget documentation to ensure compliance with pre -established guidelines and requirements: • Operates various office equipment, e.g., computer terminals, word processor, printers, copy machines, telephone systems, facsimile machines, calculators, • Assists with training and monitoring of other support staff and/or volunteers. Education J Certifications / Experience — -• • s � 4 -e •� e. � s �- Knowledge, Skills, & Abilities _ Knowledge of the functions and operations of the department's activities. Knowledge of governmental purchasing, personnel and accounting procedures. Knowledge of the organizational structure and functioning of municipal government. Knowledge of business writing including spelling, punewation, and grammar. Knowledge of mathematics. .Ability to understandand follow written and oral instructions. Ability to plan, organize, and coordinate schedules and meetings. Ability to read, update and maintain various records and files. Ability to perform rouge mathematical computations and tabulations accurately and efficiently. Ability to access, operate and maintain various software applications. Ability to operate basic office equipment e:g., computer terminals, printers, copy machines, telephone systems, facsimile machines, calculators. Ability to establish and maintain effective workurg relations with other employees, public officials, management, and the general public. Ability to make decisions in accordance with laws, ordinances, regulations, departmental policies and. procedures. Skill in moderately complex administrative support functions, e:g,, bookkeeping, data entry, typing, reports processing. Skill in business English, e.g., correspondence formats, spelling, punctuation and grammar Skill in composing routimme correspondence, summaries and reports in a clear and concise m finer; ability to compose moderately complex correspondence, summaries and reports. Page 23 of47 Skill acting as a liaison. Skill in typing 45 WPM. Skill in the principles and techniques of customer service skills. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). ENVIRONMENTAL REQUIREMENTS: Work is performed in usual office conditions with Tare exposure to disagreeable environmental factors, e.g., dust, cleaning chemicals/f4mes, mild temperature variations. am Plow wi IV Im mmmmwu WORK OBJECTIVE: Under general supervision, the purpose of the position is to Provide highly responsible, complex administrative support to the assigned department or assigned supervisor. Employees in this classification function at journey level and are accountable for the accuracy of both routine and non -routine administrative support duties performed and analyzing administrative problems and recommending solutions as dictated by the nature of department Position perfortris essential duties for a large operating unit, a specialized unit or as primary adtnini&ative support for an Organization official. Position is distinguished, from that of the Principal Office Assistant by the high degree Of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a higher degree of independence. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an, essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Rcw=hes complex data and generates complex correspondence, articles, memos, agendas, orders, reports, forms, manuals, legal notices, or other relevant Materials appropriate to the assigned department; develops and generates material for supervisor's public speaking engagements and official correspondence. Attends meetings, conferences and briefings to document subject matter concerning amendments and developments impacting the supervisor or assigned work unit-, takes and transcribes dictation or transcribes from dictating equipment. Assists in the preparation of Commission agenda doctiments, Page 24 of 47 Performs a variety of complex administrative functions, e.g., data entry, typing, researching and developing complex reports, documentation proofing. Administers and oversees complex work unit programs involving diversified work regulated by complex requirements, laws, policies, and/or procedures. Researches and plans activities for program development and maintenance. Oversees office administration. Classifies complex information, develops detailed reports, interprets advisory data, and implements changes. Reconciles data and accounts for cash ids. Coordinates a variety of special events, services, projects, and activities, • Compiles,_ prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, invoices, and other relevant materials appropriate to the assigned unit. s Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally, directing it to the appropriate individual or departiment; or acting as liaison to the assigned supervisor. • Performs a variety of complex, essential record management duties, and maintains department record keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, personnel records, accounting data. Develops and implements office systems, forms, and procedures; identifies procedures for process improvements, and recommends new methods and: strategies to improve work flow and customer service, • Receives and reviews various reports, plans, and applications for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, e.g., statistical data, licenses, invoices, purchase orders, • Completes and processes various forms required of assigned ,department, ire,, personnel farms, invoices, work orders, purchase orders: « Coordinates logistics and travel arrangements for conferences, meetings and seminars, g., location reservations, time, and directions; assembly subject matter, travel reservations„ • Assists in the departmental preparation of operating budget; requests documents; reviews budget documentation to ensure compliance with pre -established guidelines and requirements, • Operates various office equipment, e.g., computer terminals, word processor, prirnters, copy machines, telephone systems, facsimile machines, calculators. • Assists with training and monitoring of unit's work flow. May assign and review work of other support staff. Expedites the unit"s work to take care of fluctuating workloads. Ensures office coverage during normal business hours. Coordinates office and business communications. XINMUM QUALIFICATIONS Education I Certifications / Experience — High school diploma or GED; supplemented by four (4) to five (5) years responsible experiernce and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience. Must successfully and accurately pass the entrance typing exam with 45 +'Words per Minute. Page 25 of 47 Knowledge, Skills, & Abilities — Considerable knowledge of the functions and operations of the department's activities. Considerable knowledge of governmental purchasing, personnel and accounting procedures. Knowledge of the organizalional structure and ftinctionitig of municipal government. Considerable knowledge of business writing including spelling, punctuation, and grammar. Knowledge of mathematics. Ability to understand and follow written and oral instructions. Ability to plan, organize, and coordinate schedules and meetings Ability to transcribe dictation using notes or dictating equipment Ability to read, update and maintain various records and files. Ability to peribrm routine mathematical computations and tabulations accurately and efficiently. Ability to access, operate and maintain various software applications. Ability to operate basic office equipment e.g., computer'terminals, printers, copy machines, telephone systems, facsimile machines, calculators. Ability to establish and maintain effective working relations with other employees, public officials, management, and the general public. Ability to make decisions in accordance with laws, ordinances, regulations, departmental policies and procedures. Skill in routine administrative support functions, e.g., bookkeeping, data entry, typing, reports processing. Skill in business English, e.g., correspondence formats, spelling-, Punctuation and grammar. Skill in composing routine correspondence, summaries and reports in a clear and concise, manner, ability to compose moderately complex -correspondence, summaries and reports. Skill acting as a liaison. Skill in typing 45 WPM. Skill in the principles and techniques of customer service skills. PHYSICAL REQUIREMENTS. - Tasks involve the ability to exert light physical effort it sedentary to light work, but which may involve same lifling, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). ENVIRONMENTAL REQUIREMENTS-, Work is performed in usual office conditions with Tare exposure to disagreeable environmental factors, e.g., dust, cleaning chemicals/furnes, mild temperature variations. Page 26 of,47 PE&MIT SERVICES REPRESEN'TATTVE WORK OBACTIVE: Under general supervision, the purpose ofthe position is to assist citizens and contractors with the processes of application, review and approval for building permits and inspections enforcing compliance with established State, County and City safety codes. Employee is responsible for administrative/clerical work in relation -to regulatory standards, inspection activities, and permitting and licensing functions for building construction throughout the City. Performs other essential duties in support of departmental objectives to ensure safety and welfare of the ;general public and business community. ESSENTIAL FUNCTIONS The list of essential functions, as outlined herein, is intended to be representative of the lasks performed within this classification. It is not necessarily descriptive of any one - position in the class. The omission of an essential ftntction does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Answers inquiries and requests from the general public and business community, through friendly, professional customer service skills, ascertaining the needs of the customer and providing appropriate assistance and information; responds to escalated customer service issues; Instruct customer on forms completion, advise regarding permit process, • Performs data entry tasks, and issues the appropriate documentation with compliance to established building codes and regulations.. • Coordinates all commercial and private inspection and permitting documentation to enforce compliance with South Florida Building Cade of each respective, trade, e.g., structural, electrical, mechanical, plumbing building/development. Receives permit paperwork; ;scrutinizes for completeness at time of receipt; logs document in and issues hermit number. Homeowner requests, -research opera permits, investigate before issuing new permits Maintain contractor listing; and credentials verification Performs both: routine and non -routine administrative duties, as dictated by the nature of the task, e.g., data entry, records keeping, filing, basic calculations, typing. Receives telephone inquiries ascertains the nature of the call, :and resolves personally or directs it to the appropriate individual or department Performs a °variety of essential reel keeping duties, and maintains department record beeping and fling systems relevant to permitting; Page 27 of 47 a Performs various fiscal/ cashiering tasks, e.g., receives fees and ,payments for permitting, logs payments, generates appropriate receipts. • Generates correspondence, memos, agendas, orders; reports, forms, permits or other relevant materials appropriate to the assigned department • Assists in maintaining and updating all code revisions and documentation. • Receives and distributes all inward and outward office mail, MINIMUM QUALIFICATIONS. Education 1 Certifications / Experience High School Diploma or GED, supplemented by one (1) to two (2) Years responsible secretariallcustomer service experience, or an equivalent combination of education, training,, and experience. Must possess Notary Public Certification, Knowledge, Skins, & Abilities Knowledge of all functions relevant to the processing and approval of building construction permits, e.g., plans review, licensing, permitting, inspections. Knowledge of changes to building codes and city ordinances., as well as City/State changes related to contractor requirements Knowledge of the principles and techniques of customer service :;kills. Ability to understand and follow written and oral instructions. Ability to perform routine administrative support functions, e.g.; bookkeeping, data entry, typing, reports processing. Ability to compose routine correspondence, summaries and reports in a clear and concise manner. Ability to read, update and maintain various records and files. Ability to perform routine mathematical computations and tabulations accurately and. efficiently. Ability to act as a liaison. ;Ability to type 35 WPM, Pap 29 of47 Ability to access, operate and maintain various software applications Ability to operate basic office equipment e.g., computer -terminals, printers, copy machines, telephone system, facsimile machines. Ability to establish and maintain effective working relations with departmental personnel, Inspectors, and the general public.. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. ENVIRONMENTAL REQUIREMENTS: Work is performed in usual office conditions with rare exposure to disagreeable environmental factors, e.g., dust, cleaning chemicals/fumes, mild temperature variations. 6. LEGAL SECRETARY WORK OBJECTINIT: Legal secretarial and staff assistant work of more than ordinary difficulty and responsibility in the office of the City Attorney's Office of the City, An employee in this class perform -moderately complex and varied clerical, staff assistant, legal secretarial duties and public contact 'work. Work is performed under general supervision and requires the application of knowledge of legal methods, requirements, and terminology in meeting at variety of work problems with some independence of action exercised in the disposition of work matters, giving information, receiving complaints, and other public contact work, Assignments are usually provided in the form of general outlines of desired results with detailed instructions received as required. ESSENTIAL FUNCTIONS: Tice list of essential functions, as outlined here4 is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Provides clerical and secretarial support to legal staff. • Sets and cancels hearings and trials, deals with judicial personnel, • Files pleadings, obtains copies of court documcnts and recorded documents. Page 29 of 47 • Sets witness interviews. • Prepares simple pleadings, notices and subpoenas, • Drafts, types and edits reports, resolutions, ordinances, dralfts, legal briefs, contracts, and other legal documents. • Makes entries on legal calendar and assembles documents and exhibits -needed for discovery in cases. • Calendars pending cases to avoid delay or default in filing pleadings. • Screens visitors and arranges appointments for attorney, explains standard programs and policies. • Files and maintains documents and other data requested in the conduct of official business. • Assists in maintaining the Law Library for legal staff. • Reads, routes and types replies to daily correspondence. • Maintains records and reports relative to legal work. Education I Certifleations / Experience — High school diploma or GED preferred; supplemented by four (4) to six (6) years of secretarial or clerical experience; or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Considerable knowledge of modern legal office practices, procedures, and appliances, and of Business English, legal terminology and, civil law procedures, and of spelling and arithmetic. Ability to work from standard forms to draft legal documents for supervising attomeys review. Ability to analyze facts and exercise responsible judgment; understand and interpret complex rules and regulations; understand and follow complex oral and written instructions; and express ideas clearly and concisely, orally, and in writing. Ability to establish and maintain effective working relationships with other employees and the public. Ability to uperawa computer, knowledge of Word 6.0 or higher and Excel. PHYSICAL REQUMEMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve wine lifting, carrying, pushing and/or Pulling of objects and materials Page 30 of 47 of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. ENYMONMfENTAL REQUMMENTS, Work is performed ;in usual office conditions with limited exposure to disagreeable environmental factors. 7, ACCUMTING CLERK I GENERAL PURPOSE Performs cashiering, clericaland accounting work of a routine nature. SUPERVISION MEBfi EI Works under the general supervision of the Comptroller and/or Utility ° Billing Specialist. SUPERVISION EXERCISER None, ESSEN'I a DUTIES AND RESPONSIBIL F Serves as a cashier including receipting of utility payments and various ether payments. Responds to and works with customers and handles their inquiries. Enters payment data and performs account inquiry on point -of -sale cash register_ Opens mail and balances and totals money received by snail. Counts and rolls money received from mini -bus and parking meters. Assists in maintaining a daily cash balance and balancing cash on hand against receipts. Assists in preparing and balancing deposits.. Prepares periodic utility, financial, statistical or operational reports as assigned. PERIPHERAL DUTIES Provides clerical and accounting support to the finance staff as required;; Assists in utility billing operations as; required. DESIRED MINIMUM QP-ALIFICA` ONS Education and Experience; (A) Hugh school diploma or GED equivaslerit, and Page 31 of 47'' (13) Two (2) years of accounting or finance related experience, or (C) Any equivalent combination of education, training and experience. Necessary Knowledge, Skills and Abilities: (A) Considerable knowledge of the principles and practices of cashiering and business math; (13) Working knowledge of computers and electronic data processing; (C) Working knowledge of modern office practices and procedures; (D) Some knowledge of general bookkeeping procedures and practim, (E) Skill in operating listed tools and equipment, (F) Ability to perform arithmetic computations accurately and quickly, (G) Ability to communicate effectively verbally and in writing; (H) Ability to establish successful -working relationships; (1) Ability to work under pressure and/or frequent interruptions; (J) Ability to -receive cash and make change with accuracy and speed; (K) Ability to deal effectively with the public. Certification from the Federal Emergency Management Administration, National incident Management System IS-700 Introduction to NMS, IS- tat? National Response Plan, ROMMATINHOM LINVICS5,19 lotmlgiB �06 r.•�� TOOLS AND EQUIPMENT USED Personal computer and computer terminal, including word processing, application and spreadsheet software; I O-key calculator, phone, fax, point -of -sale cash register and copy machine. W)LSICALDEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential ftinctions, While performing the duties of this job, the employee is frequently required to sit and talk or hear, The employee is occasionally required to walk; use hands to operate,, finger, handle, or feel objects, tools, or controls; and reach with hands and arm The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK The work environment characteristics, described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable Page 32 of 47 accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet, SELECTION QUIDELINES Formal application, rating of education and experience, oral interview and reference check; job related tests may be required, The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. & ACCOUNTING ASSISTANT WORKO&JECTIVE: Under direct supervision, the purpose of the job is to perform routine accounting and administrative support work according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Erriployees in this job classification function at support staff level to accomplish assigned functions according to established schedules, calendars, projects, and programs of the assigned department. Work includes posting, data entry, maintenance and reconciliation tasks relevant to assigned functional areas, e.g, billing, purchase orders, invoices, payroll, accounting records and reports. ESSENTIAL FUNCTIONS: The list of essential f4rictions, as outlined herein, is intended to be representative of the tasks performed within this classificatiOn, It Is not necessarily descriptive of any one position inthe class. The omission of an essential function does not preclude management ftom assigning duties not listed herein if such functions are a logical mignment to the position, • Performs support level accounting, work according to generally accepted standard accounting i i les, established procedures, departmental guidelines, and regulatory requirements applicable to the -work. • Maintains adherence to generally accepted accounting principles and auditing standards; ensures maintenance of proper audit trails and verification for all processed work. Page 33 of 41 Receives and performs data entry tasks for various billings and payments relevant to accounts payable and/or receivable functions, e.g., invoices, requisitions, purchase orders, check requests, billings, payroll, petty cash receipts, payments, stop payments. Performs posting, data entry, and maintenance tasks relevant to assigned functional areas, e.g., purchase orders, billing, invoices, accounting records and reports. Performs verification tasks for invoices/receipts/balances according to department checks and balances procedures. Maintains, updates and reconciles various logs, reports, ledgers, files, databases, and spreadsheets. Generates various system reports and receipts, and ensures accuracy, e.g., billing, payroll processing, personnel accounting processing, insurance billings. MINIMUM QUALIFICATIONS: Education / Certifications / Experience — High school diploma or GED; supplemented by one (1) to two (2) years responsible experience in accounting work, eg., processing invoices and requisitions, budgeting, payroll processing, payments, stop payments, maintaining general ledger accounts, or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Knowledge in the principles and techniques of customer service ski'lls. Ability to understand and follow written and oral instructions. Ability to perform routine administrative support functions, e.g., bookkeeping, data entry, typing, reports processing. Ability to read, update and maintain various records and files. Ability to type 35 WPM Ability to access, operate and maintain various software applications. Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to establish and maintain effective working relations with others. Pap 34 of 47 Skill in performing routine mathematical computations and tabulations accurately and efficiently. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5- 10 pounds). ENVIRONMENTAL REQUIREMENTS. - Work is performed in usual office conditions with me exposure to disagreeable environmental factors, e.g., dust, cleaning chemicals/fumes, mild temperature variations. 9. ACCOUNTANT WORKORJECTIVE: Under general direction, the purpose of the job is to Perform routine to moderately complex accounting analysis according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Employees in this job classification function at professional staff level to accomplish assigned functions according to established schedules, calendars, projects, and programs of the assigned department. Work includes researching and collecting data, preparing clear and concise financial reports, and monitoring expenditures and revenues of assigned divisions and/or departraents. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representatve of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The ornission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Develops, recommends, implements and conducts accounting audits and programs designed to accurately reflect financial conditions, prepares reports to identify deviations from accounting standards. • Performs routine accounting analysis according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Maintains adherence to generally accepted accounting standards and principles; ensures maintenance of proper audit trails and verification and reconciliation actions for all processed work. PW 35 of 47 # Prepares and analyzes various investment and financial management programs, e,g., Return On Investment (ROI), City grants, audit reports; coordinates and implements -the City's Cost Allocation Plan. * Prepares, analyzes and reports monthly financial statements for all arm of accounting; assists in the preparation of various five year financial programs. # Analyzes various billings and payments relevant to accounts payable and/or receivable fUnctions, e.g., cash flow, invoices, requisitions, work orders, check requests, payroll, billings, payments. * Assists Financial Services Accounting Team in the completion of the Comprehensive Annual Financial Report (CAFR), e.g., Cash & Investments lead and footnote disclosures; Federal, State and Statistical Single Audit Reports. • Assists staff and support employees with coordination and Preparation of schedules and activities of year-end audits. • Maintains, updates and reconciles various logs, reports, ledgers, files, databases, and spreadsheets. • Generates various system reports or audit calculations to verify accuracy, e.g., billing, payroll processing, personnel accounting processing. NUNIMUM QUALIFICATIONS: Education / Certifications / Experience — Bachelor's Degree in Accounting or related field-, supplemented by two (2) to four (4) years progressively responsible experience in accounting or financial analysis, preferably within a similar government agency; or an, equivalent combination of education, training, and experience. Must be a Certified Public Accountant in the State of Florida. Knowledge, Skills, & Abilities — Knowledge of the principles and practices of governmental accounting/budgeting management and analysis. Ability to understand and follow written and oral instructions. Ability to express ideas clearly and concisely, both orally and in writing. Ability to read, update and maintain various records and files. Ability to type 35 WPM, Page 36 of 47 Ability to access, operate and -maintain various software applicati<)ns. Ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to establish and maintain effective working relations with others. Skill in performing and analyzing routine to moderately complex accounting work and financial analysis; ability to recognize and report deviations through audit programs. Skill in performing routine to moderately complex mathematical cornputations and tabulations accurately and efficiently. PHYSICAL REQUIREMENTS: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5- 10 pounds). ENVIRONMENTAL REQUIREMENTS: Work is performed in usual office conditions with rare exposure to disagreeable environmental factors, e.g., dust cleaning chemicals/fumcs, mild temperature variations. 10. INFORMATION §LRVICES,1ECH1MC WORKOBHCTIVE- Performs technical and administrative work for Production Support Team, This position assists department in meeting service level agreements relative to: system availability, problem resolution-, and demand request completion. Work is Perfbmed under general direction with some latitude fax individual initiative and judgment and is reviewed via customer feedback and tangible results. ESSENTIAL FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Staff service desk as assigned and provide 1 �'level support in accordance with service level agreements. • Perform Production Service Events and System Availability Checks as required. Page 37 of 47, 1, *te service requests to reflect current status and work completed based upon results reported by other teams. Perform system backups as scheduled. • Perform quality control of completed work requests and update cause code and sla indicators, • Perform password resets on numerous systems. • Assist with developing and delivering training programs relative to software and procedures. • Assist in system testing of new and/or upgraded applications and services prior to implementation. d• Assist in testing of new and/or revised production procedures as part of change management process. Perform related tasks as assigned. MINIMUM QUALIFICATIONS: Education l Ce+.rtifications. / Experience <-- Associate's Degree in Computer Science or closely related field; supplemented by two (2) to four (4) years responsible experience in production support and/or service desk environments; or an equivalent combination of education, training, and experience. :Knowledge, Sl€lls, & Abilities Knowledge of modern office practices, procedures and equipment. Ability to operate office information equipment and communicate accurately in written and verbal. form, .Ability to keep and monitor detailed records, prepare reports, conduct tests, analyze test results and take proper corrective steps. Knowledge of computer operations and the concepts of operating systems, utilities, and application software. Ability to establish and maintain effective working relationship with co-workers, customers, outside contractors and vendors Ability to train users in technical support procedures. Ability to troubleshoot and resolve basic software, hardware and network problems. Ability to .make decisions recognizing per established guidelines, precedents and practices. PHYSICAL REQUIREMENT'S: Page 38 of 47 Tasks involve the intermittent performance of physically derrianding work, typically involving some combination of reaching, bending, stooping., kmeeling, or crouching, and that may involve the lifting, carrying, pushing, anchor pulling of moderately heavy objects and materials (20.50 pounds). ENVIRONMENTAL REQUIREMENTS: Some tasks include working around :moving parts, light to moderate weight motor equipment, and materials handling where physical risks are predictable and/or controllable by observance of standard safety precautions. Position is responsible for work supporting the operation-, installation and use of information processing software, applications and procedures. Incumbent tests and resolves problems with production applications and services. Duties include data analysis, report generation, and execration of scheduled production service events. This is moderately complex technical work supporting the operation, maintenance and installation of information processing equipment, software, applications and procedures. An employee in this class tests and evaluates information processing equipment and procedures, resolves problems with equipment and provides basic training in procedures and techniques. Duties include data analysis, report generation, and problem solving.; Independent analysis and work decisions are made on technical matters. Leadership may be given to subordinate tectmicians regarding maintenance, equipmentsetup and. repair. This class supports any or all departmental automation efforts, including LAN, 'WEB development, graphics software and. GIS functions as related to departmental projects and requirements, Assignments are made orally or in writing and work is reviewed through observation of results obtained, ,00rferences and periodic; reports or evaluations. ESSENTIAL FUNCTIONS The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential fctnction does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. . Acts as user contact point for reporting problems, analyzes and makes preliminary determinations regarding network related problems, applications or software problems, and guides users through corrective ;action steps. Pap 39 of 47 • Prepares technical user documentation for a variety of applications. • Develops and provides training programs to user personnel in the proper use of equipment, software and procedures: • Coordinates and assists in the installation and implementation of information processing systems, analyzes equipment and recommends modifications. • Prepares equipment for operation, initializes disks, configures systems and loads software; performs specialized: operations such as system recoveries, system backup and assignment of passwords and other protection features. • Advises management tan applications to assist department operations. • May supervise, lead or guide subordinate technical and clerical employees. Installs and configures operating systems on computers. Configures, maintains and troubleshoots telephone systems and other communication systems, MIMMUM QUALIFICATIONS: Education / Certifications I Experience Associate's Degree in Computer Science or closely relaxed field; supplemented by three (3) to five (5) years responsible technical experience involving network installation, implementation, and administration, to include two (2) years in a supervisory capacity, or an equivalent combination of education, training, and experience. Knowledge, Skills, & Abilities — Knowledge of business English, spelling and mathematics and modern office procedures and machines. Knowledge of office automation, data processing and word processing equipment., practices, and procedures. Knowledge of collection, inputting, analysis and d spersai of departmental data into r out of a computer. Knowledge of computer operations and the concepts of operating systems, utilities, and application software. Knowledge of information network or operating systems troubleshooting and maintenance procedures. Knowledge of the principles, practices, techniques and instruments associated with drafting, graphics and design work. Skill in hardware/software diagnostic procedures, Skill in verbal and written communication, personnel interaction, anti interpretation of poorly defined information., Page 40 of 47 Ability to train users in technical support procedures. Ability to organize and conduct basic training classes for non -technical users, Ability to utilize application software and utilities to perform analyses, generate reports, sort and categorize data, etc. which may include skill in the manipulation of automation equipment and software relative to application of graphics and Web sites, Ability to troubleshoot and resolve routine software, hardware and network problems. PHYSICAL REQUIREMENTS: Tasks involve the intermittent performance of physically dernanding work, typically involving some, combination of reaching, beading, stooping, kneeling, or crouching, and that may involve the lifting, carrying, pushing, and/or pulling of nioderately heavy objects and materials (20-50 pounds). ENVIRONMENTAL REQUIREMENTS: Some tasks include working around moving parts, light to moderate weight motor equipment, and materials handling where physical risks are predictable and/or controllable by observance of standard safety precautions. PUBLIC WORKS INSPEUO WORKOBJECTIVE; Provide Construction Engineering Services for Public Works Projects (stormwateT, milling and resurfacing, sidewalk, new road construction, landscaping, irrigation, lighting). The candidate must possess the following minimum requirements: Have background experience in engineering, construction management or related field. • Be able to read design plans Perform technical and administrative work to determine compliance with contract plans and specifications. • Keep accurate records with daily Project items installed (e.g. square foot, linear feet tons, etc.) • Produce daily, weekly., monthly reports related with project activities, • Review and approve quantities submitted by the Contractor for payment. • Infann residents, formal and informal about project progress (phone, email, letters, fare to face conversations). Respond to customer complaints. Monitor project schedule. Page 41 of 47 13. PARK RANGER GENERAL STATEMENT OF JOB Under general supervision, performs a wide variety of tasks in the day-to-day operation, maintenance and patrol of the Town Parks and related facilities. Is responsible safety and security of parks and patrons. Reports to Parks and Recreation Coordinator or designee. ILLUSTRATIVE EXAMPLES 2F WOM ESSENTIAL JOB FLJNCTIONS Patrols the park and related facilities to enforce regulations, maintain order and assist the public in the use of the facilities; opens and closes parks and community buildings as necessary. Inspects parks and playgrounds to ascertain need for repair or maintenance and performs minor repair work or submit work orders for repair. Enforces rules and regulations with the public concerning matters of park usage. Radios for police help in emergencies such as serious injuries, . disorderly conductor lost children. Performs a variety of duties associated with the daily custodial maintenance of park areas and facilities. Performs minor maintenance duties to park equipment and fkcilities; processes work orders for more complicated maintenance needs. Opens reserved park areas for use by a variety of clubs and organizations or the general public, prepares and ensures area or buildings are in working order and there is no damage prior to event and after usage. Secures area or facility afterward, Participates in various fee collection, accounting and records maintenance activities. Promotes good public relations with citizens using the park and recreation ficilities. * Assists in the instruction of new employees on new or difficult job assignments. Performs other related work as required. INUT110133 1021 DU W I Page 42 of 47 Graduation from high school and l to 2 yearn of experience in park operations and maintenance work preferred; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. SPECK REQ0REMENTS Must possess a valid Class " E" Florida driver's license Must be able to exert up to 100 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or 10 pounds of force constantly to move objects. Physical demand requirements are those for Medium Work. Must be able to walk trails throughout the various parks for extended period of time. Data Conception Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things, Interpersonal CorzaM11nicatiion: _Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving instructions, assignments or directions from superiors, and giving instructions, assignments or directions to subordinates or assistants. Langgge Ability: Requires the ability to read a variety of reports, letters and memos; work orders, diagrams, drawings, studies, etc. Requires the ability to prepare correspondence, reports, farms, permits, records, purchase orders, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control and confidence. intelligence Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions fiunished in written, oral; diagrammatic or schedule form. Verbal Aptitude. Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages including accounting, mechanical and natural science terminology. A Um"ical Aptitude. Requires the ability to utilize mathematical formulas; to add and subtract, multiply and divide, utilize decimals and percentages. Page 43 of 47 Form/Sggr dg; Requires the ability to insj=t items for proper L length, width and shape. Motor Coordination: Requires the ability coordinate hands and eyes rapidly and accurately in using hand and power tools. Must be able to operate a vehicle safely. Manual Dexterity: Requires the ability to handle a variety of items such as hand and power tools. Must have minimal levels of eye/hand/foot coordination. Color Discriminat ion. Requires the ability to differentiate between colors -and shades of color. Interpersonal Temperaments Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with emergency situations. Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by eat.) Must be able to -communicate via a telephone and two-way radio. PEMRMANCE INDICATO& Knowledge of Job: Has general knowledge of the standard practices, materials, tools, and equipment employed in park operations and maintenance. Has some knowledge of Town provisions, law, ordinances and policies pertaining to care of park equipment and properties, Has some knowledge of the occupational hazards and safety precautions related to the work. It skilled in the use and care of thetools, equipment and materials employed in the, work. Is able to prepare and maintain routine work records and reports. Is able to communicate effectively both orally and in writing. Is able to exercise tact and courtesy in dealings with the public. Is able to establish and maintain offcctive working relationships as necessitated by work assignments. Ouali!y of )Kiork; Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all Town departments and divisions, co-workers and the general public. Quaritily of Work. Maintains effective and efficient output of all duties and responsibilities as described under ",Illustrative Examples of Work." DemkbiliM Assumes responsibility for doing assigned work and meeting deadlines, Completes assigned work on or before deadlines in accordance with directives, Town policy, ,standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas. Agndance: Attends work regularly and adheres to Town policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time- off requests. Page 44 of 47 Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountability. Strives to anticipate work to be done and initiates proper and acceptable direction for completion Of work with a minimum, of supervision and instruction. Judgment: Exercises analytical judgment in areas of responsibility. Identifies probleins or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minirnutn of errors. Seeks "pert or experienced advice and researches problems, situations and alternatives before exercising judgment. Cooperation. Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and -direction when clarification Ofresults Or consequences are justified, i.e., poor communications, variance with Town, policy or procedures, etc. Offers suggestions and recommendations to encourage and, improve cooperation between all staffpersons and departments within the ToNNn. Relationships with Others, Shares -knowledge with supervisors and staff for mutual and Town benefit. Contributes to maintaining high morale among all Town "loyees, Develops and maintains cooperative and courteous relationships with department employees, staffers, and managers in other departments, representatives from organizations, and the general public so as to maintain good will toward the Town and project a good Town image, Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the Town. Interacts effectively with f Ilow employees, supervisors, professionals and the general public. ecti th e e o Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time -management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a pemonal schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules, Maintains a calendar for meetings, deadlines and events. 5&1y and Housekeeping, Adheres to all safety and housekeeping standards established by the Town and various regulatory agencies. Sees that the scan dards are not violated. Maintains a clean and orderly workplace. 14. PURCHASING ASSISTANT Under direct supeMsion, the purpose of the position is to assist the administrative functions Of purchasing and receiving commodities and supplies for all departments. Employees in this job classification fimcdon at entry level to aid in maintaining vendor relationships for the continuous supply of quality products, Work includes maintaining basic Page 45 of47 commodity buying, records and reports, weekly and monthly product updates, and product iriventoryjoumals. ESSENTLAJ, fjLNCDONSZ The list of essential functions, as outlined herein, is intended to be representative of the tasks perfonned within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential funetion does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position, Assists in the operational functions of purchasing, stocking and distributing commodities and supplies for the city. • Conducts bids of basic commodity items for Central Stores, utilization of others, and existing governmeritcoritracts. Receives and prepares special shipments, UPS and Freight shipments; notifies specific departments of delivery. . Prepares and submits purchase orders and reorder reports, . Aids in maintaining vendor relationships for the continuous supply ofquality products, • Maintains records and reports, weekly and monthly product updates, and product inventory journals. Maintains active communication with Purchasing Agents, and Purchasing Administrator to define required tasks that will support departmental administrative functions. Participates in current and new product review to determine appropriate product purchasing, distribution and development. Performs administrative support duties, eg., data entry, file and records maintenance. Reviews information for product procurement'. Operates a forklift to stork and retrieve products and supplies from warehouse. Dt�Vl<filM OVALMICAIIONS: Education ICertifleationstExperience - -Page-46 of 47- High School Diploma or GED; supplemented by six (6) to eleven (11) months experience in the administrative support functions of purchasing, accounting or related field; or an equivalent combination ofeducation, training, and experience. Knowledge, Skills, & Abilities - Knowledge of generally accepted standard purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the Work. Ability to understand and follow written and oral instructions. Ability to utilize vendor catalogues, commercial registers, directorieoffice files and other recourses for the procurement of goods. Ability to perform routine mathematical computations and tubulations accurately and efficiently as they relate to purchasing. Ability to read, update and maintain various -records and files. Ability to access -,operate and maintain various software applications Ability to clearly communicate information both verbally and in writing. Ability to operate basic office equipment, e,gcqmputer terminals, printers, copy machines, telephone systems, facsimile machines. Ability to establish and maintain effective working relationships with all City personnel, departmental personnel and supervisorsand vendors. Skill in operating pallet jack and forklift safely. PHYSICAL REOUMMEWS.- Tasks involve the intermittent performance of physically demanding work, typically involving same combination of reaching;, bending, stooping', kneeling, or crouching, and that may involve the liftingcarrying, pushing, and/or pulling of heavy objects and materials (20-80 pounds). ENVIRONMENTAL REQUIREMENTS: Some tasks include working around moving parts, light to moderate weight motor equipment, and materials handling where physical risks W predictable and/or controllable by observance of standard safety precautions. Page 47 of 47 )61D7FWj*AVF'*'R TEMPORARY EMPLOYMENT SIRRVICES FOR S.E. MORIDA GOVERNMENTAL PURCHASIM COOPERATIVE e r BID NO13-D440F SUBMTTED TO: City of Coral Springs 551 West Sample Road Coral Springs, Florida 33065 1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with CITY to perform all work as specified in the Bid Documents for the price(s) andwithin the time indicated in this Bid, and in accordance with the terms and conditions of the i • Documents, 2. Bidder acceptsand herebyincorporates by ! • i all ofthe terms and conditions of the Invitation to Bid and Instructions to Bidders. 3, Bidder has become fully informed concerning the local conditions, and nature and extent of work, Bidder has examined the indemnification and insurance requirements of the bad, and accepts and agrees to abide by those terms and conditions without exception or limitation of any kind. 4, Bidder has given the Purchasing Administrator written notice of all conflicts., errors or discrepancies that it has discovered in the Bid and/or Contract documents and the written resolution thereof by the Purchasing Administrator is acceptable to Bidder. 5. Bidder proposes to furnish all labor, materials, equipment, machinery, tools, transportation, supplies, services, and supervision for the work described as follows; WINS O• rOe Page I of 5 6. Bidder will provide services for the following price(s); Item Estimated Description Unit Price Total Price No, Annual {Pet Hour} Usage (Hours) A: Blue Collar 1 6t00jnsrmertnr stodian $ 30intenance rker $ $ 3 2d Worker ter Plant ratoT 5 2ilities; hnician 6 7ipment rator II 7 ctor l $ ; Subtotal(Blue cellar ; $ B. White Collar 1 1,700 Rece t onist $ $ 2 7,750 0 Jioe Assistant $ $ 4,320 Principal Office Assistant 4 1 5,440 Sr. Office $ $ Assistant, 5 1 300 Permit Services $ $ resentatie 6 1 Ott -.Legal Secre $ $ 7 1 540 Accounting Clerk $ I' 200 Accounting $ $ Assistant 9 1,400 Accountant. $ $ 10 $80 Information $ $ Services Technician 11 1,040 Information Services S ecialxst 12 3,040 Public Works $ Inspector 13 800 Park Ranger $; 14 40 Purchasing $ $ Assistant Subtotal (White Collwrlx e Is go OR Acknowledgement is hereby made of the following Addenda (identified by umber) received since issuance of the Invitation to Bid: Addendum No. ` Addendum i. Date�- Addendum A D: ' • • • •• • • ® it if i .. ii • � 1 • • � � The CITY reserves the right to award this contract on the basis of any combination of the above items, or all items, in which the CITY deems in its best interests. Name: Address: Telephone No. Fax No The following documents are attached to and made as a condition to this Bid, - (a) Certificate(s) of insurance The following documents are attached to and made as a condition to this Bid: (a) Bidder's certification. (b) Certified resolution (corporation, partnerships) (c) Certificate(s) of insurance (d) Non -collusive affidavit (e) Bidder's qualification; statement (f) Bidder's Foreign (Non -Florida) corporate statement (,g) References Page 3 of 5 WIMIN r r! r! RI JOSIMMMA18M, In witness whereof, the Bidder has executed this Bid Form this -----� day of , 201. By: Signature of Individual/Title Witness Printed Narne of individual • � i State of County of The foregoing instrument was acknowledged before me this day of 201._..:, by who is personally known% to me or who has produced as identification and who did (did not) tame an oath. ITNLSS my hand and official seal. NOTARY PUBLIC (Name of Notary Public: Prim, Stamp, or type as Commissioned) Page 4 of 's i �� " �e e�e " � •, s e s �. e in witness whereof, the Bidder has executed this Bid Form this day of 0 witness Witness ACKNOWLEDGEMENT State of County of Signature of Owner Printed Name of Corporation, Partnership, Firm Printed Name of Owner Business Address City/State/Zip The foregoing instrument was acknowledged before me this day of 201_ , by (flame), (Title) of (Name of Company) who is Personally known to me or who has produced as identification and who did (did not) take an oath. WITNESS my hand and official seal, (Na a of Notary Public- Print, Stamp, or type as Commissioned) Page 5 of 5 [of Pity-t I, (Name), the duly elected Secretary of (Corporate Title), a corporation organized and existing under the laws of the State of , do hereby certify that the following Resolution was unanimously adopted and passed by a quorum ofthe Berard of Directors ofthe Said corporation at a meeting held in accordance with law and the by-laws of the said corporation. "IT IS HEREBY RESOLVED THAT elected (Title of Officer) of -(Name)" The duly - (Corporate Title) be and is hereby authorized to execute and submit a Bid and Bid Bond, if such bond is required, to the City of Coral Springs and such other instruments in writing as may be necessary on behaifof the said corporation; and that the Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said corporation as its own acts and deeds. The secretary shall certify the names and signatures of those authorized to act by the foregoing resolution. The City of Coral Springs shall be fully protected in relying upon such certification ofthe secretary and shall be indemnified and saved harmless from any and all claims, demands5 expenses, loss or damage resulting from or growing out of honoring, the signature of any person so certified or for refusing to honor any signature not so certified. I further certify that the above resolution is in farce and effect and has not been revised, revolved or ressccinded,. I fr.uther'certify that the following are the ,name, titles and official signatures of those persons authorized to act by the foregoing resolution, NAMES 519NATURE Given under my hand and the Seal of the said corporation this day of , 20l (SEAL) By: Secretary 1voTE: Corporate 'Title The above is a suggested form ofthe type ofCorporate Resolution desired. Such form neednot be followed explicitly, but the Certified Resolution submitted must clearly show to the satisfaction of the City of Coral Springs that the person signing the Bid and Bid Bond for the corporation has been properly empowered by the corporation to do so in its behalf: Page I of ;1 State of NON -COLLUSIVE AFFTDAVIT )ss. that:....... hat: being first duly sworn, deposes and says (1) He/she is the (Owner, Partner, Officer, Representative or Agent) of the Bidder that has submitted the attached Bid-, (2) He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and is -not a collusive or sham Bid; (4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affilant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Work for- which the attached Bid has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or conununication, or conference with any Bidder, firm,, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure trough any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in theproposed Work, (5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the partof the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this aff-tant, Page 1 of 2 Signed, sealed and delivered in the presence of. By: State of County of - ON (Printed Name) (Title) The foregoing instrument was acknowledged before me this . . ...... day of 201—_, by who is personally knovm to meor who has produced as identification and who did (did not) take an oath. NOTARY PUBLIC Page 2 of 2 iIM 912LVM! The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: SUBMITTED TO City of Corm Springs' (Purchasing Administrator) ADDRESS. 9551 West Sample Road Coral Springs, Florida 33065 SUBNIITTED BY: NANTE ADDRESS: TELEPHONE NO. lit NOS 2. r State the true, exact, correct and complete name of the partnership, corporation, trade or fictitious name under which you do business and the address of the place of business. The correct name of the Bidder is The address of the principal place of business is: If Bidder is a corporation, answer the following: a. Date of incorporation; b. State of Incorporation: C. Presidents name d. Vice PresideriVs name. e. Secretary's name; f. Treasurces name. Page I of 6 9. Name and address of Resident Agent: 3, If Bidder is an individual or a partnership, answer the following: a. Date of organization: b. Name, address and ownership units of all partners: C. State whether general or limited partnership: 4. If Bidder is other than an individual, corporation or partnership, describe the organization and give the name and address of principals: 5. If Bidder is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. 6. How many years has your organization been in business under its present business namet? a. Under what other former names has your organization operated? 7. Indicate registration, license numbers or certificate numbers for the businesses or professions that are the subject Ofthis Bid. Please attach certificate of competency and/or state registration. 8. Do you have a complete set of documents, including drawings and addenda? (Y) — (N) — 9Have you personally inspected the site of the proposed work? — Yes 110 M Did you attend the pre -bid conference if such conference was held? (Y) (N) 11. Have you ever failed to complete any work awarded to you? if so, state when, where and why? 12. List the pertinent experience of the key individuals of your organization (continue on insert sheet, if necessary). 13. State the name of the individual who will have personal supervision of the work; 14. Within the last five (5) years, has any officer or partner of your organization ever been an officer or partner of another organization when it failed to complete a contract? If so, explain fully. 15. State the name and address of attorney, if any, for the business ofthe()fferor: Page 3 of 6 16. State the names and addresses of all businesses and/oar individuals who own an interest of more than five percent (5%) of the Bidder's business and indicate the percentage owned of each such business and/or individual: 17. State the names, addresses and the type of business of all firms that are partially or wholly owned by Bidder: References:19. Bank 19. Attach a financial statement (including bidder's latest balance sheet and income statement showing the following items: a. Current assets (e g., cash, joint -venture accounts, =counts receivable, mates receivable, accrued income, deposits, materials, real estate, stocks and bonds equipment, furniture and fixtures, inventory and prepaid expenses). b. Net fixed assets C. Other assets d. Current liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income takes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes). C. Other liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings)* 19.1 State thenameof the firm preparing; the financial statement and date thereof. Page 4 of 6 19.2 Is this financial statement for the identical organization named on page one? cY 19.3 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (eg., parent -subsidiary). 1,9.4 Will this organization act as a guarantor of the contract? (Y Page 5 of 6 Signature CountyState of of The foregoing instrument was acknowledged before me this day of 201_ by I of who is personally known to me or who has produced as identification and who did (did not) take an oath. WITNESS my hand and official seal. (Name of Notary Public; Print, Stamp, or type as Commissioned) FOREIGN(NON-FLORIDA 90—' ORA'I`IONS MUST C C�MP1 ETE TI31S FO DEPARTMENT OF STATE CORPORATE CHARM NO Ifyour corporation is, exempt from the requirements ofSectian 607.1501, Florida Statutes, `L MiTST { Cg 8ELC3yV the reason(s) for the exemption. Please contact the Department of State, Division of Corporations at (850) 245.6051 for assistance with corporate registration or exemptions. 607 1501 Authority of foreign corporation to transact business required. (1) A foreign corporation may not transact business in this state until it obtains a certificate of State. of author iy from the Department (2) The following activities, among others, do not constitute transacting business within the meaning of subsection (1): (a) Maintain*, defending, or settling any proceeding: (b) Handing meetings of the board of directors or shareholders or carrying on other activities concerning internal corporate affairs- (c) Maintaining bank accounts. (d) Maintaining officers: or agencies for the transfer, exchange, and registration ofthe corporation's own securities or maintaining trustees or depositaries with respect to those securities. (e) Selling through independent contractors. (f3' Soliciting or obtaining orders, whether by mail or through employees, agents, or otherwise, if the orders require acceptance outside this state before they become contracts. (g) Creating or acquiring indebtedness, mortgages, and security interests in real or personal property. (h) Securing or collecting debts or enforcing mortgages and security interests in property securing'the debts, (i) Transacting business in interstate commerce. (j) Conducting an isolated transaction that is completed within 30 days and that is not one in the course of retreated transactions of a like nature, (k) Owning and controlling a subsidiary corporation incorporated in or transacting business within this state ox voting the stock of any corporation which it has lawfully acquired. (1) Owning a limited partnership interest in a limited partmmhip that is doing business within this state, unless such limited partner manages or controls the partnership or exercises the powers and duties ofa general partner, (m) Owning, without more, real or personal property. (3) The list of activities in subsection (2) is not exhaustive, (4) This section has no applicationto the question cif whether any foreign corporation is subject to service ofprocess and suit in this state under any law of this state. Please check one of the fallowing if your furn is NQI a corporation: (1) Partnership, Joint Venture, Estate or Trust (II) Sale Proprietorship or Self -Employed I+T, Q E'� This sheet MUST be enclosed with your bid if you claim an exemption or have checked I or 11 above. If you do not check 1 or 11 above, your fmxzri will be considered a corporation and subject to.all requirements listed herein:: BIDDER'S CORRECT LEGAL NAME REFERENCES In order to receive Bid Award consideration on the proposed bid it is a re uire ent that the following "Information Sheet" be comRIeted and returned with your bid This information may be used in determining the Bid Award for this contract. Telephone No:, _ _ ( Contact person: Title: Number of years in business; Years Address of nearest facility: List three (3) companies or governmental agencies where these products and services have been provided in the last year: 1. Company dame: Address: Telephone No: Contact Person Title: Date Products Sold 2, Company Name: Address: Telephone No: Contact Person: Title: Date Products Sold: 3. Company Name: i. 1. Telephone No: l Contact Persian: Title, Date Products Sold: