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Home My WebLink AboutCity of Tamarac Resolution R-2015-114Temp. Reso. #12727 11/2/2015 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2015 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING THE EXTENDING THE AGREEMENT TO PROVIDE VOLUNTARY EMPLOYEE PAID BENEFITS WITH AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS (AFLAC) FOR A FIVE-YEAR PERIOD FROM JANUARY 1, 2016 TO DECEMBER 31, 2020; PROVIDING FOR SUBSEQUENT ONE (1) YEAR RENEWAL OPTIONS AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AGREEMENT AMENDMENT #3 TO THE AGREEMENT BETWEEN THE CITY OF TAMARAC AND AFLAC AS WELL AS ANY ADDITIONAL ONE (1) YEAR RENEWAL OPTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires to provide for a voluntary, employee paid, benefits program for City of Tamarac employees; and WHEREAS, the City Commission of the City of Tamarac awarded a competitively solicited Agreement to provide voluntary employee paid benefits to AFLAC for a three- year period with two, two year renewal options via Resolution R-2008-139 at its meeting of September 24, 2008, a copy of which is on file with the City Clerk; and WHEREAS, the City Commission of the City of Tamarac exercised the first two (2) year renewal option via Resolution R-2011-138 and authorized the appropriate City Officials to execute any further renewal options at its December 14, 2011 meeting, a copy of such resolution is on file with the City Clerk, and WHEREAS, the City and AFLAC exercised the second renewal option of the Agreement between the City of Tamarac and AFLAC for a period of two years effective October 1, 2013 through December 31, 2015; and Temp. Reso. #12727 11 /2/2015 Page 2 WHEREAS, a large percentage of City of Tamarac employees have participated in the voluntary employee paid benefits program through the AFLAC Agreement; and WHEREAS, AFLAC has successfully worked with the City, and its employees during the term of the current Agreement; and WHEREAS, it is the recommendation of the City Manager and the Director of Human Resources to extend the executed Agreement to provide voluntary employee paid benefits for a five (5) year period, for the renewal period effective January 1, 2016 through December 31, 2020, with additional one (1) year terms that renew automatically until either party provides a sixty (60) day notice of termination, and to execute Agreement Amendment #3 between the City of Tamarac and AFLAC., a copy of said Agreement Amendment is included herein as Exhibit 1 "; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the health, safety and welfare of the citizens and residents of the City of Tamarac to extend the executed Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS' clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. SECTION 2: That the option to renew the Agreement between AFLAC and the City of Tamarac is hereby approved. SECTION 3: The appropriate City officials are hereby authorized to execute Agreement Amendment #3 to the Agreement with AFLAC, and are authorized to Temp. Reso. #12727 11 /2/2015 Page 3 exercise future additional renewal options based upon favorable performance by AFLAC, and by mutual agreement between the City and AFLAC. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this hO day of� u� � -� � , 2015. HARRY DRESSLER MAYOR ATTEST: 1 PATRICIA TEUFEL, CMC CITY CLERK RECORD OF COMMISSION VOTE: MAYOR DRESSLER DIST 1: VICE MAYOR BUSHNELL L DIST 2: COMM. GOMEZ DIST 3: COMM. GLASSER �. DIST 4: COMM. PLACKO �- I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM SAMUEL S. GOREN CITY ATTORNEY PURCHASING AND CONTRACTS DIVISION November 2, 2015 American Family Life Assurance Company of Columbus (AFLAC) 1932 Wynnton Road Columbus, GA 31999-0001 RE: Agreement Extension Bid No. 08-18R, City of Tamarac Employee Voluntary Benefits To Whom It May Concern: The City's Agreement with your company to provide Employee Voluntary Benefits for City of Tamarac Employees is due to expire as of December 31, 2015. The City has determined that we would like to extend your Agreement for an additional five (5) year period with optional one (1) year renewals after that date, subject to successful performance and mutual Agreement between the City and your firm. Please advise if this extension would be acceptable to your company by checking the appropriate box below, and executing the attached Agreement Amendment #3. Please be sure that this document is fully executed by the person designated on the attached signature page and by your company's Corporate Secretary. In addition, please ensure that the Corporate Acknowledgement is fully notarized. Please return the two (2) original documents to the Purchasing & Contracts Division by no later than. November 3, 2015. Sincerely, Keith K. Glatz, CPPO Purchasing & Contracts Manager I hereby agree to a five-year extension of the agreement between American Family Life Assurance Co. of Columbus (AFLAC) and the City of Tamarac for City of Tamarac Employee Voluntary Benefits the term January 1, 2016 — December 31, 2020, at the same terms and conditions with the ability to execute additional one (1) year renewal options after that date upon mutual agreement of the City and AFLAC. ❑ I am unable to provide a five-year extension of the subject contract. c: Bruce Pockey to £woffewe...,Qe«.T 7525 N.W. 88th Avenue I Tamarac, Florida 33321-2401 I P: 954.597.3570 I F: 954.597.3565 EQUAL OPPORTUNITY EMPLOYER C'itr oI famarac Purchashrg Divisicm AMENDMENT #3 TO AGREEMENT BETWEEN THE CITY OF TAMARAC AND AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS (AFLAC) The CITY OF TAMARAC ("City") and AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS (AFLAC), a Georgia Corporation with principal offices located at 1932 Wynnton Road, Columbus, GA 31999 (the "Consultant') agree to execute Amendment #3 to the original Agreement dated September 24, 2008 providing for Voluntary Employee Benefit Services for City of Tamarac employees as follows: 1. The City and Consultant agree to extend the current Agreement dated September 24, 2008 for a term effective January 1, 2016 through December 31, 2020. 2. Section 4 of the Agreement shall be amended as follows: 3) Time of Commencement and Substantial Completion "The work to be performed under this Agreement shall be commenced upon execution of this Agreement. The term of this Agreement shall be for a period of #tee (2) five 5 years_, Upon completion of the five (5) year term, the City shall enter into additional one (1) year renewal terms which shall renew automatically on the anniversary date of the Agreement, until City or Contractor as mutually agreeable to both parties agree to cancel the Agreement. One (1) year renewal options shall be subject to termination upon sixty (60) days written notice by either party. All extensions and renewals are; providing that all terms and conditions and specifications remain the same, both ar-ties agFpe-te the -exteRSien,-and G Gh e„te„ - i - appFeved by the Gity." All other provisions of the original Agreement, as amended, remain in effect as written. IN WITNESS WHEREOF, the parties hereby have made and executed this Amendment to Agreement on the respective dates under each signature, the City of Tamarac signing through its City Manager, and American Family Life Assurance Company of Columbus (AFLAC), signing by and through its authorized representative, duly authorized to execute same. Patricia A. Teufel, GMC, �N City Clerk i 1— 1 3 — 1 �5' Date ATTEST: on .:. r- _ Type/Print Name of Corporate Secy. (CORPORATE SEAL) ITY TA AAhl-h—ael C. Cernec , sty Mana er / / Date Approved as to form and legal sufficiency: — yr"l A-7 DAL ) San34el S. oren, Ci y Attorney il�"t1�c Date American Family Life Assurance Comoanv of Columbus (AFLACI Company Name Sigrre of Authorized Representative Jamie A. Lee Printed Name of Authorized Representative November 3, 2015 Date I e UtY ror Your Lire CORPORATE ACKNOWLEDGEMENT STATE OF Georgia :SS COUNTY OF Muscogee : I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Jamie A. Lee , of American Family Life Assurance Company of Columbus (AFLAC) a Georgia Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this 3rd day of November 2015. WQUELL SAMA8RIA Sig atur o to ublic NOTARY PUBLIC S to at Large® MusWO" County) Georg( q State of Georgia �G . u�e S a n 0. b Ily► QDMmnln Expires May 201y P it nt Type or Stamp Name of Notary Public Personally known to me or ❑ Produced Identification Type of I.D. Produced ❑ DID take an oath, or ❑ DID NOT take an oath.